Agenda of Ordinary Council

Ordinary Council: Agenda

24 June 2014 Page 9

SHIRE OF ESPERANCE

AGENDA

Ordinary Council Meeting
TO BE HELD IN Council Chambers ON 24 June 2014

COMMENCING AT 4.00pm

1. OFFICIAL OPENING

2. ATTENDANCE

Members

Cr M Heasman President Town Ward

Cr V Brown Deputy President Rural Ward

Cr N Bowman Rural Ward

Cr P Griffiths Town Ward

Cr K Hall Town Ward

Cr L McIntyre Town Ward

Cr R Horan Town Ward

Cr B Stewart, JP Town Ward

Cr B Parker Rural Ward

Shire Officers

Mr W M (Matthew) Scott Chief Executive Officer

Mr S Burge Director Corporate Services

Mr G Harris Director Engineering Services

Mr R Hilton Director Community Services

Mr R Hindley Director Development Services

Mrs H Hall Executive Assistant

Ms S Fitzgerald Trainee Administraion Officer

Members of the Public & Press

3. APOLOGIES & NOTIFICATION OF GRANTED LEAVE OF ABSENCE

4. APPLICATIONS FOR LEAVE OF ABSENCE

5. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

6. DECLARATION OF MEMBERS INTERESTS

6.1 Declarations of Financial Interests – Local Government Act Section 5.60a

6.2 Declarations of Proximity Interests – Local Government Act Section 5.60b

6.3 Declarations of Impartiality Interests – Admin Regulations Section 34c

7. PUBLIC QUESTION TIME

8. PUBLIC ADDRESSES / DEPUTATIONS

9. Petitions

Nil

10. CONFIRMATION OF MINUTES

That the Minutes of the Ordinary Council Meeting of the 27 May 2014, and the Special Council Meeting of the 10 June 2014 be confirmed as true and correct records.

Voting Requirement Simple Majority

11. DELEGATES’ REPORTS WITHOUT DISCUSSION

12. MATTERS REQUIRING A DETERMINATION OF COUNCIL

12.1 Development Services

Item: 12.1.1

Approval of Modifications to Amendment 14 to Local Planning Scheme No. 23

Author/s	Peter Wilks	Town Planner
Authorisor/s	Richard Hindley	Director Development Services

File Ref: F13/354

Applicant

Planning Services

Location/Address

Various

Executive Summary

To consider granting Approval for Modifications to Amendment 14 to Local Planning Scheme No. 23 that were requested by the Western Australia Planning Commission.

Recommendation in Brief

That Council resolve to grant Approval for Modifications to Amendment 14 and forward the Amendment No. 14 documentation to the Western Australian Planning Commission seeking final approval by the Hon. Minister for Planning.

Background

At the Ordinary Council Meeting on 26 November 2013, Council resolved:

That Council

1) Note the submissions received in relation to Local Planning Scheme No. 23 Amendment No. 14.

2) Adopt Local Planning Scheme No. 23 Amendment No. 14 with the following modifications:

a) Modify Clause 6.8.4(c)ii so that it reads ‘Irrespective of Clause 6.8.4(c)(i) subdivision will not be supported unless the proposal complies with the provisions of Water Quality Protection Note 25 Land Use compatibility in Public Drinking Water Source Areas or is located in an endorsed Outline Development Plan Area.’

b) Modify the note under Clause 6.8.1 of Local Planning Scheme No. 23 – New wording to read ‘Public Drinking Water Source Protection Areas are defined on the Scheme Map in accordance with information provided by the Department of Water.’

3) Upon receipt of the modified document, Council adopt Local Planning Scheme No. 23 Amendment No. 14 for final approval, by:

i. Modifying Clause 5.11.2 by inserting ‘Tourist,’ after ‘Central Area,’.

ii. Modifying Clause 5.11.2(e) by inserting ‘Tourist,’ after ‘Central Area,’.

iii. Modifying Clause 5.11.3 by inserting ‘Tourist,’ after ‘Central Area,’.

iv. Adding a new clause 5.13.1.1 Setback Variation stating:

Where the setback from any highway or railway is less than 100 metres the Local Government will impose a condition on its planning consent for a dwelling or other noise sensitive premises requiring a Section 70A notification being placed on the title advising of the potential to be affected by transportation noise levels and proximity to highway and/or railway. The notification will need to be in place before a building permit is issued. Setbacks shall not be less than as specified in Schedule 8 unless an approved Outline Development Plan or Subdivision Guide Plan specifies otherwise.

v. Replacing Clause 5.15 Building Height with:

a) The height limit of any building that is not residential, industrial in nature or in the Central Area zone shall be limited to 9 metres.

b) The height limit of any building that is industrial in nature shall be limited to 12 metres.

c) The height limit of any building that is in the Central Area zone shall only be limited by plot ratio.

vi. Modifying Clause 5.18.1 to replace the line ‘Collection area (m²) = 120000 divided by 0.85 divided by (local rainfall-24mm)’ with ‘Collection Area (m²) = 120000 divided by (0.85 multiplied by (local rainfall in mm - 24mm))’

vii. Inserting the following clause into Part 5:

5.19 Vehicle Parking and Access

5.19.1 Sealing of Vehicle Parking and Access Areas.

All areas utilised for vehicle parking, manoeuvring, access, egress and storage in the Central Area, Tourist Residential, Industry – Business, Industry – General, and Shops and Offices zones are to be sealed, marked and formalised as per Australian Standard 2890.1-2004 as amended.

viii. Inserting the following clause into Part 5:

5.20 Bed and Breakfast and Holiday Home Requirements

5.20.1 Effluent Disposal

Where Bed and Breakfast and Holiday Home uses are proposed, the site is to either be connected to sewer, or the effluent disposal systems are to be of suitable quality and size.

ix. Inserting the following clause into Part 5:

5.21 Coastal Development

5.21.1 Interpretation

In this part, Coastal Development includes but is not limited to rezoning, structure planning, subdivision, strata subdivision and/or development of coastal land, as determined by Council and may apply in any zone.

5.21.1.1 All coastal development is to comply with the provisions of State Planning Policy 2.6 - State Coastal Planning Policy.

5.21.1.2 In accordance with section 77 (b) of the Planning and Development Act 2005, the provisions of State Planning Policy 2.6 - State Coastal Planning shall apply as if they were part of this Scheme.

5.21.1.3 An application for planning approval will be required for Coastal Development, notwithstanding clause 8.2 of this Scheme’

x. Inserting the following Clause into the Scheme as Clause 6.13.3.5.

Notwithstanding clause 6.13.3.1 a local government may recommend subdivision or approve the development of land within a Structure Planning Area prior to a structure plan coming into effect in relation to that land, if the local government is satisfied that this will not prejudice the specific purposes and requirements for the Structure Planning Area.

xi. Deleting Clause 6.4.11(c) and renumbering Clause 6.4.11 accordingly.

xii. Replacing Clause 6.8.1with:

The purpose of SCA 4 is to provide guidance for land use or development for the protection of public drinking water source areas

xiii. Replacing Clause 6.8.2 (a) with:

provide a basis for the protection of public drinking water resources (PDWSA) through the control of land use or development, which has the potential to prejudice the quality of water supplies for public use;

xiv. Replacing Clause 6.8.2 (b) with:

identify land that has been designated as groundwater reserves and surface catchment areas that supply public drinking water;

xv. Inserting the following clause after Clause 6.8.4(b):

6.8.4(c) Minimum Lot Sizes for Rural Residential and Country Town zones

(i) Where subdivision of land zoned Rural Residential or Country Town is proposed within Special Control Area 4, the minimum lot sizes for shall be as follows:

Priority Area 1 – No Permitted Subdivision

Priority Area 2 – 2 Hectares

Priority Area 3 – 1 Hectare

(ii) Irrespective of Clause 6.8.4(c)(i) subdivision will not be supported unless the proposal complies with the provisions of Water Quality Protection Note 25 Land Use compatibility in Public Drinking Water Source Areas or is located in an endorsed Outline Development Plan Area.

xvi. Replacing Clause 6.8.5(b) with:

Esperance Water Reserve Drinking Water Source Protection Plan and other plans associated with outlying Country Towns;

xvii. Replacing Clause 6.8.5(i) with:

For the purposes of this Scheme the groundwater reserves for the Country Town zones will be deemed to be a Priority 2 (P2) and a wellhead protection zone of 300 metres will apply for all public drinking water supply bores unless the Department of Water indicates otherwise.

xviii. Inserting the following clause after Clause 6.11.4(h):

6.11.4(i) Where the subject lot is affected by Clause 6.8 – Public Drinking Water Source Protection Areas – Special Control Area 4 and Clause 6.11 – Blue Haven and Second Beach Special Control Area 7, the following minimum lot sizes for subdivision shall apply:

(a) In accordance with the Drinking Water Source Protection Areas, a minimum lot size of 1 hectare where the development is not proposed for connection to reticulated sewer.

(b) Otherwise a minimum lot size in accordance with the Residential Design Codes will apply subject to an Outline Development Plan being prepared and reticulated sewer being provided.

xix. Modifying Schedule 2 - Additional Use A4 by changing the base zone to Country Town.

xx. Modifying Schedule 2 by removing A5 in its entirety.

xxi. Inserting ‘Bulk Storage Facility’ into the Land Use Table as a ‘D’ use in the Industry – General and Agriculture – General zones , and as an ‘X’ use within all other zones.

xxii. Inserting ‘Storage’ into the Land Use Table as a ‘P’ use in the Industry – General zone a ‘D’ use within the Industry – Business zone and an ‘X’ use within all other zones.

xxiii. Amending the Land Use Table to add ‘Motel’ as a ‘D’ use in the Tourist zone.

xxiv. Amending the Land Use Table to add ‘Group Dwellings’ as an ‘A’ use in the Central Area zone.

xxv. Amending the Land Use Table by making ‘Dwelling an ‘X’ use in the Central Area zone.

xxvi. Inserting ‘Multiple Dwelling’ as a use into Table No. 1 – Zoning and Land Use Table as a ‘D’ use within the Residential, Tourist Residential and Central Area zones, and as an ‘X’ use within all other zones and inserting the definition of ‘Multiple Dwelling’ into Schedule 1 as: has the same meaning as in the Residential Design Codes.

xxvii. Inserting ‘Multiple Dwelling’ as a definition into Schedule 1 – Dictionary of Defined Words and Expressions within the following definition – “has the same meaning as in the Residential Design Codes.”

xxviii. Inserting ‘Community Purposes’ as a use into Table No. 1 – Zoning and Land Use Table as a ‘D’ use within the Industry – Business and Central Area zones, as an ‘A’ use within the Country Town and Shops and Offices zones and as an ‘X’ use within all other zones.

xxix. Inserting ‘Nursery’ as a use into Table No. 1 – Zoning and Land Use Table as a ‘D’ use in the Agriculture – General and Rural Smallholdings zones and a ‘A’ use in the Rural Residential and Industry – General zones.

xxx. Inserting ‘Nursery’ as a definition into Schedule 1 – Dictionary of Defined Words and Expressions with the following definition – “means land and buildings used for the propagation, rearing and sale of plants, and the storage and sale of products associated with horticultural and garden decor.”

xxxi. Modify the note under Clause 6.8.1 of Local Planning Scheme No. 23 – New wording to read ‘Public Drinking Water Source Protection Areas are defined on the Scheme Map in accordance with information provided by the Department of Water.

