12 February 2015
Shire
of Esperance
Ordinary
Council
NOTICE
OF MEETING AND AGENDA
An Agenda Briefing Session of the Shire of Esperance will
be held at Council Chambers on 17 February 2015 commencing at 1pm to brief
Council on the matters set out in the attached agenda.
An Ordinary Council meeting of the Shire of Esperance
will be held at Council Chambers on 24 February 2015 commencing at 4pm to
consider the matters set out in the attached agenda.
W M (Matthew) Scott
Chief Executive Officer
DISCLAIMER
No responsibility whatsoever is implied or accepted by the
Shire of Esperance for any act, omission or statement or intimation occurring
during Council or Committee meetings. The Shire of Esperance disclaims any
liability for any loss whatsoever and howsoever caused arising out of reliance
by any person or legal entity on any such act, omission or statement or
intimation occurring during Council or Committee meetings. Any person or legal
entity who acts or fails to act in reliance upon any statement, act or omission
made in a Council or Committee meeting does so at that person’s or legal
entity’s own risk.
In particular and without derogating in any way from the
broad disclaimer above, in any discussion regarding any planning application or
application for a licence, any statement or intimation of approval made by a
member or officer of the Shire of Esperance during the course of any meeting is
not intended to be and is not to be taken as notice of approval from the Shire
of Esperance. The Shire of Esperance warns that anyone who has any application
lodged with the Shire of Esperance must obtain and should only rely on written
confirmation of the outcome of the application, and any conditions attaching to
the decision made by the Shire of Esperance in respect of the application.
ETHICAL DECISION
MAKING AND CONFLICTS OF INTEREST
Council is committed to a code of conduct and all decisions
are based on an honest assessment of the issue, ethical decision-making and
personal integrity. Councillors and staff adhere to the statutory requirements
to declare financial, proximity and impartiality interests and once declared
follow the legislation as required.
ATTACHMENTS
Please be advised that in order
to save printing and paper costs, all attachments referenced in this paper are
available in the original Agenda document for this meeting.
Disclosure of Financial, Proximity
or Impartiality Interests
Local
Government Act 1995 – Section 5.65, 5.70 and 5.71 and Local
Government (Administration) Regulation 34C
Agenda Briefing ¨
Ordinary Council Meeting ¨
Both Meetings ¨
Name of Person Declaring the Interest:
Position:
Date
of Meeting:
This form is provided to
enable members and officers to disclose an Interest in the matter in accordance
with the regulations of Section 5.65, 5.70 and 5.71 of the Local Government Act
and Local Government (Administration) Regulation 34C.
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Interest
Disclosed
 Item No:
 Subject:
Nature of Interest:
Type of
Interest:
Financial
Proximity
Impartiality
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Interest
Disclosed
Item No:
Subject:
Nature of Interest:
Type of
Interest:
Financial
Proximity
Impartiality
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Interest
Disclosed
Item No:
Subject:
Nature of Interest:
Type of
Interest:
Financial
Proximity
Impartiality
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Signature: Date:
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Office Use Only:
 Entered into
interest Register:
Officer
Date
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Declaration of
Interest (Notes for Your Guidance)
A member who has a Financial Interest in any
matter to be discussed at a Council or Committee Meeting, which will be
attended by the member, must disclose the nature of the interest:
a) In a written notice given to the Chief Executive
Officers before the Meeting or;
b) At the Meeting, immediately before the matter is
discussed.
A member, who makes a disclosure in respect to an
interest, must not:
c) Preside at the part of the Meeting, relation to the
matter or;
d) Participate in, or be present during any discussion
or decision-making procedure relative to the matter, unless to the extent that
the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of
the Local Government Act 1995.
Notes on Financial Interest (For your Guidance)
The following notes are a basic guide for Councillors
when they are considering whether they have a Financial Interest in a matter.
1. A Financial Interest requiring disclosure occurs when
a Council decision might advantageously or detrimentally affect the Councillor
or a person closely associated with the Councillor and is capable of being
measured in money terms. There are expectations in the Local Government
Act 1995 but they should not be relied on
without advice, unless the situation is very clear.
2. If a Councillor is a member of an Association (which
is a Body Corporate) with not less than 10 members i.e sporting, social,
religious ect, and the Councillor is not a holder of office of profit or a
guarantor, and has not leased land to or from the club, i.e, if the Councillor
is an ordinary member of the Association, the Councillor has a common and not a
financial interest in any matter to that Association.
3. If an interest is shared in common with a significant
number of electors and ratepayers, then the obligation to disclose that
interest does not arise. Each case need to be considered.
4. If in doubt declare.
5. As stated in (b) above, if written notice disclosing
the interest has not been given to the Chief Executive Officer before the
meeting, then it must be given when the matter arises in the Agenda, and
immediately before the matter is discussed.
6. Ordinarily the disclosing Councillor must leave the
meeting room before discussion commences. The only exceptions
are:
6.1
Where the Councillor discloses
the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) of
the Local Government Act; or
6.2
Where the Minister allows the
Councillor to participate under s.5.69(3) of the Local Government Act, with or
without conditions.
Interests Affecting Proximity
1) For the purposes of this subdivision, a person has a
proximity interest in a matter if the matter concerns;
a)
a proposed change to a planning
scheme affecting land that adjoins the person’s land;
b)
a proposed change to the zoning
or use of land that adjoins the person’s land; or
c)
a proposed development (as defined
in section 5.63(5)) of land that adjoins the person’s land.
2) In this section, land (the proposal land) adjoins a
person’s land if;
a)
The proposal land, not being a
thoroughfare, has a common boundary with the person’s land;
b)
The proposal land, or any part of
it, is directly across a thoroughfare from, the person’s land; or
c)
The proposal land is that part of
a thoroughfare that has a common boundary with the person’s land.
3) In this section a reference to a person’s land
is a reference to any land owned by the person or in which the person has any
estate or interest.
Interests Affecting Impartiality
Definition: An interest that would give rise to a reasonable
belief that the impartiality of the person having the interest would be
adversely affected, but does not include an interest as referred to in Section
5.60 of the ‘Act’.
A member who has an Interest Affecting Impartiality in any matter to
be discussed at a Council or Committee Meeting, which will be attended by the
member, must disclose the nature of the interest;
a) In a written notice given to the Chief Executive
Officers before the Meeting or;
b) At the Meeting, immediately before the matter is
discussed.
Impact of an Impartiality Closure
There are very different outcomes resulting from
disclosing an interest affecting impartiality compared to that of a financial
interest. With the declaration of a financial interest, an elected member
leaves the room and does not vote.
With the declaration of this new type of interest, the
elected member stays in the room, participates in the debate and votes. In
effect then, following disclosure of an interest affecting impartiality, the
member’s involvement in the Meeting continues as if no interest existed.
SHIRE OF ESPERANCE
AGENDA
Ordinary
Council Meeting
TO BE HELD IN Council Chambers ON 24 February 2015
COMMENCING
AT 4pm
1. OFFICIAL OPENING
2. ATTENDANCE
Members
Cr M
Heasman President Town
Ward
Cr V
Brown Deputy
President Rural Ward
Cr N
Bowman Rural
Ward
Cr
P Griffiths Town
Ward
Cr K
Hall Town
Ward
Cr L
McIntyre Town
Ward
Cr R
Horan Town
Ward
Cr
B Stewart, JP Town
Ward
Cr B
Parker Rural
Ward
Shire
Officers
Mr W
M (Matthew) Scott Chief
Executive Officer
Mr S
Burge Director
Corporate Resources
Mr
G Harris Director
Asset Management
Mr
R Hilton Executive
Manager - Community Division
Mr
R Hindley Executive
Manager - Statutory Division
Mr
T Ayres Executive
Manager - Commercial Division
Mrs
H Hall Executive
Assistant
Miss
S Fitzgerald Trainee
Administration Officer
Members
of the Public & Press
3. APOLOGIES & NOTIFICATION OF
GRANTED LEAVE OF ABSENCE
4. APPLICATIONS FOR LEAVE OF ABSENCE
5. ANNOUNCEMENTS BY THE PERSON PRESIDING
WITHOUT DISCUSSION
6. DECLARATION OF MEMBERS INTERESTS
6.1 Declarations
of Financial Interests – Local Government Act Section 5.60a
6.2 Declarations
of Proximity Interests – Local Government Act Section 5.60b
6.3 Declarations
of Impartiality Interests – Admin Regulations Section 34c
7. PUBLIC QUESTION TIME
8. PUBLIC ADDRESSES / DEPUTATIONS
9. Petitions
Nil
10. CONFIRMATION OF MINUTES
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That
the Minutes of the Ordinary Council Meeting of the 27 January 2015 be
confirmed as a true and correct record.
Voting Requirement Simple Majority
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11. DELEGATES’ REPORTS WITHOUT
DISCUSSION
12. MATTERS REQUIRING A DETERMINATION OF
COUNCIL
12.1 External Services - Statutory Division
Item: 12.1.1
Proposed Heritage
Registration - Esperance Fish Cannery - P5056 Old Fish Cannery Portion of Lot
1018 Norseman Road, Chadwick
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Author/s
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Richard Hindley
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Executive Manager - Statutory Division
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Authorisor/s
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Matthew Scott
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Chief Executive Officer
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File Ref: D14/23334
Applicant
State Heritage Office on Behalf of the Heritage
Council
Location/Address
Portion of Lot 1018 Norseman Road, Chadwick
Executive Summary
To support the proposed registration of a portion of the
Esperance Fish Cannery (former) (HCWA Ref: P5056) consisting of the former
Esperance Fish Cannery in the State Register of Heritage Places.
Recommendation in Brief
That Council
1. Support the
proposed registration of the Esperance Fish Cannery (former) (HCWA Ref: P5056)
as shown in Attachment B in the State Register of Heritage Places.
2. Advise Heritage
Council of Western Australia accordingly of such support and reaffirm that the
Shire of Esperance wishes to attend the Heritage Council meeting during which
the proposed registration of the Esperance Fish Cannery (HCWA Ref: P5056) will
be considered.
Background
A member of the public nominated the Esperance Fish Cannery
as having heritage significance to the Heritage Council of Western Australia.
The proposed heritage listing of the Esperance Fish Cannery
(former) was considered by Council at is July 2014 meeting (O0714-037) where it
resolved:
That Council
1. Does not support the proposed
registration of Lot 1018 (Reserve 34219) on Deposited Plan 28537, Esperance
Fish Cannery (HCWA Ref: P5056) and being the whole of the land comprised in
Crown Land Title Volume 3125 Folio 357 in the State Register of Heritage
Places.
2. Requests that consideration of
the registration of HCWA Ref: P5056 in the State Register of Heritage Places be
deferred until such time as the Heritage Council of Western Australia has
consulted with the Shire of Esperance and all relevant stakeholders.
3. Advise Heritage Council of
Western Australia accordingly of such comments and confirm that if the proposal
is presented to a Heritage Council meeting and consideration is not deferred
then the Shire of Esperance wishes to attend the meeting during which the
proposed registration of the Esperance Fish Cannery (HCWA Ref: P5056) will be
considered.
In light of the concerns that were raised by Council, the Heritage Council have decided to reduce the curtilage of Esperance Fish Cannery (former) to just the former cannery building and a small
surrounding buffer. This curtilage boundary excludes most of the areas
previously considered to be of secondary significance, such as the studio, the
lookout, the two houses and a large area of bush land. The remainder of the
site will be outside of the proposed heritage listing.
Officer’s Comment
The Esperance Fish Cannery is a single storey brick
and corrugated iron utilitarian building in the Post-War International style
and has been assessed by the Heritage Council as having cultural heritage
significance for the following reasons:
· the place is rare as an extant example of a fish cannery in
Western Australia;
· the place is representative of the State and Commonwealth
governments' policies of post-war reconstruction through the decentralisation
of industries;
· the place contributes to the understanding of the development
of fishing and fish processing in Western Australia, particularly from the
1940s in relation to the improved understanding of Western Australia's fishing
grounds, and the use of modern technologies and processing techniques;
· the place demonstrates the re-use of ex-army equipment such
as Tiger Moth planes, Blitz trucks, Bren Carriers and camouflage nets for
peacetime production and industry; and,
· the place was established by Daniel Samuel Hunt, who
established a number of fish canneries throughout Western Australia in the
late-1940s, and who has been recognised for having a significant and positive
impact upon Western Australia's fish canning industry in the post-World War II
period.
The criteria
adopted by the Heritage Council in November 1996 were used to determine the
cultural heritage significance of the former Esperance Fish Cannery.
The Heritage Council have
advised that an efficient way to deal with referrals from Local Government
bodies is the development of a Conservation Management Plan which identifies
and prioritises major maintenance and repair works. Please note this process is
not compulsory but is in place to speed up the approval process for Local
Governments. Funding for a conservation plan may be available through
Lotterywest’s Grants Program.
The Esperance Fish Cannery is
located within a planning precinct commonly known as Middletown that the Local
Planning Strategy (2010) indentifies as ‘Precinct 6 - CSBP and Brazier
Street’. The planning strategy for the precinct is that if industrial
uses relocate out of the precinct, then an outline development plan will be
prepared for the precinct in accordance with the objectives of this strategy.
The Shire is currently undertaking a project to investigate, through a desk top
review of information, the constraints and opportunities relevant to achieving
the management strategies for Precinct 6 as set out in the Local Planning
Strategy (2010) which are:
· Provide for the long term
redevelopment of the area for residential purposes,
· Facilitate the redevelopment of the precinct as a mixed use precinct
incorporating regional open space and a variety of residential and urban uses
to capitalise on the proximity of the precinct to the Esperance CBD
The
registration of a portion of Lot 1018 by the Heritage Council is unlikely to
prejudice the future redevelopment of the Middletown area as the site may be in
a future development exclusion area due to potential inundation by storm level
tides at a 0.2% annual encounter probability (AEP) over the planning horizon of
100 years.
State Planning Policy 2.6 – State Coastal Planning
Policy (SPP 2.6) requires consideration be given to coastal hazards and
vulnerability. This policy also mandates the consideration of a 0.9m sea level
rise by 2110. The draft Esperance Coastal Hazard and Vulnerability Assessment
takes into account local conditions and the requirements of SPP 2.6. By 2110,
Lot 1018 falls in area determined as having a high risk from storm erosion,
recession due to sea level rise, historical long term recession and a medium
risk of coastal inundation.
The Heritage Council has advised that:
The potential risk of storm erosion
to the Cannery does not negate its cultural significance, nor does it mean that
registration is inappropriate.
If the building sustained damage as a
result of a severe weather event, such as a storm surge, the Shire could
determine there was no prudent or feasible alternative to demolition, having
first sought the advice of the Heritage Council. If the building was destroyed,
reconstruction would not be consistent with the principles of the Burra Charter
and is unlikely to be requested by the Heritage Council.
A decision on whether or not to enter a place in the State
Register of Heritage Places is made solely on the basis of whether or not the
place has sufficient cultural heritage to warrant the protection of the
Heritage of Western Australia Act 1990. The Minister for Heritage will consider
the owner and/or local government’s comments – both support and
otherwise – and will make a final decision accordingly.
All proposed works (excluding some maintenance works if they
are minor in nature as determined under regulation) are required to be referred
to the Heritage Council for heritage-related advice to ensure such works are
done with care and sensitivity to the heritage values of the place.
The Shire is currently responsible for structural
maintenance, renewal and insurance. The heritage listing of the Esperance Fish
Cannery (former) on Lot 1018 Norseman Road will not result in an increase of
the Shires responsibilities regarding structural maintenance, renewal and
insurance.
That said Entry in the State Register does not mean that owners
have to increase maintenance. Under the Heritage Act, the Heritage Council
cannot force an owner to do works.
The Heritage Council has provided the following statistics
showing that the works that need be referred to the Heritage Council and a
general indication of the time taken to assess requests.
If the Cannery is entered in the
State Register, then any development works beyond day-to-day maintenance and
some minor works are required to be referred to the Heritage Council under the
Heritage of Western Australia Act 1990.
The majority of development referrals
that are submitted to the State Heritage Office are dealt with within 30 days
(90%) and determined by officers under delegation (91%).
It should also be noted that the required date for a response
was the 16 July 2014. The State Heritage Office has advised that this was in
error. The matter will not be presented to the Heritage Committee until a
response is received from the Shire.
Representatives of the State Heritage Office, Graeme Gammie
– Executive Director and Sian Ferraz – Senior Heritage Officer,
have attended a briefing with Council to discuss the process of heritage
listing and specific details of the current proposal.
Options
Option 1
That Council
1. Support the
proposed registration of the Esperance Fish Cannery (former) (HCWA Ref: P5056)
in the State Register of Heritage Places.
2. Advise Heritage
Council of Western Australia accordingly of such endorsement and reaffirm that
the Shire of Esperance wishes to attend the Heritage Council meeting during
which the proposed registration of the Esperance Fish Cannery (HCWA Ref: P5056)
will be considered.
This is the officer’s recommendation for the reasons
outlined within this report with specific reference to the reduced area
proposed to be listed and the assessed heritage value of the premise.
Option 2
That Council
1. Does not support
the proposed registration of the Esperance Fish Cannery (former) (HCWA Ref:
P5056) in the State Register of Heritage Places.
2. Advise Heritage
Council of Western Australia accordingly of such comment and reaffirm that the
Shire of Esperance wishes to attend the Heritage Council meeting during which
the proposed registration of the Esperance Fish Cannery (HCWA Ref: P5056) will
be considered.
Consultation
Council Briefing with representatives of Heritage Council of Western Australia
Development Compliance Team
Asset Management
Financial Implications
Owners of registered places
have the ability to apply for funding assistance to help maintain and conserve
such places through grant programs offered by the HCWA, Lotterywest and the
Commonwealth Government. Irrespective of this potential funding there will be
costs associated with the development of a conservation plan (not mandated) as
well as any required maintenance.
Asset Management Implications
The Building Hierarchy currently identifies the Cannery Art
Centre Gallery as a ‘G; in the Building Hierarchy. The Shire is
responsible for structural maintenance, renewal and insurance. The heritage
listing of the Esperance Fish Cannery (former) will not have an impact on the
hierarchy of the building.
Statutory Implications
Heritage of Western Australia Act 1990
Policy Implications
Nil
Strategic Implications
Strategic Community Plan 2012-2022
Social
1.2 Create a vibrant built environment
that is accessible and inclusive and reflects the Shire’s identity and
local heritage
Environmental Considerations
Nil
Attachments
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a.
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Proposed Registration - P5056 Old
Fish Cannery
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b.
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Area subject to Proposed Heritage
Listing
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Officer’s Recommendation
That Council
1. Support
the proposed registration of the Esperance Fish Cannery (former) (HCWA Ref:
P5056) as shown in Attachment B in the State Register of Heritage Places.
2. Advise
Heritage Council of Western Australia accordingly of such support and
reaffirm that the Shire of Esperance wishes to attend the Heritage Council
meeting during which the proposed registration of the Esperance Fish Cannery
(HCWA Ref: P5056) will be considered.
Voting Requirement Simple majority
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Item: 12.1.2
Request
for Management Order for Reserve 24486
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Author/s
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Richard Hindley
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Executive Manager - Statutory Division
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Authorisor/s
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Matthew Scott
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Chief Executive Officer
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File Ref: D15/1625
Applicant
Water Corporation
Location/Address
Reserves 24486 and 4180
Executive Summary
For Council to support the granting of a Management
Order for Reserve 24486 to the Water Corporation and to consider the
transferring of Reserve 4180 to the Water Corporation.
Recommendation in Brief
That Council:
1. Support
the granting of a Management Order for a portion of Reserve 24486 to the Water
Corporation as delineated on Attachment A; and
2. Negotiate
with the Water Corporation to accept the Management Order for the portion of
Reserve 4180 as delineated on Attachment A and if accepted by Water Corporation
agree to relinquish its Management Order over that portion and have it assigned
to the Water Corporation under Section 46 of the Land Administration Act 1997.
Background
The Water Corporation has approached the Shire of
Esperance seeking support for the allocation of the Management Order for
Reserve 24486. This reserve is currently an unmanaged reserve located within
the Esperance Water
Reserve Drinking Water Source Area.
Officer’s Comment
Reserve 24486 is an unmanaged reserve
that is located within the Esperance Water Reserve Drinking Water Source
Protection Plan for Esperance Town Water Supply. The use of the land is
significantly constrained other than for land uses that are consistent with the
Priority One classification of the Reserve.
Reserve 4180 is a reserve managed by
the Shire of Esperance. This reserve is also located within the Priority One
area of the Esperance Water Reserve Drinking Water Source Protection Plan for
Esperance Town Water Supply.
It should also be noted that the
Shire of Esperance has developed a series of coastal steps, a pathway and parking
areas within Reserve 24486.
The Water Corporation has developed 3
bores within Reserve 24486 and the future expansion of the bore field will
occur within this reserve. A further 13 bores are located within Reserve 4180.
Given the location of bores within Reserve 4180 it was considered appropriate
to consider transferring the management order to the Water Corporation.
In transferring these reserves it was considered appropriate
to retain the portions of both reserves to the South of Twilight Beach Road due
to the level of Shire infrastructure that has been developed in this area. It
is also considered that the area containing the trail between Twilight Beach
and Pink Lake should also be managed by the Shire of Esperance.
The Coastal Management Plan as adopted by Council states:
Reserve 24486 near the town is
currently unallocated and thus not officially managed by the Shire, even though
Shire facilities exist at these coastal locations. This section of coast
comprises some popular coastal recreation nodes as well as
Shire-installed/managed infrastructure. It is recommended that the Shire seek a
Management Order for this reserve.
This Plan contains the action:
CT1 Seek
management of unallocated reserves
The proposal
to have Management of a portion of Reserve 24486 given to the Shire of
Esperance has been considered by Water Corporation who have advised “The
Region would have no objection to the Shire of Esperance having control of the
land as shown in dark red and dark blue on the plan”
There are common Native Title considerations that apply to both
reserves. Under the Native Title Determination for Claim Reference WAD 6097 of
1998, Reserves 4180 and 24486 are included within Schedule Five – Other
Interests. Where there is a change to the purpose of the reserve or a transfer
of a Management Order there may be a Native Title interest that will need to be
considered.
Consultation
Land Use Team - The matter was considered by the Land
Use Team and supported.
Executive Management Team - The recommendation of the
Land Use Team was considered by the Executive Management Team and supported.
