Attachments of Ordinary Council

Item: 12.5.1

Attachment b.: Minutes GVROC Council Meeting 13 June 2014

Goldfields Voluntary Regional Organisation of Councils (GVROC) Meeting

Friday 13 June 2014

In-Person Meeting

Councillors Conference Room, City of Kalgoorlie-Boulder

MINUTES

CONTENTS

1. GUEST SPEAKERS/PRESENTATIONS. 4

2. OPENING AND ANNOUNCEMENTS. 4

3. DECLARATION OF INTEREST. 4

4. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE. 4

4.1 Attendance. 4

4.2 Apologies. 5

4.3 Guests. 5

4.4 WALGA Representatives. 5

5. MINUTES OF MEETINGS. 6

5.1 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) held Friday 28 March 2014 (Attachment) 6

5.2 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) held Friday 2 May 2014 (Attachment) 6

5.3 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils GVROC Technical Officers Working Group held Friday 16 May 2014 (Attachment) 6

5.4 Business Arising from Meetings of the Goldfields Voluntary Regional Organisation of Councils (GVROC) - GVROC Status Report Friday 13 June 2014. 7

5.5 Matters for Noting (Attachments) 7

6. FINANCE. 8

6.1 Statement of Financial Position for the Period Ending 31 May 2014 (Attachment) 8

6.2 List of Accounts Paid. 9

6.3 Audited Financial Statement for 8 Months to 30 June 2013 (Attachment) 10

6.4 GVROC 2014/2015 Budget 11

7. GOLDFIELDS RECORDS STORAGE FACILITY - FINANCE AND OTHER MATTERS. 14

7.1 Financial Statement for the Period ending 30 April 2014 (Attachment) 14

7.2 Progress Report for Goldfields Records Storage Facility for the Period March-June 2014 (Attachment) 15

8. GVROC BUSINESS. 16

8.1 Funding of GP Services and Health Facilities by Rural and Remote Communities. 16

8.2 GVROC Functions during Local Government Week 2014. 18

8.3 Goldfields–Esperance Regional Planning and Infrastructure Framework. 20

8.4 Development of a GVROC Heavy Haulage Vehicle Policy. 22

8.5 Department of Fire and Emergency Services Capital Grants. 24

8.6 GVROC Regional Equipment Pool 25

8.7 Applying for State NRM Program Community Grants. 26

8.8 Municipal Services in Aboriginal Communities. 27

8.9 Royalties for Regions Funding for Capital Works Associated with Rural and Regional Heritage Places 30

8.10 Processes Holding Up Town Development – Shires of Coolgardie and Wiluna. 31

9. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS. 33

9.1 Review of WALGA State Council Agenda - Matters for Decision. 33

9.2 Review of WALGA State Council Agenda - Matters for Noting. 33

9.3 Review of WALGA State Council Agenda – Organisational Reports. 33

9.4 Review of WALGA State Council Agenda – Policy Forum Reports. 33

9.5 WALGA President’s Report 33

9.6 WALGA Status Report (Attachment) 33

9.7 State Councillor / Goldfield Esperance Zone President’s Report 34

10. REPRESENTIVE REPORTS. 34

10.1 Department of Local Government and Communities. Error! Bookmark not defined.

11. URGENT BUSINESS AS PERMITTED BY THE CHAIR. 34

11.1 Department of Transport Restructure. 34

12. FUTURE MEETINGS/FUNCTIONS. 34

13. CLOSURE OF MEETING.. 35

Goldfields Voluntary Regional Organisation of Councils (GVROC)

An in-person meeting of the GVROC Council held Friday 13 June 2014 commencing at 8.00am.

Minutes

1. GUEST SPEAKERS/PRESENTATIONS

Nil

2. OPENING AND ANNOUNCEMENTS

The Chair welcomed everyone is attendance, opening the meeting at 8.00am.

3. DECLARATION OF INTEREST

Pursuant to the Code of Conduct, Councillors and CEOs must declare to the Chairman any potential conflict of interest they may have in a matter before the Goldfields Voluntary Regional Organisation of Councils and Goldfields Esperance Country Zone of WALGA as soon as they become aware of it. Councillors, CEOs and Deputies may be directly or indirectly associated with some recommendations of the Goldfields Voluntary Regional Organisation of Councils and the Goldfields Esperance Country Zone of WALGA and the WALGA State Council. If you are affected by these recommendations, please excuse yourself from the meeting and do not participate in deliberations.

4. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE

4.1 Attendance

Mayor Ron Yuryevich AM RFD (Chair) Mayor, City of Kalgoorlie-Boulder

Mr Don Burnett CEO, City of Kalgoorlie-Boulder

Cr Mal Cullen (entered the meeting at 8.05am) President, Shire of Coolgardie

Mr Paul Webb (entered the meeting at 8.05am) CEO, Shire of Coolgardie

Mr Richard Brookes CEO, Shire of Dundas

Cr Malcolm Heasman (via teleconference) President, Shire of Esperance

Mr Matthew Scott (via teleconference) CEO, Shire of Esperance

Cr Patrick Hill President, Shire of Laverton

Cr Rob Wedge Deputy President, Shire of Laverton

Cr Beatrice Fuamatu Councillor, Shire of Laverton

Mr Steven Deckert CEO Shire of Laverton

Mr Jim Epis CEO, Shire of Leonora

Cr Greg Dwyer President, Shire of Menzies

Ms Brooke Povah D/CEO, Shire of Menzies

Cr Ian Goldfinch (entered the meeting at 8.03am) President, Shire Ravensthorpe

Mr Pascoe Durtanovich (entered the meeting at 8.03am) CEO, Shire of Ravensthorpe

Cr Graham Harris President, Shire of Wiluna

Ms Helen Westcott, Joint Executive Officer

Mr Bruce Wittber, Joint Executive Officer

4.2 Apologies

Cr Jacquie Best, President Shire of Dundas

Cr Beverley Stewart, Councillor Shire of Esperance

Cr Suzie Williams, Councillor, City of Kalgoorlie-Boulder

Cr Peter Craig, President Shire of Leonora

Mr Peter Crawford, CEO Shire of Menzies

Cr Damian McLean, President Shire of Ngaanyatjarraku

Cr Beverley Thomas, Deputy President Shire of Ngaanyatjarraku

Cr Preston Thomas, Councillor Shire of Ngaanyatjarraku

Mr Chris Paget, CEO Shire of Ngaanyatjarraku

Cr Ken Norman, Councillor Shire of Ravensthorpe

Cr Jim Quadrio, President Shire of Wiluna

Ms Andrea Nunan, CEO Shire of Wiluna

4.3 Guests

Nil

4.4 WALGA Representatives

Ms Allison Hailes, Executive Manager Planning and Community Development (entered the meeting at 9.05am)

Note: The Executive Officer has requested that Allison provide Member Councils with an update on the review of the emergency services legislation that is currently underway. A copy of the InfoPage WALGA sent to all local governments and the concept paper prepared for participants of the concept paper being used in the consultation sessions form attachments to the meeting agenda.

8.03am Cr Goldfinch and Mr Durtanovich, Shire of Ravensthorpe entered the meeting

5.
MINUTES OF MEETINGS

5.1 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) held Friday 28 March 2014 (Attachment)

Minutes of the GVROC Council Meeting held Friday 28 March 2014 have been circulated to Member Councils.

RECOMMENDATION:

That the Minutes of the GVROC Council Meeting held Friday 28 March 2014 be confirmed as a true and correct record of proceedings.

RESOLUTION: Moved: Mr Epis Seconded: Cr Harris

That the Minutes of the GVROC Council Meeting held Friday 28 March 2014 be confirmed as a true and correct record of proceedings.

CARRIED

5.2 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) held Friday 2 May 2014 (Attachment)

Minutes of the GVROC Council Meeting held Friday 2 May 2014 have been circulated to Member Councils.

RECOMMENDATION:

That the Minutes of the GVROC Council Meeting held Friday 2 May 2014 be confirmed as a true and correct record of proceedings.

RESOLUTION: Moved: Cr Hill Seconded: Cr Harris

That the Minutes of the GVROC Council Meeting held Friday 2 May 2014 be confirmed as a true and correct record of proceedings.

CARRIED

8.05am Cr Cullen and Mr Webb, Shire of Coolgardie entered the meeting

5.3 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils GVROC Technical Officers Working Group held Friday 16 May 2014 (Attachment)

Minutes of the GVROC Technical Officers Working Group Meeting held Friday 16 May 2014 have been circulated to Member Councils.

RECOMMENDATION:

That the Minutes of the Meeting of the GVROC Technical Officers Working Group held Friday 16 May 2014 be received.

RESOLUTION: Moved: Cr Harris Seconded: Cr Wedge

That the Minutes of the Meeting of the GVROC Technical Officers Working Group held Friday 16 May 2014 be received.

CARRIED

5.4 Business Arising from Meetings of the Goldfields Voluntary Regional Organisation of Councils (GVROC) - GVROC Status Report Friday 13 June 2014

The Executive Officer will present a report to the meeting.

Additional Meeting Comment:

The Executive Officer provided Member Councils with a written report at the meeting. A copy of the Status Report as at 13 June 2014 forms an attachment to the minutes of the meeting.

RECOMMENDATION:

That the GVROC Status Report as presented be received.

RESOLUTION: Moved: Cr Wedge Seconded: Cr Cullen

That the GVROC Status Report as presented be received.

CARRIED

5.5 Matters for Noting (Attachments)

The following papers are presented for noting:

§ Communication Version of the South Coast NRM Investment Plan

RECOMMENDATION:

That the papers detailed in Item 5.5 be noted.

RESOLUTION: Moved: Cr Dwyer Seconded: Cr Wedge

That the papers detailed in Item 5.5 be noted.