4) Authorise the Shire President and Chief Executive Officer to execute Local Planning Scheme No. 23 Amendment No. 14 documentation for forwarding to the Western Australian Planning Commission seeking final approval by the Hon. Minister for Planning.

5) Advise the submitters of Council’s decision in relation to Local Planning Scheme No. 23 Amendment No. 14.

On 28 March 2014, the Western Australian Planning Commission requested a number of modifications (see Attachment A) prior to the issuance of Final Approval for the Amendment. Subsequently the modifications were readvertised for three weeks between 2 May 2014 and 23 May 2014.

Officer’s Comment

Subsequent to the Amendment being referred to the Western Australian Planning Commission for Final Approval, additional modifications were requested by the Commission. The requested modifications were as follows:

1) Modify Clause 6.8.4(c)ii -

‘Irrespective of Clause 6.8.4(c)i subdivision will not be supported unless the proposal complies with the provisions of Water Quality Protection Note 25 Land Use Compatibility in Public Drinking Water Source Areas or is located in an endorsed Outline Development Plan Area’.

2) Modify the note under Clause 6.8.1 –

‘Public Drinking Water Source Protection Areas are defined on the Scheme Map in accordance with information provided by the Department of Water’.

3) Modify Table No. 1 Zoning and Land Use Table –

‘Holiday Home’ to become a ‘D’ use within the Tourist Zone

4) Modify Table No. 1 Zoning and Land Use Table

‘Dwelling’ to become an ‘X’ use within the Tourist Zone

5) Insert additional objectives (c and d) within Clause 4.2.2 Tourist Residential Zone Objectives:

The objectives of the Tourist Residential Zone are to –

c) ensure that short stay tourist and holiday accommodation remain the predominant land uses within the zone;

d) ensure the delivery of high quality tourist outcomes and tourist benefit as a priority.

6) Insert additional clause within Part 5 General Development Requirements of LPS23 –

5.19 Tourist Residential Development Requirements

Council may approve a combination of tourist accommodation and permanent residential accommodation on the same site within the Tourist-Residential zone provided that it complies with the following:

a) The predominant use of the site remains for short stay tourist, holiday accommodation and other tourist uses.

b) The proposal is not in an isolated location and considers the broader planning and settlement context of the area.

c) Physical infrastructure and services are or will be available, including consideration of the urban infrastructure requirements of a permanent population where residential is proposed.

d) The scale and design of the site complements the surrounding landscaping and character of the area, with the tourist component given priority in those areas of highest tourism amenity (e.g. the beachfront).

e) Proposals with a residential component are integrated with both the tourist uses and management structure of the proposal.

f) Where strata titling is proposed, appropriate management arrangements are in place, via a management state, including a maximum length of stay provision of three months in any twelve month period applied to the tourism accommodation component on all developments.

g) Where tourist development and permanent residential accommodation are developed on the same site, the protection of residential amenity through careful design of both facilities and accommodation on the site shall occur in order to minimise disturbance and conflicts between land uses.

The nature of these modifications mandated an additional three weeks of advertising which were undertaken between 2 May 2014 and 23 May 2014 and involved:

· Advertising notice in the Esperance Express – 2 May 2014;

· Amendment documentation being available via the Shire of Esperance’s website; and

· Referral letters to government departments and servicing agencies.

A full copy of Amendment 14 is available upon request and a copy of the Commissions requested modifications are available upon request.

Consultation

LPS 23 Amendment No. 14 was advertised for public comment in accordance with the provisions of the Town Planning Regulations 1967 and the Planning and Development Act 2005.

No objections and five non-objections were received (see Attachment B).

Financial Implications

Nil

Asset Management Implications

Nil

Statutory Implications

The statutory implications associated with this item are:

· Planning and Development Act 2005

· Town Planning Regulations 1967

· Local Planning Scheme No. 23

Policy Implications

The policy implications arising from this report are:

· Local Planning Strategy

Strategic Implications

Strategic Community Plan 2012-2022

Economic

3.8 Facilitate and guide high quality and efficient building and development across the Shire.

Environmental Considerations

Nil

Attachments

a View.	Requested Modifications
b View.	Schedule of Submissions

Officer’s Recommendation

That Council

1) Note the submissions received in relation to Local Planning Scheme No. 23 Amendment No. 14.

2) Adopt Local Planning Scheme No. 23 Amendment No. 14 with the following modifications:

a) Modify Clause 6.8.4(c)ii -

b) Modify the note under Clause 6.8.1 –

‘Public Drinking Water Source Protection Areas are defined on the Scheme Map in accordance with information provided by the Department of Water.

c) Modify Table No. 1 Zoning and Land Use Table –

‘Holiday Home’ to become a ‘D’ use within the Tourist Zone

d) Modify Table No. 1 Zoning and Land Use Table

‘Dwelling’ to become an ‘X’ use within the Tourist Zone

e) Insert additional objectives (c and d) within Clause 4.2.2 Tourist Residential Zone Objectives:

The objectives of the Tourist Residential Zone are to –

c) ensure that short stay tourist and holiday accommodation remain the predominant land uses within the zone;

d) ensure the delivery of high quality tourist outcomes and tourist benefit as a priority.

f) Insert additional clause within Part 5 General Development Requirements of LPS23 –

‘5.19 Tourist Residential Development Requirements

Council may approve a combination of tourist accommodation and permanent residential accommodation on the same site within the Tourist-Residential zone provided that it complies with the following:

a) The predominant use of the site remains for short stay tourist, holiday accommodation and other tourist uses.

b) The proposal is not in an isolated location and considers the broader planning and settlement context of the area.

c) Physical infrastructure and services are or will be available, including consideration of the urban infrastructure requirements of a permanent population where residential is proposed.

e) Proposals with a residential component are integrated with both the tourist uses and management structure of the proposal.

3) Authorise the Shire President and Chief Executive Officer to execute Local Planning Scheme No. 23 Amendment No. 14 documentation for forwarding to the Western Australian Planning Commission seeking final approval by the Hon. Minister for Planning.

4) Advise the submitters of Council’s decision in relation to Local Planning Scheme No. 23 Amendment No. 14.

Voting Requirement Simple Majority

Ordinary Council: Agenda

24 June 2014 Page 45

Local Emergency Management Arrangements

Shire of Esperance

Public Copy

Restricted Copy

Shire of Esperance

EMERGENCY MANAGEMENT ARRANGEMENTS

These arrangements have been produced and issued under the authority of S. 41(1) of the EM Act 2005, endorsed by the Shire of Esperance Local Emergency Management Committee (LEMC) and has been tabled with the Goldfields District Emergency Management Committee (DEMC).

........................................................................ .........................................

Chairperson Date

Esperance LEMC

........................................................................ .........................................