Financial Implications
The firebreaks on the subject reserves currently account for
approximately 20% of the Shires annual firebreak budget (total budget is
$50,000). This money can be reassigned to the remainder of the firebreak
program.
Asset Management Implications
Nil
Statutory Implications
Land Administration Act 1997
Native Title Act 1993 (Commonwealth)
Policy Implications
Coastal Management Plan
Strategic Implications
Strategic Community Plan 2012-2022
Environment
2.7 Plan for and adapt to changes
in our climate and the impacts of increased water and energy vulnerability
Environmental Considerations
Reserves 4180 and 24486 are located in the Priority One Area
established under the Esperance Water Reserve Drinking Water Source Protection
Plan for Esperance Town Water Supply.
Attachments
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a.
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Plan Showing Proposed Modifications
to Reserve Management Orders
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Officer’s Recommendation
That Council:
1. Support
the granting of a Management Order for a portion of Reserve 24486 to the
Water Corporation as delineated on Attachment A; and
2. Negotiate
with the Water Corporation to accept the Management Order for the portion of
Reserve 4180 as delineated on Attachment A and if accepted by Water
Corporation agree to relinquish its Management Order over that portion and
have it assigned to the Water Corporation under Section 46 of the Land
Administration Act 1997.
Voting Requirement Simple majority
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Item: 12.1.3
Development Application
- External Roller Shutters - S/L 5 (85B) Dempster Street, Esperance
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Author/s
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Peter Wilks
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Town Planning Officer
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Authorisor/s
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Richard Hindley
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Executive Manager - Statutory Division
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File Ref: D15/3483
Applicant
Dicks Electronics Esperance on behalf of Benji
Holdings Pty Ltd
Location/Address
Strata Lot 5 (85B) Dempster Street, Esperance
Executive Summary
To consider and determine an application for Roller
Shutters on Strata Lot 5 (85B) Dempster Street, Esperance.
Recommendation in Brief
That Council refuse Development Application 10.2015.2781.1
for Roller Shutters at Strata Lot 5 (85B) Dempster Street, Esperance.
Background
An application was received by Planning Services on 21
January 2015 for the erection of Roller Shutters on the frontage of the Dicks
Electronics store identified as Strata Lot 5 (85B) Dempster Street, Esperance.
The justification for the erection of the roller shutters is due to the
business suffering repeated break ins and the need for additional security.
The subject lot is 2,125m2 and is zoned
Central Area under Local Planning Scheme No. 23. The existing development
on-site comprises a single storey retail building with multiple shops under
strata.
The applicant has indicated that the three roller
shutters proposed will cover the windows and door as per the mock up pictured
below.
The applicant has also indicated that the only time in
the next six months that the appropriate contractors are available to construct
the roller shutters is around 15 February 2015, and as such by the time this
item reaches Council the roller shutters may already be in placed. The
applicant has been made aware that if Council resolves to refuse the
development application that the roller shutters will have to be removed.
Officer’s Comment
Generally the proposal
complies with the relevant provisions of Local Planning Policy: Shop Front
Security Devices, with the exception of the following provision:
“Solid, opaque or
visually impermeable shop front security devices will not be permitted.”
The applicant has
submitted their justification for the roller shutter security devices, stating:
“We plan to have roller shutters installed for security
reasons, we are broken into through the front doors/windows regularly, in most
cases we have in excess of $12,000 of goods stolen, and approx $1,500 in
damages to glass windows and cabinets.
Our insurer Elders Insurance Ltd will not increase our theft
cover above $10,000 without shutters or similar security device installed. We
already have a high end CCTV system & 24h monitored intruder alarm
installed.
The shutters will be up/open during business hours, 9am-5pm
Mon-Fri, 9am-12noon Sat, and will only be closed/down when all customers have
vacated the building the store has ceased trading for the day.
The building has two points of entry/exit, front and rear.
Staff enter and exit the store via the rear door.”
As the proposed development does not comply with the
requirements of Local Planning Policy: Shop Front Security Devices in so far as
the requirement for visually permeable security devices to be used it is
recommended that the development be refused.
Options
Option 1
That Council refuse Development
Application 10.2015.2781.1 submitted by Dicks Electronics Esperance for Roller
Shutters on Strata Lot 5 (85B) Dempster Street, Esperance, for the following
reason:
The proposed development
is inconsistent with the provisions of Local Planning Policy: Shop Front Security Devices as solid, opaque or visually
impermeable shop front security devices are not permitted.
And the following advice note:
If an applicant is aggrieved by this
determination there is a right of review by the State Administrative Tribunal
in accordance with Part 14 of the Planning and Development Act 2005. An
application for review must lodged within 28 days of the determination.
This is the officers recommendation as the proposed
development is contrary to an adopted Local Planning Policy.
Option 2
That Council:
1. Approve Development
Application 10.2015.2781.1 submitted by Dicks Electronics Esperance for Roller
Shutters on Strata Lot 5 (85B) Dempster Street, Esperance, subject to the
following condition:
a) Development
shall be carried out and fully implemented in accordance with the details on
the stamped approved plan(s) unless otherwise required or agreed in writing by
the Shire of Esperance (Planning Services).
b) The
provision of all services, including augmentation of existing services,
necessary as a consequence of any proposed development shall be at the cost of
the developer and at no cost to the Shire of Esperance.
And the following advice notes:
a) THIS
IS NOT A BUILDING PERMIT. In accordance with the provisions of the Building
Act 2011, an application for a building permit may be required to be
submitted and approved by the Shire of Esperance (Building Services) prior to
any works commencing on-site.
b) If
the development the subject of this approval is not substantially commenced
within a period of 2 years, or other such period as specified in the approval
after the date of determination, the approval shall lapse and be of no further
effect.
c) Where
an approval has so lapsed, no development shall be carried out without the
further approval of the local government having first been sought and obtained.
d) If
an applicant is aggrieved by this determination there is a right of review by
the State Administrative Tribunal in accordance with Part 14 of the Planning
and Development Act 2005. An application for review must lodged within 28 days
of the determination.
2. Instruct
the CEO to review the Local Planning Policy: Shop Front Security Devices
Consultation
Nil
Financial Implications
Nil
Asset Management Implications
Nil
Statutory Implications
The statutory implications associated with
this item are:
Planning and Development Act 2005; and
Local Planning Scheme No. 23.
Policy Implications
The policy implications arising from this
report are:
1. Local Planning Policy: Shop Front
Security Devices.
Strategic Implications
Strategic Community Plan 2012 - 2022
Economic
3.8 Facilitate
and guide high quality and efficient building and development across the Shire
A community with high quality and
efficient buildings and development
Environmental Considerations
Nil
Attachments
|
a.
|
Plans and Justification
|
|
|
Officer’s Recommendation
That Council refuse Development
Application 10.2015.2781.1 submitted by Dicks Electronics Esperance for
Roller Shutters on Strata Lot 5 (85B) Dempster Street, Esperance, for the
following reason:
The proposed
development is inconsistent with the provisions of Local Planning Policy: Shop Front Security Devices as solid, opaque or
visually impermeable shop front security devices are not permitted.
And the following advice note:
If an applicant is
aggrieved by this determination there is a right of review by the State
Administrative Tribunal in accordance with Part 14 of the Planning and
Development Act 2005. An application for review must lodged within 28 days of
the determination.
Voting Requirement Simple Majority
|
Item: 12.1.4
Local
Planning Scheme No. 23 Amendment 18
|
Author/s
|
Peter Wilks
|
Town Planning Officer
|
|
Authorisor/s
|
Richard Hindley
|
Executive Manager - Statutory Division
|
File Ref: D15/3507
Applicant
Whelans Town Planning on behalf of K H S and J M Beale
Location/Address
Pt Lot 35 Merivale Road, Myrup
Executive Summary
For Council to consider initiating Amendment No. 18 to
Local Planning Scheme No. 23 for the rezoning of part of Lot 35 Merivale Road,
Myrup from “Agriculture – General” to “Special Use
5”.
Recommendation in Brief
That Council resolve to initiate Amendment No. 18
Background
Notice of Final Approval
of the Shire of Esperance Local Planning Scheme No. 23 (‘the
Scheme’) was published in the Government Gazette on 19 February 2010.
Under the Scheme, Lot 35
Merivale Road, Myrup is currently zoned “Agriculture - General” and
is partially located within Special Control Area No. 5 – Wetland of
Significance and Lake Warden Recovery Catchment.
Whelans Town Planning
lodged a submission detailing the proposed amendment for preliminary advice on
6 November 2014.
The amendment was formally
lodged on 14 January 2015, and is now being presented to Council for
initiation.
Planning Approval was granted for the construction of
Stonehenge on 15 November 2010. Construction was completed on 26 October 2011
and has operated as a tourism facility since.
Officer’s Comment
The amendment site
comprises 435 hectares of agricultural land, including the Stonehenge tourist
site. The proposal calls for the rezoning of approximately 90 hectares of the
site to Special Use 5 to allow for subdivision of the site.
The proposed 90 hectare
Special Use 5 zone designed to support continued operation of the existing
tourist development at Stonehenge, and also to support future expansion of
tourist operations either by the existing operator or by another private operator.
The site is located in Precinct 50 – Myrup under
the Local Planning Strategy. Advice received from the Department of Planning
indicated that they would not support any further subdivision of agricultural
properties in the area under the Local Planning Strategy, despite the median
lot size in the area being 45 hectares, and the Local Planning Strategy stating
that:
Strategies
· Support subdivision only where it
will assist the objectives of the catchment recovery. Design of subdivisions
should take account of existing creek, drainage and ridgelines, as well as the
location of any wetlands or lakes.
Actions
· Subdivision of land may be supported
in very exceptional cases where the applicant can demonstrate conservation of
remnant vegetation or significant rehabilitation measures.
· All lots created must have access to
a gazette road and battleaxe lots will not be supported.
· Apply conservation covenants to any
new lots.
The proposed rezoning will provide sufficient rationale to
allow for the tourist operations of Stonehenge to be split off from the
existing agricultural land use, and put towards dedication tourism uses, whilst
the remainder of the site retains it’s “Agriculture - General” zoning.
Consultation
A 42 day advertising period applies for amendment
which will commence upon receipt of comments from the EPA.
Financial Implications
$5,100 worth of application fees were received as part
of this amendment.
Asset Management Implications
Nil
Statutory Implications
The statutory implications associated with this item
are:
· Planning and Development Act 2005
· Town Planning Regulations 1967
· Local Planning Scheme No. 23
Policy Implications
The policy implications arising from this report are:
· Local Planning Strategy
Strategic Implications
Strategic Community Plan 2012 - 2022
Economic
3.8 Facilitate
and guide high quality and efficient building and development across the Shire
A community with high quality and
efficient buildings and development
Environmental Considerations
Nil
Attachments
|
a.
|
Amendment 18 Documentation -
Under Separate Cover
|
|
|
Officer’s Recommendation
That Council, pursuant to Section
75 of the Planning and Development Act 2005 resolve to:
1. Initiate
Local Planning Scheme No. 23 – Amendment No. 18.
2. Amend
Local Planning Scheme No. 23 by:
i.
Rezoning of Pt Lot 35 Merivale Road,
Myrup, from “Agriculture – General” zone to
“Special – Use”; and
ii.
In the table contained in Schedule 4, after
Special Use Zone 4 (SU4) insert the following:
|
SU5
|
Esperance Stonehenge Pt Lot 35
Merivale Road, Myrup on Deposited Plan 37866
|
A List of Permissibility of land
uses within “Special Use” zone 5 are provided in the table
below.
|
Aged Person’s Dwelling
Agriculture – Extensive
Agriculture – Intensive
Agroforestry
Ancillary Accommodation
Animal Establishment
Animal Husbandry - Intensive
Arts and Craft Studio
Bed and Breakfast
Cabin
Camping Area
Caravan Park
Caretaker’s Dwelling
Chalet
Chalet Park
Dwelling
Educational Establishment
Exhibition Centre
Family Day Care
Farm Stay
Fuel Depot
Garden Centre
Guesthouse
Health Farm
Holiday Cottages
Holiday Home
Home Business
Home Business – Rural
Home Occupation
Home Office
Home Store
Hostel
Industry – Cottage
Industry – Rural
Nursery
Park Home Park
Place of Worship
Produce Store
Reception Centre
Recreation – Private
Residential Building
Restaurant
Rural Pursuit
Single Bedroom Dwelling
Stables
Telecommunications
Infrastructure
Transport Depot
Veterinary Centre
|
D
P
D
D
P
D
D
D
D
A
D
A
D
A
A
P
A
D
D
D
D
D
D
D
A
D
P
D
P
P
D
D
D
A
D
D
A
A
A
A
D
A
P
D
P
D
D
D
|
|
a) the
objectives for SU5 are:
b)
Establish the site as a regional tourist facility while maintaining
capacity of the land to facilitate operations of an associated agriculture
venture.
c) To
ensure all development within the area blends in with the landscape and
complements the rural setting.
d) the
Development requirements for SU5 are:
e) All
development shall be subject to Planning Approval/Consent.
f)
Dwellings, outbuildings and structures associated with the use of the land
shall be designed and constructed of materials which allow them to blend
into the landscape of the site.
g) Up
to four (4) grouped dwelling units shall be permitted for accommodation of
support staff of the tourist operations.
This
will have a Permissibility of ‘A’.
h) The
disposal of liquid and/or solid wastes shall be carried out with an
effluent disposal system approved by Council and the Health Department of
Western Australia.
i)
Provision shall be made to Council’s satisfaction to ensure
prospective purchasers of land within Special Use zone SU5 are given a copy
of these conditions prior to entering into an agreement to acquire any
property.
j)
Land capability assessments will be required for any significant works on
site to demonstrate suitability. Hydrological surveys may also be required
to determine what can be serviced by groundwater.
|
3. Refer
Amendment No. 18 to the EPA under Section 81 of the Planning and Development
Act 2005.
4. Determine
that Local Planning Scheme No. 23 – Amendment No. 18 is consistent with
the criteria listed under Section 25(2) of the Town Planning Regulations and
resolve to proceed to advertising of the amendment for public inspection
after referral to the EPA.
Voting Requirement Simple Majority
|
12.2 External Services - Commercial Division
Item: 12.2.1
Flinders
Subdivision Stage 3
|
Author/s
|
Trevor Ayers
|
Executive Manager Commercial Division
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/3629
Applicant
Internal
Location/Address
Executive Summary
The statutory business plan for the proposed Stage 3
of Flinders (as attached) has now been advertised for public comment. At the
closure of this comment period no submissions were received. Council approval
is sought to proceed with obtaining Western Australian Planning Commission
(WAPC) approval for the subdivision.
Recommendation in Brief
That Council endorse the statutory business plan and
delegate authority to the CEO to seek subdivision approval from the WAPC.
Background
At the June 2015 Ordinary Council Meeting, Council
made the following resolution.
That Council requests the CEO to proceed with
preparing sub-division plans and business cases for:
a) Further
sub-dividing Lot 290 Tribune Parade (to deliver high quality townhouse lots),
b) Flinders
Stage 3, as identified on the attached map (Proposed New Sub-division Areas).
On the 25 November 2015 the statutory business plan
was presented to Council as the first step in acting on point a) of the above
resolution (design work on point b) is still being progressed at this time),
with the following resolution resulting:
That Council:
1. Endorse
the amended Flinders Subdivision Stage 3 Business Plan for advertising.
2. Confirm
the closing date for submissions as the end of business on the 16 January 2015
As at the close of the submission period no
submissions have been received.
Officer’s Comment
With no submissions being received the business plan
is now re-presented to Council to enable final endorsement to be given to
enable progression of this stage to continue.
Consultation
Submissions on the business plan were called for
through advertising in both State and Local newspapers on the 3 December 2014.
Following Executive Manager Statutory Division has had
input into the formulation of the Officer’s Recommendation.
Financial Implications
Council currently has $300,000 allocated towards the
development of Flinders. Obtaining subdivision approval is estimated to cost
just under $6,000.
Asset Management Implications
N/A
Statutory Implications
The statutory implications associated with this item are contained within:
Local Government Act 1995
Section 3.59 Commercial Enterprises by Local
Governments
Policy Implications
Nil
Strategic Implications
Strategic Community Plan 2012 - 2022
Civic Leadership
Be innovative in the management of
Shire operations, services, staff and resources to create a resilient and
financially stable Shire
Environmental Considerations
Nil
Attachments
|
a.
|
Flinders Stage 3 Statutory Business
Plan - Under Separate Cover
|
|
|
Officer’s Recommendation
That Council
1. Endorse the
attached Statutory Business Plan for Flinders Stage 3.
2. Delegate
authority to the CEO to complete all necessary actions to seek subdivision
approval from the Western Australian Planning Commission.
Voting Requirement Simple Majority
|
12.3 External Service - Community Division
Item: 12.3.1
Appointment of Community
and non Council Members to Off Road Vehicle Working Party
|
Author/s
|
Rod Hilton
|
Executive Manager Community Division
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/1856
Applicant
Internal
Location/Address
Off Road Vehicle Working Party
Executive Summary
To appoint members to the Off Road Vehicle Working
Party.
Recommendation in Brief
That Council appoints the following
persons to the Shire of Esperance Off Road Vehicle Working Party:
1. Esperance Police
Service - Senior Sergeant Richard Moore with Sergeant James Reid as deputy.
2. Department of
Parks and Wildlife - Robert Blok with Ian Hughes as deputy
3. Community
Representatives (4) – Brett Thorp; Tim Hawkey; Jessica Jolley; and Kristy
Walsh; with Ian Hartley as deputy for any community representative unable to
attend a meeting
4. Requests the CEO
to convene a meeting of the Working Party to be held during March 2015
Background
At the December 16th 2014 Council meeting
the following resolution was made (O1214-001):
That Council:
1. Establishes
the Off Road Vehicle Working Party as an advisory committee to make
recommendations to the Council regarding the sustainable use of off road
recreational vehicles on land within the Shire of Esperance; and
2. Endorses
the attached Terms of Reference for the Off Road Vehicle Working Party; and
3. Appoints
the following persons and office holders to the Off Road Vehicle Working Party:
3.1. Shire
of Esperance
Cr Parker;
Cr Horan;
Cr McIntyre; (as deputy)
3.2. South Coast
Natural Resource Management -
Coastal, Marine &
Water Program Leader
4. Invites
the following organizations to nominate a representative to become a member of
the Off Road Vehicle Working Party:
Esperance Police Service
Department of Parks &
Wildlife
5. Advertises
for four (4) community representatives to become members of the Off Road
Vehicle Working Party.
Letters were sent to the Esperance Police and Department of
Parks and Wildlife inviting each organisation to nominate a representative and
a deputy for appointment to the working party. The four community positions
were advertised in the Esperance Express with nominations closing on 17th
January 2015.
Officer’s Comment
At the closure of the nomination period the following
nominations were received:
Esperance Police Service:
Senior Sergeant Richard Moore; (Deputy Sergeant James
Reid)
Department of Parks and Wildlife:
Rob Blok; (Deputy Ian Hughes)
Community Representatives:
Brett Thorp: active user of registered and unregistered off
road vehicles, experience on local boards and committees
Tim Hawkey: owner of Powerplant Motorcycles, active on
motorcycle and motocross committees, active user of registered vehicles and
unlicensed motorcycles on beaches and coastlines.
Kristy Walsh: active licensed off road vehicle and motorcycle
user, administrator of Esperance 4 x 4 and 4 x 4 treks face book groups.
Ben Pratt: resident concerned for the safety of beach users
and sympathetic towards the use of off road vehicles
Paul Mack: experience in organising and competing in off road
motor sports, motorcycle instructor.
Nigel Walker: active user of dirt bikes and 4 x4’s on
beaches.
Ian Hartley: active user of 4 x 4’s, advocate for off
road tourism, conservation and safety.
Jessica Jolly: founder & President of Esperance 4wd
Adventures Group
Wendy Royle: as owner of Duke of Orleans Caravan Park has
been required to manage off road vehicles in park and surrounds.
There being nine nominations for four community vacancies on
the Working Party Council is required to select four representatives whom it
believes to be the most suitable persons to appoint to the Working Party.
Following discussion at the 27th January
Councillor briefing session it was agreed that Cr’s Parker, Horan and
McIntyre review the Community applicants and make a recommendation to Council
on whom they believe would be the most appropriate community representatives.
Cr’s Parker and McIntyre (Cr Horan was an apology)
reviewed the applicants with the Executive Manager Community Division on the 10th
February and have recommended the following persons be appointed as community
representatives on the Off Road Vehicle Working Party:
Brett Thorp – as an active user of registered and
unregistered off road vehicles including motorcycles, quad bikes and
ATV’s with a network of contacts within the business community
Tim Hawkey – as a member of the Esperance Motorcycle
and Motocross Clubs and retailer of motorcycles with a network of contacts
across the motorcycle fraternity.
Jessica Jolley – as an active user of registered 4 x 4
vehicles and a facilitator of off road 4 x 4 adventure activities through a
club comprising 418 members from Esperance, Kalgoorlie, Ravensthorpe, Albany
and Perth.
Kristy Walsh – as an active user of registered 4 x 4
vehicles and administrator of a Facebook page promoting off road vehicle
activities in Esperance with over 600 contacts, and Joey Scouts involvement to
educate children.
It was also considered that a deputy be appointed to
represent any community member unable to attend any meetings. Ian Hartley as an
active 4 x4 user was considered to offer a mix of conservation, safety and
tourism interests to the Working Party.
Consultation
Advertising for nominations was placed in the
Esperance Express Council Connection page and by Press Release from the Shire
President on 17th December 2014.
Nominations were reviewed and discussed by councilors
at the 27th January 2015 Council briefing session, where it was
agreed to interview Jessica Jolley, Kristy Walsh and Ben Pratt.
Interviews with Jessica Jolly, Kristy Walsh and Ben
Pratt were conducted by Councillors Parker, and McIntyre on 10th
February to learn more about their involvement with off road vehicles.
Financial Implications
Nil
Asset Management Implications
Nil
Statutory Implications
Local Government Act 1995:
Section 5.10 Appointment of committee members
Section 5.11A Deputy committee members
Interpretation Act 1984 Section 53: appointment to committees
by name or office.