CARRIED

6. FINANCE

6.1 Statement of Financial Position for the Period Ending 31 May 2014 (Attachment)

From Executive Officer

Background:

Presenting the unaudited financial statement for the period 1 July 2013 to 31 May 2014

Executive Officer Comment:

The Executive Officer provides the following comment:

1. Account 501 - Members subscriptions - have all been paid;

2. Account 512 - Project General Contributions - have all been paid;

3. Account 515 - DLG Grant Asset Management - has been transferred from the City of Kalgoorlie-Boulder;

4. Account 1836 – Sponsorship Goldfields District Display – the Technical Officers Working Group agreed to consolidate funding for the District Display through GVROC rather than it being split with Member Councils. The additional funds have been recouped (Account 0502) from member Councils;

5. Account 1843 – GERCG Project Officer – this project has been finalised and the grant is in the process of being acquitted; and

6. Account 1844 Regional Records Project Operating is a reimbursement to the City of Kalgoorlie-Boulder for purchases made on behalf of the Regional Records Facility.

RECOMMENDATION:

That the Statement of Financial Position for the period ending 31 May 2014, as attached, be received.

Refer to Item 6.2

6.2 List of Accounts Paid

From Executive Officer

Executive Officer Comment:

Accounts paid during the period 18 March 2014 to 31 May 2014

Accounts Paid:

Cheque	Date	Payee	For	Amount incl GST
EFT	150414	Up to Date Accounting	Accounting Services – March 2014	198.00
EFT	160514	BHW Consulting	GVROC Executive Officer Services, Accounting Services October 2013 to December 2013	8,167.50
EFT	160514	AMD Chartered Accountants	GVROC Audit 2012/2013	2,640.00
EFT	160514	Up to Date Accounting	Accounting Services April 2014	316.00
TOTAL $11,321.50

RECOMMENDATION:

That the Accounts Paid for the period 18 March 2014 to 31 May 2014 totalling $11,321.50 be approved.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Harris

1. That the Statement of Financial Position for the period ending 31 May 2014, as attached, be received; and

2. That the Accounts Paid for the period 18 March 2014 to 31 May 2014 totalling $11,321.50 be approved.

CARRIED

6.3 Audited Financial Statement for 8 Months to 30 June 2013 (Attachment)

From Executive Officer

Background:

Presenting the Audited Financial Statement, Audit Report and Management Letter for the period 1 November 2012 to 30 June 2013

Executive Officer Comment:

The Management Letter contains one finding that is brought to the attention of the GVROC’s Member Councils.

PAYMENT AUTHORITIES

Finding Rating: Significant

We noted that Bruce Wittber and Helen Westcott of BHW Consulting submit BHW Consulting invoices for services rendered to GVROC from time to time.

Once invoices have been approved for payment by Don Burnett, the electronic payment is jointly approved by Bruce Wittber and Helen Westcott.

Implication

Lack of independence in respect to approval of payments to a related party.

Recommendation

To enhance internal controls over the authorisation and processing of payments, we recommend that Don Burnett or an alternative be appointed as an additional electronic payment authority to ensure at least one other person not associated with BHW Consulting is electronically authorising payments to BHW Consulting.

Management Comment

Don Burnett is currently a signatory to the GVROC accounts but has not been registered for online business banking. The GVROC notes the recommendation and will amend its processes for payment of accounts to BHW Consulting.

Steps are currently being taken to address the concern and until the matter is resolved no further electronic payments are being made to BHW Consulting.

RECOMMENDATION:

1. That the finding outlined in the Management Report be noted and the action to address the concern be endorsed; and

2. That the Audited Financial Statement, Audit Report and Management Letter for the period 1 November 2012 to 30 June 2013, as attached, be received

RESOLUTION: Moved: Cr Harris Seconded: Cr Cullen

1. That the finding outlined in the Management Report be noted and the action to address the concern be endorsed; and

2. That the Audited Financial Statement, Audit Report and Management Letter for the period 1 November 2012 to 30 June 2013, as attached, be received.

CARRIED

6.4 GVROC 2014/2015 Budget

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 7 June 2014

Attachments: Draft 2014/2015 GVROC Budget

Background:

Presenting the Goldfields Voluntary Regional Organisation of Councils (GVROC) Draft Budget for 2014/2015.

The budget also includes allocations relating to the Goldfields Esperance Country Zone and Goldfields Esperance Regional Collaborative Group funds. The draft budget, as presented, is effectively a combined GVROC, Goldfields Esperance Country Zone and Goldfields Esperance Regional Collaborative Group budget.

The GVROC MOU provides that Annual Contributions will be determined by the GVROC Council.

The following notes may assist in considering the draft Budget:

1. The annual subscription is proposed to be maintained at the current level of $11,000 (excl GST) per member Council as there is currently a surplus in the GVROC accumulation account at the end of March of an estimated $285,000. It should be noted that a Member Council did not pay its 2012/2013 contribution until 2013/2014 year which accounts for the difference between the budget amount and actual amount.

2. During 2013/2014 the GVROC agreed to change the funding level for the support of the Goldfields District Display. The new arrangement was implemented in 2013/2014 and is proposed to be maintained in 2014/2015. The contributions for 2013/2014 were:

§ City of Kalgoorlie-Boulder - $6,270.00

§ Shire of Coolgardie – $2,370.00

§ Shire of Dundas - $2,370.00

§ Shire of Laverton - $2,370.00

§ Shire of Leonora - $2,370.00

§ Shire of Menzies - $2.370.00

§ Shire of Ngaanyatjarraku - $2,370.00

§ Shire of Wiluna - $2,607.00

All amounts exclude GST.

As there is an estimated surplus in the restricted funds for this project of $4,500 as at the 31 March 2014, the amount required from Member Councils has been reduced slightly to take account of this surplus.

If there was support for a reduced amount the cost per contributing Member Council would be as follows:

§ City of Kalgoorlie-Boulder - $5,700.00

§ Shire of Coolgardie – $2,200.00

§ Shire of Dundas - $2,200.00

§ Shire of Laverton - $2,200.00

§ Shire of Leonora - $2,200.00

§ Shire of Menzies - $2,200.00

§ Shire of Ngaanyatjarraku - $2,200.00

§ Shire of Wiluna - $2,200.00

All amounts exclude GST.

3. Interest accrued on general operating GVROC funds.

4. Interest accrued to the DLGC Grant for asset management implementation and is required to be accounted separately and added to the grant.

5. The allocation related to the GVROC Executive Officer services.

6. An allocation to meet the cost of meeting room hire for any meetings that may be held in Perth. During Local Government Week no cost is incurred when using a meeting room at the Convention Centre however the GVROC may decide to meet elsewhere at Local Government Week 2014.

7. Cost of holding meetings by teleconference. This amount varies depending on how many meetings are held via this method.

8. An allocation to meet the cost of food and beverages at meetings. The main cost is related to meetings held during Local Government Week.

9. From the 1 November 2012 GVROC outsourced the day to day management of the financial services to the Executive Officer, who in turn engaged Up to Date Accounting to undertake the financial management. This allocation covers the cost of the outsourcing and the additional cost for the Executive Officer.

10. Following the decision to outsource the financial management of GVROC it was also agreed to undertake an annual audit of the books of account. This allocation meets that cost. A cost associated with acquittals of various grant programs is also included.

11. An annual subscription of $2,500 (excl GST) for each Member Council that gives flexibility to undertake special projects or consultancies. It should be noted that the GVROC accumulation account has an estimated surplus of $41,500 as at the 31 March 2014.

12. An allocation to enable the GVROC to undertake special projects or consultancies.

13. The expenditure associated with the Digital Action Plan project.

14. Contribution to the Goldfields District Display which has been increased to a contribution of $24,000.

15. Expenditure on the DLGC Asset Management Project. The allocation includes accumulated interest.

At the 31 March 2014 the balance includes the following estimated restricted funds:

§ Goldfields District Display - $4,500

§ General Project Funds - $41,500

§ DLGC Asset Management Project - $118,406

§ Digital Action Plan Fund - $20,000

Executive Officer Comment:

The draft budget for the 2014/2015 year was considered by the GVROC Technical Officers Working Group when it met on Friday 16 May 2014, with the Group resolving as follows:

RESOLUTION: Moved: Jim Epis Seconded: Matthew Scott

That the Technical Officers Working Group recommend to the GVROC Council that:

a) the Draft Budget for the year ending 30 June 2015, as circulated, be adopted;

b) the general annual contribution for each Member Council be set at $11,000 (excluding GST);

c) a contribution of $2,200 (excl GST) from each of the Shires of Coolgardie, Dundas, Laverton, Leonora, Menzies, Ngaanyatjarraku and Wiluna and $5,700 (excl GST) from the City of Kalgoorlie-Boulder for sponsorship of the Royal Show Goldfields District Display; and

d) a contribution of $2,500 (excl GST) from each Member Council be set for general GVROC general projects.

CARRIED

Voting Requirement: Simple majority

RECOMMENDATION:

That:

1. the GVROC Council adopt the Draft Budget for the year ending 30 June 2015, as circulated, be adopted;

2. the general annual contribution for each Member Council be set at $11,000 (excluding GST);

3. a contribution of $2,200 (excl GST) from each of the Shires of Coolgardie, Dundas, Laverton, Leonora, Menzies, Ngaanyatjarraku and Wiluna and $5,700 (excl GST) from the City of Kalgoorlie-Boulder for sponsorship of the Royal Show Goldfields District Display; and

4. a contribution of $2,500 (excl GST) from each Member Council be set for GVROC general projects.