Endorsed by Council

Date

TABLE OF CONTENTS

Distribution 7

Amendment Record 8

Glossary of Terms 9

General Acronyms used in these Arrangements 13

PART 1 – INTRODUCTION 15

1.1 Authority 15

1.2 Community Consultation 15

1.3 Document Availability 15

1.4 Area Covered (Context) 15

1.5 Aim 15

1.6 Purpose 15

1.7 Scope 16

1.8 Related Documents 16

1.8.1 Local Emergency Management Policies 16

1.8.2 Existing Plans and Arrangements 16

1.9 Agreements, Understanding and Commitments 16

1.10 Special Considerations 16

1.10.1 Major Tourist Influx 16

1.10.2 Large Public Events 16

1.10.3 Seasonal Conditions 16

1.11 Resources 16

1.12 Roles and Responsibilities 17

1.12.1 Local Emergency Coordinator 17

1.12.2 Local Government 17

1.12.3 LEMC Executive Officers 17

1.12.4 Local Emergency Management Committee (LEMC) 18

1.12.4.1 Functions of the LEMC 18

1.12.5 Controlling Agency 18

1.12.6 Hazard Management Agency 19

1.12.7 Combat Agencies 19

1.12.8 Support Agencies 19

1.12.9 Public Authorities 19

PART 2 – PLANNING (LEMC ADMINISTRATION) 20

2.1 LEMC Membership 20

2.2 Meeting Schedule 20

2.3 LEMC Constitution and Procedures 20

2.4 Annual Reporting 21

2.5 Annual Business Plan 21

2.6 Emergency Risk Management 22

PART 3 – SUPPORT TO RESPONSE 23

3.1 Risks – Emergencies Likely to Occur 23

3.2 Incident Support Group (ISG) 23

3.2.1 Role of ISG 24

3.2.2 Triggers for an ISG 24

3.2.3 Membership of an ISG 24

3.2.4 Frequency of ISG Meetings 24

3.2.4.1 Location of ISG Meetings 24

3.3 Media Management and Public Information 24

3.3.1 Public Warning Systems 25

3.3.2 Local Systems 25

3.4 Critical Infrastructure 25

3.5 Evacuation 25

3.5.1 Evacuation Centers 26

3.5.2 Management of Evacuation Process 26

3.6 Special Needs Groups 26

3.7 Hazard Specific Muster Points 26

3.8 Routes and Maps 27

3.9 Welfare 27

3.9.1 Local Welfare Coordinator 27

3.9.2 Local Welfare Liaison Officer 27

3.9.3 State and National Registration and Enquiry 27

3.10 Animals (including assistance animals) 27

PART 4 – RECOVERY 28

PART 5 – EXERCISING AND REVIEWING 29

5.1 The Aim of Exercising 29

5.2 Frequency of Exercises 29

5.3 Types of Exercises 29

5.4 Reporting of Exercises 29

5.5 Review of Local Emergency Management Arrangements 29

5.6 Review of Local Emergency Management Committee Positions 30

5.7 Review of Resource Register 30

APPENDICES

1 Local Emergency Management Policies

2 Existing Plans and Arrangements

3 Agreements, Understandings and Commitments

4 Resource List

5 LEMC Membership Contact List

6 Critical Infrastructure

7 Evacuation Centers

8 Special Needs Groups

Distribution

Organisation	Position	Copy Type (Public / Restricted)
Esperance Police	Officer in Charge	Restricted
Esperance Police	Station Copy	Restricted
Esperance Police	Front Office	Public
Shire of Esperance	Emergency Services Co-ordinator	Master
Shire of Esperance	Shire President	Restricted
Shire of Esperance	CEO	Restricted
Shire of Esperance	Shire Office	Public
Shire of Esperance	Library	Public
Shire of Esperance	Director, Engineering Services	Restricted
Dept Fire and Emergency Services	Esperance Office	Restricted
Dept Fire and Emergency Services	Albany Office	Restricted
Dept Fire and Emergency Services	CEMO, Albany Office	Restricted
St John Ambulance	President	Restricted
St John Ambulance	Community Paramedic	Restricted
Esperance Volunteer Fire & Rescue	Captain	Restricted
State Emergency Services / VMRS	Unit Manager	Restricted
Esperance / Goldfields Surf Life Saving Club	President	Restricted
Bush Fire Brigade	Chief Bush Fire Control Officer	Restricted
Bush Fire Brigade	Senior FCO, Urban Rural Zone	Restricted
Dept of Parks and Wildlife	District Manager	Restricted
Dept of Child Protection and Family Services		Restricted
Dept of Transport	Regional Manager	Restricted
Dept of Human Services	Manager	Restricted
Dept of Agriculture & Food WA	District Manager	Restricted
Bureau of Meteorology		Restricted
Esperance Hospital	Director of Nursing	Restricted
Education Department		Restricted
Esperance Ports, Sea and Land	Security Office	Restricted
Esperance Ports, Sea and Land	Harbour Master	Restricted
Esperance Airport
Horizon Power	Community & Customer Relations Manager	Restricted
Water Corporation		Restricted

Amendment Record

No.	Date	Amendment Details	By
1	March 2014	Complete Rewrite	Mel Ammon
2
3
4
5
6
7
8
9
10
11
12

GLOSSARY OF TERMS

For additional information in regards to the Glossary of Terms, refer to the current Emergency Management Western Australia Glossary

COMBAT AGENCY – A public authority, or other person, may be prescribed by the regulations to be a Combat Agency who or which, because of the agency’s functions under any written law or specialized knowledge, expertise and resources, is responsible for performing an emergency management activity prescribed by the regulations in relation to that agency [s.6(2) of the EM Act].

A Combat Agency undertakes response tasks at the request of the Controlling Agency in accordance with their legislative responsibilities or specialised knowledge.

COMMUNITY EMERGENCY RISK MANAGEMENT – See RISK MANAGEMENT.

COMPREHENSIVE APPROACH – The development of emergency and disaster arrangements to embrace the aspects of prevention, preparedness, response, and recovery (PPRR). PPRR are aspects of emergency management, not sequential phases. Syn. ‘disaster cycle’, ‘disaster phases’ and ‘PPRR’

CONTROLLING AGENCY – an agency nominated to control the response activities to a specified type of emergency.

COORDINATION – The bringing together of organisations and elements to ensure an effective response, primarily concerned with the systematic acquisition and application of resources (organisation, manpower and equipment) in accordance with the requirements imposed by the threat or impact of an emergency. Coordination relates primarily to resources, and operates, vertically, within an organisation, as a function of the authority to command, and horizontally, across organisations, as a function of the authority to control.See also CONTROL and COMMAND.

DISTRICT – means an area of the State that is declared to be a district under section 2.1 Local Government Act 1995.

EMERGENCY – An event, actual or imminent, which endangers or threatens to endanger life, property or the environment, and which requires a significant and coordinated response.

EMERGENCY MANAGEMENT – The management of the adverse effects of an emergency including:

Prevention – the mitigation or prevention of the probability of the occurrence of and the potential adverse effects of an emergency.

Preparedness – preparation for response to an emergency

Response – the combating of the effects of an emergency, provision of emergency assistance for casualties, reduction of further damage and help to speed recovery and

Recovery – the support of emergency affected communities in the reconstruction and restoration of physical infrastructure, the environment and community, psychosocial and economic wellbeing.

EMERGENCY MANAGEMENT AGENCY – A hazard management agency (HMA), a combat agency or a support organisation as prescribed under the provisions of the Emergency Management Act 2005.

EMERGENCY RISK MANAGEMENT – A systematic process that produces a range of measures which contribute to the well-being of communities and the environment.

HAZARD

- a cyclone, earthquake, flood, storm, tsunami or other natural event

- a fire

- a road, rail or air crash

- a plague or an epidemic

- a terrorist act as defined in The Criminal Code section 100.1 set out in the Schedule to the Criminal Code 1995 of the Commonwealth, or;

- any other event, situation or condition that is capable or causing or resulting in loss of life,

prejudice to the safety or harm to the health of persons or animals or destruction of or

damage to property or any part of the environment and is prescribed by Emergency Management Regulations 2006.

HAZARD MANAGEMENT AGENCY (HMA) – A public authority or other person, prescribed by regulations because of that agency’s functions under any written law or because of its specialised knowledge, expertise and resources, to be responsible for the emergency management or an aspect of emergency management of a hazard for a part or the whole of the State.

INCIDENT – An event, accidentally or deliberately caused, which requires a response from one or more of the statutory emergency response agencies.

INCIDENT SUPPORT GROUP (ISG) – A group of agency/organisation liaison officers convened and chaired by the Incident Controller to provide agency specific expert advice and support in relation to operational response to the incident.

LIFELINES – The public facilities and systems that provide basic life support services such as water, energy, sanitation, communications and transportation. Systems or networks that provide services on which the well-being of the community depends.

LOCAL EMERGENCY COORDINATOR (LEC) - That person designated by the Commissioner of Police to be the Local Emergency Coordinator with responsibility for ensuring that the roles and functions of the respective Local Emergency Management Committee are performed, and assisting the Hazard Management Agency in the provision of a coordinated multi-agency response during Incidents and Operations.

LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC) – means a committee established under section 38 of the Emergency Management Act 2005

MUNICIPALITY – Means the district of the Shire of Esperance.

OPERATIONAL AREA (OA) – The area defined by the Operational Area Manager for which they have overall responsibility for the strategic management of an emergency. This area may include one or more Incident Areas.

PREVENTION – Regulatory and physical measures to ensure that emergencies are prevented, or their effects mitigated. Measures to eliminate or reduce the incidence or severity of emergencies.See also COMPREHENSIVE APPROACH.

PREPAREDNESS – Arrangements to ensure that, should an emergency occur, all those resources and services which are needed to cope with the effects can be efficiently mobilised and deployed. Measures to ensure that, should an emergency occur, communities, resources and services are capable of coping with the effects. See also COMPREHENSIVE APPROACH.

RESPONSE – Actions taken in anticipation of, during, and immediately after an emergency to ensure that its effects are minimised and that people affected are given immediate relief and support.Measures taken in anticipation of, during and immediately after an emergency to ensure its effects are minimised. See also COMPREHENSIVE APPROACH.

RECOVERY – The coordinated process of supporting emergency-affected communities in reconstruction of the physical infrastructure and restoration of emotional, social, economic and physical well-being.

RISK – A concept used to describe the likelihood of harmful consequences arising from the interaction of hazards, communities and the environment.

The chance of something happening that will have an impact upon objectives. It is measured in terms of consequences and likelihood.

A measure of harm, taking into account the consequences of an event and its likelihood. For example, it may be expressed as the likelihood of death to an exposed individual over a given period.

Expected losses (of lives, persons injured, property damaged, and economic activity disrupted) due to a particular hazard for a given area and reference period. Based on mathematical calculations, risk is the product of hazard and vulnerability

RISK MANAGEMENT – The systematic application of management policies, procedures and practices to the tasks of identifying, analysing, evaluating, treating and monitoring risk.

RISK REGISTER – A register of the risks within the local government, identified through the Community Emergency Risk Management process.

RISK STATEMENT – A statement identifying the hazard, element at risk and source of risk.

SUPPORT ORGANISATION – A public authority or other person who or which, because of the agency’s functions under any written law or specialized knowledge, expertise and resources is responsible for providing support functions in relation to that agency.

TREATMENT OPTIONS – A range of options identified through the emergency risk management process, to select appropriate strategies’ which minimize the potential harm to the community.

VULNERABILITY – The degree of susceptibility and resilience of the community and environment to hazards.^*The degree of loss to a given element at risk or set of such elements resulting from the occurrence of a phenomenon of a given magnitude and expressed on a scale of 0 (no damage) to 1 (total loss).

WELFARE CENTRE – Location where temporary accommodation is actually available for emergency affected persons containing the usual amenities necessary for living and other welfare services as appropriate.

GENERAL ACRONYMS USED IN THESE ARRANGEMENTS

BFS	Bush Fire Service
CEO	Chief Executive Officer
DCPFS	Department for Child Protection
DFES	Dept of Fire and Emergency Services
DEMC	District Emergency Management Committee
DPaW	Department of Parks and Wildlife
ECC	Emergency Coordination Centre
FRS	Fire and Rescue Service
HMA	Hazard Management Agency
ISG	Incident Support Group
LEC	Local Emergency Coordinator
LEMA	Local Emergency Management Arrangements
LEMC	Local Emergency Management Committee
LRC	Local Recovery Coordinator
LRCC	Local Recovery Coordinating Committee
SEC	State Emergency Coordinator
SEMC	State Emergency Management Committee
SES	State Emergency Service
SEWS	Standard Emergency Warning Signal
SOP	Standard Operating Procedures

PART 1 – INTRODUCTION

1.1 Authority

These arrangements have been prepared in accordance with s. 41(1) of the Emergency Management Act 2005 and endorsed by the Esperance Local Emergency Management Committee and approved by the Shire of Esperance.

1.2 Community Consultation

These arrangements have been developed in consultation with the Esperance LEMC which includes community representation. It was felt the opinions and ideas represented by this group were sufficient in order to meet the needs of this project.

1.3 Document Availability

Copies of these arrangements are available at Shire of Esperance offices in Windich St, free of charge during office hours. Arrangements are also available in written and electronic format on request.