Policy Implications
Policy EXEC 001 – Council Committee Terms of Reference
Strategic Implications
Strategic Community Plan 2012-2022
Civic Leadership
4.1: Ensure
Councillors are representative of the community and provide strong and
visionary leadership
Corporate Business Plan 2013/2014 – 2016/2017
Action 4.1.1: facilitate Councillors requirements to
represent the community
Environmental Considerations
Nil
Attachments
|
a.
|
Nomination: Brett Thorp -
Confidential
|
|
|
b.
|
Nomination: Kristy Walsh -
Confidential
|
|
|
c.
|
Nomination: Nigel Walker - Confidential
|
|
|
d.
|
Nomination: Ben Pratt -
Confidential
|
|
|
e.
|
Nomination: Paul Mack -
Confidential
|
|
|
f.
|
Nomination: Ian Hartley -
Confidential
|
|
|
g.
|
Nomination: Tim Hawkey -
Confidential
|
|
|
h.
|
Nomination:Jessica Jolley -
Confidential
|
|
|
i.
|
Nomination: Wendy Royle - Confidential
|
|
|
Officer’s Recommendation
That Council appoints the following
persons to the Shire of Esperance Off Road Vehicle Working Party:
1. Esperance
Police Service - Senior Sergeant Richard Moore with Sergeant James Reid as
deputy.
2. Department
of Parks and Wildlife - Robert Blok with Ian Hughes as deputy
3. Community
Representatives (4) – Brett Thorp; Tim Hawkey; Jessica Jolley;
and Kristy Walsh; with Ian Hartley as a deputy for any community
representative unable to attend a meeting and;
4. Requests
the CEO to convene a meeting of the Working Party to be held during March
2015
Voting Requirement Absolute majority
|
Item: 12.3.2
Disability
Access and Inclusion Plan - Amendment Outcome 7
|
Author/s
|
Rod Hilton
|
Executive Manager Community Division
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/3485
Applicant
Internal
Location/Address
Shire of Esperance
Executive Summary
Council is required to review public submissions on
the amended Disability Access and Inclusion Plan before adopting the Plan and
lodging it with the Disability Services Commission.
Recommendation in Brief
That Council adopts the amended Disability Access and
Inclusion Plan 2012-2017(v2) and lodges it with the Disability Services
Commission.
Background
At the December 16th Council meeting
Council resolved:
O1214-016
That Council:
1. Amends the
Disability Access and Inclusion Plan 2012-2017 by the addition of Outcome 7
– ‘People with disability have the same opportunities as other
people to obtain and maintain employment with a public authority’; and,
2. Consults with
the public by way of advertising in the Esperance Express and on the Shire
Website requesting comment on Outcome 7 of the Disability Access and Inclusion
Plan with submissions being accepted at the Shire Office up until 14 days after
publication of the advertising.
The proposed amendment was subsequently advertised for
public comment in the Council Connections page of the Esperance Express on 9th
January 2015 and on Councils website. The public comment period concluded on 26th
January 2015. No public submissions were received.
Council is now required to adopt the amended Disability
Access and Inclusion Plan and forward a copy to the Disability Services
Commission no later than 1st July 2015.
Officer’s Comment
The objective of this amendment is to improve
employment opportunities for persons with disability and to break down any
existing barriers.
The strategies related to Outcome 7 are:
1. Use
inclusive recruitment practices
2. Improve
methods of attracting, recruiting and retaining people with disability
3. Work with key disability employment
support provider(s) to obtain support to employ persons with disability
The Implementation Plan to achieve Outcome 7 sets the
following guidelines:
· Ensure job advertisements are displayed in a variety
of formats and locations - newspaper, website, notice boards etc.
· Include a statement in advertising – We are an
Equal Opportunity Employer
· Ensure interviews are conducted at an
accessible venue.
· Examine current methods of recruitment
· Assess the support required for
employees with disability
· Identify disability employment service providers in
Esperance
· Seek assistance to develop flexible job descriptions
· Ensure disability employment service
providers have access to advertised vacancies
Council is required to submit an annual report to the
Disability Services Commission on progress towards the implementation of the 7
outcomes included in the Disability Access and Inclusion Plan.
Consultation
The proposed amendment to the Disability Access and
Inclusion Plan was advertised for public comment in the Esperance express on 9th
January 2015.
Financial Implications
The financial implications arising from this report are
insignificant and relate to a slight increase in recruitment costs due to
additional wording included in advertising.
Asset Management Implications
Nil
Statutory Implications
The statutory implications associated with this item are:
· Disability Services Act 1993 Section
28 – each public authority must have a Disability Access and Inclusion
Plan
Policy Implications
The policy implications arising from this report arise from
the Disability Access and Inclusion Plan being a guiding policy to the Shire
on acknowledging the requirements of persons with disability in our community.
Strategic Implications
Strategic Community Plan 2012 - 2022
Social
Create a social
environment that is accessible and inclusive for all ages and abilities
A Shire where the
broadest community feel welcome involved and connected to each other.
Corporate Business Plan 2013/2014 – 2016/2017
Action 1.1.1.3 Review and Update the Disability Access
and Inclusion Plan
Environmental Considerations
Nil
Attachments
|
a.
|
Disability Access and Inclusion
Plan 2012-2017
|
|
|
Officer’s Recommendation
That Council adopts the amended Disability Access
and Inclusion Plan 2012-2017(v2) and lodges it with the Disability Services
Commission.
Voting Requirement Simple Majority
|
File
Reference: CT2012-01279
TRIM D15/3484
Shire of Esperance
Disability Access
and Inclusion Plan
2012-2017
This plan is available in
alternative formats such as large print, electronic format (disk or emailed),
audio or Braille, on request
Adopted by Council
24th July 2007 (res.EO707-3509
Reviewed after
public consultation 5th December 2008
Amended 8th May 2009
Reviewed by Council August 2009
Reviewed by DAIP Working Party 25th
Feb 2010
Reviewed by Council 21st
September 2010 (res AP0910-182)
Public consultation 2nd
December 2011
Reviewed by APC 17th July
2012 (res. AP0712-054
Reviewed DAIP adopted by Council 24th
July 2012 (res O0712-072)
Amended December 2014
(res.....................)
Introduction
The Shire
has a population of 11,931 (2012 Census data) with a high percentage of children
in the 0-14 age bracket and a lower percentage in 65+ age bracket when compared
with the rest of the State. The ageing population is projected to increase, by
2056 one in four Australians will be aged 65 and over and Esperance is
reflecting this trend. The growth of the 65+ sector of the community and the
seasonal influx of tourists, some of whom will identify as having some form of
a disability, must be considered.
In
February 1996 Council adopted its first Disability Service Plan as was required
under the Western Australian Disability Services Act 1993. This Act was amended
in 2004 which requires that public authorities develop and implement Disability
Access and Inclusion Plans (DAIP’s). The requirements of
DAIP’s build on those of DSP’s, ensuring that people with
disability can access services, facilities and information in a way that
promotes independence, opportunities and inclusion within the community.
Local
Governments play a particularly important role in the lives of people with
disability, as local governments are multi functional, with extensive
responsibilities and activities across property, community and human service
areas.
People
with disability often experience difficulty in doing things that many of us
take for granted in our daily lives. Commonly experienced difficulties
include:
· Hearing what is said at public
meetings;
· Visiting the municipal library or
senior citizens centre;
· Seeing and understanding directional
signs;
· Using public and recreational
facilities;
· Reading and understanding notices and
newsletters prepared by Councils; and
· Making contact with Councillors or
Council staff by telephone or in person at the Council offices.
· Gaining meaningful employment
Key
aspects of the legislation are the listing of seven (7) desired outcomes of
Disability Access and Inclusion Plans.
1. People with disability have the same
opportunities as other people to access the services of and any events
organised by a public authority.
2. People with disability have the same
opportunity as other people to access the buildings and other facilities
of a public authority.
3. People with disability receive information
from a public authority in a format that will enable them to access the
information as readily as other people are able to access it.
4. People with disability receive the
same level and quality of service from the staff of a public authority
as other people receive from the staff of that public authority.
5. People with disability have the same
opportunities as other people to make complaints to a public authority.
6. People with disability have the same
opportunities as other people to participate in any public consultations
by a public authority.
7. People with disability have the same
opportunities as other people to obtain and maintain employment with a
public authority
Council’s
Disability Access and Inclusion Plan has been updated annually since its
inception. This plan confirms Council’s commitment to ensure that
people with disability are recognised and acknowledged within our community by
ensuring that they, and their families and carers, have the same rights as
other people to access local government services and utilise public facilities.
The
Shire of Esperance has embodied the spirit of the legislation in its strategic
planning by adopting the communities vision of Esperance being a vital caring
community which has strong support for all ages and abilities, accommodating
and tolerant of a wide range of views, marked by high levels of integrity in
its leaders, with people of all ages contributing to the ongoing quality of
life for all its residents.
Council
in turn has stated its objective to continue to support the process and
implement the initiatives of the Disability Access and Inclusion Plan.
Services and Facilities Provided by
the Shire of Esperance
Services to property:
Maintenance & construction of:
§ Roads, streets & kerbs
§ Footpaths
§ Bridges
§ Drainage
§ Parks & gardens
§ Foreshores
§ Boat ramps
§ Jetties
§ Swimming areas
§ Airport
§ Cemetery
§ Car parks
§ Street lighting
§ Fire control
Rubbish collection & disposal
Civic & public buildings
planning,
Construction & maintenance
General administration
Website maintenance
Cash receipting and expenditure
Telephone and communication
Rates
Processes of government:
Council meetings
Advisory Committee meetings
Electors meetings
Election of councillors
Community consultation
Regulatory services
Vehicle licensing
Law enforcement
Parking control
Land use / town Planning
Health inspections & compliance
Environmental planning
Development approvals
Infectious diseases notification
Noise & emission monitoring
Building permits
Advertising signs licences
Services to the community
Playgrounds
Recycling
Volunteer Management
Library & information services
Aged Cares Services and facilities
Meals on Wheels
Youth Services & facilities
Facility bookings
Camping grounds
Tourism
Recreation Services
§ Bay of Isles Leisure Centre
§ Civic Centre entertainment
§ Recreation Grounds
§ Arts
§ Museum
§ Public Halls
§ Promotion & marketing
Commitment to an Accessible and Inclusive
Community
The
Shire of Esperance is committed to ensuring that the community is accessible
for and inclusive of people with disability, their families and carers.
The
Shire of Esperance interprets an accessible and inclusive community as one in
which all council functions, facilities and services (both in-house and
contracted) are open, available and accessible to people with disability,
providing them with the same opportunities, rights and responsibilities as
other people in the community.
The
Shire of Esperance embodies this commitment in its Strategic Action Plan 2000 –
2025:
Strategy No. 5
The Shire of
Esperance will endeavour to ensure all buildings, infrastructure, and services
are accessible for people with disability and special needs.
This
strategy will be implemented through the following objectives –
a) Assess all existing Council
buildings and infrastructure and develop and implement a timetable for their
upgrade to the required standard of access
b) Endeavour to educate private
developers and builders on universal building design
c) Ensure government agencies
involved in the development of seniors accommodation and services are aware of
and reflect the community’s expectations.
d) Support and encourage
seniors organisations in promoting the rights and responsibilities of scooter
users
e) Recognise the needs of
seniors when planning pedestrian crossings footpaths and crossovers
f) Ensure adequate and
accessible ablution facilities in the central business district and other
public areas, for people with special needs
g) Ensure that consideration is
given to the special needs of seniors in the planning of new facilities and/or
the redevelopment of existing facilities with special attention to the library
and civic centre
h) Ensure all new council
buildings and infrastructure meet national standards in accessibility for
people with special needs.
And
in it’s Community Action Plan under People Lifestyle and Community:
To
ensure that all residents in Esperance have access to services and facilities
within the town and can be actively involved in all community activities.
In April 2013 the Disability Services Commission advised
that employment for people with disability is now included as a reporting requirement
in DAIP’s as Outcome 7.
Responsibility for the Disability Access and
Inclusion Plan
A
Disability Access and Inclusion Advisory Committee initiated the inaugural
Disability Access and Inclusion Plan. This committee was replaced by a Working
Party established in 2008 to review and implement the Disability Access and
Inclusion Plan as required. The DAIP is currently under the responsibility of
the Executive Manager Community Division. The final plan is endorsed by council
and it is the responsibility of all officers, contractors and agents to
implement the relevant actions.
Consultation Process
The
Disability Services Act Regulations (2004) set out the minimum consultation
requirements for public authorities in relation to Disability Access and
Inclusion Plans (DAIPS). Local governments must call for submissions (either
general or specific) by notice in a newspaper circulating in the local
government area or on any website maintained by or on behalf of the local
government. Other mechanisms may also be used.
The
DAIP was first reviewed and amended on the 5th December 2008 by the
former Disability Access and Inclusion Plan Advisory Committee members at a
DAIP Review forum.
The
Plan was further amended following consultation with an identified group of quadriplegic
residents on 8th. May 2009.
The
Plan was reviewed again on the 25th Feb 2010 and was followed by a
town inspection tour on the 29th March 2010 with the same group of
quadriplegic residents that were involved in the 2009 review.
In
January 2011 Council advertised the availability of the DAIP for community
review in the Esperance Express newspaper. Only 2 responses were received by
way of complaints:
· Regarding the attitude of a retailer
in not allowing a “hearing dog” into his store, and
· Windblown sand covering the foreshore
dual use pathway.
A formal consultation was initiated
on 2nd December 2011 in conjunction with an International Day of
People with Disability forum at the Esperance Civic Centre. This event was
advertised in the Esperance Express and widely promoted via posters and
brochures. A stall was conducted at the forum at which copies of the DAIP were
provided to participants.
The consultation process at this
event was facilitated by the Director Community Services and took the form of a
survey and individual discussions with people with disability and key
stakeholders attending the forum. There were 56 people in attendance and 16 survey
forms were completed and returned.
The amendment to the DAIP by way of the addition of
Outcome 7 –People with disability have the same opportunities as other
people to obtain and maintain employment with a public authority, was
advertised in the Esperance Express and on the Shire website during December
2014.
Reporting
The
Disability Services Act requires the Shire of Esperance to report on the
implementation of its Disability Access and Inclusion Plan in its annual report
outlining:
§ Progress
towards the desired outcomes of its DAIP;
§ Progress
of its agents and contractors towards meeting the desired outcomes; and
§ The
strategies used to inform agents and contractors of its DAIP.
The
Shire of Esperance is also required to report on progress in the prescribed
format to the Disability Services Commission by July 31 of each year.
Review and
Evaluation
The
Disability Services Act requires that DAIPs be reviewed at least every five
years. Whenever the DAIP is amended, a copy of the amended plan must be lodged
with the Disability Services Commission. The implementation plan can be updated
more frequently if desired.
The
Disability Access and Inclusion Plan Working Party monitors the Disability
Access and Inclusion Plan. The Working Party meets as required. Additional
input is received from ex-officio members that are invited from time to time to
attend meetings. Council has a general complaints handling procedure that
enables persons to raise issues with Council staff.
Consultation
by way of survey during the December 2nd 2011 International Day of
People with Disability has formed the basis of the last review undertaken
during May 2012.
The
next review will be conducted in 2017.
Dissemination of the
Plan
The Plan is a public document, which is available on
request from Council’s Administration Officers or Library Information
Service. It can be translated into alternative formats for large print,
audio or Braille and is also available electronically and via email upon request.
The Executive Manager Community Division is available to any person
seeking explanation or further information regarding the Plan.
Availability of the amended plan will be advertised in
the Esperance Express (local newspaper). Copies will be distributed to
all Shire Councillors, members of the Disability Access and Inclusion Working
Party and Directors of the Shire of Esperance.
The Disability Access and Inclusion Plan is also
available to download from the Shire of Esperance website at www.esperance.wa.gov.au.
Reporting on the
DAIP
The Disability Services Act requires the Shire to report
on the implementation of its DAIP in its annual report outlining:
§ Progress towards the desired outcomes
of the DAIP;
§ Progress of its agents and
contractors towards meeting the seven desired outcomes; and
§ The strategies used to inform agents
and contractors of its DAIP
The shire is also required to report on progress in the
prescribed format to the Disability Services Commission by July 31 each year.
Conclusion
The Shire of Esperance is committed to ensuring that
people with disability and their carers have the opportunity to fully
participate in community life.
Strategies to improve access and inclusion
The
following overarching strategies have been developed to address each of the
seven desired outcome areas of the Disability Services Act from feedback gained
in the consultation process. This will form the basis of the
Implementation Plan.
KEY OUTCOME STATEMENT 1: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO ACCESS THE SERVICES OF AND ANY EVENTS
ORGANISED BY A PUBLIC AUTHORITY.
|
Strategy
|
|
Ensure
that people with disability are consulted on their needs for services and the
accessibility of current services
|
|
Ensure
that events are accessible to people with disability
|
|
Develop
links between the DAIP and other shire plans and strategies
|
|
Provide
rest areas for pedestrians within the CBD, parks, cemetery and walk trails.
|
|
Improve
access to the cemetery for persons with mobility problems.
|
|
Footpaths
and roads are kept free of rubbish, debris and other impediments.
|
KEY OUTCOME STATEMENT 2: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITY AS OTHER PEOPLE TO ACCESS THE
BUILDINGS AND OTHER FACILITIES OF A PUBLIC
AUTHORITY.
|
Strategy
|
|
Ensure
that all buildings and facilities meet the standards for access and any
demonstrated additional need
|
|
Ensure
that all new or redevelopment works provide access to people with disability,
where practicable
|
|
Advocate
to local businesses and tourist venues the requirements for and benefits
flowing from the provision of accessible venues
|
|
Ensure
that all recreational areas are accessible
|
|
Ensure
that ACROD parking meets the needs of people with disability in terms of
quantity and location
|
|
Ensure
that persons with disability are considered when constructing or renovating
public toilets, ablutions and change rooms
|
|
Improve
access to the town beaches for people using wheelchairs
|
|
Easy
Access car parking is available at shire facilities
|
KEY OUTCOME STATEMENT 3: PEOPLE WITH DISABILITY RECEIVE INFORMATION
FROM A PUBLIC AUTHORITY IN A FORMAT THAT WILL ENABLE THEM TO ACCESS THE
INFORMATION AS READILY AS OTHER PEOPLE ARE ABLE TO ACCESS IT.
|
Strategy
|
|
Ensure
that the community is aware of where shire information may be obtained and
that shire information is available in alternative formats on request
|
KEY OUTCOME STATEMENT 4: PEOPLE WITH DISABILITY RECEIVE THE
SAME LEVEL AND QUALITY OF SERVICE FROM THE STAFF OF A PUBLIC AUTHORITY
AS OTHER PEOPLE RECEIVE FROM THE STAFF OF THAT PUBLIC AUTHORITY.
|
Strategy
|
|
Improve
staff and contractor awareness of disability and access issues and improve
skills to provide good service to people with disabilities
|
|
Ensure
staff working with persons with disability receive appropriate training
|
KEY OUTCOME STATEMENT 5: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO MAKE COMPLAINTS TO A PUBLIC AUTHORITY.
|
Strategy
|
|
Ensure
that grievance mechanisms are accessible for persons with disability
|
KEY OUTCOME STATEMENT 6: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO PARTICIPATE IN ANY PUBLIC CONSULTATIONS
BY A PUBLIC AUTHORITY.
|
Strategy
|
|
Improve
community awareness about consultation processes
|
KEY OUTCOME STATEMENT 7: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO OBTAIN AND MAINTAIN EMPLYMENT WITH A PUBLIC
AUTHORITY
|
Strategy
|
|
Use
inclusive recruitment practices
|
|
Improve
methods of attracting, recruiting and retaining people with disability
|
|
Work
with key disability employment support provider(s) to obtain support to
employ persons with disability
|
Implementation Plan
2012 - 2017
KEY OUTCOME STATEMENT 1: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO ACCESS THE
SERVICES OF AND ANY EVENTS ORGANISED BY A PUBLIC AUTHORITY.
|
Strategy
|
Task
|
Timeline
|
Responsibility
|
Status
|
|
Ensure that people with disability
are consulted on their needs for services and the accessibility of current
services
|
· Develop consultation guidelines for
all future reviews of services
|
December 2017
|
Executive Manager Community Division
|
|
|
Ensure that events are accessible to people with
disability
|
· Ensure that all events are planned
using the Accessible Events check list
|
Ongoing
|
All event coordinators
|
|
|
Develop links between the DAIP and other shire plans
and strategies
|
· Incorporate the objectives and
strategies of the DAIP into the Shires existing planning processes,
particularly the Community Strategic Plan
|
December 2017
|
Chief Executive Officer
|
|
|
Provide rest areas for pedestrians within the CBD,
parks, cemetery and walk trails.
|
· Develop and implement a plan for
the provision of strategically placed rest areas in public places.
|
Ongoing
|
Manager Infrastructure Development
|
|
|
Improve access to the cemetery for persons with
mobility problems
|
· Open the cemetery to the public for
vehicle access on Sundays
|
December 2014
|
Manager Parks and Gardens
|
|
|
Footpaths and roads are kept free of rubbish, debris
and other impediments.
|
· A footpath and roads inspection
program is implemented to keep footpaths and roads hazard free and
accessible.
|
Ongoing
|
Manager Infrastructure Operations
|
|
KEY OUTCOME STATEMENT 2: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITY AS OTHER PEOPLE TO ACCESS THE BUILDINGS
AND OTHER FACILITIES OF A PUBLIC AUTHORITY.
|
Strategy
|
Task
|
Timeline
|
Responsibility
|
Status
|
|
Ensure
that all buildings and facilities meet the standards for access and any
demonstrated additional need
|
· Conduct an audit of public toilets,
buildings, airport, cemetery, and other facilities
· Develop and implement a program of
progressive upgrade
· Consider and make provision for the
needs of persons operating electric powered scooters
|
December 2017
|
Property Building Coordinator
|
|
|
Ensure
that all new or redevelopment works provide access to people with disability,
where practicable
|
· Ensure that the legal requirements
for access are met in all plans for new or redeveloped buildings and
facilities
· Ensure that no development
application is signed off without a declaration that it meets the legal
requirements
· Ensure that key staff are trained
and kept up to date with legal requirements
|
Ongoing
|
Director Asset Management
|
|
|
Advocate
to local businesses and tourist venues the requirements for and benefits
flowing from the provision of accessible venues
|
· Provide information on the needs of
people with disabilities and of legal requirements and best practice
· Promote access to business
· Make access information available
on the Shire website
|
Ongoing
|
Manager Commercial Enterprises
|
|
|
Ensure
that all recreational areas and facilities are accessible
|
· Conduct an audit of sports grounds,
playgrounds, and beaches
· Include provision for persons with
disability to access boats at boat ramps and wharfs when developing or
renovating facilities.