RESOLUTION: Moved: Cr Wedge Seconded: Cr Harris

That the GVROC Council adopt the Draft Budget for the year ending 30 June 2015, as circulated, with the following contributions:

1. the general annual contribution for each Member Council be set at $11,000 (excluding GST);

2. a contribution of $2,200 (excl GST) from each of the Shires of Coolgardie, Dundas, Laverton, Leonora, Menzies, Ngaanyatjarraku and Wiluna and $5,700 (excl GST) from the City of Kalgoorlie-Boulder for sponsorship of the Royal Show Goldfields District Display; and

3. a contribution of $2,500 (excl GST) from each Member Council be set for GVROC general projects.

CARRIED

RESOLUTION: Moved: Cr Hill Seconded: Mr Epis

That the GVROC write to the Goldfields Miners Memorial Committee inviting them to make a submission to the GVROC requesting funding to assist in meeting the shortfall funding for the construction of the Miners Memorial.

CARRIED

7. GOLDFIELDS RECORDS STORAGE FACILITY - FINANCE AND OTHER MATTERS

7.1 Financial Statement for the Period ending 30 April 2014 (Attachment)

Reporting Officer: Don Burnett, CEO City of Kalgoorlie-Boulder

Yvette Hargreaves, Manager Goldfields Records Storage Facility

Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 5 June 2014

Attachments: Unaudited financial statement for the period ending 30 April 2014

Executive Officer Comment:

Nil

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That the Statement of Financial Position for the period ending 30 April 2014, as attached, be received.

Refer to Item 7.2.

7.2 Progress Report for Goldfields Records Storage Facility for the Period March-June 2014 (Attachment)

Reporting Officer: Don Burnett, CEO City of Kalgoorlie-Boulder

Yvette Hargreaves, Manager Goldfields Records Storage Facility

Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 5 June 2014

Attachments: Update on the Goldfields Records Storage Facility’s Operations January to March 2014

Monthly Income Chart

Background:

An update on the Goldfields Records Storage Facility’s operations has been provided by Ms Yvette Hargreaves, the Facility’s Manager. It forms an attachment to the meeting agenda. A monthly income chart for the Facility has also been provided for Member Councils information.

Executive Officer Comment:

No further comment required.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That the update on the operations of the Goldfields Records Storage Facility for March to June 2014 be noted.

RESOLUTION: Moved: Cr Goldfinch Seconded: Mr Epis

1. That the Statement of Financial Position for the period ending 30 April 2014, as attached, be received; and

2. That the update on the operations of the Goldfields Records Storage Facility for March to June 2014 be noted.

CARRIED

9.05am Ms Alison Hailes, WALGA joined the meeting

8.
GVROC BUSINESS

8.1 Funding of GP Services and Health Facilities by Rural and Remote Communities

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 5 June 2014

Attachments: Nil

Background:

In a discussion on the Federal Budget 2014/2015 at a meeting of the GVROC Technical Officers Working Group on Friday 16 May 2014 the possible introduction of the Co-Payment following a Visit to a General Practitioner was raised by the Shire of Coolgardie.

To attract doctors to its townsites, the Shire of Coolgardie subsidises medical practitioner services by providing vehicles, housing and all house wares to the two doctors operating within the district.

The Shire of Coolgardie believes that the Federal Government’s plan to introduce additional fees to visit a practitioner is an additional imposition on residents/ratepayers by requesting that they pay even further for a service for which they already indirectly pay. Shires already need to offer incentives to bring Doctors into the regions; a problem that the Shire firmly believes has been created by and should be solved by the State and Federal Governments.

The Shire of Coolgardie believes that further burdening regional Australia with this third party generated problem requires additional research. Whilst it may be feasible in higher population areas, if a region is already funding medical services, there should be no additional imposition upon that region's residents/ratepayers.

In discussing this matter, the GVROC Technical Officers Working Group resolved as follows:

RESOLUTION: Moved: Jim Epis Seconded: Paul Webb

That the GVROC Technical Officers Working Group recommend to the GVROC Council that WALGA be requested to “revisit” the issue of some rural/remote communities local governments having to fund the provision of medical services to their community.

CARRIED

Executive Officer Comment:

No further comment.

Additional Meeting Comment:

Don Burnett, referred to a letter he had recently received from Ms Wendy Duncan MLA, Member for Kalgoorlie, regarding her request to the Minister for Health and Regional Development for a separate Royalties for Regions health fund for the Goldfields and Eastern Regions. The fund would be similar in scope to the Southern Inland Health Initiative. This fund would be separate from the Goldfields Revitalisation Fund.

A copy of the correspondence forms an attachment to the minutes of the meeting.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That WALGA be requested to “revisit” the issue of rural/remote communities local governments having to fund the provision of medical services to their community.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Harris

That WALGA be requested to “revisit” the issue of rural/remote local governments having to fund the provision of medical services to their community.

CARRIED

RESOLUTION: Moved: Cr Hill Seconded: Cr Harris

1. That the GVROC write to the Minister for Health, Hon Dr Kim Hames MLA, and the Minister for Regional Development, Hon Terry Redman MLA seeking the establishment of a separate Royalties for Regions health fund for the Goldfields and Eastern Region, with copies of this correspondence forwarded to Ms Wendy Duncan MLA, Member for Kalgoorlie, Dr Graham Jacobs MLA, Member for Eyre and all Members of Parliament for the Pastoral and Mining Region.

2. That all Member Councils write to their respective Members of Parliament seeking the establishment of a separate Royalties for Regions health fund for the Goldfields and Eastern Region.

CARRIED

8.2 GVROC Functions during Local Government Week 2014

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: Nil

Background:

The Executive Officer has commenced preparations for the various GVROC functions/meetings during Local Government Week 2014.

When the various functions were considered by the GVROC Technical Officers Working Group at a meeting held Friday 16 May 2014 it was resolved as follows:

RESOLUTION: Moved: Pascoe Durtanovich Seconded: Jim Epis

1. That the GVROC Council Meeting scheduled for Wednesday 6 August 2014 be held between 9.00am and 12.00noon, with the Executive Officer to investigate the use of meeting rooms in the Adina Hotel for the meeting.

2. That the annual GVROC Dinner be held at the Atrium Buffet at Crown Casino on Wednesday 6 August 2014.

CARRIED

Executive Officer Comment:

Details for the GVROC Council meeting to be held on Wednesday 6 August 2014 are provided below for Member Councils information:

Meeting Date: Wednesday 6 August 2014

Meeting Venue: Perth Convention and Exhibition Centre

(The meeting room will be advised closer to the meeting date)

Meeting Commences: 9.00am

Morning tea will be served at 10.00am

Meeting Closes: 12.00noon

During the Council Meeting, GVROC will have a number of guests/presenters, including:

§ Ms Margie Tannock, Partner at Squire Saunders to provide Member Councils with an update with a request that a report be provided on the watching brief currently maintained for affected Member Councils on Native Title issues;

§ Cr Lynne Craigie Chairperson Pilbara Regional Council; and

§ Mr Tony Friday, CEO Pilbara Regional Council.

The Executive Officer has also extended an invitation to the Minister for Regional Development, Hon Terry Redman MLA, tor meet with Member Councils.

Details for the GVROC Dinner are provided below for Member Councils information.

Dinner Date: Wednesday 6 August 2014

Meeting Venue: Atrium Buffet at Crown Casino, Burswood

Dinner Commences: 6.30pm

A booking has been made for the dinner. The Executive Officer, however, needs confirmation from Member Councils of who will be attending the dinner in order that final numbers for the evening can be given to the restaurant. This information is required as soon as possible.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That:

1. the Executive Officer’s report on arrangements for various GVROC functions during Local Government Week 2014 be noted; and

2. Member Councils provide the Executive Officer with numbers attending the GVROC Dinner on Wednesday 6 August 2014 no later than Friday 25 July 2014.

RESOLUTION: Moved: Cr Wedge Seconded: Cr Harris

1. That the Executive Officer’s report on arrangements for various GVROC functions during Local Government Week 2014 be noted; and

2. That Member Councils provide the Executive Officer with numbers attending the GVROC Dinner on Wednesday 6 August 2014 no later than Friday 25 July 2014.

CARRIED

9.15am Meeting adjourned

9.46am Meeting resumed

8.3 Goldfields–Esperance Regional Planning and Infrastructure Framework

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: Submission by the GVROC on the Goldfields–Esperance Regional Planning and Infrastructure Framework

Background:

The Goldfields–Esperance Regional Planning and Infrastructure Framework was released for public comment on Tuesday 4 March 2014. The Draft Framework can be downloaded from the WA Planning Commission website at www.planning.wa.gov.au/frameworks.

The Draft Framework has been considered by GVROC on a number of occasions. At the GVROC Meeting held Friday 2 May 2014 the need for GVROC to prepare a submission was considered in conjunction with a review of the WALGA State Council Agenda for May, with GVROC resolving as follows:

RESOLUTION: Moved: Cr Cullen Seconded: Cr Stewart

1. That the Goldfields Voluntary Regional Organisation of Councils notes the following reports contained in the WALGA State Council Agenda:

§ Matters for noting;

§ Organisational reports; and

§ Policy Forum reports.

1. That the Technical Officers Working Group be given delegated authority to prepare a submission on the Goldfields-Esperance Regional Planning and Infrastructure Framework for submission to the Department of Planning prior to the submission period closing on 5 June 2014, with the submission to be ratified by the Goldfields Voluntary Regional Organisation of Councils when it meets on Friday 13 June 2014.

CARRIED

The GVROC Technical Officers Working Group Meeting also considered this matter on Friday 16 May 2014 when the submissions prepared by the Shires of Coolgardie and Esperance and the City of Kalgoorlie-Boulder were discussed. At this meeting it was agreed that the Executive Officer would prepare the GVROC’s submission and send to both the Shire of Esperance and City of Kalgoorlie-Boulder for comment prior to its submission to the Department of Planning. The meeting also resolved as follows:

RESOLUTION: Moved: Paul Webb Seconded: Matthew Scott

That matters around the preparation of a GVROC submission on the Goldfields–Esperance Regional Planning and Infrastructure Framework be noted.