1.4 Area Covered (Context)

The area covered is the boundaries of the Shire of Esperance extending from Daniels Siding in the north, east to Isrealite Bay and west to the Munglinup River. This area covers some 43,000 sq km servicing a population of approx 14,500.

1.5 Aim

The aim of the Esperance Local Emergency Management Arrangements is to :

- to ensure there is an effective framework for the management of emergencies within the

Shire of Esperance

- to contribute to timely, effective and coordinated emergency management within the

Shire of Esperance

- to ensure that this plan is compatible with and complies with the State Emergency

Management Arrangements and plans

- to ensure that all organizations involved in emergency management are familiar with and

have had input into this plan

1.6 Purpose

The purpose of these emergency management arrangements is to set out:

- the local government’s policies for emergency management;

- the roles and responsibilities of public authorities and other persons involved in

emergency management in the local government district;

- provisions about the coordination of emergency operations and activities relating to

emergency management performed by the persons mentioned in paragraph b);

- a description of emergencies that are likely to occur in the local government district;

- strategies and priorities for emergency management in the local government district;

- other matters about emergency management in the local government district prescribed

by the regulations; and

- other matters about emergency management in the local government district the local

government considers appropriate”. (s. 41(2) of the Act).

1.7 Scope

These arrangements are to ensure the community is prepared to deal with the identified emergencies should they arise. It is not the intent of this document to detail the procedures for HMA’s in dealing with an emergency. These should be detailed in the HMA’s individual plan.

- This document applies to the local government district of the Shire of Esperance.

- This document covers areas where the Shire of Esperance (Local Government) provides

support to HMA’s in the event of an incident;

- This document details the Shire of Esperance’s (LG) capacity to provide resources in

support of an emergency, while still maintaining business continuity; and

- The Shire of Esperance (LG) responsibility in relation to recovery management.

These arrangements are to serve as a guide to be used at the local level. Incidents may arise that require action or assistance from district, state or federal level.

1.8 Related Documents

1.8.1 Local Emergency Management Policies

A list current Local Emergency Management Policies is attached at Appendix 1

1.8.2 Existing Plans & Arrangements

A list of current Local Plans and Arrangements is attached at Appendix 2

1.9 Agreements, Understandings & Commitments

A list of current Agreements, Understanding and Commitments is attached at Appendix 3

1.10 Special Considerations

1.10.1 Major influxes of tourists

· Increase in camping within coastal reserves through length of Shire from November to April

· Duke of Orleans Caravan Park population increase up to 1000 people over summer period

· Overflow campground at Show grounds

1.10.2 Large public events

· Esperance Show - October

1.10.3 Seasonal conditions

· Harvest – October through December

· Bushfire season – October through April

1.11 Resources

The Shire of Esperance has several businesses, organisations and volunteer groups well positioned to assist with additional resources should they be required.

List attached at Appendix 4.

1.12 Roles & Responsibilities

1.12.1 Local Emergency Coordinator

The Local Emergency Coordinator is appointed by the State Emergency Coordinator. The Local Emergency Coordinator for the Shire of Esperance is the Officer-in-Charge of Esperance Police Station.

The local emergency coordinator for a local government district has the following functions [s. 37(4) of the Act]:

- to provide advice and support to the LEMC for the district in the development and

maintenance of emergency management arrangements for the district;

- to assist hazard management agencies in the provision of a coordinated response

during an emergency in the district; and

- to carry out other emergency management activities in accordance with the

directions of the State Emergency Coordinator.

1.12.2 Local Government

It is a function of a local government, subject to this Act (Emergency Management Act), to ensure that effective local emergency management arrangements are prepared and maintained for its district;

- to manage recovery following an emergency affecting the community in its

district; and

- to perform other functions given to the local government under this Act (Emergency

Management Act).

These functions include (but not limited to; administrating the LEMC in accordance with SEMP 2.5, completing an annual report & annual business plan in accordance with SEMP 2.6 and establishing and maintaining the local emergency management arrangements which includes a local recovery plan.

1.12.3 LEMC Executive Officers:

Provide executive support to the LEMC by:

- Ensuring the provision of secretariat support including:

o Meeting agenda

o Minutes and action lists

o Correspondence

o Maintain committee membership contact register

- Coordinate the development and submission of committee documents in accordance

with legislative and policy requirements including;

o Annual Report

o Annual Business Plan

o Maintenance of Local Emergency Management Arrangement

- Facilitate the provision of relevant emergency management advice to the Chair and

committee as required; and

- Participate as a member of sub committees and working groups as required;

1.12.4 Local Emergency Management Committee

The Shire of Esperance has established a Local Emergency Management Committee (LEMC) under section 38(1) of the Emergency Management Act 2005 to oversee, plan and test the local emergency management arrangements.

The LEMC includes representatives from agencies, organisations and community groups that are relevant to the identified risks and emergency management arrangements for the community.

The LEMC is not an operational committee but rather the organisation established by the local government to ensure that local emergency management arrangements are written and placed into effect for its district.

The LEMC membership must include at least one local government representative and the identified Local Emergency Coordinator (LEC). Relevant government agencies and other statutory authorities will nominate their representatives to be members of the LEMC.

The term of appointment of LEMC members shall be determined by the local government in consultation with the parent organisation of the members.

1.12.4.1 Functions of the LEMC

The functions of LEMC are [s. 39 of the Act]:

- to advise and assist the local government in establishing local emergency

managements for the district;

- to liaise with public authorities and other persons in the development, review and testing of the local emergency management arrangements; and

- to carry out other emergency management activities as directed by SEMC or prescribed by regulations.

Various State Emergency Management Plans (WESTPLANS) and State Emergency Management Policies (SEMP) place responsibilities on LEMC’s. The below identified functions relate to areas not covered in other areas of these arrangements.

The LEMC should provide advice and assistance to communities that can be isolated due to hazards such as cyclone or flood to develop a local plan to manage the ordering, receiving and distributing of essential supplies. (WESTPLAN - Freight subsidy Plan)

The LEMC may provide advice and assistance to the SES and FESA to develop a Local Tropical Cyclone Emergency Plan. (WESTPLANs – Cyclone, Flood and Tsunami)

1.12.5 Controlling Agency

A Controlling Agency is an agency nominated to control the response activities to a specified type of emergency. The function of a Controlling Agency is to;

- to undertake all responsibilities as prescribed in Agency specific legislation for

Prevention and Preparedness

- to control all aspects of the response to an incident.

During Recovery the Controlling Agency will ensure effective transition to Recovery by Local Government.

1.12.6 Hazard Management Agency

A hazard management agency is ‘to be a public authority or other person who or which, because of that agency’s functions under any written law or specialised knowledge, expertise and resources, is responsible for emergency management, or the prescribed emergency management aspect, in the area prescribed of the hazard for which it is prescribed.’

[EM Act 2005 s4]

The HMA’s are prescribed in the Emergency Management Regulations 2006. Their function is to:

- Undertake responsibilities where prescribed for these aspects [EM Regulations]

- Appointment of Hazard Management Officers [s55 Act]

- Declare / Revoke Emergency Situation [s 50 & 53 Act]

- Coordinate the development of the Westplan for that hazard [SEMP 2.2]

- Ensure effective transition to recovery by Local Government

1.12.7 Combat Agencies

A combat agency as prescribed under subsection (1) of the Emergency Management Act 2005 is ‘to be a public authority or other person who or which, because of the agency’s functions under any written law or specialised knowledge, expertise and resources, is responsible for performing an emergency management activity prescribed by the regulations in relation to that agency.’

(EMWA Glossary Version:2011)

1.12.8 Support Organisation

A Public authority or other person who or which, because of the agency’s functions under any written law or specialised knowledge, expertise and resources is responsible for providing support functions in relation to that agency. (EMWA Glossary Version:2011)

1.12.9 Public Authorities

A public Authority is established under section 3 of the Act. Under s35 the SEMC may specify (s35(6) both an area of the State and a public authority to exercise the functions of local government detailed under section 36 of the Act To date, the Rottnest Island Authority is the only agency that has been classed as a ‘public authority’.

PART 2 – PLANNING (LEMC ADMINISTRATION)

This section outlines the minimum administration and planning requirements of the LEMC under the EM Act 2005 and policies.

2.1 LEMC Membership

Chairperson	Shire President, Shire of Esperance
Deputy Chairperson	Officer in Charge, Esperance Police Station
Executive Officer	Shire of Esperance
Committee Members – to include representation from:
Emergency Response Agencies	Esperance Police Station
	Esperance Volunteer Fire and Rescue
	St John Ambulance
	Esperance State Emergency Service
	Marine Rescue
	Esperance Goldfields Surf Life Saving Club
	Bush Fire Brigades Representative
Welfare Support Agencies	Dept Child Protection and Family Services
State Government Agencies	Dept of Fire & Emergency Services
	Dept of Parks & Wildlife
	Dept of Agriculture and Food
	Dept of Transport
	Dept of Education
	Bureau of Meteorology
	Dept of Health – Esperance District Hospital
Utilities	Horizon Power
	Water Corporation
Local Industry	Esperance Port, Sea and Land
	Esperance Airport

List of the LEMC Membership and contact details attached at Appendix 5

2.2 Meeting Schedule

Esperance LEMC will meet bi monthly on the 2^nd Wednesday of February, April, June, August, October and December at 7pm in the Council Chamber.

2.3 LEMC Constitution & Procedures (s38(4) EM Act)

Each meeting of the LEMC should consider, but not be restricted to, the following matters, as appropriate:

- Every meeting:

o Confirmation of local emergency management arrangements contact details and key holders

o Review of any post-incident reports and post exercise reports generated since last meeting

o Progress of emergency risk management process

o Progress of treatment strategies arising from emergency risk management process

o Progress of development or review of local emergency management arrangements

o Other matters determined by the local government.

- First quarter:

o Development and approval of next financial year LEMC exercise schedule (to be forwarded to relevant DEMC);

o Begin developing annual business plan.

- Second quarter:

o Preparation of LEMC annual report (to be forwarded to relevant DEMC for inclusion

in the SEMC annual report);

o Finalisation and approval of annual business plan.

- Third quarter:

o Identify emergency management projects for possible grant funding.

- Fourth quarter:

o National and State funding nominations.

2.4 Annual Reporting

The annual report of the LEMC is to be completed and submitted to the DEMC within 2 weeks of the end of the financial year for which the annual report is prepared. The LEMC is required to submit a signed hard copy of the annual report to the Executive Officer of the DEMC.