· Develop and implement a program of
progressive upgrade
|
December 2015
|
Director Asset Management
|
|
|
Ensure
that ACROD parking meets the needs of people with disability in terms of
quantity and location
|
· Conduct an audit of ACROD bays and
implement a program to rectify any non compliance
· Consider the need for additional
bays at some locations
|
December 2015
|
Manager Infrastructure Operations
|
|
|
Ensure
that persons with disability are considered when constructing or renovating
public toilets, ablutions and change rooms
|
· Consult with persons with
disability to identify special needs when constructing or renovating
ablutions and change rooms
· Change rooms at the Bay of Isles
Leisure Centre are renovated to meet the needs of persons with disabilities
|
Ongoing as projects emerge.
|
Director Asset Management
|
|
|
Improve
access to the town beaches for people using wheelchairs
|
· Include beach access for persons
with disability in redevelopment plans for foreshore
|
December 2014
|
Director Asset Management
|
|
|
Easy
Access car parking is available at shire facilities
|
· Develop a car parking strategy to
provide for an increase in the numbers of persons with disability
· Facilitate easy access car parking
to library and senior citizens centre
|
December 2015
|
Director Asset Management
|
|
KEY OUTCOME STATEMENT 3: PEOPLE WITH DISABILITY RECEIVE INFORMATION
FROM A PUBLIC AUTHORITY IN A FORMAT THAT WILL ENABLE THEM TO ACCESS THE
INFORMATION AS READILY AS OTHER PEOPLE ARE ABLE TO ACCESS IT.
|
Strategy
|
Task
|
Timeline
|
Responsibility
|
Status
|
|
Ensure
that the community is aware of where shire information may be obtained and
that shire information is available in alternative formats on request
|
· Publicise the availability and
location of shire information sources
· Ensure that all documents carry a
notation that it is available in alternative formats
|
Ongoing
|
Manager Executive Services
|
|
KEY OUTCOME STATEMENT 4: PEOPLE WITH DISABILITY RECEIVE THE
SAME LEVEL AND QUALITY OF SERVICE FROM THE STAFF OF A PUBLIC AUTHORITY
AS OTHER PEOPLE RECEIVE FROM THE STAFF OF THAT PUBLIC AUTHORITY.
|
Strategy
|
Task
|
Timeline
|
Responsibility
|
Status
|
|
Improve
staff and contractor awareness of disability and access issues and improve
skills to provide good service to people with disability
|
· Determine training needs of staff
and conduct training as required
· Develop contracts for contractors
which include recognition of the Shires obligations under it’s DAIP.
|
Ongoing
|
Manager Corporate Support
|
|
|
Ensure
staff working with persons with disability receive appropriate training
|
· Identify staff that provide
services to persons with disability
· Provide training to staff
|
Ongoing
|
Manager HR
|
|
KEY OUTCOME STATEMENT 5: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO MAKE COMPLAINTS TO A PUBLIC AUTHORITY.
|
Strategy
|
Task
|
Timeline
|
Responsibility
|
Status
|
|
Ensure
that grievance mechanisms are accessible for persons with disability
|
· Promote accessible complaints
mechanisms to the community
· Develop web based complaints forms
|
December 2015
|
Manager Corporate Support
|
|
KEY OUTCOME STATEMENT 6: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO PARTICIPATE IN ANY PUBLIC CONSULTATIONS
BY A PUBLIC AUTHORITY.
|
Strategy
|
Task
|
Timeline
|
Responsibility
|
Status
|
|
Improve community awareness about
consultation processes
|
· Promote the existence, role and
activities of the Disability Services Working Party
· Disability Services Working Party
to meet at least 6 monthly to review implementation of DAIP.
· Ensure that media releases go to
both print and electronic media.
|
Ongoing
|
Executive Manager Community Division
|
|
KEY OUTCOME STATEMENT 7: PEOPLE WITH DISABILITY HAVE THE SAME
OPPORTUNITIES AS OTHER PEOPLE TO OBTAIN AND MAINTAIN EMPLOYMENT WITH A PUBLIC
AUTHORITY
|
Strategy
|
Task
|
Timeline
|
Responsibility
|
Status
|
|
Use
inclusive recruitment practices
|
· Ensure job advertisements are
displayed in a variety of formats and locations - newspaper, website, notice
boards etc.
· Include a statement in advertising
– We are an Equal Opportunity Employer
· Ensure interviews are conducted at
an accessible venue.
|
Ongoing
|
Manager Human Resources
|
|
|
Improve
methods of attracting, recruiting and retaining people with disability
|
· Examine current methods of
recruitment
· Assess the support required for
employees with disability
|
June 2015
|
Manager Human Resources
|
|
|
Work
with key disability employment support provider(s) to obtain support to
employ persons with disability
|
· Identify disability employment
service providers in Esperance
· Seek assistance to develop flexible
job descriptions
· Ensure disability employment service
providers have access to advertised vacancies
|
Ongoing
|
Manager Human Resources
|
|
Item: 12.3.3
Community
Grants Program 2015-2016
|
Author/s
|
Lynda Horn
|
Community Support Officer
|
|
Authorisor/s
|
Rod Hilton
|
Executive Manager Community Division
|
File Ref: D15/3668
Applicant
Internal
Location/Address
Internal
Executive Summary
For Council to review the amended Community Grants Program
guidelines for the 2015-2016 year and advertise for applications.
Recommendation in Brief
That Council:
1. Endorse
the changes to the Community Grants Program Guidelines;
2. Amend
the delegated authority for the CEO and Shire President to approve funding
applications under the Support category from $500 to $1,000;
3. Advertise
for applications for the 2015-2016 Community Grants Program during March 2015.
Background
In
2014 a review was undertaken of the Shire’s Community Development Fund.
The revised model, the “Community Grants Program”, introduced some
changes to the structure and format of the grants program. Since the
implementation of the new grant program, feedback from community groups has
been received suggesting areas for adjustment in the delivery of information
and in the format of the funding programs.
Officer’s Comment
The
“Community Activity Program” is a very specific category within the
grants structure. It is aimed at supporting community groups in the delivery of
projects, activities and programs that promote arts, music, sport,
environmental, recreational and cultural events during the school holiday
periods. Council currently allocates a budget amount and hold four rounds of
applications for the grant program to coincide with the school holiday periods.
Feedback
received from community groups that regularly access the “Community
Activity Program” category have advised that it is difficult to forward
plan for four holiday periods without being assured of confirmed funding and
that applying and acquitting these small grants four times per year is time
consuming.
To
address this issue, it is suggested that the Community Activity Program is
absorbed into the Community Assistance category, which is the small grant
funding category open once per year. This would allow community groups the
ability for forward plan and submit one application and acquittal per year to
encompass all projects, programs and activities.
To
offset the removal of the Activity Program it is also suggested that the
Support category application amount be increased from $500 to a maximum of
$1,000. The category would still have specific funding allocations for
arts/culture/sport representation, while ensuring availability of grant funds
for groups that seek one off small community sponsorship throughout the year.
Currently
the CEO and Shire President have delegated authority to approve applications
under the Support category to a value of $500.The delegation would need to be
adjusted to allow for the approval of funding applications up to $1,000.
The
proposed amendments to the grant structure are as follows:
|
Grant
Category
|
Purpose
|
Application
Amount
|
Availability
|
|
Support
|
Small grants
for donations, sponsorships and scholarships to support the delivery of
individual projects, programs and activities.
|
Up to $1,000
|
Open all year
round
|
|
Assistance
|
Supports the delivery of small projects, programs and
activities such as minor equipment
purchases, workshops, school holiday programs.
|
Min $1,000
Max $5,000
|
Open yearly
|
|
Development
|
For the
development of the community through projects or events. Supports capital
upgrades, improvements and development of community services and facilities.
|
$5,000 and
over
|
Open yearly
|
|
Events
|
To provide
support and incentive for new and developing local and regional events.
|
$1,000 and
over
|
Open yearly
|
Other
adjustments that have been identified:
· That the category names are confusing
and too long. To improve the understanding of the categories the names
will be shortened to avoid confusion. For example: “Community Support
Program” would now be labeled as the “Support” category.
· Having a separate fact sheet from the
guidelines booklet meant applicants would often not read both documents. The
guidelines and fact sheet information has been combined into one document to
avoid information not being read.
· Additional information was required
under the Accountability section of the guidelines to outline additional
documentation required when the accountability Report was being submitted. An
additional dot point has been included which states:
“The Accountability report
must include a financial report of budgeted and actual expenditure, and evidence of:
grant funds being spent; recognition of Shire contribution; tangible evidence
to support performance indicators.”
· Adjustment to the wording under the Time Frame
for the Support category as follows:
- Applications
close at the end of every month;
- Funding
outcomes will be advised by the 15th of each month;
- Applications
must be received prior to the event or competition taking place to allow
sufficient time for review and outcomes to be advised;
- Depending on the timing of applications the allocation of
funds may occur after the event.
· Supplementary changes including
adjustment to application forms to allow larger boxes, minor spelling errors
and the addition of a notation on the project budget that state that amounts
are GST exclusive.
Consultation
The proposed changes where discussed by Councillors at the
councillors briefing session on the 3rd February 2015.
Financial Implications
N/A
Asset Management Implications
N/A
Statutory Implications
Local Government Act 1995 Section 5.42 Delegations to CEO
Policy Implications
N/A
Strategic Implications
Strategic Community Plan 2012 - 2022
Social
Encourage and support
volunteers and community groups
Active and growing
volunteer and community groups
Corporate Business Plan 2013/2014 – 2016/2017
Manage the Community Grants Program
Environmental Considerations
N/A
Attachments
|
a.
|
Community Grants Program Guidelines
2015-2016
|
|
|
Officer’s Recommendation
That Council
1. Endorse
the changes to the Community Grants Program Guidelines;
2. Amend
the delegated authority to the Chief Executive Officer for the Chief
Executive Officer and Shire President to approve funding applications to the
Support category, from $500 up to an maximum amount of $1,000; and
3. Advertise
for applications for the 2015-2016 Community Grants Program during March
2015.
Voting Requirement Absolute Majority
|
24 February 2015
Page
102
Item: 12.3.4
Community
Grants Program - Activity Program Allocations
|
Author/s
|
Lynda Horn
|
Community Support Officer
|
|
Authorisor/s
|
Rod Hilton
|
Executive Manager Community Division
|
File Ref: D15/3687
Applicant
Internal
Location/Address
N/A
Executive Summary
That council considers the single Community Activity Program
application that has been received for the April School Holidays.
Recommendation in Brief
That Council approves a grant of $1,000 to the Cannery
Arts Centre for the April Holiday Kickarts program.
Background
The Community Activity Program has an
annual budget of $12,000. The funding program supports the delivery of
projects, programs and activities during the school holiday period.
Applications are open four
times per year. This is the third round of applications for
the 2014/2015 financial year.
One application was received by the due date of Friday 30
January 2015. The application is summarised below:
Cannery Arts Centre – January Summer Holiday Kickarts
Description: provision of 15 arts and crafts based activities during the
April holiday period for children and youth. This funding will assist in
keeping the costs low for participants. Based on previous workshops the
anticipated participation is approximately 103 people.
Total Project Cost: $6,202
Funding Request: $1,000
Officer’s Comment
The Cannery Arts Centre has conducted programs
previously that have been well organised, attended and acquitted accordingly.
Council funding is required as a contribution towards the purchase of materials
and tutors fees.
Consultation
Applications for the Community Activity Program were
called between the 6 January and the closing date on the 30 January. The program
was advertised in Council Connections and on the Shire Web site and Facebook
page as well as emailed to community groups.
The application has been reviewed by the Community
Support Officer and the Executive Manager Community Division
Financial Implications
There are no known financial
implications from this report as the Community Activity Program has already
been budgeted for the 2014/2015 financial year. The Community Activity Program
has $8,000 remaining in the budget with a further round of applications for the
July holidays.
Asset Management Implications
N/A
Statutory Implications
N/A
Policy Implications
N/A
Strategic Implications
Strategic
Community Plan 2012-2022
Social
1.4
Encourage and support volunteers and community groups
Corporate
Business Plan 2013/2014 – 2016/2017
Action 1.4.1.2 Manage the Community Grants Program
Environmental Considerations
N/A
Attachments
|
a.
|
Application - 2014/2015 Community
Grants Program CGP - Activity - April School Holiday Kickarts - The Cannery
Arts Centre
|
|
|
Officer’s Recommendation
That Council approve a grant of
$1,000 from the Community Grants Program - Activity to the Cannery Arts
Centre for the April Holiday Kickarts program.
Voting Requirement Simple Majority
|
24 February 2015
Page
104
24 February 2015
Page
111
12.4 Asset Management
Item: 12.4.1
RFQ
14-14 Replacement of a 8-Wheel Tip Truck
|
Author/s
|
Chris Hubble
|
Technical Officer
|
|
Authorisor/s
|
Gavin Harris
|
Director Asset Management
|
File Ref: D15/3703
Applicant
Internal
Location/Address
Asset Management
Executive Summary
To consider quotations for the supply, delivery and licensing of one new 8-Wheel Tip
Truck utilising the trade-in of the Shire’s existing 2009 FS500 Fuso
8-wheel Tip Truck and
the outright purchase offers received in relation to a WALGA disposal tender.
Recommendation in Brief
Council should:
1. Not accept the outright
purchase offer from Smith Broughton & Sons, Pickles Auctions, or Allused
under WALGA disposal tender RFT 055_14 (Plant 3); and
2. Accept quotation RFQ 14/14
from Daimler Trucks for the supply, delivery and licensing of one new FS52
Fully Automatic 8-wheel Tip Truck as specified, utilising trade of the
Shire’s existing 2009 FS500 8-wheel Tip Truck for a net changeover of
$138,010.00.
Background
In accordance with the
Councils adopted Plant Asset Management Plan Fuso FS500 8-wheel Tip Truck (2009) Registration 1DGX606,
Shire ID T102, Plant ID. 63022 is due to be changed over as per the 2014-15
budget.
The WALGA Preferred
Supplier System was used to obtain quotes from four (4) suppliers of trucks
being WA Hino (Hino), Daimler Trucks (Fuso), Truck Centre WA (UD Trucks), and
Purcher International
(Iveco). Truck
Centre WA and Purcher International declined to respond as UD Trucks and Iveco
respectively do not produce 8-wheel tip trucks in the 8x4 configuration that
the Shire uses.
WALGA was engaged to run
a tender for the disposal of the Shire’s existing Truck which was advertised
under WALGA Disposal Tender RFT 055-14 (Plant 3) on Saturday 1st
November, 2014 and closed Wednesday 12th November, 2014. Three (3) tenders were received for
the outright purchase.
Two (2) companies
submitted three (3) quotations to replace the Truck including trade changeover
figures.
The quotations were evaluated with the following
criteria:
|
Description of Qualitative Criteria
|
Weighting
|
|
Whole of Life Costs
|
50%
|
|
Mechanical Assessment
|
25%
|
|
Provision of Service
Abilities
|
5%
|
|
Operator Assessment
|
20%
|
The assessment matrix
(below) allows the tenders / quotations to be evaluated in an unbiased manner
whereby the supplier with the highest overall points may be considered to be
the most advantageous quotation. This is to be used as a guide only during the
assessment and is not necessarily binding.
Officer’s Comment
Shire staff evaluated the machinery
from the supplied technical information, photos, internet, discussion with the
various sales representatives and previous experience.
Assessment
|
Company
|
Daimler Trucks
|
Daimler Trucks
|
WA Hino
|
|
Make and Model
|
Fuso FS52 Semi-Automatic
|
Fuso FS52 Fully-Automatic
|
Hino FY3248
|
|
Score
|
84.40
|
82.94
|
80.51
|
From the above table all
three trucks are quite close, with less than 4 points between them.
The Shire operates a
fleet of different makes and models of trucks, and is equipped to handle the
servicing and maintenance of these trucks.
The Fully Automatic
option on the Fuso will make driving and operating the trucks easier for
operators, lowering possible distractions and lessening fatigue. The fully
automatic gearbox and PTO will allow for simpler operation without sacrificing
tipping capabilities.
Consultation
Workshop Supervisor
Plant Operators
Company Representatives
WALGA
Works Supervisors
Director of Engineering Services
Financial Implications
Council has allocated $169,744.00 (excluding GST) net
changeover in its 2014/15 Budget. The net actual changeover for this Truck is
$31,734.00 (excluding GST) under budget. See confidential attachment for
quotation comparison.
Asset Management Implications
It is important to ensure that fleet
is changed over at the optimal time whereby a suitable trade value is obtained
while limiting the need to undertake significant maintenance on plant prior to
trading. This ensures that the Shire keeps a modern, up-to-date fleet
that is capable of undertaking the significant work required within the Shire
of Esperance.
This replacement is in accordance with Council’s
adopted Fleet Asset Management Plan and the 10 Year Plant Replacement Program
contained within.
Statutory Implications
Local Government (Functions and General) Regulations 1996
Part 4 and Section 3.57 of the Local Government Act 1995.
Policy Implications
Nil
Strategic Implications
Strategic Community Plan 2012-2022
Economic
3.1 Deliver a diverse range of
affordable services and infrastructure across the Shire.
3.3 Deliver and advocate for a
diverse and safe transport system which is efficient and meets the needs of all
users.
3.5 Maintain the Shire’s
robust asset management practices and maintenance programs.
Environmental Considerations
Nil
Attachments
|
a.
|
RFQ 14/14 - Truck Comparison for
Council - Confidential
|
|
|
Officer’s Recommendation
That Council
1. Not accept
the outright purchase offer from Smith Broughton & Sons, or Allused under
WALGA disposal tender RFT 055_14 (Plant 3); and
2. Accept
quotation RFQ 14/14 from Daimler Trucks for the supply, delivery and
licensing of one new FS52 8-wheel Tip Truck as specified, utilising trade of
the Shire’s existing 2009 FS500 8-wheel Tip Truck for a net changeover
of $138,010.00.
Voting Requirement Simple
Majority
|
24 February 2015
Page
114
Item: 12.4.2
RFQ
15-14 Replacement of a 8-Wheel Tip Truck
|
Author/s
|
Chris Hubble
|
Technical Officer
|
|
Authorisor/s
|
Gavin Harris
|
Director Asset Management
|
File Ref: D15/3705
Applicant
Internal
Location/Address
Asset Management
Executive Summary
To consider quotations for the supply, delivery and licensing of one new 8-Wheel Tip
Truck utilising the trade-in of the Shire’s existing 2009 FS500 Fuso
8-wheel Tip Truck and
the outright purchase offers received in relation to a WALGA disposal tender.
Recommendation in Brief
Council should:
1. Not accept the outright
purchase offer from Smith Broughton & Sons, Pickles Auctions, or Allused
under WALGA disposal tender RFT 055_14 (Plant 4); and
2. Accept quotation RFQ 15/14
from Daimler Trucks for the supply, delivery and licensing of one new FS52
Fully Automatic 8-wheel Tip Truck as specified, utilising trade of the
Shire’s existing 2009 FS500 8-wheel Tip Truck for a net changeover of
$138,010.00.
Background
In accordance with the
Councils adopted Plant Asset Management Plan Fuso FS500 8-wheel Tip Truck (2009) Registration 1DGX605,
Shire ID T103, Plant ID. 63023 is due to be changed over as per the 2014-15
budget.
The WALGA Preferred
Supplier System was used to obtain quotes from four (4) suppliers of trucks
being WA Hino (Hino), Daimler Trucks (Fuso), Truck Centre WA (UD Trucks), and
Purcher International
(Iveco). Truck
Centre WA and Purcher International declined to respond as UD Trucks and Iveco
respectively do not produce 8-wheel tip trucks in the 8x4 configuration that
the Shire uses.
WALGA was engaged to run
a tender for the disposal of the Shire’s existing Truck which was
advertised under WALGA Disposal Tender RFT 055-14 (Plant 4) on Saturday 1st
November, 2014 and closed Wednesday 12th November, 2014. Three (3) tenders were received for
the outright purchase.
Two (2) companies
submitted three (3) quotations to replace the Truck including trade changeover
figures.
The quotations were evaluated with the following
criteria:
|
Description
of Qualitative Criteria
|
Weighting
|
|
Whole of Life Costs
|
50%
|
|
Mechanical Assessment
|
25%
|
|
Provision of Service Abilities
|
5%
|
|
Operator Assessment
|
20%
|
The assessment matrix
(below) allows the tenders / quotations to be evaluated in an unbiased manner
whereby the supplier with the highest overall points may be considered to be
the most advantageous quotation. This is to be used as a guide only during the
assessment and is not necessarily binding.
Officer’s Comment
Shire staff evaluated the machinery
from the supplied technical information, photos, internet, discussion with the
various sales representatives and previous experience.
Assessment
|
Company
|
Daimler Trucks
|
Daimler Trucks
|
WA Hino
|
|
Make and Model
|
Fuso FS52 Semi-Automatic
|
Fuso FS52 Fully-Automatic
|
Hino FY3248
|
|
Score
|
84.40
|
82.94
|
80.51
|
From the above table all
three trucks are quite close, with less than 4 points between them.
The Shire operates a
fleet of different makes and models of trucks, and is equipped to handle the
servicing and maintenance of these trucks.
The Fully Automatic
option on the Fuso will make driving and operating the trucks easier for
operators, lowering possible distractions and lessening fatigue. The fully
automatic gearbox and PTO will allow for simpler operation without sacrificing
tipping capabilities.
Consultation
Workshop Supervisor
Plant Operators
Company Representatives
WALGA
Works Supervisors
Director of Engineering Services
Financial Implications
Council has allocated $169,744.00 (excluding GST) net
changeover in its 2014/15 Budget. The net actual changeover for this Truck is
$31,734.00 (excluding GST) under budget. See confidential attachment for
quotation comparison.
Asset Management Implications
It is important to ensure that fleet
is changed over at the optimal time whereby a suitable trade value is obtained
while limiting the need to undertake significant maintenance on plant prior to
trading. This ensures that the Shire keeps a modern, up-to-date fleet
that is capable of undertaking the significant work required within the Shire
of Esperance.
This replacement is in accordance with Council’s
adopted Fleet Asset Management Plan and the 10 Year Plant Replacement Program
contained within.
Statutory Implications
Local Government (Functions and General) Regulations 1996
Part 4 and Section 3.57 of the Local Government Act 1995.
Policy Implications
Nil
Strategic Implications
Strategic Community Plan 2012-2022
Economic
3.1 Deliver a diverse range of
affordable services and infrastructure across the Shire.