CARRIED

Executive Officer Comment:

The Executive Officer has prepared and lodged a submission to the Department of Planning on the GVROC’s behalf.

A copy of the submission forms an attachment to the meeting agenda.

As Members of the GVROC Technical Officers Working Group will know, for much of May the Executive Officer has been unwell and whilst the GVROC’s submission was lodged prior to the closing of the public submission period there was insufficient time for the submission to be sent to either the Shire of Esperance or the City of Kalgoorlie-Boulder for review.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That GVROC ratify the submission on the Goldfields-Esperance Regional Planning and Infrastructure Framework for submission to the Department of Planning prepared under delegated authority by the Technical Officers Working Group.

RESOLUTION: Moved: Cr Wedge Seconded: Cr Harris

That, subject to changes identified at the GVROC Council Meeting, the GVROC ratifies the submission on the Goldfields-Esperance Regional Planning and Infrastructure Framework for submission to the Department of Planning which was prepared under delegated authority by the Technical Officers Working Group.

CARRIED

8.4 Development of a GVROC Heavy Haulage Vehicle Policy

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: Nil

Background:

At the GVROC Council Meeting on Wednesday 17 April 2013 the Shire of Coolgardie requested that GVROC give consideration to developing a policy on heavy vehicle operations across Member Councils. Council resolved as follows:

RESOLUTION: Moved: Cr Cullen Seconded: Cr Harris

That the Technical Officers Working Group develop a policy on heavy haulage vehicle operations across Member Councils for consideration by GVROC Council.

CARRIED

Following further discussion at the Technical Officers Working Group Meeting held on Friday 24 May 2013 it was further resolved:

RESOLUTION: Moved: Peter Crawford Seconded: Matthew Scott

That the matter lie on the table until the next GVROC Technical Officers Working Group Meeting.

CARRIED

At the GVROC Technical Officers Working Group held on Friday 26 July 2013 Member Councils provided their views on the merits of establishing a regional heavy haulage policy. In summary these views were as follows:

Shire of Coolgardie – happy to consider a region wide policy;

Shire of Dundas – happy with status quo;

Shire of Esperance - happy with status quo;

City of Kalgoorlie-Boulder – would like to develop a share policy with the Shires of Coolgardie and Esperance;

Shire of Laverton - happy with status quo;

Shire of Leonora - happy with status quo;

Shire of Menzies - happy with status quo but will look at a shared policy;

Shire of Ngaanyatjarraku - happy with status quo but are looking to work with the Shire of Laverton on a shared policy for heavy haulage; and

Shire of Ravensthorpe - happy with status quo.

The Shire of Wiluna’s views were not recorded as the Shire was an apology for the meeting.

Following discussion it was resolved as follows:

RESOLUTION: Moved: Steve Deckert Seconded: Peter Crawford

That the GVROC Technical Officers Working Group recommend to the GVROC Council that:

1. a heavy haulage policy be developed in order that mining companies are aware of what their responsibilities are when using roads throughout the Goldfields Esperance region;

2. any heavy haulage policy developed does not impact upon an individual Member Council’s heavy haulage policy; and

3. the policy once drafted be circulated for comment.

CARRIED

It was also noted that the City of Kalgoorlie-Boulder would look to develop a common policy with the Shires of Coolgardie and Menzies.

The GVROC Technical Officers Working Group’s recommendation was endorsed by the GVROC Council when it met on Thursday 8 August 2013 as shown below:

RESOLUTION: Moved: Cr Cullen Seconded: Cr Dwyer

That:

1. the GVROC Council develop a heavy haulage policy in order that mining companies are aware of what their responsibilities are when using roads throughout the Goldfields Esperance region;

2. any heavy haulage policy developed does not impact upon an individual Member Council’s heavy haulage policy; and

3. the policy once drafted be circulated for comment.

CARRIED

The matter was again considered by GVROC Technical Officers Working Group when it met on Friday 27 September 2013, with the matter being further resolved as follows:

RESOLUTION: Moved: Eddie Piper Seconded: Peter Crawford

That:

1. the Executive Officer prepare and circulate a draft regional heavy haulage policy for comment by Member Councils no later than Friday 25 October 2013; and

2. Member Councils provide comment on the draft regional heavy haulage policy to the Executive Officer no later than Friday 22 November 2013 in order that a final draft policy can be presented to the GVROC Council when it meets on Friday 29 November 2013.

CARRIED

The Executive Officer sought further direction from the GVROC Technical Officers Working Group when it met on Friday 16 May 2014. At this time it was resolved as follows:

RESOLUTION: Moved: Jim Epis Seconded: Matthew Scott

1. That the GVROC Technical Officers Working Group recommend to the GVROC Council that no further action in preparing a regional heavy haulage policy be undertaken due to the differing requirements among Member Councils.

2. That Member Councils be encouraged to work with their neighbours in developing policies around heavy haulage.

CARRIED

Executive Officer Comment:

No further comment.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

1. That the no further action in preparing a regional heavy haulage policy be undertaken due to the differing requirements among Member Councils.

2. That Member Councils be encouraged to work with their neighbours in developing policies around heavy haulage.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Dwyer

1. That the Shire of Coolgardie submit their heavy haulage vehicle policy to the Technical Officers Working Group for consideration and recommendation to the next GVROC Council Meeting; and

2. That Member Councils be encouraged to work with their neighbours in developing policies around heavy haulage.

CARRIED

8.5 Department of Fire and Emergency Services Capital Grants

Reporting Officer: Don Burnett, CEO City of Kalgoorlie-Boulder

Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: Correspondence from the City of Kalgoorlie-Boulder to WALGA re Department of Fire and Emergency Services Capital Grants

Correspondence from the City of Kalgoorlie-Boulder to the Department of Fire and Emergency Services re Capital Grants

Background:

The City of Kalgoorlie-Boulder has previously drawn Member Councils attention to its concern on matters relating to capital grant funding for construction of a facility for the Kalgoorlie-Boulder SES and other asset management issues related to the SES.

Correspondence on these matters from the City to both WALGA and the Department of Fire and Emergency Services form attachments to the meeting agenda.

The City has requested that this matter be again listed for discussion.

Executive Officer Comment:

No further comment.

Additional Meeting Comment:

Don Burnett, CEO City of Kalgoorlie-Boulder, provided Member Councils with an update on this matter highlighting the fact that there was no legislative requirement for Local Government to provide financial support to the SES.

In discussing the issue with Member Councils, Allison Hailes offered to arrange a teleconference between the Department of Fire and Emergency Services, WALGA and the City of Kalgoorlie-Boulder. The purpose of the meeting would be to get resolution to the matters around capital funding for construction of the SES building in Kalgoorlie.

Consultation: Nil

Voting Requirement: Simple majority

The matter is presented for Member Councils consideration.

RESOLUTION: Moved: Cr Harris Seconded: Cr Hill

That the matter lay on the table until the outcome of the meeting between the Department of Fire and Emergency Services, WALGA and the City of Kalgoorlie-Boulder is known.

CARRIED

8.6 GVROC Regional Equipment Pool

Reporting Officer: Don Burnett, CEO City of Kalgoorlie-Boulder

Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: Regional Equipment Pool Usage – January to June 2014

Background:

A summary report for usage of equipment from the GVROC Regional Equipment Pool for the period 1 January to 30 June 2014 (both actual and projected usage) inclusive forms an attachment to the meeting agenda.

Maintenance costs for the period were minimal.

Executive Officer Comment:

No further comment.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That the report for the usage of equipment from the regional equipment pool for the period 1 January to 30 June 2014 inclusive be noted.

RESOLUTION: Moved: Cr Wedge Seconded: Cr Harris

That the report for the usage of equipment from the regional equipment pool for the period 1 January to 30 June 2014 inclusive be noted.

CARRIED

8.7 Applying for State NRM Program Community Grants

Reporting Officer: Paul Webb, CEO Shire of Coolgardie

Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: State NRM Program Community Grants 2014 Guidelines

State NRM Program Community Grants 2014 Application Form

Background:

The Ministers for Regional Development and Agriculture recently announced funding through the State Natural Resource Management Program to assist in various resource management projects. Over the next three years funding totalling $24m will be allocated across the State.

The Shire of Coolgardie has advised that it has $20,000 set aside for weed control on its roads and reserves, but believes that a regional application for funding might provide a better outcome. It has also prepared an application for funding (with the guidelines this application forms an attachment to the meeting agenda).

Executive Officer Comment:

In addition to weed control, GVROC might also like to consider applying for funding to assist with the control of opinion cactus.

Applications for funding must be lodged by Friday 20 June 2014.

Consultation: Nil

Voting Requirement: Simple majority

The matter is presented for consideration by Member Councils.

RESOLUTION: Moved: Cr Wedge Seconded: Cr Harris

That each Member Council apply to the State NRM grant program for projects relevant to their individual local government, noting that the GVROC will not be making an application.

CARRIED

8.8 Municipal Services in Aboriginal Communities

Reporting Officer: Don Burnett, CEO City of Kalgoorlie-Boulder

Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: WALGA Communique on Service Delivery to Aboriginal Communities

WALGA Infopage on the Indigenous Advancement Strategy

Background:

As Members Council are aware, CAM Management Solutions (CAMMS) were appointed in 2011 to undertake the scoping and costing of local government services in Aboriginal Communities located within the Goldfields Esperance Region. The final report was presented to Council in early 2012.

In discussing this report Member Councils took into account information provided at a forum on local government service delivery to indigenous communities forum held Thursday 8 March 2012. Whilst a number of issues were highlighted at the Forum, the most significant one was that there was no likelihood of any new funding being made available to assist local governments should they agree to take on the delivery of local government services to indigenous communities.

A Communique from WALGA on local government service delivery to indigenous communities forum was released following the forum. A copy of the Communique forms an attachment to the meeting agenda.