The LEMC annual report is to contain, for the reporting period:

- a description of the area covered by the LEMC,

- a description of activities undertaken by it, including;

- the number of LEMC meetings and the number of meetings each member, or their

deputy, attended,

- a description of emergencies within the area covered by the LEMC involving the activation

of an Incident Support Group (ISG),

- a description of exercises that exercised the local emergency management arrangements

for the area covered by the LEMC,

- the level of development of the local emergency management arrangements for the area

covered by the LEMC (e.g. draft, approved 2007, under review, last reviewed 2007),

- the level of development of the local recovery plan for the area covered by the LEMC,

- the progress of establishing a risk register for the area covered by the LEMC, and

- a description of major achievements against the LEMC Annual Business Plan.

2.5 The Annual Business Plan

State Emergency Management Policy 2.5 ‘Annual Reporting’ provides each LEMC will complete and submit to the DEMC an annual report at the end of each financial year. One of the requirements of the Annual Report is to have a Business Plan. (SEMP 2.6 s25 (b)(vii) & s25(d)). From time to time the SEMC will establish a template Annual Business Plan for use by LEMC’s.

A copy of the Annual Business Plan is available on request from the Executive Officer.

2.6 Emergency Risk Management

In 2006 the Shire of Esperance completed an Emergency Risk Management study from which the Local Arrangements were written. These Arrangements are due to be reviewed in 2018.

A copy of the Risk Assessment is available from the Shire of Esperance offices in Windich St.

PART 3 – SUPPORT TO RESPONSE

3.1 Risks – Emergencies Likely to Occur

Complete the following table of emergencies that are likely to occur within the Local Government area. These should be derived from the local community centered emergency risk management process.

Table 3.1

Hazard	Controlling Agency	HMA	Local Combat Role	Local Support Role	WESTPLAN	Local Plan (Date)
Bush Fire	DFES Local Govt DPaW	DFES	Local Govt (BFB) DPaW	Police DCPFS SES Local Govt	Bush Fire	2013
Urban Fire (Structural)	DFES	DFES	VFRS	Police Local Govt DCPFS SES	Urban Fire	2013
Road Crash	Police	Police	VFRS	SJA	Road Crash	2013
Flood	DFES	DFES	SES	Police Local Govt	Flood	2013
Storm	DFES	DFES	SES	Police Local Govt	Storm	2013
Maritime Incident Marine Search Marine Transport	Police EPSL / DoT	Police EPSL/ DoT	VMRS EPSL / DoT	SES VMRS	Marine Search Marine Transport	2013

These arrangements are based on the premise that the Combat Authority responsible for the above risks will develop, test and review appropriate emergency management plans for their hazard.

It is recognised that the HMA’s and Combat Agencies may require Shire of Esperance resources and assistance in emergency management. The Shire of Esperance is committed to providing assistance/support if the required resources are available through the Incident Support Group when and if formed.

3.2 Incident Support Group (ISG)

The ISG is convened by the HMA or the Local Emergency Coordinator in consultation with the HMA to assist in the overall coordination of services and information during a major incident. Coordination is achieved through clear identification of priorities by agencies sharing information and resources.

3.2.1 Role of the ISG

The role of the ISG is to provide support to the incident management team. The ISG is a group of people represented by the different agencies who may have involvement in the incident.

3.2.2 Triggers for an ISG

The triggers for an incident support group are defined in State Emergency Management Policy 4.1 ‘Operational Management’. These are;

- where an incident is designated as “Level 2” or higher

- multiple agencies need to be coordinated.

3.2.3 Membership of an ISG

The Incident Support Group is made up of agencies /representatives that provide support to the Controlling Agency. Emergency Management Agencies may be called on to be liaison officers on the Incident Support Group. As a general rule, the recovery coordinator should be a member of the ISG from the onset, to ensure consistency of information flow and transition into recovery.

The representation on this group may change regularly depending upon the nature of the incident, agencies involved and the consequences caused by the emergency.

Agencies supplying staff for the ISG must ensure that the representative(s) have the authority to commit resources and/or direct tasks.

3.2.4 Frequency of Meetings

Frequency of meetings will be determined by the Incident Controller and will generally depend on the nature and complexity of the incident. As a minimum, there should be at least one meeting per incident. Coordination is achieved through clear identification of priorities and goals by agencies sharing information and resources.

3.2.4.1 Location of ISG Meetings

The Incident Support Group meets during an emergency and provides a focal point for a coordinated approach. Locations for ISG meeting are :

*Location*	*Address*	*Contact*
*Council Chamber*	*Shire of Esperance Administration Office* *Windich St*	*CEO – 9071 0621* *0418 924 132*
*Police Station*	*Dempster St*	*OIC – 9079 8999*
*DFES Office*	*Esperance Business Centre* *Dempster St*	*AO – 9071 3393* *0427 002 718*

3.3 Media Management and Public Information

Communities threatened or impacted by emergencies have an urgent and vital need for information and direction. Such communities require adequate, timely information and instructions in order to be aware of the emergency and to take appropriate actions to safeguard life and property. The provision of this information is the responsibility of the HMA. This is achieved through the Incident Management Team position of ‘Public Information Officer’ as per the AIIMS Structure.

3.3.1 Public Warning Systems

During times of an emergency one of the most critical components of managing an incident is getting information out to the public in a timely and efficient manner. This section highlights local communication strategies.

3.3.2 Local Systems

- Shire Website – www.esperance.wa.gov.au

- Bushfire SMS system – register at Shire Office

- Public Information Phone Lines (Harvest Ban Hotline) – 9071 5367

- Local radio

o ABC Radio - 837 AM

o Radiowest – 747 AM

o Hot FM - 102.3 FM

o Hope FM – 103.9 FM

3.4 Critical Infrastructure

Critical Infrastructure is identified infrastructure within the local government area that if affected by a hazard would have a negative and prolonged impact on the community. A list of Critical Infrastructure within the Shire of Esperance is provided at Appendix 6

3.5 Evacuation

‘A range of hazards regularly pose a risk to communities throughout Western Australia.

Evacuation of people from an area affected by a hazard is one of the strategies that may be

employed by emergency managers to mitigate the potential loss of, or harm to, life. Experience

has also shown that the evacuation of residents is not always the optimum solution to managing the risk. Alternatives to evacuation such as to stay and protect and control, or restrict movement should also be considered where appropriate.’ (SEMP 4.7)

Local Emergency Management Arrangements include information to assist the Controlling Agency in the operational planning process. This includes specific arrangements in place for special needs groups such as schools, nursing homes, hospitals, caravan and holiday parks, persons with disabilities and culturally and linguistically diverse communities.

Relevant emergency management agencies (i.e. controlling agencies, welfare agencies etc.) in conjunction with Local Emergency Management Committees will identify and advise of refuge sites and welfare centres suitable to the hazard. These sites are documented in the Local Emergency Management Arrangements.

Evacuation is a risk management strategy which may need to be implemented, particularly in regards to cyclones, flooding and bush fires. The decision to evacuate will be based on an assessment of the nature and extent of the hazard, the anticipated speed of onset, the number and category of people to be evacuated, evacuation priorities and the availability of resources.

These considerations should focus on providing all the needs of those being evacuated to ensure their safety and on-going welfare.

The Controlling Agency will make decisions on evacuation and ensure that community members have appropriate information to make an informed decision as to whether to stay or go during an emergency.

The decision to evacuate will only be made by a Controlling Agency or an authorised officer when the members of the community at risk do not have the capability to make an informed decision or when it is evident that loss of life or injury is imminent.

State Emergency Management Policy 4.7 ‘Community Evacuation’ should be consulted when planning evacuation.

3.5.1 Evacuation Centres

A list of identified Evacuation Centres for the Shire of Esperance are listed at Appendix 7

3.5.2 Management of the Evacuation Process

The responsibility for managing evacuation rests with the Controlling Agency. The Controlling Agency is responsible for planning, communicating and effecting the evacuation and ensuring the welfare of the evacuees is maintained. The Controlling Agency is also responsible for ensuring the safe return of evacuees. These aspects also incorporate the financial costs associated with the evacuation unless prior arrangements have been made.

In most cases the WA Police may be the ‘combat agency’ for carrying out the evacuation.

Whenever evacuation is being considered the Department for Child Protection must be consulted during the planning stages. DCP have responsibility under State Arrangements to maintain the welfare of evacuees under Westplan Welfare.

3.6 Special Needs Groups

A list of ‘at risk’ groups have been identified within the community. These groups may require additional requirements or resources to carry out an evacuation. This information provides the Controlling Agency planning evacuation the ability to identify locations for groups that require special attention or resources.

Each section of the community mentioned above should have their own evacuation arrangements, however will need confirmation.

A list of identified Special Needs Groups is attached at Appendix 8

3.7 Hazard Specific Muster Points

The Shire of Esperance in recognition of the bush fire risk at coastal campsites has identified muster point locations on beaches where Shire Campsites are located. On site signage has been installed identifying these areas at Alexander Bay, Thomas River, Quagi Beach and Munglinup Beach.

In many cases muster point will depend on time, place and circumstances of the emergency and will not be able to be documented in LEMA.

3.8 Routes & Maps

Within the Shire of Esperance emergency responders are encouraged to utilise the “Esperance Urban Rural Atlas” and the “Esperance Rural Atlas” available from the DFES office.

3.9 Welfare

The Department for Child Protection (DCP) has the role of managing welfare. DCP may have developed a local Welfare Emergency Management Plan for Esperance area.

3.9.1 Local Welfare Coordinator

The Local Welfare Coordinator is appointed by the DCP District Director to:

- establish, chair and manage the activities of the Local Welfare Emergency

Committee (LWEC), where determined appropriate by the District Director

- prepare, promulgate, test and maintain the Local Welfare Plans

- represent the department and the emergency welfare function on the Local

Emergency Management Committee and Local Recovery Committee

- establish and maintain the Local Welfare Emergency Coordination Centre

- ensure personnel and organisations are trained and exercised in their welfare

responsibilities

- coordinate the provision of emergency welfare services during response and

recovery phases of an emergency

- represent the department on the Incident Management Group when required

3.9.2 Local Welfare Liaison Officer

The Local Welfare Liaison Officer is nominated by the Local Government to coordinate welfare response during emergencies and liaise with the Local Welfare Coordinator.

Local Government should appoint a liaison officer. This role will provide assistance to the Local Welfare Centre, including the management of emergency evacuation centres such as building opening, closing, security and maintenance.