3.3 Deliver and advocate for a
diverse and safe transport system which is efficient and meets the needs of all
users.
3.5 Maintain the Shire’s
robust asset management practices and maintenance programs.
Environmental Considerations
Nil
Attachments
|
a.
|
RFQ 15/14 - Truck Comparison for
Council - Confidential
|
|
|
Officer’s Recommendation
That Council
1. Not accept
the outright purchase offer from Smith Broughton & Sons, or Allused under
WALGA disposal tender RFT 055_14 (Plant 4); and
2. Accept
quotation RFQ 15/14 from Daimler Trucks for the supply, delivery and
licensing of one new FS52 8-wheel Tip Truck as specified, utilising trade of
the Shire’s existing 2009 FS500 8-wheel Tip Truck for a net changeover
of $138,010.00.
Voting Requirement Simple
Majority
|
24 February 2015
Page
117
12.5 Corporate Resources
Item: 12.5.1
Financial
Services Report - January 2015
|
Author/s
|
Beth O'Callaghan
|
Manager Financial Services
|
|
Authorisor/s
|
Shane Burge
|
Director Corporate Resources
|
File Ref: D15/4144
Attachments
|
a.
|
Monthly Financial Management Report
January 2015
|
|
|
Officer’s Recommendation
That the report entitled Monthly
Financial Management Report (incorporating the Statement of Financial
Activity and the Accounts for Payment) for the month of January as attached
be received.
Voting Requirement Simple majority
|
24 February 2015
Page
119
24 February 2015
Page
137
24 February 2015
Page
140
24 February 2015
Page
142
24 February 2015
Page
144
24 February 2015
Page
147
24 February 2015
Page
170
12.6 Executive Services
Item: 12.6.1
Information
Bulletin - February 2015
|
Author/s
|
Helen Hall
|
Executive Assistant
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/2884
Applicant
Internal
Attachments
|
a.
|
Information Bulletin - February
|
|
|
b.
|
Minutes - GVROC - 06 November 2014
|
|
|
c.
|
Minutes - GVROC - 28 November 2014
|
|
|
d.
|
Life Saving Western Australia
|
|
|
e.
|
Letter of Support - ERF - Lake
Monjingup
|
|
|
Officer’s Recommendation
That Council accept the Information
Bulletin for February 2015 including;
1.
Minutes for the GVROC meeting held 6 November 2014
2.
Minutes for the GVROC meeting held 28 November 2014
3.
Thank You Letter from Surf Life Saving Western Australia
4.
Letter of Support – Esperance Regional Forum – Lake Monjingup
Voting Requirement Simple
majority
|
24 February 2015
Page
172
Shire of Esperance
COUNCILLOR’S INFORMATION BULLETIN
ORDINARY COUNCIL MEETING
24 February 2015
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of
Esperance for any act, omission or statement or intimation occurring during
Council or Committee meetings. The Shire of Esperance disclaims any liability
for any loss whatsoever and howsoever caused arising out of reliance by any
person or legal entity on any such act, omission or statement or intimation
occurring during Council or Committee meetings. Any person or legal entity who
acts or fails to act in reliance upon any statement, act or omission made in a
Council or Committee meeting does so at that person’s or legal entity’s
own risk.
In particular and without derogating in any way from the broad
disclaimer above, in any discussion regarding any planning application or
application for a licence, any statement or intimation of approval made by a
member or officer of the Shire of Esperance during the course of any meeting is
not intended to be and is not to be taken as notice of approval from the Shire
of Esperance. The Shire of Esperance warns that anyone who has any application
lodged with the Shire of Esperance must obtain and should only rely on written
confirmation of the outcome of the application, and any conditions
attaching to the decision made by the Shire of Esperance in respect of the
application.
ETHICAL DECISION MAKING AND CONFLICTS OF
INTEREST
Council is committed to a code of conduct and all decisions are based
on an honest assessment of the issue, ethical decision-making and personal
integrity. Councillors and staff adhere to the statutory requirements to
declare financial, proximity and impartiality interests and once declared
follow the legislation as required.
24 February 2015
Page
174
1.1.5 Grading Report
24 February 2015
Page
175
|
Building Applications
Approved from 1 January 2015 to 31 January 2015
|
|
Materials of External Walls
|
|
WBS Group Pty Ltd
98 Byfield Street
NORTHAM WA 6401
|
|
7 Currong Street
CHADWICK
|
|
P S Harvey
Lot 120 Sanctuary Crescent
PINK LAKE WA 6450
|
|
Sanctuary Crescent
PINK LAKE
|
|
C G Jennings
71A Westmacott Street
CASTLETOWN WA 6450
|
|
71A Westmacott Street
CASTLETOWN
|
|
M J Vickers
1 Hart Place
CASTLETOWN WA 6450
|
|
R W Franceschi
27 Emily Street
ESPERANCE WA 6450
|
|
144 Burton Road
CASTLETOWN
|
|
R W Franceschi
27 Emily Street
ESPERANCE WA 6450
|
|
WA Country Builders
96‑102 Stirling Terrace
ALBANY WA 6330
|
|
41 Amelia Circuit
WEST BEACH
|
|
Wrinkly Tin &
Cladding Company Pty Ltd
3 Corry Street
ESPERANCE WA 6450
|
|
79 The Esplanade
ESPERANCE
|
|
D & J M Durrant
PO Box 6139
ESPERANCE WA 6450
|
|
3A Rogers Street CHADWICK
|
|
H J Trocinski
4 Magnolia Crescent
CASTLETOWN WA 6450
|
|
J C Jose
34 Emily Street
ESPERANCE WA 6450
|
|
34 Emily Street
ESPERANCE
|
|
B D Partington
7 Orr Street
WEST BEACH WA 6450
|
|
2/99 Dempster Street
ESPERANCE
|
|
Total number of Building
Licences:
|
|
Building Approval Certificates
(Unauthorised Structures)
|
|
Item: 12.6.1
|
Attachment b.: Interplan Report - February
|
|
Building Applications
Approved from 1 January 2015 to 31 January 2015
|
|
Building Approval Certificates
(Unauthorised Structures)
|
|
Materials of External Walls
|
|
R F Dixon
8 Hood Way
CASTLETOWN WA 6450
|
|
8 Woody Avenue
CASTLETOWN
|
|
Total number of Building
Approval Certificates (Unauthorised Structures):
|
|
Total number of
Licences/Certificates Reported:
|
|
I certify to the best of my
knowledge and belief, the particulars given in this return are a true and
complete record of proposed building operations known to this local
authority.
|
|
Signature
...........................................
Date ...........................................
(Senior Building Surveyor)
|
24 February 2015
Page
263
24 February 2015
Page
264
Goldfields Voluntary Regional Organisation of Councils
(GVROC) Meeting
Thursday 6 November 2014
In-Person Meeting
Councillors Conference Room
City of Kalgoorlie-Boulder
MINUTES
1. OPENING AND ANNOUNCEMENTS. 3
1.1 Election of Chair 3
2. DECLARATION OF INTEREST. 3
3. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE. 3
3.1 Attendance. 3
3.2 Apologies. 4
4. GUEST SPEAKERS/PRESENTATIONS. 4
4.1 Presentation on Municipal Services in Aboriginal
Communities (Attachments) (3.01pm) 4
5. MINUTES OF MEETINGS. 4
5.1 Minutes of a Meeting of the Goldfields Voluntary
Regional Organisation of Councils (GVROC) Council held Wednesday 6 August 2014
(Attachment) 4
5.2 Minutes of a Meeting of the Goldfields Voluntary
Regional Organisation of Councils (GVROC) Council held Friday 29 August 2014
(Attachment) 5
5.3 Minutes of a Meeting of the Goldfields Voluntary
Regional Organisation of Councils (GVROC) Technical Officers Working Group held
Friday 5 September 2014 (Attachment) 5
5.4 Business Arising from Meetings of the Goldfields
Voluntary Regional Organisation of Councils (GVROC) held between Wednesday 6
August and Friday 4 September 2014 inclusive - GVROC Status Report 5
5.5 Matters for Noting (Attachments) 6
6. FINANCE. 7
6.1 Financial Statements for 30 September 2014
(Attachment) 7
6.2 List of Accounts Paid. 8
7. GOLDFIELDS RECORDS STORAGE - FINANCE AND OTHER MATTERS. 9
7.1 Financial Statement for the Period ending 30 September
2014 (Attachments) 9
8. GVROC BUSINESS. 10
8.1 Tjukayirla Roadhouse Road Landing Strip. 10
8.2 Animal Welfare Issues across the Goldfields Esperance
Region. 12
8.3 Preparation of a Submission Detailing the Negative
Impact of State Government Policy on Town Development across the Goldfields
Esperance Region. 13
8.4 Country Local Government Fund – 2012/2013
Regional Group Projects Applications – Update on the GVROC Solar PV
Project and the GVROC LED Streetlight Project 15
8.5 RV Status for the Goldfields Esperance Region. 24
8.6 Training for Country Local Governments. 26
8.7 Provision of Municipal Services in Aboriginal
communities. 28
8.8 Local Government Representation to the Great Southern
District Emergency Management Committee 32
8.9 GRV Rating of Mining Interests. 33
9. LATE ITEMS as notified, introduced by decision of the
Meeting. 39
9.1 Eastern Goldfields Miner’s Memorial 39
10. FUTURE MEETINGS/FUNCTIONS. 39
11. CLOSURE OF MEETING.. 39
Goldfields Voluntary Regional
Organisation of Councils (GVROC)
An in-person meeting of
the GVROC Council will be held Thursday 6 November 2014 commencing at 2.03pm.
MINUTES
1. OPENING
AND ANNOUNCEMENTS
The purpose of the meeting is
to discuss business related to the activities of the Goldfields Voluntary
Regional Organisation of Councils.
1.1 Election
of Chair
The GVROC CEO Don
Burnett advised the meeting that the Chair Mayor Ron Yuryevich was an apology
and the Deputy Chair Cr Rob Wedge had not yet arrived at the meeting.
Mr Burnett invited
nominations for Chair until Cr Wedge arrived.
Cr Stewart
nominated Cr Cullen
There being no
further nominations Cr Cullen was elected and took the chair and opened the
meeting at 2.03pm.
2. DECLARATION
OF INTEREST
Pursuant to the Code of
Conduct, Councillors and CEOs must declare to the Chairman any potential
conflict of interest they may have in a matter before the Goldfields Voluntary
Regional Organisation of Councils as soon as they become aware of it.
Councillors, CEOs and Deputies may be directly or indirectly associated with
some recommendations of the Goldfields Voluntary Regional Organisation of
Councils. If you are affected by these recommendations, please excuse
yourself from the meeting and do not participate in deliberations.
3. RECORD
OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE
3.1 Attendance
Cr Rob Wedge (Chair from
2.08pm) Deputy
President, Shire of Laverton
Cr Mal Cullen (Chair until
2.08pm) President,
Shire of Coolgardie
Mr Paul Webb CEO,
Shire of Coolgardie
Mr Richard Brookes CEO,
Shire of Dundas
Cr Malcolm Heasman President,
Shire of Esperance
Cr Beverley Stewart Councillor,
Shire of Esperance
Mr Matthew Scott CEO,
Shire of Esperance
Cr Suzie Williams Councillor,
City of Kalgoorlie-Boulder
Mr Don Burnett CEO,
City of Kalgoorlie-Boulder
Cr Beatrice Fuamatu (joined
the meeting at 2.08pm) Councillor,
Shire of Laverton
Mr Graham Stanley (joined the
meeting at 2.08pm) A/CEO
Shire of Laverton
Cr Peter Craig Shire
of Leonora
Mr Jim Epis CEO,
Shire of Leonora
Cr Greg Dwyer President,
Shire of Menzies
Mr Peter Crawford CEO,
Shire of Menzies
Ms Karen Oborn DCEO,
Shire of Menzies
Cr Damian McLean (joined the
meeting at 2.21pm via teleconference) President, Shire of
Ngaanyatjarraku
Mr Chris Paget (joined the
meeting at 2.21pm via teleconference) CEO,
Shire of Ngaanyatjarraku
Cr Ian Goldfinch President,
Shire Ravensthorpe
Cr Ken Norman Councillor,
Shire of Ravensthorpe
Mr Ian Fitzgerald CEO,
Shire of Ravensthorpe
Cr Jim Quadrio President,
Shire of Wiluna
Cr Graham Harris Deputy
President, Shire of Wiluna
Mr Bruce Wittber, Joint
Executive Officer
3.2 Apologies
Cr Jacquie Best, President
Shire of Dundas
Mayor Ron Yuryevich AM RFD,
Mayor City of Kalgoorlie-Boulder
Cr Patrick Hill, President
Shire of Laverton
Mr Steven Deckert, CEO Shire
of Laverton
Ms Helen Westcott, Joint
Executive Officer
3.3 Guests
Mr Scott Hollingworth,
Executive Director Strategy, Research and Initiatives, Department of Local
Government and Communities
Ms Kelly McIntyre, Strategic
Advisor – Aboriginal Community Development, Department of Local
Government and Communities
4. GUEST
SPEAKERS/PRESENTATIONS
4.1 Presentation
on Municipal Services in Aboriginal Communities (Attachments) (3.01pm)
The Department of Local
Government and Communities (the Department) has requested time to meet and
discuss with Member Councils the provision of municipal services in Aboriginal
communities.
The purpose of the
Department’s meeting is to discuss the points raised in recent emails
sent to all local governments with Aboriginal communities by the
Department’s Director.
The Department’s
representatives are Mr Scott Hollingworth, Executive Director Strategy,
Research and Initiatives and Ms Kelly McIntyre, Strategic Advisor –
Aboriginal Community Development. In addition to providing an update on
this issue the Department is also interested to hear of any further concerns
the Member Councils may have.
The presentation was held
following consideration by the meeting of Item 8.4
5.1 Minutes
of a Meeting of the Goldfields Voluntary Regional Organisation of Councils
(GVROC) Council held Wednesday 6 August 2014 (Attachment)
Minutes of the GVROC Council
Meeting held Wednesday 6 August 2014 have been circulated to Member Councils.
RECOMMENDATION:
That the Minutes of the GVROC Council Meeting held Wednesday 6 August 2014 be confirmed as a true and correct record of
proceedings.
EN BLOC RESOLUTION: Moved: Cr Harris Seconded:
Cr Goldfinch
That the Minutes of the GVROC Council Meeting held Wednesday 6 August 2014 be confirmed as a true and correct record of
proceedings subject to the following amendments:
§ Page 3 – 3.1 Attendance
– insert President after Cr Craig’s name;
§ Page 9 - 6.1 Financial
Statements for the Period ending 30 June 2014 – amend “Mr
Craig” in resolution to “Cr Craig”; and
§ Page 29 - 8.8 Goldfields
Esperance Tourism Plan – amend “Craig” in resolution to
“Cr Craig”.
CARRIED
5.2 Minutes of a Meeting of the Goldfields Voluntary Regional
Organisation of Councils (GVROC) Council held Friday 29 August 2014
(Attachment)
Minutes of the GVROC Council
Meeting held Friday 29 August 2014 have been circulated to Member Councils.
RECOMMENDATION:
That the Minutes of the GVROC Council Meeting held Friday 29 August 2014 be confirmed as a true and correct record of
proceedings.
EN BLOC RESOLUTION: Moved: Cr Harris Seconded:
Cr Goldfinch
That the Minutes of the GVROC Council Meeting held Friday 29 August 2014 be confirmed as a true and correct record of
proceedings.
CARRIED
5.3 Minutes
of a Meeting of the Goldfields Voluntary Regional Organisation of Councils
(GVROC) Technical Officers Working Group held Friday 5 September 2014
(Attachment)
Minutes of the GVROC
Technical Officers Working Group Meeting held Friday 5 September 2014 have been
circulated to Member Councils.
RECOMMENDATION:
That the Minutes of the
Meeting of the GVROC Technical Officers Working Group held Friday 5 September
2014 be received.
EN BLOC RESOLUTION: Moved: Cr Harris Seconded:
Cr Goldfinch
That the Minutes of the
Meeting of the GVROC Technical Officers Working Group held Friday 5 September
2014 be received.
CARRIED
5.4 Business
Arising from Meetings of the Goldfields Voluntary Regional Organisation of
Councils (GVROC) held between Wednesday 6 August and Friday 4 September 2014
inclusive - GVROC Status Report
The Executive Officer tabled
a Status Report for Member Councils information.
RECOMMENDATION:
That the GVROC Status Report be received.
EN BLOC RESOLUTION: Moved: Cr Harris Seconded:
Cr Goldfinch
That the GVROC Status Report be received.
CARRIED
5.5 Matters
for Noting (Attachments)
The following papers are
presented for noting:
§ Communique from the South Coast Natural Resource
Management Board Meeting held Thursday 14 August 2014;
§ Minutes from the Goldfields Esperance District
Emergency Management Committee Meeting held Tuesday 2 September 2014;
§ Goldfields Esperance District Emergency Management
Committee Annual Business Plan 2014 – 2015; and
§ DAFWA SOP Livestock Standstill Jan 2014.
Operational Guidelines for WA Police - Draft
RECOMMENDATION:
That the papers detailed in
Item 5.5 be noted.
EN BLOC RESOLUTION: Moved: Cr Harris Seconded:
Cr Goldfinch
That the papers detailed
in Item 5.5 be noted.
CARRIED
2.08pm Cr Wedge, Cr
Fuamatu and Mr Stanley, Shire of Laverton entered the meeting
Cr Wedge assumed the Chair
6.1 Financial
Statements for 30 September 2014 (Attachment)
From Executive Officer
Background:
Presenting the unaudited
financial statement for the period 1 July 2014 to 30 September 2014
Executive Officer Comment:
The Executive Officer
provides the following comment:
1. Account 501 - Members subscriptions
– at the end of September two subscriptions were outstanding however they
have been paid during October;
2. Account 502 – Members
subscriptions Goldfields District Display – see previous note
3. Account 512 - Project General
Contributions;
4. Account 515 - DLG Grant Asset
Management – these funds have been transferred from the City of
Kalgoorlie-Boulder;
5. Account 1836 – Sponsorship
Goldfields District Display – expenditure to assist the preparation of
the Royal Show District Display; and
6. Account 1848 – DLG Asset
Management Business Case – this project is being managed by the City of
Kalgoorlie-Boulder and the payment is a reimbursement of expenses incurred by
the City in undertaking the project.
RECOMMENDATION:
That the Statement of
Financial Position for the period ending 30 September 2014, as attached, be
received.
RESOLUTION: Moved:
Cr Cullen Seconded:
Mr Epis
That the Statement of
Financial Position for the period ending 30 September 2014, as attached, be
received.
CARRIED
6.2 List
of Accounts Paid
From Executive Officer
Executive Officer Comment:
Accounts
paid during the period 29 July 2014 to 31 October 2014
Accounts Paid:
|
Cheque
|
Date
|
Payee
|
For
|
Amount incl GST
|
|
EFT
|
140814
|
Up to Date Accounting
|
Accounting Services – July 2014
|
554.40
|
|
EFT
|
180914
|
Up to Date Accounting
|
Accounting Services – August 2014
|
211.20
|
|
EFT
|
180914
|
WALGA
|
Meeting Expenses Local Government Week 2014
|
602.91
|
|
EFT
|
180914
|
Goldfields Tourism Network
|
50% Contribution to Royal Show District Display
|
13,200.00
|
|
EFT
|
081014
|
BHW Consulting
|
Reimbursement of expenses May 2014, June 2014 and July 2014
|
3,424.14
|
|
EFT
|
141014
|
Up to Date Accounting
|
Accounting Services – September 2014
|
66.00
|
|
TOTAL $18,058.65
|
RECOMMENDATION:
That the Accounts Paid for
the period 29 July 2014 to 31 October
2014 totalling $18,058.65 be approved.
RESOLUTION: Moved:
Cr Stewart Seconded:
Cr Harris
That the Accounts Paid for
the period 29 July 2014 to 31
October 2014 totalling $18,058.65 be approved.
CARRIED
7. GOLDFIELDS
RECORDS STORAGE - FINANCE AND OTHER MATTERS
7.1 Financial
Statement for the Period ending 30 September 2014 (Attachments)
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 29
October 2014
Attachments: Financial Statement for the Period ending 30 September
2014
Goldfields
Records Storage Progress Report July-September 2014
Sensis
Report for the Goldfields Records Storage Facility for September 2014
Executive Officer Comment:
No further comment.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That the:
1. Statement
of Financial Position for the period ending 30 September 2014, as attached, be
received;
2. Goldfields
Records Storage Progress Report July-September 2014 be noted; and
3. Sensis
Report for the Goldfields Records Storage Facility for September 2014 be noted.
RESOLUTION: Moved:
Cr Williams Seconded:
Cr Craig
That the:
1. Statement of Financial Position for the period ending 30 September
2014, as attached, be received;
2. Goldfields Records Storage Progress Report July-September 2014 be
noted; and
3. Sensis Report for the Goldfields
Records Storage Facility for September 2014 be noted.
CARRIED
8.1 Tjukayirla
Roadhouse Road Landing Strip
Reporting Officer: Steve
Deckert, Shire of Laverton
Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 22
October 2014
Attachments: Correspondence
from the Flying Doctor Service to the Shire of Laverton
Background:
At the Technical
Officers Working Group Meeting held Friday 27 September 2013 the Shire of
Laverton advised Member Councils of the Civil
Aviation Authority’s decision to remove permission for the use of the Tjukayirla Roadhouse Road Landing Strip. At this
time the Shire expressed concern at the decision because it meant that unless an authorised strip is
constructed in the vicinity of the roadhouse the health of those living within
the surrounding indigenous communities would be put at possible risk. It
also advised that it had submitted an application for funding to construct an airstrip that would run
parallel to the road.
Following
discussion of the matter it was resolved as follows:
RESOLUTION Moved:
Steve Deckert Seconded:
Jim Epis
That:
1. Member Councils provide the
Executive Officer with information on how they will be impacted by the decision of the Civil Aviation Authority to remove
permission for the Flying Doctor Service to use roads as emergency landing
strips; and
2. The Executive Officer write
to the Civil Aviation Authority to seek further information on its decision to
remove permission for the Flying
Doctor Service to use roads as emergency landing strips and what measures are
being put in place to develop alternative landing strips for affected sites.
CARRIED
Executive Officer Comment:
Since that time the Executive has been unable to write to the Civil
Aviation Authority (CAA) as Member Councils have not provided information on
how they might be impacted by the CAA decision.