Taking into account the report and the information provided at the forum, Member Councils resolved as follows at a Special Meeting of the GVROC held Friday 26 March 2012 as follows:

RESOLUTION: Moved: Cr Carter Seconded: Mr Deckert

That the GVROC Council:

1. receive the report prepared by CAMMS entitled “Costing and Scoping Study of Local Government Services in Indigenous Communities Located within the Goldfields Esperance Region”;

2. recommends to Member Councils with indigenous communities that:

a) they advise the State and Federal Governments they will not participate further with the local government services to indigenous communities project until the questions raised from the 8 March 2012 WA Local Government Association Communique are addressed, particularly in relation to:

i. the determination of which communities are to be included in the normalisation process;

ii. what State and Federal Government funding will be guaranteed; and

iii. a comprehensive communication plan is prepared;

b) they request that a study be undertaken to determine the impact on general purpose financial assistance grants to local governments taking on responsibility for the provision of local government service delivery to indigenous communities;

c) should Point 1 be addressed to the local government’s satisfaction, funding is requested to be provided to implement the cost and scope study of the remaining indigenous communities not covered by the CAMMS costing and scoping study; and

d) they advise other local governments with indigenous communities, the Department of Local Government and the WA Local Government Association of this decision.

CARRIED

Executive Officer Comment:

Until recently there has been little further communication from Government on this matter.

On Friday 16 May 2014 Jennifer Matthews, Director General for the Department of Local Government and Communities, emailed all local governments with indigenous communities. The content of this email is provided below.

Dear CEOs

It has been some time since my last update on the Municipal Services in Aboriginal Communities project and there has been some progress which I would like to share with you. Importantly, I can confirm that the Commonwealth has agreed to continue to provide $28.6m in funding to the Municipal Services Program until 30 June 2015.

This follows a number of representations from the State to the Commonwealth, including correspondence from Minister Simpson to Senator Scullion in October 2013, requesting that funds be included in the 2014/15 Budget to continue services to remote Aboriginal communities, while new arrangements are negotiated.

In previous updates, I highlighted the work of the Department in contributing to the State’s position in relation to transitional arrangements with the Commonwealth.

· The Department, has been working with other State agencies and the local government sector to position the State to maximise the opportunity for ongoing Commonwealth funding through future bilateral negotiations. Significant work continues to be done to seek agreement on key investment principles, appropriate service levels and associated funding implications. The Department hopes to be able to consult further with local governments on some of these key principles in the coming months.

· Draft National Principles for Reform of Essential and Municipal Services have been developed that recognise the Transition Principles initially put forward by the local government sector in the 2012 State Council Communiqué to the Government and the need for a long term and staged approach to municipal services reform in a fiscally responsible manner.

· The Department is a member of the State negotiation team, working closely with the Department of Housing and the Department of Premier and Cabinet, with the aim of ensuring that any new arrangements capture the key concerns of both the local government sector and the State Government, particularly:

Ø securing funding to continue municipal service delivery until new arrangements are agreed;

Ø securing the capital funding required to meet infrastructure gaps;

Ø improving services to standards equivalent to comparable non-aboriginal communities; and

Ø allowing for a period for transition to allow local governments to build capacity and resources to deliver.

While the MUNS program has been extended for a further 12 months, at this stage there is no certainty regarding funding arrangements beyond this time. You can be assured that the State Government will continue to negotiate with the Commonwealth to ensure firstly, the continuity of services to Aboriginal communities, and secondly, a realistic and achievable approach to future reforms – which will be dependent on the provision of adequate funding. Given the budgetary constraints under which all spheres of government are currently operating, it is acknowledged that this will be challenging.

I would like to make note of the considerable contributions the sector has made towards the reform process through the issues identified during the scoping and costing exercise and service delivery planning case studies, and by agreement of the transition principles developed and used in the 2012 State Council Communiqué to the Government. The Department continues to work towards meeting the prerequisites outlined in the Communiqué.

I look forward to providing you with more information and to engaging with you as we move forward with this important project. I would also like to acknowledge the important contribution by WALGA and participating councils, towards achieving key outcomes for the sector. Please feel free to contact Kelly McIntyre on 6552 1633 with any queries.

Following the Director General’s email WALGA released an Infopage on this issue. A copy of the Infopage forms an attachment to the meeting agenda.

The City of Kalgoorlie-Boulder has asked that this matter be listed for discussion.

Additional Meeting Comment:

Allison Hailes advised that WALGA was hoping to hold a forum on the delivery of local government services to indigenous communities during Local Government Week. Invitations to attend the forum would be extended to:

§ Hon Nigel Scullion, Federal Minister for Indigenous Affairs;

§ Hon Bill Marmion, MLA, State Minister for Housing;

§ Hon Peter Collier MLC, State Minister for indigenous Affairs; and

§ Hon Tony Simpson MLA, State Minister for Local Government and Communities.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That the matter be noted.

RESOLUTION: Moved: Cr Hill Seconded: Cr Harris

That GVROC reaffirms the resolution taken at a Special Meeting of the GVROC held Friday 26 March 2012 which read in part:

That the GVROC Council …

2. recommends to Member Councils with indigenous communities that:

i. the determination of which communities are to be included in the normalisation process;

ii. what State and Federal Government funding will be guaranteed; and

iii. a comprehensive communication plan is prepared;

d) they advise other local governments with indigenous communities, the Department of Local Government and the WA Local Government Association of this decision.

CARRIED

8.9 Royalties for Regions Funding for Capital Works Associated with Rural and Regional Heritage Places

Reporting Officer: Don Burnett, CEO City of Kalgoorlie-Boulder

Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 6 June 2014

Attachments: Correspondence from Cr Dee Ridgway, President Shire of Beverley to the Mayor Ron Yuryevich AM RFD, Mayor City of Kalgoorlie-Boulder

Background:

The City of Kalgoorlie-Boulder has received correspondence from the Shire of Beverley, regarding a proposal to seek funding in 2015/2016 through Royalties for Regions to further capital works funding for rural and regional heritage places across the State.

A copy of the letter forms an attachment to the meeting agenda.

Executive Officer Comment:

The City of Kalgoorlie-Boulder has requested this matter be listed for discussion.

Consultation: Nil

Voting Requirement: Simple majority

The matter is presented for consideration by Member Councils.

RESOLUTION: Moved: Cr Hill Seconded: Mr Epis

That the correspondence from the Shire of Beverley be received and Member Councils be encouraged to attend the proposed meeting on Tuesday 6 August 2014 (prior to the commencement of the Local Government Convention).

CARRIED

8.10 Processes Holding Up Town Development – Shires of Coolgardie and Wiluna

Reporting Officer: Paul Webb, CEO Shire of Coolgardie

Andrea Nunan, CEO Shire of Wiluna

Disclosure of Interest: Nil

Date: 13 June 2014

Attachments: Nil

Background:

The Executive Officer received an email from Andrea Nunan, CEO Shire of Wiluna, on Thursday 12 June 2014 requesting the inclusion of a late item. The content of the email provided below.

Good morning Helen

I am sorry this is late, but Wiluna and Coolgardie would like an issue raised at GVROC tomorrow to make seek support from other regional Shires in relation to issues occurring with the DMP:

Coolgardie and Wiluna (Graham Harris) will be at the meeting, however, I am an apology, but Coolgardie and Wiluna will speak about the issue tomorrow if matter is allowed.

As a summary: the issue concerns the way in which Department of Mines and Petroleum processes are holding up development of towns and/or the lack of engagement in regard to development of mining operations nearby towns:

1 Coolgardie have great concerns about the way in which DMP object to their land development expansion applications, meaning development of much needed land is being held up (Coolgardie can elaborate/clarify)

2 Wiluna have great concerns that there is no consultation process with the Shire about mining operations that are within close proximity to town: the Shire has little opportunity to negotiate be involved in the planning processes for camps, mining plant and infrastructure such as Aerodromes. There are at least 4 mines within 100km of Wiluna (two are only 5 and 30km away) – they house their own FIFO staff onsite (no local employment or no local residency) and have own aerodromes and so on. At capacity, there is could be at least 1000+ employees in caps combined. This has had an impact on the Shire’s aerodrome (they can negotiate own charters or own airstrips and our RPT service is not utilised) and the town/district receives no benefit (eg a growing local economy through service and housing demands).

There appears to be no state support through the required processes of requiring some/any/all development (of housing or camps) in town or making them use existing LGA airports instead of building their own – if state government are committed to honestly seeing regional development, this matter needs to be given serious consideration. Especially when considering that 95+% of Wiluna’s economy is mining and the return to the district from the “wealth” taken from the ground (by profits, FIFO wages and so on) is negligible.

The Shire of Wiluna and Coolgardie therefore request GVROC support and for a regional submission be made to the Premier outlining the negative impacts of these processes on the development of regional Shires, especially the smaller and remote ones. A meeting with the Premier to be sought, given that the Minister for Mines has thus far refused to meet with Shire of Coolgardie.

The Shire of Coolgardie and Wiluna submit the following matter for consideration by the GVROC of this matter.

Additional Meeting Comment:

Allison Hailes noted that WALGA was aware of the difficulties being experienced by both the Shires of Coolgardie and Wiluna in their attempts to develop their townsites, with Member Councils considering the Shire’s request for GVROC’s help in this matter.

1. Develop a regional submission and seek a meeting with Premier

2. WALGA Mining policy forum

Consultation: Nil

Voting Requirement: Simple majority

The matter is presented for consideration by Member Councils.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Harris

1. That WALGA be requested to include the issues raised by the Shires of Coolgardie and Wiluna in the next meeting agenda of the WALGA Mining Policy Forum Agenda; and

2. That the GVROC develop a submission detailing the negative impact of State Government policy on town development across the Goldfields Esperance region, with the submission being forwarded to the Premier with a request to meet him to discuss the submission.