The Shire of Esperance Emergency Services Co-ordinator has been identified as the liaison officer and can be contacted on 9071 0625 or 0418 954 051.

3.9.3 State & National Registration & Enquiry

When a large scale emergency occurs and people are evacuated or become displaced, one of the areas the Department for Child Protection (DCP) has responsibility for is recording who has been displaced and placing the information onto a State or National Register. This primarily allows friends or relatives to locate each other but also has many further applications. Because of the nature of the work involved DCP have reciprocal arrangements with the Red Cross to assist with the registration process.

3.10 Animals (including assistance animals)

The Shire of Esperance Rangers will coordinate the housing of domestic pets through the use of the local pound situated at the Shire Works Depot in Brazier Street. Larger animals can be housed at the Greater Sports Ground, Brazier Street.

PART 4 - RECOVERY

A Recovery Plan has been completed for the Shire of Esperance as separate document.

Part 5 - EXERCISING AND REVIEWING

5.1 The Aim of Exercising

Testing and exercising are essential to ensure that the emergency management arrangements are workable and effective for the LEMC. The testing and exercising is also important to ensure that individuals and organisations remain appropriately aware of what is required of them during an emergency response situation.

The exercising of a HMA’s response to an incident is a HMA responsibility however it could be incorporated into the LEMC exercise.

Exercising the emergency management arrangements will allow the LEMC to:

- Test the effectiveness of the local arrangements

- Bring together members of emergency management agencies and give them

knowledge of, and confidence in, their roles and responsibilities

- Help educate the community about local arrangements and programs

- Allow participating agencies an opportunity to test their operational procedures and

skills in simulated emergency conditions

- Test the ability of separate agencies to work together on common tasks, and to

assess effectiveness of co-ordination between them.

5.2 Frequency of Exercises

The SEMC Policy No 2.5 – Emergency Management in Local Government (s45-47), and Policy3.1 ‘Exercise Management’ (s14) requires the LEMC to exercise their arrangements on an annual basis.

5.3 Types of Exercises

Some examples of exercises types include:

- Desktop/Discussion

- A phone tree recall exercise

- Opening and closing procedures for evacuation centres or any facilities that might

be operating in an emergency

- Operating procedures of an Emergency Coordination Centre

- Locating and activating resources on the Emergency Resources Register

5.4 Reporting of Exercises

Each LEMC should report their exercise schedule to the relevant DEMC by the 1^st May each year. The DEMC compiles the reports and send the dates to the Emergency Services Sub-committee to be included in the SEMC Annual Report (ref TP-1 ‘Annex B’).

Once the exercises have been completed they should be reported to the DEMC via the template found at ‘appendix C’ of State EM Procedure TP-1 ‘Exercise Management’.(SEMP 3.1 s.23)

5.5 Review of Local Emergency Management Arrangements

The Local Emergency Management Arrangements (LEMA) shall be reviewed and amended in accordance with SEMC Policy No 2.5 – Emergency Management in Local Government Districts and replaced whenever the local government considers it appropriate (S.42 of the EM Act).

According to SEMC Policy No 2.5 – Emergency Management in Local Government Districts, the LEMA (including recovery plans) are to be reviewed and amended as follows:

- contact lists are reviewed and updated quarterly;

- a review is conducted after training that exercises the arrangements;

- an entire review is undertaken every five (5) years, as risks might vary due to climate,

environment and population changes

- circumstances may require more frequent reviews

5.6 Review of Local Emergency Management Committee Positions

The Shire of Esperance in consultation with the parent organisation of members shall determine the term and composition of LEMC positions.( SEMP 2.5 s20). Note SEMP 2.5 s15-18 inclusive provides a list of recommended members.

5.7 Review of Resources Register

The Executive Officer shall have the resources register checked and updated on an annual basis, but ongoing amendments may occur at any LEMC meeting.

Ordinary Council: Agenda

24 June 2014 Page 165

Council Meeting

Friday 2 May 2014

Teleconference

Commencing at 9.00am

MINUTES

CONTENTS

1. DECLARATION OF INTEREST. 3

2. ANNOUNCEMENTS. 3

3. ATTENDANCE AND APOLOGIES. 3

3.1 Attendance. 3

3.2 Apologies. 4

3.3 WALGA Representatives. 4

4. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS. 5

4.1 Review of WALGA State Council Agenda - Matters for Decision. 5

4.2 Review of WALGA State Council Agenda - Matters for Noting. 9

4.3 Review of WALGA State Council Agenda – Organisational Reports. 9

4.4 Review of WALGA State Council Agenda – Policy Forum Reports. 10

4.5 WALGA President’s Report (Attachment) 10

4.6 WALGA Status Report (Attachment) 10

4.7 State Councillor / Goldfield Esperance Zone President’s Report 11

5. REPRESENTIVE REPORTS. 11

5.1 Department of Local Government and Communities (Attachment) 11

6 URGENT BUSINESS as permitted by the Chair 11

7 DATE, TIME AND PLACE OF NEXT MEETING.. 11

9. CLOSURE OF MEETING.. 11

Goldfields Voluntary Regional Organisation of Councils

and

Goldfields esperance country zone of walga

Teleconference Meeting to be held on Friday 2 May 2014 commencing at 9.00am

MINUTES

1. DECLARATION OF INTEREST

Pursuant to the Code of Conduct, Councillors and CEOs must declare to the Chairman any potential conflict of interest they may have in a matter before the Goldfields Voluntary Regional Organisation of Councils and Goldfields Esperance Country Zone of WALGA as soon as they become aware of it. Councillors, CEOs and Deputies may be directly or indirectly associated with some recommendations of the Goldfields Voluntary Regional Organisation of Councils and the Goldfields Esperance Country Zone of WALGA and the WALGA State Council. If you are affected by these recommendations, please excuse yourself from the meeting and do not participate in deliberations.

Cr Goldfinch declared an impartiality interest with respect to Item 4.1 (51 Interim Submission to the Inquiry into the Management of WA’s Freight Rail Network). Cr Goldfinch is a former board member of CBH.

Mayor Yuryevich declared an interest with respect to Item 4.4 (7.2.1 Metropolitan Reform Implementation Policy Forum). Mayor Yuryevich is a member of the Local Government Advisory Board.

2. ANNOUNCEMENTS

The purpose of the meeting is to consider and provide advice to the WALGA State Council Representative, Mayor Ron Yuryevich AM, RFD.

3. ATTENDANCE AND APOLOGIES

3.1 Attendance

Mayor Ron Yuryevich AM RFD (Chair) Mayor, City of Kalgoorlie-Boulder

Mr Don Burnett CEO, City of Kalgoorlie-Boulder

Cr Mal Cullen President, Shire of Coolgardie

Mr Paul Webb CEO, Shire of Coolgardie (left the meeting at 9.07am)

Ms Rhonda Evans Manager Administration Services, Shire of Coolgardie (entered the meeting

at 9.07am)

Cr Malcolm Heasman President, Shire of Esperance

Cr Beverley Stewart Councillor, Shire of Esperance

Mr Matthew Scott CEO, Shire of Esperance

Cr Patrick Hill President Shire of Laverton

Mr Steve Deckert CEO, Shire of Laverton

Mr Jim Epis CEO, Shire of Leonora

Cr Greg Dwyer President, Shire of Menzies (entered meeting at 9.05am)

Mr Chris Paget CEO, Shire of Ngaanyatjarraku

Cr Ian Goldfinch President, Shire of Ravensthorpe

Cr Ken Norman Councillor, Shire of Ravensthorpe

Ms Helen Westcott Joint Executive Officer

3.2 Apologies

Mr Richard Brookes CEO, Shire of Dundas

Cr Rob Wedge Deputy President, Shire of Laverton

Cr Beatrice Fuamatu Councillor, Shire of Laverton

Cr Peter Craig President, Shire of Leonora

Mr Peter Crawford CEO, Shire of Menzies

Mr Pascoe Durtanovich CEO, Shire of Ravensthorpe

Mr Bruce Wittber Joint Executive Officer

3.3 WALGA Representatives

Mr Zac Donovan, Executive Manager Marketing and Communications

Ms Erin Fuery, Senior Community Policy Officer

4. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

4.1 Review of WALGA State Council Agenda - Matters for Decision

From Executive Officer

Background:

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The Goldfields Voluntary Regional Organisation of Councils (GVROC) is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration.

5.1 Interim submission to the Inquiry into the Management of WA’s Freight Rail Network (05-006-02-0005 PS)

WALGA Recommendation

That the Association’s interim submission to the Economics and Industry Standing Committee’s Inquiry into the Management of WA’s Freight Rail Network.

ZONE COMMENT:

5.2 Zone Tax Offset Reform (05-055-03-0002 PS)

WALGA Recommendation

That the Association advocate to the Federal Government for:

1. The following increases in the fixed component of the zone tax offset: Zone A, from $338 to $584; Zone B, from $57 to $99; Special Areas, from $1173 to $2028. The variable components of the zone tax offset (i.e., notional offsets) should be increased by the same proportion as the fixed components.

2. Indexation of zone tax offsets to reflect changes in the Australian Consumer Price Index.

3. Eligibility changes to ensure the zone tax offset only applies to permanent residents of the zones.

4. A review of the zones so that they reflect a more contemporary definition of remoteness.

5. A review of higher income earners’ eligibility for the zone tax offset.

6. Any savings that are made from better targeting of the zone tax offset should go towards further increasing the amount of the offset for those taxpayers who remain eligible.

ZONE COMMENT:

GVROC support WALGA Recommendation.

5.3 Interim submission to the Productivity Commission’s Draft Report on Public Infrastructure (05-088-03-0001 PS)

WALGA Recommendation

That the Association’s interim submission to the Productivity Commission’s Draft Report on Public Infrastructure be endorsed.

ZONE COMMENT:

GVROC support WALGA Recommendation.

5.4 Senate Economics References Committee: Inquiry into Affordable Housing in Australia – WALGA Submission (05-036-03-0020 CG)

WALGA Recommendation

That State Council endorse the interim submission to the Senate Economics References Committee regarding the Inquiry into Affordable Housing in Australia.

Executive Officer Comment:

This matter was discussed at the GVROC Council Meeting held Friday 28 February 2014 at which the City of Kalgoorlie-Boulder made some comments and suggestions on the matter of affordable housing. Some, including the difficulty in defining “affordable housing”, have been included within the interim submission.

The City of Kalgoorlie-Boulder might wish to add further comment.

ZONE COMMENT:

GVROC support WALGA Recommendation.