In looking to provide Member Councils with an update on this matter the
Executive Officer emailed the Shire of Laverton to seek further information on
the matter.
In an email dated Wednesday
22 October 2014 the CEO Shire of Laverton advised that:
§ the Shire has ascertained that CASA has not
implemented any change so it would seem that the Royal Flying Doctor Service
(RFDS) has misinformed the Shire and are self-imposing tougher conditions; and
§ it may well be that the tougher conditions have less
impact on the other emergency strips in the State, particularly where the strip
is either less isolated or has a greater number of people in the general area
that can be called upon to lend assistance than at the Tjukayirla Roadhouse
strip.
As it seems that it is more
impacted than other Shires, the Shire of Laverton has suggested that in the
first instance it will make a deputation to the RFDS to discuss and clarify the
situation. Depending on the outcome of the discussions with RFDS, the Shire
believes the matter it will either be resolved, or if not, the Shire can then
bring the matter back to GVROC to take up on a regional basis.
On this basis, the Shire has
requested that the item be removed from the GVROC Status Report until such time
the Shire of Laverton has met with the RFDS.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That the matter of
the Tjukayirla Roadhouse Road Landing Strip lay on the table until such time as
the Shire of Laverton requests the matter be reconsidered.
RESOLUTION Moved:
Cr Craig Seconded:
Cr Harris
That the matter
of the Tjukayirla Roadhouse Road Landing Strip lay on the table until such time
as the Shire of Laverton requests the matter be reconsidered.
CARRIED
8.2 Animal
Welfare Issues across the Goldfields Esperance Region
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 22
October 2014
Attachments: Nil
Background:
The issue of
animal welfare across the Goldfields Esperance Region has been a topic of discussion
for some period of time. At the GVROC Meeting held on Friday 13 June 2014 it was
agreed that the issue of animal welfare remain an item for discussion at future
GVROC Council Meetings.
At the GVROC Council Meeting
held on Wednesday 6 August 2014, the CEO City of Kalgoorlie-Boulder reported
that David van Auren, CEO RSPCA, was preparing a costing for a State-wide
proposal for the RSPCA to undertake animal welfare work across the whole
State. Currently the RSPCA works largely within the Perth metropolitan
area.
The application for funding
would be made through the Regional Cities Alliance of which the City of
Kalgoorlie-Boulder is a member.
Executive Officer Comment:
The City of
Kalgoorlie-Boulder will provide an update on the application for funding.
Other Member Councils might also wish to make comment.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That report provided by the
City of Kalgoorlie-Boulder be noted.
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Harris
That report provided by
the City of Kalgoorlie-Boulder be noted.
CARRIED
8.3 Preparation
of a Submission Detailing the Negative Impact of State Government Policy on
Town Development across the Goldfields Esperance Region
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 22
October 2014
Attachments: Nil
Background:
At the meeting of the GVROC
Council held Friday 13 June 2014 the negative impact of State Government policy
on town development within the Shires of Coolgardie and Wiluna was raised for
discussion, with Member Councils resolving as follows:
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Harris
1. That WALGA be requested to include the issues raised by the Shires of
Coolgardie and Wiluna in the next meeting agenda of the WALGA Mining Policy
Forum Agenda; and
2. That the GVROC develop a submission detailing the negative impact of
State Government policy on town development across the Goldfields Esperance
region, with the submission being forwarded to the Premier with a request to
meet him to discuss the submission.
CARRIED
A number of requests for
information have been made by the Executive Officer. To date, only the
Shire of Coolgardie has provided information as per the Executive
Officer’s request.
The matter was listed for
discussion at the Technical Officers Working Group Meeting held on Friday 5
September 2014, with the matter being resolved as follows:
RESOLUTION: Moved:
Peter Crawford Seconded:
Jim Epis
That the GVROC
Technical Officers Working Group recommend to the GVROC Council that a meeting
be requested with the Chair and CEO of Goldfields Esperance Development
Commission with the view to facilitating a meeting with the Minister for Mines
and Petroleum, Hon Bill Marmion MLA, to discuss the negative impact of State
Government policy on town development across the Goldfields Esperance region.
CARRIED
Executive
Officer Comment:
No further comment.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That GVROC seek a
meeting with the Chair and CEO of the Goldfields Esperance Development
Commission with the view to facilitating a meeting with the Minister for Mines
and Petroleum, Hon Bill Marmion MLA, to discuss the negative impact of State
Government policy on town development across the Goldfields Esperance region.
RESOLUTION: Moved:
Cr Quadrio Seconded:
Cr Williams
That GVROC seek
a meeting with the Chair and CEO of the Goldfields Esperance Development
Commission with the view to facilitating a meeting with the Minister for Mines
and Petroleum, Hon Bill Marmion MLA, to discuss the negative impact of State
Government policy on town development across the Goldfields Esperance region.
CARRIED
2.21pm Cr McLean and Mr
Paget Shire of Ngaanyatjarraku joined the meeting via telephone
2.22pm Mr Hollingworth and
Ms McIntyre Department of Local Government and Communities entered the meeting
8.4 Country
Local Government Fund – 2012/2013 Regional Group Projects Applications
– Update on the GVROC Solar PV Project and the GVROC LED Streetlight
Project
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Ryan Wilson Sustainability Officer, City of Kalgoorlie-Boulder
Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 22
October 2014
Attachments: Correspondence
from Minister for Energy regarding the
Gazettal of the new LED Tariffs
Background:
As Member Councils
will be aware, it was resolved at the GVROC Council Meeting held on Wednesday 1
August 2012 to submit an application for CLGF funding in 2012/2013 for
renewable energy and energy efficient projects, with Member Councils resolving
as follows:
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Petz
That for the 2012/2013
round of regional CLGF funding, the Goldfields Voluntary Regional Organisation
of Councils:
1. Submit an alternate energy project for
the region with the pool of funding for the project to be determined by Member
Councils, with Member Councils notifying the Executive Officer of their
intention to participate in the project no later than Friday 31 August 2012;
2. That the City of Kalgoorlie-Boulder be
given delegate authority to commence preparation of a business case for the
alternate energy project, with the business case to look at participating
Member Councils using funds from both the 2012/2013 and 2013/2014 allocations
of regional CLGF funds;
3. Request the Goldfields Esperance
Development Commission provide funding for the preparation of a business cases
for GVROC Member Councils for the following projects in the 2012/2013 regional
CLGF round of funding:
a) Retro-fitting of lighting and renewable
energy power generation;
b) Regional waste management;
c) Norseman gateway project; and
d) A project for the Shires of Laverton
and Ngaanyatjarraku (still to be determined); and
1. Give delegated authority to the GVROC
Technical Officers Working Group to prepare and submit business cases for
projects, other than the alternate energy project, agreed to for the 2012/2013
round of regional CLGF funds.
CARRIED
Since
that time and following approval for the projects, the City of
Kalgoorlie-Boulder as the Lead Council for the project has provided regular
project updates.
Mr Greg Benvenuti,
Senior Engineer - Manager Goldfields Region EMC has also met with Member
Councils to brief Member Councils on the street lighting project.
The GVROC’s
consultant for the street lighting project, EMC, has also submitted a final
technical analysis for the project.
When
the City of Kalgoorlie-Boulder provided a project update to the GVROC Council
at a meeting held on Wednesday 6 August 2014 it was resolved as follows:
RESOLUTION: Moved:
Cr Conklin Seconded:
Mr Webb
That
the GVROC Technical Officers Working Group undertake further work on the GVROC alternate energy project, with a report to be
prepared for consideration at the GVROC Council Meeting to be held on Friday 24
October 2014.
CARRIED
At the Technical Officers
Working Group Meeting held on Friday 5 September 2014 Don Burnett, CEO City of Kalgoorlie-Boulder, and Ryan Wilson, the City’s
Sustainability Officer, provided a detailed report on the projects to that
time. Notes from that meeting’s agenda are provided below.
LED Streetlight Project
This project is at a crucial point in its development, as the
project plans for both the Esperance Leonora and the Laverton, Menzies and
Dundas components have been approved by CEEP and GVROC through the City (as
project lead) is now working to concrete milestone deadlines. The
City/GVROC are bound to these milestones and the next one falls on 17 October
2014, for which streetlights for all participating shires must be
ordered. A detailed communications plan must also be completed.
Lisa Cunningham from Mango Leadership will be presenting on the formulation and
implementation of this communications plan.
§ Horizon Power Tax Liability/Ownership
of Lights
There has also been a significant development in recent weeks
that needs to be addressed by GVROC CEOs immediately.
Horizon Power has indicated that for them to take ownership
of the LED lights will result in a 27.6% tax liability associated with
receiving ‘gifted assets’ that would be passed on to GVROC
shires. This amounts to a $1.1M dollar impost that would need to be paid
out of project funds. The federal department providing half of the
project funds (CEEP) has indicated they are unable to allow their funds to pay
for tax liabilities. As such, the only option is for participating shires
(Esperance, Leonora, Laverton, Menzies and Dundas) to take ownership of the
lights.
In discussion with the Esperance Regional Manager from Horizon
Power, it was agreed that the best approach to this issue is for GVROC CEOs to
outline a scenario that involves taking ownership of the LED lights that is
acceptable to participating shires and submit this to Horizon Power for them to
accept. One such scenario for GVROC CEOs to discuss is outlined below:
§ Shires of Esperance, Leonora, Laverton, Menzies and
Dundas take ownership of all new LED lights scheduled for installation in their
respective shires;
§ Horizon Power maintains responsibility for operation,
maintenance and future replacement of all new LED lights installed;
§ Current streetlight tariffs are retained until new LED
tariffs are gazetted;
§ New LED tariffs are submitted for gazettal in January
2015; and
§ When new LED tariffs are gazetted, (July 2015)
installed streetlights are switched over to these tariffs.
If these conditions are agreed upon by both parties, there
will be no additional burden placed on participating shires, but it will allow
for the elimination of the tax liability associated with Horizon Power
receiving ‘gifted assets’. The City will submit these
conditions to Horizon Power for approval and ensure Horizon Power is made aware
that to comply with CEEP milestone deadlines they must respond by the end of
September to facilitate the ordering of all streetlights.
The tendering process for acquisition of lights will be run
by Horizon Power, with installation completed by Horizon Power and their
subcontractors. There will be no burden placed on GVROC shires for these processes,
as project management is being coordinated by consultants from Enigin and held
accountable by the City of Kalgoorlie-Boulder. Participation of shires
that are having lights installed will be required for the communications aspect
of this project. Lisa Cunningham will be outlining this requirement for
participation in her presentation.
§ Projected Benefits
The projected financial benefit to GVROC shires resulting
from this project is outlined in Table 1 below. Financial benefit
was calculated using the estimated new tariffs for LED lights to be gazetted by
July 2015.
|
Town
|
Number of
Streetlights
|
Projected
Expenditure ($)
|
Projected
Savings ($/yr)
|
|
Esperance
|
1,691
|
2,296,300
|
65,424
|
|
Leonora
|
265
|
663,691
|
7,761
|
|
Laverton
|
166
|
415,153
|
11,115
|
|
Norseman
|
268
|
398,566
|
11,631
|
|
Menzies
|
48
|
125,491
|
1,721
|
|
Total
|
2,438
|
3,899,201
|
97,652
|
Table 1
A spreadsheet detailing the projected benefits forms an
attachment to the meeting agenda. The spreadsheet also details projected
benefits for the solar PV energy project and a distribution of savings/revenue
for participating Member Councils.
The financial benefit to GVROC shires for this project is
relatively small compared to the outlay required, but there are significant
benefits to the community that will result from this project. These include:
§ Greater uniformity and levels of lighting across and
along the streets;
§ Improved colour rendering and visibility;
§ Less depreciation of the light output over time with
an asset life up to 10 times longer;
§ Lower glare;
§ Demonstration and encouragement of the deployment of
energy efficient street lights (and other energy efficient technology) further
afield by the energy utility Horizon Power, who are the owners of the street
lights assets across most of regional WA;
§ Demonstration and encouragement of the adoption of
improved energy management practices in the broader community as the street
lights are used by all local community members and visitors; and
§ Improved safety and security of the local community
through improved lighting, fewer occurrences of broken lights and reduction in
instances of vandalism and anti-social behaviour.
§ Project Schedule
The installation phase of this project is scheduled to
commence in January 2015 in Esperance and finish in October 2015. Table 2 outlines
the project schedule for the installation of lights across all participating
shires.
|
Shire
|
Installation Commences
|
Installation Completed
|
|
Esperance
|
January 2015
|
August 2015
|
|
Menzies
|
March 2015
|
April 2015
|
|
Laverton
|
May 2015
|
July 2015
|
|
Norseman
|
July 2015
|
October 2015
|
|
Leonora
|
August 2015
|
September 2015
|
Table 2
Solar PV Project Update
The detailed technical analysis of potential sites for solar
PV systems and their ideal sizes has been completed and submitted by EMC
engineering. This report outlines a rough estimate of system costs as well as
technical requirements imposed by Horizon Power and Western Power. Key issues that were considered:
§ Systems
installed on Horizon Power network require energy smoothing units to mitigate
the sudden increase and decrease in power production associated with solar PV
units.
§ GVROC
shires on the Horizon Power network have maximum hosting capacity limits, which
dictates the maximum total output of solar PV systems allowed in each town.
§ Potential
solar PV system sizes are limited by available roof and ground space at each
site.
§ Systems
are eligible for export revenue for any excess electricity generation above
each site’s consumption.
The information within the report written by EMC will form
the basis for proceeding with the project. Information provided on various
solar smoother manufacturers will inform the tender selection process, as all
tenders will be required to include smoother units approved for use on Horizon
Power networks.
If GVROC CEOs agree to proceed with this project, the City of
Kalgoorlie-Boulder can immediately look to award the contract for project
management and aim to begin construction of solar PV systems in early 2015. The
tender has not been released for this project yet, so there is no formal project
schedule, but the last system should be completed by the end of 2016.
§ Projected Benefits
This project will deliver significant financial savings from
reduced electricity consumption that will continue to increase over time as
electricity prices rise. Each system scheduled for installation is designed to
produce excess electricity for exporting back into the grid. This excess
electricity will generate income for the shires, as Horizon Power will purchase
it at pre-determined rates varying from shire to shire. The financial
implications are outlined in Table 3 below.
|
Solar PV System
|
System
Size (kW)
|
Projected
System Cost ($)
|
Projected
Electricity Savings ($/year)
|
Projected
Income from Export ($/yr)
|
Simple
PBP (years)
|
|
Esperance Admin Building
|
50
|
172,000
|
18,869
|
3,399
|
8.5
|
|
Menzies Admin Building & Depot
|
50
|
158,000
|
9,498
|
28,777
|
3.8
|
|
Menzies Caravan Park
|
20
|
65,000
|
5,357
|
36,385
|
5.2
|
|
Laverton Visitor’s Centre
|
50
|
156,000
|
10,308
|
33,067
|
4.3
|
|
Laverton TV Retransmission Hut
|
50
|
181,000
|
11,150
|
2,847
|
4.5
|
|
Kambalda Recreation Centre
|
150
|
383,000
|
57,020
|
8,055
|
5.6
|
|
Total
|
370
|
1,115,000
|
112,202
|
112,530
|
5.1
|
Table 3
The EMC technical report contains specific details of each
system scheduled for installation including system orientation and proposed
roof and ground areas for installation.
§ Financial conclusions
The attached spreadsheet shows two (2) and the amounts may
change accordingly. It is pointed out that electricity cost savings are
based on present day values and no projections with annual increases have been
done. The scenarios developed are:
1) PV
Energy Project – this project assumes that there are 6 sites located 4 in Local
Governments that provide an opportunity to install PV units. The EMC report
provides more detail on this proposal. All up the estimated capital for the PV
units is $1,412,182 and generates savings to the host sites of around $112,202
pa and export revenue, i.e. a cheque from Horizon of around $112,530 pa.
Project management costs of $296,925 are distributed proportionately across the
projects based on the capital expenditure. The total savings and revenue
for this project is estimated at $224,732.
2) CEEP
Street lighting project – this project has LED street lights installed across 5 local
governments, with this sites being determined based on the best return from
Horizon Power. With this project there are only savings generated by Horizon,
no revenue is returned from the project. The original intent of this project
was to get cost savings passed back but this isn’t the case. The is also
the issue of “ownership” of the lights and this needs to be
clarified so that there is absolutely not chance costs that future replacement,
maintenance, upgrades etc. are passed back to the Local Governments. The total
cost of this project is $4,214,199. Project management costs are estimated at
$315,000 and the projected annual savings are $97,652.
3) Summary
The total value of these two projects
is $5,626,381, off which $2,106,135 is CEEP money (Federal grant) and
$3,340,024 being the 12/13 Country Local Government Fund (CLGF) for the Shires
of Esperance, Leonora, Menzies, Coolgardie, Dundas and the City of
Kalgoorlie-Boulder. The Shires of Laverton, Ravensthorpe, Wiluna and
Ngaanyatjarraku didn’t have any CLGF in this project as there funds were
directed to other projects. The original intent of this project was that
the CEEP funds would be applied to any of the Local Governments that gave the
best return but that savings or revenue would be shared with the Local
Governments that put in CLGF monies, as $1,793,064 will be used to match the
CEEP grant. For the PV project, there was always going to be a return to
the Local Governments based on the proportion of the 12/13 CLGF grant. The
summary on the attached spreadsheet gives the breakdown of the allocation and
return by Local Government.
As can be seen from the summary, the
Shire of Esperance receives the greatest capital investment for both projects,
totalling $2,653,180 with savings/revenue of $87,692. The Shire of Laverton,
although not having any CLGF allocated, has capital of $901,424 and
savings/revenue of $91,132. The City of Kalgoorlie-Boulder doesn’t have
any capital or savings/revenue. The challenge is for the Local Governments
achieve equity in distribution of the savings/returns.
The following is proposed:
1. Shire of Esperance –
electricity savings for PV and street lights are retained by the Shire,
estimated at $84,293 pa. Projected revenue of $3,399 pa is remitted to the
GVROC pool for distributed.
2. Shire of Menzies – PV and
Streetlight savings of $23,179 pa are retained by the Shire. Projected revenue
of $35,914 pa is remitted to the GVROC pool for distribution.
3. Shire of Coolgardie – PV and
street lighting savings of $57,020 pa are retained by the Shire. Projected
revenue of $8,055 pa is remitted by the Shire to the GVROC pool for
distribution.
4. Shire of Dundas – Savings of
$11,631 pa are retained by the Shire.
5. Shire of Leonora – Electricity
savings from street lighting of $7761 are retained by the Shire.
6. Shire of Laverton – electricity
savings from the PV and streetlight projects of $25,970 be retained by the
Shire. Projected revenue of $65,162 is remitted to the GVROC pool for
distribution.
7. If we use the proportion of the CLGF
each Local government has in the project and compare their savings, the ROI is
Esperance 9%, Menzies 5.3%, Coolgardie 11.9%, Dundas 3.1% and Leonora 2.3%.
Kalgoorlie-Boulder doesn’t receive a ROI and Laverton gets a return
without any CLGF contribution. The proposed GVROC pool can be used to equalise
the situation and it is proposed that a minimum return of 7% is set and funds
distributed accordingly. For those Local Governments already with a ROI over
this amount, then there is no distribution from the pool.
8. The GVROC pool could have
approximately $112,530 pa from the revenue stream from the PV project. To
equalise to a minimum of 7% ROI, the following distributions would be made,
Menzies $7,533, Dundas $14,505, Leonora $15871 and Kalgoorlie-Boulder $54,221.
9. It is proposed that these
arrangements be maintained for 7 years and then all savings and revenues be
retained by the host Local Government.
10. Based on the above $92,129 would be
distributed from the pool, leaving approximately $20,400 to be retained
annually by GVORC for future project etc.
If the distribution was carried out
as per above, the final savings/revenue for each participating Local Government
would be:
Esperance (9%) $84,293
Menzies (7%) $30,712
Coolgardie (11.9%) $57,020
Dundas (7%) $26,135
Leonora (7%) $23,632
Kalgoorlie-Boulder (7%) $54,221
$276,013
Laverton – no capital $25,970
GVROC retained $20,401
$322,384
The projects have provision for tenders, contract
management, assessment and reporting totalling $611,925, of which approximately
$327,805 has been committed or is anticipated to be committed. To date the City
of Kalgoorlie-Boulder has been the project manager and has not claimed any
staff costs. It is proposed that the balance of the project management budget
be split into 2 portions one being project contingencies of $140,000 and the
balance of $144,120 towards the City’s costs to date and for future
project management.
Following
consideration of the above the Technical Officers Working Group resolved as
follows:
RESOLUTION: Moved:
Jim Epis Seconded:
Peter Crawford
That GVROC Technical Officers Working
Group:
1. Seek an urgent meeting with the
Chairman of the Board and CEO of Horizon Power to discuss the impediments of
the GVROC LED streetlight project in particular the implications of the
“gift tax”.
2. Agree in principle to proceed with the
GVROC LED project subject to resolving the issues surrounding ownership of the
lights being under the care and control of Horizon Power.
3. Agree to the PV alternate energy
project and request the City of Kalgoorlie-Boulder to coordinate the calling of
tenders and awarding of contracts for this project, noting that individual
Local Governments will still be responsible for the calling and awarding of
tenders in accordance with the Local Government Act for works in their areas;
and
4. Endorse in principle the financial
arrangements outlined in this report, with the details to be formalised in a
Memorandum of Understanding between the parties.
CARRIED
In
addition to the above work, GVROC resolved when it met on Friday 28 March 2014
to write to the Minister for Energy regarding the new LED Tariffs. The
resolution is shown below.
RESOLUTION: Moved:
Cr Williams Seconded:
Cr Stewart
That:
1. GVROC write to the Minister for Energy seeking assurance that the
Gazettal of the new LED Tariffs will be completed in time for use in the
2014/2015 financial year;
2. Horizon Power be requested to pass on any additional savings to the
GVROC through the use of new LED light technology over and above the new
tariffs;
3. GVROC commit to the Community Energy Efficiency Program (CEEP) subject
to the finalisation of the Horizon Power tender for LED lights and associated
tariffs for this lighting; and
4. the GVROC Chair and/or GVROC CEO be given authority to sign off on the
Community Energy Efficiency Program (CEEP) Project for the Goldfields Esperance
Region.
CARRIED
A response from the Minister
has now been received. It forms an attachment to the meeting agenda.