CARRIED

9. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

9.1 Review of WALGA State Council Agenda - Matters for Decision

From Executive Officer

Background:

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The Goldfields Voluntary Regional Organisation of Councils (GVROC) is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration.

9.2 Review of WALGA State Council Agenda - Matters for Noting

9.3 Review of WALGA State Council Agenda – Organisational Reports

9.4 Review of WALGA State Council Agenda – Policy Forum Reports

9.5 WALGA President’s Report

The WALGA President, State Councillor or WALGA Officer will deliver this report.

RECOMMENDATION:

That the WALGA President’s Report be noted.

RESOLUTION: Moved: Seconded:

9.6 WALGA Status Report (Attachment)

From Executive Officer

BACKGROUND:

Presenting the Status Report for June 2014 which contains WALGA’s responses to the resolutions of previous Zone Meetings.

ZONE COMMENT:

This is an opportunity for GVROC’s Member Council to consider the response from WALGA in respect to the matters that were submitted at the previous Council Meeting.

RECOMMENDATION:

That the WALGA Status Report for June 2014 be noted.

RESOLUTION: Moved: Seconded:

9.7 State Councillor / Goldfield Esperance Zone President’s Report

Mayor Ron Yuryevich, AM RFD

It was agreed to defer the consideration of the WALGA State Council Agenda until a teleconference meeting on Monday 23 June 2014 communing at 8.00am.

10. REPRESENTIVE REPORTS

Nil

11. URGENT BUSINESS AS PERMITTED BY THE CHAIR

11.1 Department of Transport Restructure

The Meeting was advised by Matthew Scott, CEO Shire of Esperance that the Department of Transport is undertaking a restructure which will impact on the GVROC area. It would seem that the current Regional Manager’s position will be removed and the Goldfields Esperance area’s Regional Manager will be located in Geraldton.

The comment highlighted a growing concern that a number of State Government Agencies may be considering undertaking similar restructures to the disadvantage of the region.

It was suggested that the GVROC discuss the issue with the GEDC to establish the possibility of this occurring within the region.

RESOLUTION: Moved: Cr Wedge Seconded: Cr Cullen

1. That the GVROC write to the Minster for Transport expressing concern at the reduction of Department of Transport services to the regions and specifically seeking to meet to review the decision in regard to the Goldfields Esperance area;

2. That a copy of the correspondence be sent to the to the Premier and all local Members of Parliament; and

3. That the GVROC write to the Premier and all local Members of Parliament expressing concern at the increasing dilution of regional services.

CARRIED

11.2 Reduction in the Department of Food and Agriculture WA’s Quarantine Services

The Shire of Laverton raised the matter of the continued reduction in quarantine inspection services on the State’s borders by the Department of Food and Agriculture.

It was agreed that the Shire of Laverton should write to WALGA requesting that this matter be addressed as it is one of regional importance.

12. FUTURE MEETINGS/FUNCTIONS

Monday 23 June 2014 – a teleconference to consider the WALGA State Council agenda for the State Council meeting to be held Wednesday 2 July 2013

Friday 11 July 2014 – an in-person meeting of the GVROC Technical Officers Working Group (venue to be determined)

Wednesday 6 August 2014 – an in-person meeting of the GVROC Council/GERCG Board to be held at the Perth Convention and Exhibition Centre

Wednesday 6 August 2014 – GVROC Dinner at the Atrium Restaurant, Crown Casino, commencing at 6.30pm

Friday 29 August 2014 – a teleconference to consider the WALGA State Council agenda for the State Council meeting to be held Wednesday 3 September 2013

Friday 5 September 2014 – an in-person meeting of the GVROC Technical Officers Working Group (venue to be determined)

Friday 24 October 2014 - an in-person meeting of the GVROC Council/GERCG Board (venue to be determined)

Friday 28 November 2014 – a teleconference to consider the WALGA State Council agenda for the State Council meeting to be held Wednesday 4 December

Friday 5 December 2014 – an in-person meeting of the GVROC Technical Officers Working Group (venue to be determined)

Friday 30 January 2015 – an in-person meeting of the GVROC Council/GERCG Board in Esperance

13. CLOSURE OF MEETING

Prior to closing the meeting Chair Mayor Ron Yuryevich drew to the meeting’s attention that this would be Pascoe Durtanovich’s last GVROC meeting as he was retiring from his role as CEO Shire of Ravensthorpe.

Mayor Yuryevich expressed his and the GVROC’s thanks for Pascoe’s involvement in the GVROC and wished him well in his retirement.

Pascoe responded to thank the Chair and GVROC for the acknowledgement of his service and expressed his appreciation for the support that GVROC had provided to him in his role.

There being no further business the Chair declared the meeting closed at 11.49am.

DECLARATION

These minutes were confirmed by the Goldfields Voluntary Regional Organisation of Councils at the meeting held 6 August 2014

Signed _______________________________

Person presiding at the meeting at which these minutes were confirmed

Item: 12.5.1

Attachment c.: Minutes GVROC Council Meeting 23 June 2014

Council Meeting

Monday 23 June 2014

Teleconference

Commencing at 8.01am

MINUTES

CONTENTS

1. DECLARATION OF INTEREST. 3

2. ANNOUNCEMENTS. 3

3. ATTENDANCE AND APOLOGIES. 3

3.1 Attendance. 3

3.2 Apologies. 3

3.3 WALGA Representatives. 4

4. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS. 5

4.1 Review of WALGA State Council Agenda - Matters for Decision. 5

4.2 Review of WALGA State Council Agenda - Matters for Noting. 12

4.3 Review of WALGA State Council Agenda - Organisational Reports. 12

4.4 Review of WALGA State Council Agenda - Policy Forum Reports. 12

4.5 WALGA President’s Report 13

4.6 WALGA Status Report (Attachment) 13

4.7 State Councillor / Goldfields Esperance Zone President’s Report 14

5. REPRESENTIVE REPORTS. 14

6 OTHER BUSINESS. 14

6.1 Approval for Differential Rating. 14

7 URGENT BUSINESS as permitted by the Chair 14

8 DATE, TIME AND PLACE OF NEXT MEETING.. 14

9. CLOSURE OF MEETING.. 15

Goldfields Voluntary Regional Organisation of Councils

and

Goldfields esperance country zone of walga

Teleconference Meeting held Monday 23 June 2014 commencing at 8.01am

MINUTES

1. DECLARATION OF INTEREST

2. ANNOUNCEMENTS

The purpose of the meeting is to consider and provide advice to the WALGA State Council Representative, Mayor Ron Yuryevich AM, RFD.

3. ATTENDANCE AND APOLOGIES

3.1 Attendance

Mayor Ron Yuryevich AM RFD (Chair) Mayor, City of Kalgoorlie-Boulder

Mr Don Burnett CEO, City of Kalgoorlie-Boulder

Cr Mal Cullen President, Shire of Coolgardie

Mr Paul Webb CEO, Shire of Coolgardie

Cr Jacquie Best President, Shire of Dundas

Mr Richard Brookes CEO, Shire of Dundas

Cr Malcolm Heasman (joined the teleconference at 8.03am) President, Shire of Esperance

Cr Beverley Stewart (joined the teleconference at 8.03am) Councillor, Shire of Esperance

Mr Matthew Scott (joined the teleconference at 8.03am) CEO, Shire of Esperance

Cr Rob Wedge (joined the teleconference at 8.26am) Deputy President, Shire of Laverton

Mr Steven Deckert CEO Shire of Laverton

Mr Jim Epis CEO, Shire of Leonora

Mr Chris Paget CEO, Shire of Ngaanyatjarraku

Cr Ian Goldfinch (joined the teleconference at 8.03am) President, Shire Ravensthorpe

Cr Ken Norman Councillor, Shire of Ravensthorpe

Cr Graham Harris President, Shire of Wiluna

Ms Andrea Nunan CEO, Shire of Wiluna

Ms Helen Westcott, Joint Executive Officer

Mr Bruce Wittber, Joint Executive Officer

3.2 Apologies

Cr Patrick Hill, President, Shire of Laverton

Cr Rob Wedge, Deputy President, Shire of Laverton for late attendance

Cr Beatrice Fuamatu, Councillor, Shire of Laverton

Cr Peter Craig, President Shire of Leonora

Mr Pascoe Durtanovich, CEO, Shire of Ravensthorpe

Cr Jim Quadrio, President Shire of Wiluna

3.3 WALGA Representatives

Mr Wayne Scheggia, Deputy CEO

8.03am Cr Ian Goldfinch, Shire of Ravensthorpe, Cr Malcolm Heasman, Cr Beverley Stewart and Mr Matthew Scott Shire of Esperance joined the teleconference

4.
WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

4.1 Review of WALGA State Council Agenda - Matters for Decision

From Executive Officer

Background:

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

GVROC is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration.

5.1 Local Government Reform and Poll Provisions (05-034-01-0018 TB)

WALGA Recommendation

That WALGA:

1. Reaffirm its policy position opposing forced amalgamations and supporting voluntary reform; and

2. Adopt, and advocate for, a policy position that the poll provisions contained in the Local Government Act 1995 should be amended so that:

a. Electors of a Local Government where 1 or more Local Governments will be abolished or significantly affected by a boundary change proposal are able to demand a poll on the proposal, with ‘significantly affected’ being specifically defined as causing a fifty percent variation in:

i. Population; or,

ii. Rateable properties; or,

iii. Revenue.

b. Votes in polls are conducted by combining the votes of electors in all affected districts.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.2 Road Funding Campaign (01-004-06-0001 ZD)

WALGA Recommendation

That State Council;

1) Rescind resolution number 29.2/2014

2) Not proceed with a State wide road funding advertising campaign and continue with political advocacy for increased road funding as per Association policy.