5.5 Review of the Australian Citizenship Ceremonies Code 2009 (05-091-03-0001 JH)

WALGA Recommendation

That the Associations’ interim submission to the Hon Scott Morrison MP, Minister for Immigration and Border Protection’s Review on Australian Citizenship Ceremonies Code (2009) be endorsed.

ZONE COMMENT:

GVROC support WALGA Recommendation.

5.6 WA Police and WALGA Memorandum of Understanding for the Provision of Crime Statistics (05-019-03-0006JH)

WALGA Recommendation

The proposed Memorandum of Understanding between WA Police and WA Local Government Association for the provision of crime statistical information be endorsed.

ZONE COMMENT:

The following is an extract from the State Council agenda:

In Brief

· Local Governments and the Association have been advocating for many years for access to better statistical data on crime from WA Police to assist Local Governments with Community Safety and Crime Prevention planning.

· In 2011 as part of the State Government’s Community Crime Prevention Plan 2011-2014, the WA Police advised Local Government that they were developing a new system for collection of crime data and sought feedback.

· In 2013 WA Police and WALGA representatives met to discuss the best way to progress Local Government access to the WA Police crime statistics.

· The development of the MOU is significant advocacy win for Local Governments and acknowledges the partnership between WA police and Local Government.

GVROC support WALGA Recommendation.

5.7 Local Government & Provision of Facilities for Child Health Centres (05-019-03-0006JH)

WALGA Recommendation

That:

1. The final AEC Report Local Government and Provision of Facilities for Child Health Centres be forwarded to the Hon Kim Hames, Minister for Health and the Hon Tony Simpson, Minister for Local Government and Communities seeking a commitment to the following outcomes:

a. The Department of Health and the Department of Local Government and Communities working with Local Government to develop a strategic plan for the provision of child health services, which identifies priority locations requiring maternal and child health services based on population growth and demographic data, and provides a sustainable framework for future investment by the State Government; and.

b. The Departments working with WALGA and its members to establish sustainable and equitable funding and leasing arrangements between the State and Local Governments for the provision of facilities from which child health services are delivered in Western Australia;

2. WALGA develop and conduct a Local Government Early Years Forum to enable Local Governments to discuss the key issues facing the sector.

ZONE COMMENT:

GVROC support WALGA Recommendation.

5.8 Review of the State / Local Government Agreement for the Provision of Public Library Services (05-012-03-0001JH)

WALGA Recommendation

1. That an extension to the current State / Local Government Agreement for the Provision of Public Library Services to June 2015 is supported;

2. That WALGA is requested to conduct a broad review and visioning process on the future of public library services comprised of:

a. a background paper on trends, priorities and innovation in library services in other jurisdictions;

b. a series of visioning workshops and forums with elected members, CEO’s, managers, public librarians and community groups;

c. an analysis of the financial contributions of the State and Local Governments to libraries, the socio-economic benefits derived from this investment and potential sources of funding; and

d. development of a paper outlining the vision of WA Local Governments for public library services in 2025 and the strategies to achieve this;

and provide a report to State Council on the outcomes of the process by March 2015.

Executive Officer Comment:

The City of Kalgoorlie-Boulder has previously made comments on matters involved with the arrangements around funding for the provision of library services. The City might wish to make comment on the matters currently under consideration.

ZONE COMMENT:

GVROC support WALGA Recommendation.

5.9 Interim Submission to the Department of the Environment’s Emission Reduction Fund – Green Paper (05-028-03-0016CP)

WALGA Recommendation

That the Association’s interim submission to the Department of the Environment’s Emission Reduction Fund – Green Paper be endorsed.

ZONE COMMENT:

GVROC support WALGA Recommendation.

ADDITIONAL COMMENT:

The City of Kalgoorlie-Boulder raised concerns around both Items 5.7 and 5.8.

The City’s CEO noted that the City believed the issue of a local government’s responsibility for infrastructure it did not manage should be included in any discussions relating to the provisions of child health care facilities.

He also noted that the City considered that any review of the financial contributions by the State and Local Governments to libraries should also include an analysis of the regional library service.

RECOMMENDATION:

That the Goldfields Voluntary Regional Organisation of Councils endorses all recommendations contained in the WALGA State Council Agenda other than those recommendations separately considered.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Goldfinch

That the Goldfields Voluntary Regional Organisation of Councils endorses all recommendations contained in the WALGA State Council Agenda other than the recommendations relating to Items5.7 and 5.8.

In relation to Item 5.7 (Local Government & Provisions of facilities for Child Health Centres (05-019-03-0006JH) the Recommendation should read as follows:

That:

c. Should a Local Government wish to transfer the title or management order to the State or Health Department at no cost then the State or Health Department should give a commitment to accept the property or management transfer.

2. WALGA develop and conduct a Local Government Early Years Forum to enable Local Governments to discuss the key issues facing the sector.

In relation to Item 5.8 (review of the State / Local Government Agreement for the Provision of Public Library Services (05-12-3-001JH) the Recommendation should read as follows:

1. That an extension to the current State / Local Government Agreement for the Provision of Public Library Services to June 2015 is supported;

2. That WALGA is requested to conduct a broad review and visioning process on the future of public library services comprised of:

a. a background paper on trends, priorities and innovation in library services in other jurisdictions;

b. a series of visioning workshops and forums with elected members, CEO’s, managers, public librarians and community groups;

c. an analysis of the financial contributions of the State and Local Governments to libraries and the regional library service, the socio-economic benefits derived from this investment and potential sources of funding; and

d. development of a paper outlining the vision of WA Local Governments for public library services in 2025 and the strategies to achieve this;

and provide a report to State Council on the outcomes of the process by March 2015.

CARRIED

4.2 Review of WALGA State Council Agenda - Matters for Noting

6.1 Local Government Reform and Poll Provisions (05-034-01-0015)

Executive Officer Comment:

This matter arises from the discussion at the GVROC Meeting on 28 February 2014 in response to an item submitted by the Shire of Wagin. A number of GVROC’s Member Councils have provided support to the Shire of Wagin’s request for assistance with this matter.

The WALGA State Council Agenda notes that the purpose of the report is:

to inform the sector about the process that has been adopted to address this issue and to stimulate discussion within the sector. The opportunity for the sector to decide on the issue and form part of the Association’s policy development process will be through the Zone process leading to the 2 July 2014 State Council meeting where a formal policy position will be taken for advocacy to the State Government.

The WALGA President’s Report also makes reference to the fact that the issue was considered at the Metropolitan Local Government Reform Implementation Committee meeting.

6.2 Review of 2013 Local Government Elections – Member Feedback (06-024-01-001JMc)

4.3 Review of WALGA State Council Agenda – Organisational Reports

7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit (01-006-03-0017 MJB)

7.1.2 Report on Key Activities, Governance and Strategy (01-006-03-0007 TB)

7.1.3 Report on Key Activities, Infrastructure (05-001-02-0003 ID)

7.1.4 Report on Key Activities, Planning and Community Development (01-006-03-0014 AH)

Executive Officer Comment:

Included in this Key Activities Report are the following matters:

Regional Planning and Infrastructure Frameworks

Regional Planning and Infrastructure Frameworks for the State’s country planning regions, with the following Regional Planning and Infrastructure Frameworks currently available for comment until the 5th June 2014: -

· Goldfields-Esperance Regional Planning and Infrastructure Framework

· Wheatbelt Regional Planning and Infrastructure Framework

· South West Regional Planning and Infrastructure Framework

· Great Southern Regional Planning and Infrastructure Framework

· Kimberley Regional Planning and Infrastructure Framework

This matter was covered at the GVROC Council Meeting held Friday 28 March 2014.

Patient Assistance Travel (PATS) Review

Funded by Royalties for Regions, the Patient Assisted Travel Scheme (PATS) provides a subsidy towards the cost of travel and accommodation for eligible patients travelling long distances to seek certain categories of specialist medical services. To find out more about the scheme please visit http://www.wacountry.health.wa.gov.au/index.php?id=628#c1120

The Committee on Public Administration has initiated a Parliamentary Inquiry into the State Government’s Patient Assisted Travel Scheme (PATS). The inquiry is examining how adequately PATS delivers assistance to regional people accessing specialist medical care including the level of funding provided for travel and accommodation, eligibility criteria and administration of the scheme. WALGA has circulated an Infopage to all members seeking feedback to inform the development of a WALGA submission by 9 May 2014.

This matter was covered at the GVROC Council Meeting held Friday 28 March 2014.

4.4 Review of WALGA State Council Agenda – Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Metropolitan Reform Implementation Policy Forum

7.2.2 Country Reform Policy Forum

7.2.3 Mining Community Policy Forum

7.2.4 Container Deposit Legislation Policy Forum

7.2.5 Metropolitan Mayors Policy Forum

RECOMMENDATION:

That the Goldfields Voluntary Regional Organisation of Councils notes the following reports contained in the WALGA State Council Agenda:

§ Matters for noting;

§ Organisational reports; and

§ Policy Forum reports.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Stewart

1. That the Goldfields Voluntary Regional Organisation of Councils notes the following reports contained in the WALGA State Council Agenda:

§ Matters for noting;

§ Organisational reports; and

§ Policy Forum reports.

2. That the Technical Officers Working Group be given delegated authority to prepare a submission on the Goldfields-Esperance Regional Planning and Infrastructure Framework for submission to the Department of Planning prior to the submission period closing on 5 June 2014, with the submission to be ratified by the Goldfields Voluntary Regional Organisation of Councils when it meets on Friady 13 June 2014.

CARRIED

4.5 WALGA President’s Report (Attachment)

The WALGA President, State Councillor or WALGA Officer will deliver this report.

RECOMMENDATION:

That the WALGA President’s Report be noted.

RESOLUTION: Moved: Cr Hill Seconded: Cr Cullen

That the WALGA President’s Report be noted.

CARRIED

4.6 WALGA Status Report (Attachment)

From Executive Officer

BACKGROUND:

Presenting the Status Report for April 2014 which contains WALGA’s responses to the resolutions of previous Zone Meetings.

ZONE COMMENT:

This is an opportunity for GVROC’s Member Council to consider the response from WALGA in respect to the matters that were submitted at the previous Council Meeting.

RECOMMENDATION:

That the WALGA Status Report for April 2014 be noted.

RESOLUTION: Moved: Cr Stewart Seconded: Cr Hill

That the WALGA Status Report for April 2014 be noted.