Executive
Officer Comment:
On
Tuesday 28 October 2014 the CEO City of Kalgoorlie-Boulder advised that the City and the Shire of Esperance would be
discussing, via a phone hook-up, the future of the project with Horizon Power.
He advised that the only way forward for the project to proceed is for the
participating Councils to take over ownership of the lights as Horizon Power
still maintain the asset tax of $1m+ makes the project unviable. GVROC,
however still hasn’t seen the business case to back this up.
An informal briefing session
of the Technical Officers Working Group was held via teleconference on Thursday
30 October 2014. The meeting looked at ways in which the project could
proceed. Councils participating included the:
§ Shire of Dundas;
§ Shire of Esperance;
§ City of Kalgoorlie-Boulder;
§ Shire of Laverton;
§ Shire of Leonora;
§ Shire of Menzies; and
§ Shire of Ravensthorpe.
The CEO City of
Kalgoorlie-Boulder advised that for the project to proceed the Shires of Dundas,
Esperance, Laverton, Leonora and Menzies would be required to enter into an
agreement with Horizon Power over the ownership of the assets, with Horizon
Power guaranteeing that absolutely no costs will have to be met by the
Councils.
For this to occur participating
Councils would have to endorse the proposal and at next week’s GVROC
meeting a formal position agreed to.
A further matter requiring
resolution was one around the form of agreement that all parties will work
towards having the assets transferred back to Horizon at no penalty to either
party. This would require lobbying the State Government. In doing this GVROC
would also work get a better tariff if Councils were required to take ownership
of the lights.
Following their meeting with Horizon
Power the Shire of Esperance and the City of Kalgoorlie-Boulder advised as
follows:
§ Horizon Power will send through a revised model
showing the cost savings for Horizon and the tariff savings for the
participating Councils, with the model showing 2 scenarios, one being with the
gifted tax to be paid by Horizon Power and the other scenario being Councils
taking “ownership” of the fittings, not including the poles, and
gifted tax is avoided. Horizon Power has undertaken to have a revised
tariff to GVROC by COB on Wednesday 5 December 2014.
§ It is anticipated that the scenario of Councils taking
on ownership should have a better financial outcome than originally modelled
and advised by Horizon Power. Currently GVROC’s modelling showings a
reduction in the tariffs of around $97k across the participating Councils.
§ In order for Councils to take on ownership with
confidence, ie that there isn’t a corresponding financial burden to the
Councils, a rock solid agreement with Horizon Power and the affected Councils
need to be developed. This will need to clearly show that all installation,
ongoing maintenance, replacement or any other costs will be met by Horizon
Power.
§ Assuming the Councils involved take on the ownership,
GVROC will commence the process of lobbying the State Government to approve the
transfer of the assets back to Horizon within 2 years at no cost to the
Councils involved or Horizon Power.
§ Horizon Power made it absolutely clear they would be
responsible for all costs (cash and non-cash, operations and replacement), and
even if GVROC was unsuccessful in lobbying the government re the gift tax, at
some point the LED lights (at replacement) would become their asset, at no
additional cost Councils. It was stated that this position had come from
their CEO.
§ All of the above is subject to each participating
Council formally ratifying the proposal
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That GVROC:
1. Request that
the Shires of Esperance, Dundas, Laverton, Leonora and Menzies endorse the
proposal for Horizon Power to transfer ownership of the streetlights to be
upgraded to LEDs to each Local Government so that this project can proceed,
subject to Horizon Power entering into an agreement with each Local Government
such that Horizon Power will be responsible for all costs associated with
maintaining, repairs and replacing of the LED lights and that Local Governments
are not responsible for any costs other than the normal lighting tariff;
2. Request
Horizon Power lobby the State Government for the transfer of the LED lights
back to Horizon Power ownership within 2 years without any cost to the Local
Governments or Horizon Power;
3. Requests
Horizon to upgrade the streetlights to the technical specifications and costs
as provided by Horizon Power, noting that tenders are not required to be called
by the Local Governments in accordance with the Local Government (Functions and
General) regulations, clause 11 (2) (e) and (f);
4. Request that
the City of Kalgoorlie-Boulder coordinate the calling tenders for the
installations of solar PV units at the sites identified, with individual Local
Governments to consider and award tenders in accordance with the overall
objective of this project;
5. Request Shires of Esperance, Dundas,
Laverton, Leonora and Menzies endorse in principal the funding arrangements and
the dividend (export tariffs) distribution formulae, noting that this may
change depending on the final tariff savings for the LED lights passed back to
the Local Governments; and
6. Note the correspondence from Minister
for Energy regarding the gazettal of the new LED Tariffs.
RESOLUTION: Moved:
Mr Brookes Seconded:
Cr Williams
That GVROC:
1. Request that the Shires of Esperance,
Dundas, Laverton, Leonora and Menzies endorse the proposal for Horizon Power to
transfer ownership of the streetlights to be upgraded to LEDs to each Local
Government so that this project can proceed, subject to Horizon Power entering
into an agreement with each Local Government such that Horizon Power will be
responsible for all costs associated with maintaining, repairs and replacing of
the LED lights and that Local Governments are not responsible for any costs
other than the revised lighting tariff that is subject to further negotiation;
2. Request Horizon Power lobby the State
Government for the transfer of the LED lights back to Horizon Power ownership
within 2 years without any cost to the Local Governments or Horizon Power;
3. Request Horizon Power to upgrade the
streetlights to the technical specifications and costs as currently specified,
by Horizon Power, as a minimum, noting that tenders are not required to be
called by the Local Governments in accordance with the Local Government
(Functions and General) regulations, clause 11 (2) (e) and (f);
4. Request that the City of
Kalgoorlie-Boulder coordinate the calling tenders for the installations of
solar PV units at the sites identified, with individual Local Governments to
consider and award tenders in accordance with the overall objective of this project;
5. Request Shires of Esperance,
Coolgardie, Dundas, Laverton, Leonora, Menzies and City of Kalgoorlie-Boulder
endorse in principle the funding arrangements and the dividend (export tariffs)
distribution formulae, for a period of 10 years, noting that this may change
depending on the final tariff savings for the LED lights passed back to the
Local Governments; and
6. Note the correspondence from Minister
for Energy regarding the gazettal of the new LED Tariffs.
CARRIED
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Harris
That GVROC look at the potential for the tender to be expanded to
include other Local Governments subject to budget capacity and approval.
CARRIED
At this point the meeting returned to Item 4.1 -
Presentation on Municipal Services in Aboriginal Communities
Mr Scott Hollingworth and Ms Kelly McIntyre
Following the presentation the meeting moved to Item
8.7 but the details are recorded in numerical sequence.
8.5 RV
Status for the Goldfields Esperance Region
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 22
October 2014
Attachments: Nil
Background:
As Member Councils are aware,
the City of Kalgoorlie-Boulder employs Mr Phil Chadd as its “roving
ambassador” to advertise the benefits to the RV community of staying in
Kalgoorlie-Boulder. Mr Chadd met with the GVROC Technical Officers
Working Group on Friday 5 September 2014 to discuss the Campervan and Motorhome Club of Australia (CMCA) National Rally to be held in Albany in April
in 2015 and how the region as whole can gain some benefits from the rally and
the Goldfields Esperance regions becoming a RV Friendly region.
The CMCA have 2 major rallies
a year, being the Anniversary Rally in April and the National Rally in September/October.
The City hosted a National Rally in 2011 and over 800 campervans and motorhomes
attended. The 2015 rally will be held in Albany and as with the 2011 rally
there is the potential for this region to benefit by promoting attendees to
visit and explore.
Following its meeting with
Phil Chadd the Technical Officers Working
Group resolved as follows:
RESOLUTION: Moved:
Ian Fitzgerald Seconded:
Stephen Deckert
1. That the GVROC Technical Officers
Working Group recommend to the GVROC Council that quotes be obtained for the
Goldfields Tourism Network to attend the Campervan Motorhome Club of Australia
2015 anniversary and national rallies to represent the region and maximise
visitors to the 2015 Campervan Motorhome Club of Australia rally in Albany.
2. That the GVROC Technical Officers
Working Group action the finalisation of the region being designated a RV
friendly region.
CARRIED
Executive Officer Comment:
Since the Technical Officers Working Group meeting the CEO City of
Kalgoorlie-Boulder has requested a quote from the Goldfields Tourism Network
(GTN) for a quote to attend the Campervan Motorhome Club of Australia 2015
rally anniversary to be held in Murray Bridge in South Australia 19-25 April
2015 and the National Rally to be held in Albany 26 October – 1 November
2015.
A copy of the quote forms an attachment to the meeting agenda.
The costs provided are
indicative for GTN representation at the Victorian and Perth Caravan and
Camping Shows.
The CEO City of
Kalgoorlie-Boulder has also had discussions with the CMCA and Rally organisers,
and if GVROC was to attend these shows it may also be possible to have a
limelight spot seminar session on the Goldfields.
Work has also commenced on
region becoming a designated RV Friendly region. In seeking information
from Member Councils the following information on the essential and desirable conditions
required for becoming an RV Friendly
Town™ are provided below.
Essential
criteria
for a town to qualify as RV Friendly include:
§ provision
of appropriate parking within the town centre, including access to a general
shopping area with groceries or fresh produce;
§ provision
of short term (24/48 hour) parking for self-contained vehicles within the town
precinct.(WA law allows up to 72hrs);
§ access to potable water; and
§ access
to a free dump point within the town precinct.
Desirable
criteria
for a town to qualify as RV Friendly include:
§ provision
of long term parking for self-contained vehicles (close to town but not in
town);
§ access to medical facilities or an
applicable evacuation plan;
§ access to a pharmacy or a procedure to
obtain pharmaceutical products;
§ appropriate parking facilities within a
reasonable distance of the a visitor information centre;
§ the visitor information centre providing
a town map showing essential facilities such as the local hospital, medical
services, fuel, shopping area, dump point, fresh water, etc; and
§ RV Friendly Town™ signs to be erected within the
town precinct.
The RV Friendly Destination™ (RVFD) category caters for small towns with an area such as
an oval, reserve or rest area. An RVFD can also include businesses such
as wineries, cheese factories, specialist farms, hotels, homesteads or country
pubs that are friendly towards all mobile travellers. The destination
will have an area for overnight or longer stays for travellers in recreational
vehicles.
In an email received from
Phil Chadd, GVROC has been provided with the following information on the
status on Member Councils efforts to become RV friendly.
§ Shire of Coolgardie - requires RVFT ™
applications for Coolgardie and Kambalda to be lodged; directional signage,
Traveller Rest Areas and dump points in place;
§ Shire of Dundas - awaiting formal Council approval for
Norseman that can meet all requirements essential and Desirable;
§ Shire of Esperance – stakeholders currently
still opposed to becoming RVFT™;
§ Shire of Laverton - RVFT™ application to be
lodged; most facilities in place;
§ Shire of Menzies has two locations that would qualify
as RVFD™ - Lake Ballard and Niagara Dam. Given the Shire opposed
proposals for RV Friendly status any move toward joining the current initiative
‘RV Friendly Region’ (which is not trademarked by CMCA Ltd) would
have to come from the Shire which would indicate the Shire’s desire and
not just CMCA’s; and
§ Shire of Ravensthorpe - awaiting formal approval from
Council for Ravensthorpe and or Hopetoun - most facilities in place.
The Executive Officer notes
that the Shires of Leonora, Ngaanyatjarraku and Wiluna were not included within
this information listing.
If GVROC is to lodge an
application to become an RV friendly region Phil Chadd will require RVFT™
application as soon as possible, noting that a Public Submission Opportunity
(PSO) to be held in Esperance in mid-November.
Consultation: Nil
Voting Requirement: Simple
majority
The matter is presented for
Member Councils consideration.
Meeting Comment
Shire of Leonora is already
an RV Friendly town
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Stewart
That the GVROC look to
secure grant funding to develop the GVROC Region as an RV/Caravan/Drive
Friendly Region.
CARRIED
RESOLUTION: Moved:
Cr Craig Seconded:
Cr Cullen
That the Technical
Officers Working Group be granted delegated authority to determine and
contract, as appropriate, the engagement of the Goldfields Tourism Network to
attend the Campervan Motorhome Club of Australia 2015 anniversary rally to be
held in Murray Bridge in South Australia 19-25 April 2015 and the National
Rally to be held in Albany 26 October – 1 November 2015 to promote the GVROC
Region.
CARRIED
8.6 Training
for Country Local Governments
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 22
October 2014
Attachments: Correspondence from WALGA
Background:
The Executive Officer
recently received correspondence from WALGA regarding training for elected
members.
A copy of the letter forms an
attachment to the meeting agenda. The letter details the type of training
to be offered and the manner in which the training would be delivered.
Training would be delivered in two blocks over four days. The training
offered would be:
Block 1 Councillor
Roles and Responsibilities
Meeting
Procedures and Debating
Block 2 Land
Use Planning
Strategy
and Managing Risk
WALGA in partnership with the
Department of Local Government and Communities is seeking interest from country
Zones in hosting training within the regions. Expressions of interest were
required by 24 October 2014.
Following discussions with
the GVROC CEO, the Executive Officer advised WALGA that GVROC was interested in
taking advantage of the training opportunity being offered country local
governments. In lodging an expression of interest the Executive Officer
advised WALGA as follows:
§ That GVROC was interested in hosting training for its
elected members early in the 2015 calendar year with the training being held in
the lead up to its first meeting for 2015;
§ That the second block of training would then be held
in Kalgoorlie at a future date; and
§ That commitment to any training within the region
could only come after the matter was considered by the GVROC Council.
Executive Officer Comment:
In investigating this offer
to Member Councils, the Executive Officer has been advised that:
§ The first training block could be held in the lead up
to the first GVROC Council Meeting for 2015. This is the meeting to be
held in Esperance on Friday 30 January 2015. As a consequence WALGA has
proposed that Block One be run on 28 and 29 January 2015;
§ The second session would be held at a later date in
Kalgoorlie. As noted in the correspondence attached to the meeting agenda
it is proposed that the second block of training would held a fortnight
later. The Executive Officer as indicated to WALGA that this is probably
too short a timeframe and that consideration should be given to holding the
second session at a later date. It would appear that there could be some
flexibility in the dates for the second block of training.
§ The class size will be 18-20; and
§ Those Elected Members that sign up to do the first
block would also be automatically signed up to complete the second block as
this training is for 4 units held over two split dates. The Executive
Officer has “flagged” with WALGA that this might present some
problems.
Consideration
should be given by Member Councils as to whether they wish to participate in
this offer of training.
The
Executive Officer believes it provides an excellent opportunity for elected
members across GVROC’s membership to access subsidised training on
“home turf”. Whilst the issue of having to attend both blocks
of training could be an impediment for some due to work commitments the
Executive Officer believes that GVROC should discuss with WALGA the potential
to allow attendees to attend a single block of training rather than having to
attend both.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That GVROC advise WALGA that
it accepts the offer of subsidised training as detailed in the letter to the
Executive Officer dated 2 October 2014 subject to a number of conditions,
including:
a) the
first block of training be held in Esperance on 28 and 29 January 2015;
b) the
second block of training be held in Kalgoorlie at a date to be confirmed but a
least a month after the first block of training; and
c) providing
participants with the option of attending single blocks of training.
RESOLUTION: Moved:
Cr Craig Seconded:
Cr Harris
That GVROC advise WALGA
that it accepts the offer of subsidised training as detailed in the letter to
the Executive Officer dated 2 October 2014 subject to a number of conditions,
including:
a) the first block of training be held in Esperance on 28 and 29 January
2015;
b) the second block of training be held in Kalgoorlie at a date to be
confirmed but a least a month after the first block of training; and
c) providing participants with the option
of attending single blocks of training.
CARRIED
8.7 Provision
of Municipal Services in Aboriginal communities
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 22
October 2014
Attachments: Email from the Director General Department of Local
Government and Communities dated 15 August 2014
Email
from the Director General Department of Local Government and Communities dated
19 September 2014
Email
from the Director General Department of Local Government and Communities dated
26 September 2014
WALGA
Infopage dated 3 October 2014. Aboriginal Communities Negotiations
WALGA
Infopage dated 9 October 2014. Aboriginal Communities Changes in Funding
and Responsibility
WALGA
State Council Resolution 64.3/2014
Draft
Terms of Reference for the Local Government Planning Committee on Municipal
Service Implementation
Background:
The matter of local
government service delivery to Aboriginal communities is both a longstanding
and unresolved matter.
As Members Council are aware,
CAM Management Solutions (CAMMS) were appointed in 2011 to undertake the scoping and costing of local government services in
Aboriginal Communities located within the Goldfields Esperance Region. The final report was presented to Council in
early 2012, with Member Councils
resolving as follows at a Special Meeting of the GVROC held Friday 26 March
2012:
RESOLUTION: Moved:
Cr Carter Seconded:
Mr Deckert
That the GVROC Council:
1. receive the report prepared by CAMMS
entitled “Costing and Scoping Study of Local Government Services in
Indigenous Communities Located within the Goldfields Esperance Region”;
2. recommends to Member Councils with
indigenous communities that:
a) they advise the State and Federal
Governments they will not participate further with the local government
services to indigenous communities project until the questions raised from the
8 March 2012 WA Local Government Association Communique are addressed,
particularly in relation to:
i. the determination of which
communities are to be included in the normalisation process;
ii. what State and Federal
Government funding will be guaranteed; and
iii. a comprehensive communication plan is
prepared;
b) they request that a study be undertaken
to determine the impact on general purpose financial assistance grants to local
governments taking on responsibility for the provision of local government
service delivery to indigenous communities;
c) should Point 1 be addressed to the
local government’s satisfaction, funding is requested
to be provided to implement the cost and scope study of the remaining
indigenous communities not covered by the CAMMS costing and scoping study; and
d) they advise other local governments
with indigenous communities, the Department of Local Government and the WA
Local Government Association of this decision.
CARRIED
The matter was reconsidered
by GVROC in 2014 following receipt of email correspondence On Friday 16 May 2014 Jennifer Matthews, Director
General for the Department of Local Government and Communities, with GVROC
resolving as follows on Friday 13 June 2014:
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Harris
That GVROC reaffirms the
resolution taken at a Special Meeting of the GVROC held Friday 26 March 2012
which read in part:
That the GVROC Council
…
2. recommends to Member
Councils with indigenous communities that:
a) they advise the State and Federal
Governments they will not participate further with the local government
services to indigenous communities project until the questions raised from the
8 March 2012 WA Local Government Association Communique are addressed,
particularly in relation to:
i. the determination of which
communities are to be included in the normalisation process;
ii. what State and Federal
Government funding will be guaranteed; and
iii. a comprehensive communication plan is
prepared;
b) they request that a study be undertaken
to determine the impact on general purpose financial assistance grants to local
governments taking on responsibility for the provision of local government
service delivery to indigenous communities;
c) should Point 1 be addressed to the
local government’s satisfaction, funding is requested
to be provided to implement the cost and scope study of the remaining
indigenous communities not covered by the CAMMS costing and scoping study; and
d) they advise other local governments
with indigenous communities, the Department of Local Government and the WA
Local Government Association of this decision.
CARRIED
Following the release of a
further Infopage by WALGA in July 2014 GVROC Council reconsidered its position
with respect to the delivery of local government services to Aboriginal
communities resolving as follows at GVROC Council Meeting held Wednesday 6
August 2014:
RESOLUTION: Moved:
Cr Twigg Seconded:
Cr Hill
That the GVROC Council
reaffirms its position with respect to the delivery of local government
services to indigenous communities, that is that GVROC recommends to Member Councils with indigenous
communities that:
1. They advise the State and Federal
Governments they will not participate further with the local government
services to indigenous communities project until the questions raised from the
8 March 2012 WA Local Government Association Communique are addressed,
particularly in relation to:
i. the determination of which
communities are to be included in the normalisation process;
ii. what State and Federal
Government funding will be guaranteed; and
iii. a comprehensive communication plan is
prepared;
2. They request that a study be
undertaken to determine the impact on general purpose financial assistance
grants to local governments taking on responsibility for the provision of local
government service delivery to indigenous communities;
3. Should Point 1 be addressed to the
local government’s satisfaction, funding is requested
to be provided to implement the cost and scope study of the remaining
indigenous communities not covered by the CAMMS costing and scoping study; and
4. They advise other local governments
with indigenous communities, the Department of Local Government and the WA
Local Government Association of this decision.
CARRIED
It should be noted that the above
resolution also took into account views expressed at a meeting held on Tuesday
5 August 2014. This meeting was convened by WALGA, with representation
from a number of affected Councils and both State and Federal Government
agencies. Following this meeting the Department of Local Government and
Communities’ Director General emailed affected Councils.
Local governments were
emailed again following the 5 August meeting. A copy of the email (dated
15 August 2014) forms an attachment to the meeting agenda.
In this email the Director
General proposed to reconstitute the Planning Committee, originally convened in
September 2010, with representation from WALGA, LGMA, local governments, the
Commonwealth and relevant State Government agencies.
A second email from the
Director General on the matter was sent out on 19 September 2014.
A copy of the email forms an
attachment to the meeting agenda.
In this email, the Director
General asks that affected Councils to consider:
§ The draft Terms of Reference (ToR) for the Planning
Committee, seeking comment and endorsement. A copy of the ToR forms an
attachment to the meeting agenda;
§ Nominations from each local government to represent on
the committee;
§ The specific implementation issues for municipal
services in each district, including options for:
Ø facilitating technical advice and identifying key
activities to prepare for potential service delivery functions;
Ø investigating a governing model for future service
delivery arrangements and funding, eg a statutory body; and
Ø coordinating an agreed sector position on the
implementation options.
A further email was sent on
26 September. In this email the Director General provides a further update regarding the State
Government’s negotiations with the Commonwealth concerning future
arrangements for the provision of services in Aboriginal communities.
A copy of the email forms an
attachment to the meeting agenda.
WALGA has prepared a number
of Infopages since the Director General’s recent emails. Each forms
an attachment to the meeting agenda.
A copy of the most recent
WALGA State Council resolution on this matter also forms an attachment to the
meeting agenda.
Executive Officer Comment:
The Executive Officer is unsure whether at an individual level
Member Councils have responded to the Director General Department of Local
Government and Communities various emails, in particular her requests for
comment and endorsement on the draft ToR
for the Planning Committee an nominations for representation on the Committee.
If not then this is a matter which requires resolution, with
Member Councils to decide whether representation should be at individual
Council level or GVROC nominated representation as was the case with the
previous committee.