ZONE COMMENT:

Resolution 29.2/2014 reads as follows:

RESOLUTION 29.2/2014

That:

1. On receipt of advice from the Minister for Transport that the local road funding agreement will not be reinstated, the Association implements a public campaign to voice strong opposition to the State Government decision.

2. The campaign highlights that the State Government reneged on the previous agreement with the sector on road funding; and the potential consequences for community safety.

3. The campaign includes State wide public communications channels; and components that are readily able to be implemented and supported by Member Councils at minimal direct cost to Member Councils.

4. The cost of the initial campaign budget to be up to $350,000 with funding to be allocated from the Association Strategic Reserve.

Given that the GVROC did not have the opportunity to comment on the resolution before it was considered by the State Council at its meeting on 9 May 2014 there is an underlying concern that the local government sector seems “disinterested” in the fact that the State Government “broke” the State Road Funds to Local Government Agreement 2011/12 to 2015/16, as well as the underlying loss of funding. The breaking of an agreement is a serious matter and should not be left unchallenged.

Perhaps the support from the local government sector for the campaign may have been better received and understood had the proposal been submitted through the Zone process in the lead up the State Council Meeting on 9 May.

The Executive Officer is not aware of whether any Member Councils participated in the survey but some understanding of why it was not supported would be helpful for WALGA in developing future campaigns.

It is not appropriate for the Executive Officer to propose a recommendation and as such the matter is listed for Member Councils consideration.

5.3 Microeconomic Reform Inquiry Draft Report Submission (05-100-03-0001 PS)

WALGA Recommendation

That the Association’s interim submission in response to the Economic Regulation Authority’s Microeconomic Reform Inquiry Draft Report be endorsed.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.4 Draft Submission to the WA Planning Commission: Draft State Planning Policy 3.7 Planning for Bushfire Risk Management (05-024-02-0056CG)

WALGA Recommendation

That WALGA’s submission to the WA Planning Commission regarding the Draft State Planning Policy 3.7 - Planning For Bushfire Risk Management and the Planning For Bushfire Risk Management Guidelines be endorsed.

ZONE COMMENT:

The WALGA submission makes 34 recommendations which are detailed throughout the submission.

GVROC support the WALGA Recommendation.

5.5 DFES Concept Paper: Review of the Emergency Services Acts -WALGA Submission (05-024-02-0059 EF)

WALGA Recommendation

That the Association’s submission on the Department of Fire and Emergency Services’ Concept Paper: Review of the Emergency Services Acts recommending the following, be endorsed:

a. That the new Emergency Services Act includes the risk mitigation obligations of State agencies, as well as those for Local Government and private landowners.

b. That DFES undertakes a full assessment of the potential costs for State agencies, Local Government and private landowners associated with the new risk mitigation obligations outlined in the Concept Paper.

c. That the State Government commits to identifying a sustainable funding option for risk mitigation activities and functions under the new Emergency Services Act. This should include a review of the future purpose and use of the Emergency Services Levy.

d. That DFES commit to working in consultation with Local Governments and volunteer brigades to develop hazard-appropriate training for emergency services personnel.

e. That any future DFES training program is adequately resourced to deliver training across Western Australia on an equitable basis, in line with local needs and schedules.

f. That DFES work in consultation with Local Government Insurance Services and WALGA to explore the liability implications for Local Government in relation to risk mitigation activities prescribed in the new Emergency Services Act.

g. That DFES makes a commitment to explore the cost and resource implications of expanding the legislation to include all hazards, and to develop a proposal to build capacity and resources to meet these requirements under the Act.

h. That DFES undertakes further assessment and scenario planning on the streamlined risk mitigation strategies outlined in the Concept Paper to identify the potential risks to community safety, if the proposals were to be adopted.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.6 Regional Planning and Infrastructure Frameworks - Goldfields- Esperance, Wheatbelt, South West, Great Southern and Kimberley Regions (05-036-03-0039 to 05-036-03-0042 VJ)

WALGA Recommendation

That the Association’s interim submission to the WA Planning Commission for the five Regional Planning and Infrastructure Frameworks, Goldfields-Esperance, Wheatbelt, South West, Great Southern and Kimberley, be endorsed.

ZONE COMMENT:

A response to each of the five Regional Planning and Infrastructure Frameworks is outlined in WALGA’s interim submission.

The submission makes some general comments about the five Frameworks, particularly in relation to the lack of consistency of wording. The WALGA submission makes specific reference to the Goldfields Esperance Planning and Infrastructure Framework (the Framework) (refer to pages 80 and 81) of the WALGA State Council Agenda.

As Member Councils are aware the Shires of Coolgardie and Esperance and the City of Kalgoorlie-Boulder have lodged Council focussed submissions with the Department of Planning. The Executive Officer is not aware whether these submissions were sent through to WALGA as part of the Association’s information collection exercise in preparing sector wide comment.

The Framework has been considered by GVROC on a number of occasions, with GVROC Council resolving on Friday 2 May 2014 to prepare a submission. A submission was prepared and lodged with the Department of Planning.

A copy of the submission forms an attachment to the meeting agenda.

Whilst its submission concurred with WALGA’s submission, the GVROC’s submission covered a number of issues not identified within WALGA’s interim submission. These are detailed below.

§ There is no timeframe for the Framework – this was also highlighted in the City of Kalgoorlie-Boulder’s submission.

The GVROC’s submission noted that the Framework should have an end date and/or review date, particularly given that the recently released economic blueprints for each of the nine Development Commissions will be reviewed regularly to ensure currency. The GVROC’s submission stated that it…” is of the view that the Framework is a “snapshot” at a moment in time and to ensure currency should have a stated review date.”

§ Both the Shire of Esperance and the City of Kalgoorlie-Boulder’s submissions highlighted inconsistencies between the Framework’s Vision and Strategic Goals. The GVROC’s submission reiterated the need for the Department of Planning in finalising the Framework to ensure alignment between the document’s Vision and Strategic Objectives.

§ The GVROC’s submission also made comment on the Framework’s examination of the region’s cultural heritage, concurring with WALGA’s interim submission that local designation of heritage places and property carry less weight than those placed on the State Register of Heritage Places. The GVROC’s submission stated that:

It is also the GVROC’s view that the heritage diversity across the region should not be viewed as a negative but something to be celebrated. The region’s heritage is diverse because the region is vast and has a history that recognises both indigenous and European settlement. The cultural heritage significance of a place to Western Australia is assessed by considering various values. Each place is unique and has its own combination of values, which together show its cultural heritage significance.

1. Section 3.1.2 (pages 27-30) of the Framework sets out how the State Planning Framework draws together all state planning policies and frameworks at all levels. In doing this it also identifies the funding streams within the Royalties for Regions Program which assist in the delivery of the various services and infrastructure required to meet the objectives identified in these policies and frameworks. In its submission, the GVROC submitted that with the review of the Royalties for Regions program in the 2014/2015 State Budget this section of the Framework requires revision to accurately reflect the funding streams now covered by the Royalties for Regions. The GVROC submission also requested that any region specific funding coming into the Goldfields-Esperance region should be identified within the Framework.

2. A number of statistical errors have been identified. The GVROC’s submission highlighted the need to ensure that all data is checked thoroughly before the final version of the Framework becomes publically available.

3. The City of Kalgoorlie-Boulder’s submission highlighted the fact that the Framework currently does not provide any guidance on where development should occur into the future and what are to be excluded. The GVROC’s submission made further comment on this matter, submitting that that maps detailing the following information should be included within the Framework:

ü Mineral deposits;

ü New arable land suitable for cropping;

ü Wetlands and waterways;

ü Economic activity areas;

ü Urban catchments; and

ü Land with significant conservation values.

The GVROC’s submission notes that such information, particularly when reviewed regularly will assist local governments across the Goldfields Esperance region to plan at the local level with a full understanding of the State’s requirements and interests.

§ In the Framework’s Forward, it is stated that:

The Goldfields-Esperance Regional Planning and Infrastructure Framework will be a critical driver in identifying the region’s economic potential through a whole of government approach.

The importance of this statement was highlighted by the GVROC’s submission in its conclusion. To quote from the submission:

Whilst this is a commendable objective, the GVROC believes that this can only be realised if the recently released regional investment blueprint for the Goldfields Esperance region by the Goldfields Esperance Development Commission is viewed as having direct correlation to the Framework. In finalising the Framework, the Department should ensure that the Blueprint is fully integrated/linked with the Framework and that both documents are used as complementary tools in ensuring the region continues to grow and prosper.

RECOMMENDATION:

That the Association’s interim submission to the WA Planning Commission for the five Regional Planning and Infrastructure Frameworks; Goldfields-Esperance, Wheatbelt, South West, Great Southern and Kimberley; be endorsed, subject to the Department of Planning being requested to :

1. Include an end date and/or review date for all Planning and Infrastructure Frameworks to ensure currency;

2. Ensure alignment between the Vision and Strategic Objectives in the Goldfields-Esperance Planning and Infrastructure Framework;

3. Provide greater recognition within the Goldfields-Esperance Planning and Infrastructure Framework of the heritage diversity that exists across the region;

4. Accurately reflect within the various Frameworks the funding streams now covered by the Royalties for Regions Program. In the context of the Esperance Goldfields region, the Goldfields Esperance Planning and Infrastructure Framework should also identify any region specific funding coming into the Goldfields-Esperance region;

5. Include maps detailing the following information, where relevant, within the Framework:

ü Mineral deposits;

ü New arable land suitable for cropping;

ü Wetlands and waterways;

ü Economic activity areas;

ü Urban catchments; and

ü Land with significant conservation values.