CARRIED

4.7 State Councillor / Goldfield Esperance Zone President’s Report

Mayor Ron Yuryevich, AM RFD

In his report to Member Councils, Mayor Yuryevich noted the following points:

§ The second meeting of the Goldfields Esperance Revitalisation Advisory Group will take place on 12 May 2014;

§ At a recent meeting with the Minister for Indigenous Affairs the matter of the closure of some short stay indigenous housing was discussed and the problems associated with its closure. The Minister was unaware of this matter. The matter of the normalisation of indigenous townsites was also discussed but as yet there has been no agreement between the Commonwealth and the State Governments on this matter.

5. REPRESENTIVE REPORTS

5.1 Department of Local Government and Communities (Attachment)

The Department of Local Government and Communities has provided an update of its recent activities for Member Councils information.

RECOMMENDATION:

That the Department of Local Government and Communities April 2014 Update be noted.

RESOLUTION: Moved: Cr Dwyer Seconded: Mr Epis

That the Department of Local Government and Communities April 2014 Update and State Councillor – Goldfields Esperance Zone President’s Report be noted.

CARRIED

6 URGENT BUSINESS as permitted by the Chair

Nil

7 DATE, TIME AND PLACE OF NEXT MEETING

Date	Meeting	Venue
Friday 16 May 2014	An in-person meeting of the GVROC Technical Officers Working Group to be held in Kalgoorlie commencing at 8.00am	Kalgoorlie
Friday 13 June 2014	An in-person meeting of the GVROC Council/GERCG Board	Kalgoorlie

9. CLOSURE OF MEETING

There being no further business the Chair declared the meeting closed at 9.38am

DECLARATION

These minutes were confirmed by the Goldfields Voluntary Regional Organisation of Councils at the meeting held 13 June 2014

Signed _______________________________

Person presiding at the meeting at which these minutes were confirmed

Public Open Space Reference This is where we put in what section of the plan the feedback or suggestion is referring to	Feedback/ Suggestion Sections taken from the submission	Shire’s Response How are we going to respond to the feedback suggestion
4.1.2. Salient Issues 5.2. Specific actions	Regional play Spaces: No mention of the Waterfront Development and an over emphasis on Adventureland Park (particularly due to land tenure issues)	While the Esperance Waterfront is mentioned within the existing report in sections 4.1.2. and 5.2. the emphasis was on the development of the southern section being Adventureland Park In regards to the area designated as Esperance foreshore further text needs to be added to the document to reflect that there are two sub regions within the Esperance Foreshore play space. The Esperance Waterfront (headland to Andrew Street) when completed will meet all the requirements of a regional play space and should be the example of any similar development. The Southern Section (Andrew Street to Adventureland Park) is an area that needs further development works via a masterplan process to elevate to the same standards as the Esperance Waterfront. Recommend the document is updated to reflect the above.
	Local Play spaces: Shoresands Park on Gunton Circle is completely omitted despite being constructed 8 years ago and the only local park for Shoresands, North Road and lower Easton Road near the school.	Shoresands Park on Gunton Circle was omitted from the draft report. The report should be amended to include Shoresands Park as a local playground.
	Local Play Spaced: Fisheries Rise Park omitted even though it is a usable play space and with some play equipment superior to the park in Dixon Park.	Fisheries Rise Park was omitted from the draft report. The report should be amended to include Fisheries Rise Park as a local playground.

a View.	Local Government Act 1995 Section 3.50
b View.	Murray Road Closure Plan
c View.	Completed Chartwell Lane Realignment Works

Criteria	Weighting
Relevant Experience	20%
Quality	20%
Price	60%

Company	Weighted Score
Holcim Australia	80.00
BGC Quarries	60.00

Criteria	Weighting
Relevant Experience	20%
Quality	20%
Price	60%

Disclosure of Financial, Proximity or Impartiality Interests

Local Government Act 1995 – Section 5.65, 5.70 and 5.71 and Local Government (Administration) Regulation 34C

Declaration of Interest (Notes for Your Guidance)

Author/s	Sam Morrison	Business Improvement Analyst
Authorisor/s	Gavin Harris	Director Engineering Services

Author/s	Neil Williams	Manager Engineering Development
Authorisor/s	Gavin Harris	Director Engineering Services

Author/s	Mel Ammon	Community Emergency Services Coordinator
Authorisor/s	Gavin Harris	Director Engineering Services

Author/s	Amelia Fitzgerald	Engineering Administration Officer
Authorisor/s	Gavin Harris	Director Engineering Services

Company	Weighted Score
Dallcon	72.00
MJB Industries	60.00
Concrete World	80.00
Humes Gnangara	80.00

Author/s	Jennifer Parry	Manager Administration Services
Authorisor/s	Shane Burge	Director Corporate Services

No.	Delegation	Proposed Amendment
	Local Government Act
1.1	Delegation of powers and duties of the Local Government to the CEO	Repeal. WALGA has advised that this delegation is effectively providing the CEO with all the powers under the Act and Regulations other than those listed in s.5.43. This was never the intention of the Act.
1.5	Appoint authorised persons	Amend. Change title and amend section numbers to accurately specify the delegation. Health & Food Act removed as new delegations proposed for both. Environmental Protection Act removed as no delegations are permitted.
1.10	Donations	Amend. To reflect recent change to fund names.
1.15	Entry in an emergency	Repeal. The statutory power being delegated [s.3.34(1)] is covered by s3.28 – Powers of entry in Delegation 1.5 – Appoint authorised persons.
	Building Act 2011
2.1	Building Permit	Repeal. Existing delegations numbers 2.1, 2.2, 2.3, 2.4, 2.5 & 2.6 recommended for replacement by new delegation number 2.1 Powers Pursuant to the Building Act 2011. The new delegation includes not only these delegations but additional delegations granted by Council in the Ordinary Council Meeting 22 May 2012 (Res # O0712-065) and not included in the previous register.
2.2	Demolition Permit
2.3	Grant of Occupancy Permit, Building Approval Certificate
2.4	Extension of Period of Duration
2.5	Building Orders
2.6	Revocation of Building Order
	Health Act 1911
3.1	General Competence Powers – Various Sections	Repeal. Replace with the following delegation.
3.1	Appointment of deputy	New. The previous delegation was authorising officers to carry out the certain sections of the Act under s.26; but s.26 is actually the power under the Act for the local government to appoint a deputy and s.27 is the statutory power required to be delegated for the deputy to exercise and discharge the powers and functions of the local government under this Act.
	Planning & Development Act 2005
4.3	Improvement Notices - Issuing	Amend. Required to include new Compliance Officer position.
	Food Act 2008
6.1	Prohibition orders	Amend. Inclusion of Director Development Services, Manager Health & Environment and Principal Environmental Health Officer along with the CEO as recipients of the delegation from Council as the Food Regulations 2009 do not allow for sub-delegation.
6.2	Registration of food business
6.3	Prosecutions
6.4	Appoint authorised officers	Amend. Title amended to more clearly reflect the function being delegated. The function was incorrectly stating that s.122 of the Act was the function delegated when essentially s.122 is the statutory power being delegated and s.126 (13) is the function delegated for the purpose of issuing infringement notices.

Author/s	Beth O'Callaghan	Manager Financial Services
Authorisor/s	Shane Burge	Director Corporate Services

Author/s	Lynda Horn	Community Services Officer
Authorisor/s	Rod Hilton	Director Community Services

Author/s	Helen Hall	Executive Assistant
Authorisor/s	Matthew Scott	Chief Executive Officer

a View.	GVROC Minutes - May 2014
b View.	Esperance Roadwise Meeting Minues - 5 June 2014
c View.	Information Bulletin - June 2014

Author/s	Trevor Ayers	Manager Economic & Business Development
Authorisor/s	Matthew Scott	Chief Executive Officer

Author/s	Priscilla Davies	Manager Corporate Performance
Authorisor/s	Matthew Scott	Chief Executive Officer

a.	Long Term Financial Plan 2014/15 - 2023/24 - Under Separate Cover
b.	Corporate Business Plan 2014/15 - 2017/18 - Under Separate Cover

Surplus properties	Surplus properties are considered to be of no benefit to either the community through the delivery of services or to the Shire as part of a more strategic land holding, part of a land bank of property assets or for any other purpose. i.e. surplus to requirements.
Civic properties	Civic properties are used for the delivery of services provided by the Shire to the Community. These properties differentiate from Public Open Space and Other Reserves in that they may be held in freehold title by the Council.
Commercial properties	Commercial properties are held by the Shire purely for the commercial return provided through the lease of the property to other entities. Such properties are not anticipated to provide services to the community but will yield an appropriate rate of return (on the capital value of the property) as a commercial proposition subject to appropriate levels of risk as determined by the Council.
Investment properties	Investment properties differ from Commercial Properties in that they have the potential to contribute towards the achievement of broader planning, social or strategic objectives of the Shire. Whilst such properties may include a commercial undertaking, subject to a commercial agreement between a third party and the Council, the purpose of the Shire’s ownership of the property is as a contributory factor towards other outcomes rather than purely for commercial returns on the property investment. i.e. Urban Renewal Projects.
Residential properties	Residential properties are designed to provide residential facilities only. Such properties may be provided directly by the Shire to the end user, or as part of an agreement with another agency or residential service provider.
Utility properties	Utility properties are used to deliver utility services such as drainage or other key utility functions. The delivery of utility services should be subject to review to ensure that the location from which the service is being delivered is suitable, the need for the utility service can be validated and the tenure of the property does not result in the Shire having a significant value of freehold assets set aside for such uses with little opportunity to realise the value of these assets at any time in the future.
Public Open Space and Other Reserves	Public Open Space and others reserved properties are most often held as reserves vested in the care, control and management of the Shire. Such properties may provide an active service but may also include properties that have little activation but provide other tangible community benefits through environmental protection or community recreational amenity.

PROCEDURE:
The supporting Procedure to this Policy document is provided as a separate document. Procedure Number XX-XX-XX
RELATED POLICES:	Insert the Number and Title of any policies related to this one.
DELEGATION:	*For Example:* Delegated to CEO – Insert Delegation Number Sub-delegation – Yes/No
AUTHORITY:	*For Example:* Insert Council Meeting Date
REVIEW:	Insert the Date of Review by Council: Please Note: Each time the Policy is reviewed the REVIEW DATE is added to this list. DO NOT DELETE REVIEW DATES.

a View.	Esperance Museum Management Committee - 04 June 2014
b View.	Lake Monjingup Community Development Group - 04 June 2014
c View.	Arts Collection Advisory Committee - 05 June 2014