Such information, particularly when reviewed regularly, will assist local governments to plan at the local level with a full understanding of the State’s requirements and interests; and

6. Liaise with the five relevant Development Commissions to ensure a strong correlation between the Regional Planning and Infrastructure Frameworks and the respective “Economic Blueprints” that allows both documents to be used as complementary tools.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Harris

That the Goldfields Voluntary Regional Organisation of Councils:

1. endorses recommendations 5.1 to 5.5 contained in the WALGA State Council Agenda; and

2. adopts the alternative recommendation 5.6 as follows:

(a) Include an end date and/or review date for all Planning and Infrastructure Frameworks to ensure currency;

(b) Ensure alignment between the Vision and Strategic Objectives in the Goldfields-Esperance Planning and Infrastructure Framework;

(c) Provide greater recognition within the Goldfields-Esperance Planning and Infrastructure Framework of the heritage diversity that exists across the region;

(d) Accurately reflect within the various Frameworks the funding streams now covered by the Royalties for Regions Program. In the context of the Esperance Goldfields region, the Goldfields Esperance Planning and Infrastructure Framework should also identify any region specific funding coming into the Goldfields-Esperance region;

(e) Include maps detailing the following information, where relevant, within the Framework:

ü Mineral deposits;

ü New arable land suitable for cropping;

ü Wetlands and waterways;

ü Economic activity areas;

ü Urban catchments; and

ü Land with significant conservation values.

Such information, particularly when reviewed regularly, will assist local governments to plan at the local level with a full understanding of the State’s requirements and interests; and

(f) Liaise with the five relevant Development Commissions to ensure a strong correlation between the Regional Planning and Infrastructure Frameworks and the respective “Economic Blueprints” that allows both documents to be used as complementary tools.

CARRIED

5.7 Local Government and Emergency Management in Remote Aboriginal Communities (06-069-01-0001 EF)

WALGA Recommendation

1. That State Council notes the Local Government and Emergency Management in Remote Communities Report prepared by Winteractive Consultants and WALGA’s Summary Report.

2. That State Council endorses the recommendations in the WALGA Summary Report:

a. That WALGA advocate for increased State support for building emergency management capacity within remote Aboriginal communities.

b. That WALGA develop and distribute a template Aboriginal Community Checklist for Local Governments to include in their Local Emergency Management Arrangements; and

c. That WALGA strongly articulates to the State that, while Local Government recognises that there is a need to build emergency management capacity within remote Aboriginal communities, this must be led by the State, as the role of Local Government is to support community preparedness through Local Emergency Management Committees and the development of inclusive Local Emergency Management Arrangements

ZONE COMMENT:

GVROC support the WALGA Recommendation.

RESOLUTION: Moved: Cr Harris Seconded: Cr Cullen

That the GVROC request that the WALGA Recommendation be amended to add a Part 3 that reads as follows:

3. That until all matters associated with the future delivery of local government services to discrete indigenous communities are resolved local government should not have any involvement in Local Emergency Management Arrangements within these communities.

CARRIED

8.26am Cr Wedge entered the meeting

5.8 Patient Assisted Travel Scheme Inquiry (05-031-01-0001JH)

WALGA Recommendation

That WALGA’s interim submission to the Standing Committee on Public Administration’s Parliamentary Inquiry into the State Government’s Patient Assisted Travel Scheme (PATS) be endorsed.

ZONE COMMENT:

The GVROC wrote to the Inquiry requesting that hearings be held in the regions and where this occurs Member Councils are encouraged where practical to participate to provide information.

GVROC support the WALGA Recommendation.

5.9 Local Government Communique on Future Service Delivery to Discrete Aboriginal Communities (05-032-02-0010 JH)

WALGA Recommendation

1. That the Local Government Communiqué for Service Delivery to Aboriginal Communities (2012) is reaffirmed as the sector’s position in July 2014;

2. That the 2012 Communiqué be sent to the Hon Nigel Scullion, Federal Minister for Indigenous Affairs; the Hon Peter Collier, WA Minister for Aboriginal Affairs; and the Hon Tony Simpson, Minister for Local Government and Communities; with correspondence seeking a commitment from (as appropriate):

a. The Office of Prime Minister and Cabinet advising how Western Australian Local Governments’ concerns will be addressed through the Indigenous Advancement Strategy and Remote Network in accordance with the WALGA Communiqué (2014);

b. The Department of Aboriginal Affairs providing advice on how Local Government concerns are currently considered and addressed through the Aboriginal Affairs Cabinet Subcommittee (AASC);

c. Inclusion of the Department of Local Government and Communities (DLGC) on the Aboriginal Affairs Communities Subcommittee;

d. Inclusion of a WALGA representative on the Aboriginal Affairs Coordinating Committee (AACC);

e. The Aboriginal Affairs Coordinating Committee establishing a Subcommittee for Local Government to provide policy and operational advice to the AACC and AASC on Local Government matters.

ZONE COMMENT:

The GVROC considered this issue when it met on Friday 13 June 2014, resolving as follows:

RESOLUTION: Moved: Cr Hill Seconded: Cr Harris

That GVROC reaffirms the resolution taken at a Special Meeting of the GVROC held Friday 26 March 2012 which read in part:

That the GVROC Council …

2. recommends to Member Councils with indigenous communities that:

i. the determination of which communities are to be included in the normalisation process;

ii. what State and Federal Government funding will be guaranteed; and

iii. a comprehensive communication plan is prepared;

d) they advise other local governments with indigenous communities, the Department of Local Government and the WA Local Government Association of this decision.

CARRIED

The above resolution does not conflict with the WALGA recommendation.

GVROC support the WALGA Recommendation.

5.10 WALGA Submission – Review of Contaminated Sites Act 2003 (05-020-01-001 MB)

WALGA Recommendation

That State Council endorse the Western Australian Local Government Association’s attached interim submission - Review of the Contaminated Sites Act 2003.

ZONE COMMENT:

Member Councils should be aware that the public submission period closed on 24 February 2014 after a 12 week consultation period. Whilst the Executive Officer recommends support for the WALGA recommendation it would appear that its endorsement is a little late should changes be required. Given that the State Council met on 5 March and 9 May 2014 this matter should have been addressed earlier.

GVROC support the WALGA Recommendation, with the comment that the matter should have been listed for consideration no later than May State Council Meeting.

RECOMMENDATION:

That the Goldfields Voluntary Regional Organisation of Councils endorses all recommendations contained in the WALGA State Council Agenda other than those recommendations separately considered.

RESOLUTION: Moved: Cr Cullen Seconded: Cr Best

That the Goldfields Voluntary Regional Organisation of Councils endorses all recommendations 5.8 to 5.10 contained in the WALGA State Council Agenda other than those recommendations separately considered.

CARRIED

4.2 Review of WALGA State Council Agenda - Matters for Noting

6.1 WA Planning Commission’s Summary of Submissions – Planning makes it Happen: Phase 2 (05-036-03-0037 VJ)

6.2 Rating Exemptions for Land Used Exclusively for Charitable Purposes (05-034-01-0007JMc)

6.3 Cessation of the Local Biodiversity Program (06-005-001-004 MJB)

6.4 Report Municipal Waste Advisory Council (MWAC) (01-006-03-0008 RNB)

4.3 Review of WALGA State Council Agenda - Organisational Reports

7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit (01-006-03-0017 MJB)

7.1.2 Report on Key Activities, Governance and Strategy (01-006-03-0007 TB)

7.1.3 Report on Key Activities, Infrastructure (05-001-02-0003 ID)

7.1.4 Report on Key Activities, Planning and Community Development (01-006-03-0014 AH)

4.4 Review of WALGA State Council Agenda - Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Metropolitan Reform Implementation Policy Forum

7.2.2 Country Reform Policy Forum

7.2.3 Mining Community Policy Forum

7.2.4 Container Deposit Legislation Policy Forum

7.2.5 Metropolitan Mayors Policy Forum

RECOMMENDATION:

That the Goldfields Voluntary Regional Organisation of Councils note the following reports contained in the WALGA State Council Agenda:

§ Matters for Noting;

§ Organisational Reports; and

§ Policy Forum Reports.

RESOLUTION: Moved: Cr Wedge Seconded: Mr Epis

That the Goldfields Voluntary Regional Organisation of Councils note the following reports contained in the WALGA State Council Agenda:

§ Matters for Noting;

§ Organisational Reports; and

§ Policy Forum Reports.

CARRIED

4.5 WALGA President’s Report

The WALGA President, State Councillor or WALGA Officer will deliver this report.

RECOMMENDATION:

That the WALGA President’s Report be noted.

4.6 WALGA Status Report (Attachment)

From Executive Officer

BACKGROUND:

Presenting the Status Report for June 2014 which contains WALGA’s responses to the resolutions of previous GVROC Meetings

ZONE COMMENT:

This is an opportunity for Member Councils to consider the response from WALGA in respect to the matters that were submitted at the previous Meeting.

RECOMMENDATION:

That the WALGA Status Report for June 2014 be noted.

4.7 State Councillor / Goldfields Esperance Zone President’s Report

Mayor Ron Yuryevich, AM RFD

RESOLUTION: Moved: Cr Wedge Seconded: Cr Best

That the Goldfields Voluntary Regional Organisation of Councils note the following reports:

§ WALGA President’s Report;

§ WALGA Status Report for June 2014; and

§ State Councillor / Goldfields Esperance Zone President’s Report Organisational Reports

CARRIED

5. REPRESENTIVE REPORTS

Nil

6 OTHER BUSINESS

6.1 Approval for Differential Rating

The CEO City of Kalgoorlie-Boulder raised an issue relating to the delay in approval by the Minister for Local Government and Communities for differential rating applications.

A number of Member Councils expressed concern over the differential rating approval process.

It was agreed that the matter would be listed for discussion at the 6 August 2014 Meeting of GVROC

7 URGENT BUSINESS as permitted by the Chair

Nil

8 DATE, TIME AND PLACE OF NEXT MEETING

Friday 11 July 2014 – an in-person meeting of the GVROC Technical Officers Working Group to be held at the City of Kalgoorlie-Boulder