GVROC should also look to provide comment on the draft ToR for the Planning Committee, particularly
as the Department of Local Government and Communities is seeking their seeking
endorsement by affected local governments.
GVROC should also consider
the specific implementation issues for municipal services in each district,
including options for:
§ facilitating technical advice and identifying key
activities to prepare for potential service delivery functions;
§ investigating a governing model for future service
delivery arrangements and funding, eg a statutory body; and
§ coordinating an agreed sector position on the
implementation options.
The discussion following the presentation by Scott Hollingworth and Kelly McIntyre from the
Department of Local Government and Communities may assist in Member
Councils’ consideration of the matter.
Any
decision will need to be in keeping with the GVROC Council resolution from the
GVROC Council Meeting held Wednesday 6 August 2014 which states:
RESOLUTION: Moved:
Cr Twigg Seconded:
Cr Hill
That the GVROC Council
reaffirms its position with respect to the delivery of local government
services to indigenous communities, that is that GVROC recommends to Member Councils with indigenous
communities that:
1. They advise the State and Federal
Governments they will not participate further with the local government services
to indigenous communities project until the questions raised from the 8 March
2012 WA Local Government Association Communique are addressed, particularly in
relation to:
i. the determination of which
communities are to be included in the normalisation process;
ii. what State and Federal
Government funding will be guaranteed; and
iii. a comprehensive communication plan is
prepared;
2. They request that a study be
undertaken to determine the impact on general purpose financial assistance
grants to local governments taking on responsibility for the provision of local
government service delivery to indigenous communities;
3. Should Point 1 be addressed to the
local government’s satisfaction, funding is requested
to be provided to implement the cost and scope study of the remaining
indigenous communities not covered by the CAMMS costing and scoping study; and
4. They advise other local governments
with indigenous communities, the Department of Local Government and the WA
Local Government Association of this decision.
CARRIED
Consultation: Nil
Voting Requirement: Simple
majority
The matter is presented for
consideration by Member Councils.
RESOLUTION: Moved:
Cr Harris Seconded:
Cr Cullen
1. That the GVROC reaffirm the
following resolution:
That the GVROC Council reaffirms its position with respect to the
delivery of local government services to indigenous communities, that is that
GVROC recommends to Member
Councils with indigenous communities that:
1. They advise the State and Federal
Governments they will not participate further with the local government
services to indigenous communities project until the questions raised from the
8 March 2012 WA Local Government Association Communique are addressed,
particularly in relation to:
a. the determination of which communities
are to be included in the normalisation process;
b. what State and Federal Government
funding will be guaranteed; and
c. a comprehensive communication plan is
prepared;
2. They request that a study be
undertaken to determine the impact on general purpose financial assistance
grants to local governments taking on responsibility for the provision of local
government service delivery to indigenous communities;
3. Should Point 1 be addressed to the
local government’s satisfaction, funding is requested
to be provided to implement the cost and scope study of the remaining
indigenous communities not covered by the CAMMS costing and scoping study; and
4. They advise other local governments
with indigenous communities, the Department of Local Government and the WA
Local Government Association of this decision.
2. That the GVROC request the State
Government to undertake a social and economic study on the impact possible
closure of communities not deemed to be funded under the MUNS scheme
3. That nominations to the Local
Government Planning Committee on Municipal Service Implementation be left to
individual local governments
CARRIED
3.50pm Meeting adjourned
4.07pm Meeting resumed
8.8 Local
Government Representation to the Great Southern District Emergency Management
Committee
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 31
October 2014
Attachments: Correspondence from Great Southern District Emergency Management Committee
Background:
The GVROC recently received
correspondence from the Great Southern
District Emergency Management Committee seeking feedback on a review of the way
in which local governments are represented at DEMC meetings.
A copy of the correspondence
and the discussion paper relating to this review forms an attachment to the
meeting agenda.
Executive Officer Comment:
Whilst
the review relates specifically to the Shire of Ravensthorpe, as it falls
within the Great Southern District Emergency Management Committee’s
boundaries, the Executive Officer tables the matter for discussion amongst all
Member Councils as the review might have some useful information for the
Goldfields Esperance Emergency Management Committee and the manner in which it
operates.
GVROC
should also advise the various emergency management committees of its current
contact details.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That the Executive Officer
advise both the Goldfields Esperance and Great Southern District Emergency
Management Committees of its current contact details.
RESOLUTION: Moved:
Cr Harris Seconded:
Cr Stewart
That the Executive Officer
advise both the Goldfields Esperance and Great Southern District Emergency
Management Committees of its current contact details.
CARRIED
8.9 GRV
Rating of Mining Interests
Reporting Officer: Steven
Deckert, CEO, Shire of Laverton
Glenn
Bone, Project Officer, Shire of Laverton
Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 31
October 2014
Attachments: Draft Policy Guidelines – The application of
gross rental valuation to resource projects
Policy
– Application of Gross Rental Valuation to Mining, Petroleum and Resource
Interests
Executive Officer Comment:
The Shire of Laverton has
requested that the GVROC consider the matter of the State Government’s
policy with respect to the GRV rating of mining interests.
The information provided
below has been provided by the Shire of Laverton.
In considering the issue the
Shire was looking to establish that the abovementioned policy was fundamentally
flawed and as a consequence, submit to WALGA that:
1. That
the Minister be requested to amend the policy to remove the discriminatory
provisions excluding treatment plants; and
2. In
respect to item 1 above, a legal opinion be obtained to support the contention
that the policy exceeds the authority granted to the Minister pursuant to the Local
Government Act 1995 in regard to the Change of Method of Valuation of Land.
Background:
Introduction
In 2011 the State Government
announced a new policy on “the application of Gross Rental Valuation to
mining, petroleum and resource interests” (the GRV mining policy).
This policy was set down for
a trial period from 1 July 2012 to 30 June 2015. Since the trial period is in
its final year and the State Government has indicated the policy will soon be
reviewed, WALGA initiated a request (23 July 2014 – via an INFOPAGE), for
feedback on the impact of the policy on local governments.
Under the GRV mining policy,
local governments are able to apply Gross Rental Valuations to certain
improvements on land within tenements under the State’s mining and
petroleum laws.
The policy applies to land
defined as either:
1. A relevant interest (under the Local
Government Act 1995) such as a mining tenement held under the Mining Act
1978 or a permit, drilling reservation, lease or license held under the Petroleum
and Geothermal Energy Resources Act 1967; or
2. A resource interest used for the
extraction, processing or refining of minerals or petroleum.
When it announced the policy,
the State Government said:
· The policy will apply to all new mining, petroleum and
resource interests. [‘new’ refers to interests that were initiated
from July 2012]
· It will not affect existing arrangements between local
government and [mining] proponents unless both parties agree to adopt the
policy.
· Projects that operate under existing State Agreements
and are currently exempt from rates may apply the policy as part of their respective
Agreement Variation processes with the Department of State Development during
the trial period.
(The full context of the
policy is set out in the second Attachment to this item).
However, before setting out
arguments as to the identified faults of the policy, it is vitally important to
understand how the policy came into being. For this we need to backtrack to
2011 when WALGA were consulted about the then proposed State Government policy
on the application of GRV based rating to resource projects.
The lead-up to this position
occurred after a number of investigations and reports by successive governments
and Ministers, the Premier advised that the current government would remove
rate exemption clauses from State Agreement Acts on review and renewal. Despite
this undertaking over 100 State Agreements were passed through Parliament
inclusive of rate exemption clauses. In 2010 the Premier undertook to resolve
the situation with the development of a new State policy.
Resource sector
representatives (CME and AMEC) ran a process to develop a policy proposal to
the State Government which was informed by a number of government departments
and WALGA.
WALGA subsequently
distributed the draft policy to the local government sector in August 2011
however this resulted in only four responses (probably due in part to being
budget time and pre-occupation with statutory requirements). WALGA went on to
observe that from those responses there was a clear preference for the full
application of the Local Government Act rating provisions, but a general
acknowledgement that the policy represents an improved position over the status
quo.
It is apparent from the WALGA
agenda item submitted to State Council in October 2011, that the proposed
policy was all about GRV rating of resource projects. The agenda item
summarised the position as follows:
· The application of local government rating to resource
projects covered by State Agreement Acts has been a long standing objective for
the sector.
· The current government undertook to remove rate
exemption clauses from State Agreement Acts on review and renewal.
· Despite this undertaking over 100 State Agreement Acts
were passed through Parliament inclusive of rate exemption clauses.
· The Premier undertook to resolve the situation with
the development of a new State policy.
The agenda item went on to note
that the existing position of the Association has been based on the complete
removal of rate exemption clauses from Agreement Acts to enable the free
application of the rating provisions contained within the Local Government Act.
Support for the state government’s draft policy would redefine the
Association’s policy position to reflect a limited application of those
rating provisions. In effect WALGA noted that the proposed State policy offered
the restricted application of GRV based rating to resource projects under the
current provisions of the Local Government Act.
In the light of this scenario
at their October 2011 State Council meeting, WALGA resolved:
“That
the proposed State Government policy on the application of GRV bases rating to
resource projects be supported.”
Shortly thereafter in
December 2011, the Minister announced in Circular No 29-2011 that the State
Government had approved the implementation and trial of the policy on the
application of Gross Rental Valuation (GRV) for mining, petroleum and resource
interests.
Whilst the foregoing reveals
the chronology of the policy development, the detail of this was not known to
the Shire of Laverton until late February 2012 when the Shire obtained a copy
of what WALGA had considered at their October 2011 State Council meeting.
A comparison of the Draft
Policy Guidelines (ostensibly dealing with resource projects), and the newly
adopted policy, reveals that while the sequence has been rearranged, the
wording is pretty much the same with the exception of the
“Introduction” section. The Introduction in the two documents are
worded as follows-
Draft Policy:
Introduction
The Local Government Act
1995 enables local government to apply gross rental value as the basis for
rating on a portion of land, which has a “relevant interest”
(mining and petroleum). The following policy guidelines aim to standardise the
application of gross rental value to resource projects throughout the State.
Actual Policy:
Introduction
This policy provides
guidelines for the application of gross rental valuation (GRV) to mining,
petroleum, and other resource interests.
This subtle change in wording
reveals that WALGA’s interpretation of the draft policy material was
clearly focused on “resource interests” (i.e., iron ore, bauxite
etc. where Agreement Acts are in place, rather than precious metal operations),
whereas the actual policy was embracing to all forms of mining operations. So
while WALGA were apparently of the understanding they were assisting local
government to overcome a historical disability regarding resource interests,
this was certainly not the outcome.
One can easily recognize from
a resource industry perspective that there was always going to be a desire to
lessen the financial cost and so the exclusion of expensive processing plants
from the GRV equation, would certainly go a long way towards this objective.
From the resource interests perspective such a provision would effectively
maintain the status quo enjoyed under Agreement Acts. However, the broad brush
application of the processing plant embargo to all forms of mining operations,
now meant that local governments who were already GRV rating processing plants
were now in an invidious position. Granted, they were free to continue to GRV
rate those operations previously approved, but the adopted policy now meant
they couldn’t follow the same approach with a new operation after 1 July
2012, unless they had written agreement to the contrary.
Unfortunately the impact of
the adopted policy introduced the very real likelihood of inconsistent rating
approaches whereby some processing plants would be GRV rated and others not.
For local government, apart from a loss of revenue opportunity, this situation
also presents an equity problem.
Analysis
By way of explanation, the
Shire of Laverton’s experience with the GRV mining policy has been
costly. This was brought about by the fact that in August 2011 the Shire
submitted two applications to the Minister for a Change of Method of Valuation.
Months later the Shire was told by the Department of Local Government that they
would not be processing the submissions as a new policy (adopted in December
2011), was being formulated.
Unfortunately for the Shire,
the submissions to the Minister included processing plants for both of the mine
sites in question. Notwithstanding that processing plants are excluded in the
policy, the Shire subsequently elected in 2012 to seek voluntary agreement from
the relevant mining companies to include the processing plant improvements for gross
rental valuation. This action was taken for two very valid reasons:
· To maintain income opportunities to the maximum
extent.
· To be consistent in the approach of GRV rating all
processing plants against the backdrop that Granny Smiths, Murrin Murrin and
Sunrise Dam have all been so rated since before the year 2000.
While it did take some time,
the approaches to the new mining companies were successful and the Shire did
obtain their voluntary agreement to GRV rating of the treatment plants. Fresh
submissions to the Minister included this material and the application was
ultimately approved some 23 months after the initial applications had been
lodged.
All of the foregoing has
essentially been devoted to the historical aspect of the policy plus the consequential
outcome on the rating restriction to processing plants. While the principles of
these matters are indeed important, there is also a point of legal
interpretation that the Shire of Laverton wishes to promote. The Shire’s
contention is based on the following comments made in a letter to the
Department of Local Government on 21 February 2012:
|
1. New Policy
At item 2 of the Policy
(Legal Context), it is stated:
1) In
terms of Section 6.28(1) of the Local Government Act 1995 (the Act),
the Minister can determine the method of valuation of land to be used by a
local government as the basis for a rate.
2) In
terms of Section 6.29 of the Act, the Minister can determine that gross
rental valuation can apply to a portion of the land defined as a relevant
interest on which capital improvements are located.
3) The
Minister for Local Government has the authority,
in terms of the legal provisions above, to implement the guidelines.
The précis of 2.1
and 2.2 seems accurate, however I would question that the Minister has the
power to implement the guidelines (i.e., the Policy) to the extent as mooted
by 2.3. In my view, section 6.28(1) gives the Minister the power to determine
the method of valuation (i.e., GRV or UV), but not the process
of determining which capital improvements should be allowed and which should
not.
Key words of instruction
appearing in section 6.28 are “predominately” and in
section 6.29 “capital improvements”. I believe it is
critically important that the context of both these sections are read in
conjunction with one another to arrive at a proper interpretation of the
legislation.
I would therefore contend
that once the Minister is satisfied there are capital improvements on a
mining tenement (relevant interest), the Minister is then able to
determine a change of method of valuation. There does not seem to be any
power to differentiate (or exclude) certain types of capital improvements,
such as processing plants within the current framework of the Local
Government Act 1995. However, the new policy does seek to exclude in its
initial thrust, the inclusion of processing plants.
As such, it would appear
that the proposed policy is inconsistent with the primary objects of sections
6.28 and 6.29.
|
A vital issue in the
table above, is whether the Minister has the power to differentiate (or
exclude) certain types of capital improvements on mining developments. It is
noted that Guideline No 2 – Changing Methods of Valuation of Land, was
originally published in 2002 and revised in March 2012 to accommodate the
intent of the new GRV Rating of Mining Interests policy. What is particularly
pertinent here is that the general exclusion of mining treatment plants happens
to be the only capital improvement item of predomonant usage removed from GRV
consideration. No issue is made in regard to service stations, wineries,
restaurants, chalet developments, caravan parks or anything else of a
commercial nature that a local government may identify in a UV area as being a
candidate for valuation method change. One must therefore assert that the sole
identification of treatment plants is highly discriminatory and therefore ultra
vires.
(For the record it is
worth noting that the Department of Local Government never responded to the
Shire’s letter of 21 February 2012. Could it be that the Shire’s
contention did after all have merit?)
A
further issue of great concern to the Shire of Laverton are the matters in “Principles
to Observe” enunciated in Department of Local Government and
Communities Publication Guideline No. 2 – Changing Method
of Valuation of Land (Updated March 2012). It is stated that if the
following principles are applied, the prospects for a satisfactory outcome will
be significantly improved:
|
Objectivity
As far as possible the
predominant use of land should be reviewed and determined on the basis of an
objective assessment of relevant criteria. External parties should be able to
understand how and why a particular determination was made.
Fairness and equity
Rating principles should
be applied fairly and equitably. Each property should make a fair
contribution to rates based on a method of valuation that appropriately
reflects predominant use.
Consistency
Rating principles should
be applied, and determinations should be made, in a consistent manner. Like
properties should be treated in a like manner.
Transparency
Systems and procedures
for determining the method of valuation of land should be clearly documented
and available for the public to inspect. This is fundamental to the
“good government” principle upon which the Act is based. The
right to govern accompanies the obligation to do so openly and fairly.
Administrative
efficiency
Rating principles and
procedures should be applied and implemented in an efficient and
cost-effective manner.
|
The
Shire of Laverton were very conscious of the fact that rating of treatment
plants had long been established at the following mine sites within the Shire.
Rates applicable in 2012/13 (the first year of the adopted policy) for
treatment plants only, were:
|
Anglogold Ashanti
(Sunrise Dam)
|
$42,062
|
|
Barrick Ltd (Granny
Smith)
|
$22,105
|
|
Minara Resources (Murrin
Murrin)
|
$166,014
|
|
|
|
$230,181
|
|
|
|
It
therefore followed that pursuit of the Minister’s new policy would
involve non-compliance with at least two of the aforesaid principles and being:
· Fairness and Equity
· Consistency
So
with the potential loss of revenue from the two projects mentioned earlier in
this report, plus a third project (Garden Well) which was then nearing
completion of the construction stage, the Shire undertook in 2012 the
tedious task of negotiating with the new mining companies to secure their
agreement to GRV rate the processing plants. This was a little time
consuming, but fortunately, was ultimately successful.
Other
Local Governments
Whilst
to now this item has focused on the Shire of Laverton’s experiences with
the adopted policy, it is known that several other local governments will have
more than just a casual interest in the policy. These include:
· The Shire of Coolgardie who in June 2014 submitted
eight applications for Change of Method of Valuation to the Minister for Local
Government.
· The Shire of Menzies who are currently researching the
opportunity for GRV rating of the Tropicana mine.
· The City of Kalgoorlie/Boulder who have a potential
opportunity for GRV rating of the Saracen mine.
Apart
from the above examples there are undoubtably other local governments statewide
and within the zone who would gain by the removal of the current processing
plant restriction. The potential rating opportunity to local governments in the
Zone is believed to be considerable. It would therefore be more than useful for
local governments within GVROC to tabulate their potential rating outlook
as part of identifying a unified position and response on the GRV Rating of
Mining Interests.
In conclusion, the Shire of Laverton’s position,
after recounting our experiences with the implementation of GRV Mining Policy,
is:
1. We
contend that the policy exceeds the authority granted to the Minister pursuant
to the Local Government Act 1995 in regard to the Change of Method
of Valuation of Land for the reasons detailed above. It is also quite
possible that the reason why the Department did not respond to the letter of 21
February 2012, is that the Shire had a valid point.
It would therefore add much
weight to the argument for either GVROC or WALGA to obtain a legal opinion as
to whether the contention can be substantiated and with the possible scenario
of testing the question with the State Administrative Tribunal, should this be
necessary.
2. Notwithstanding
the points made in item 1 above, the GRV Mining Policy, developed in an attempt
to solve problems in the Resource Area, has impacted unfairly and
inconsistently on local governments who have gold mining operations within this
area.
As
such, the Shire of Laverton submits that the Policy should be amended to remove
the disciminatory provisions excluding treatment plants.
This matter is presented for
consideration by Member Councils.
RESOLUTION: Moved:
Mr Epis Seconded:
Cr Williams
That the matter be
referred to the Technical Officers Working Group for consideration and
recommendation to the GVROC Council and in the interim the Shire of Laverton
seek legal advice on the matter to be funded by the GVROC.
CARRIED
9. LATE
ITEMS as notified, introduced by decision of the Meeting
9.1 Eastern Goldfields Miner’s Memorial
The GVROC received a letter from the Eastern Goldfields Miners Memorial
to seeking its assistance in funding the shortfall for the project.
The final construction costs shortfall is $15,330.
RESOLUTION: Moved:
Cr Craig Seconded:
Cr Cullen
That the GVROC fund the
Eastern Goldfields Miner’s Memorial to the extent of $15,330 being the
final construction shortfall.
CARRIED
10. FUTURE
MEETINGS/FUNCTIONS
Friday 28 November 2014
– a teleconference to consider the WALGA State Council agenda for the
State Council meeting to be held Wednesday 4 December 2014
Friday 5 December 2014
– an in-person meeting of the GVROC Technical Officers Working Group in
Kalgoorlie
Note: The Executive
Officer will be unable to fly to Kalgoorlie for this meeting should it be
held. The Executive Officer, will, however, be able to participate via
teleconference.
Friday 30 January 2015
– an in-person meeting of the GVROC Council/GERCG Board in Esperance
There being no further
business the Chair declared the meeting closed at 4.50pm
DECLARATION
These minutes were confirmed by the Goldfields
Voluntary Regional Organisation of Councils at the meeting held 30 January 2015
Signed _______________________________
Person presiding at the meeting
at which these minutes were confirmed
24 February 2015
Page
298
Council Meeting
Friday 28 November 2014
Teleconference
Commencing at 8.31am
MINUTES
1. DECLARATION OF INTEREST. 3
2. ANNOUNCEMENTS. 3
3. ATTENDANCE AND APOLOGIES. 3
3.1 Attendance. 3
3.2 Apologies. 3
3.3 WALGA Representatives. 4
4. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION
(WALGA) BUSINESS. 5
4.1 State Councillor / Goldfield Esperance Zone
President’s Report 5
4.2 WALGA Status Report (Attachment) 5
4.3 Review of WALGA State Council Agenda - Matters for
Decision. 5
4.4 Review of WALGA State Council Agenda - Matters for
Noting/Information. 10
4.5 Review of WALGA State Council Agenda - Organisational
Reports. 10
4.6 Review of WALGA State Council Agenda - Policy Forum
Reports. 10
4.7 WALGA President’s Report (Attachment) 11
5 AGENCY REPORTS. 13
5.1 Department of Local Government and Communities
(Attachment) 13
6. OTHER BUSINESS. 13
6.1 Country Local Government Reform.. 13
6.2 WALGA Presidency. 13
7. URGENT BUSINESS as permitted by the Chair 13
8. DATE, TIME AND PLACE OF NEXT MEETINGS. 14
9. CLOSURE. 14
Goldfields Voluntary Regional
Organisation of Councils
and
Goldfields esperance country
zone of walga
Teleconference Meeting to be held on Friday 28
November 2014 commencing at 8.31am
MINUTES
1. DECLARATION
OF INTEREST
Pursuant to the Code of
Conduct, Councillors and CEOs must declare to the Chairman any potential conflict
of interest they may have in a matter before the Goldfields Voluntary Regional
Organisation of Councils and Goldfields Esperance Country Zone of WALGA as soon
as they become aware of it. Councillors, CEOs and Deputies may be
directly or indirectly associated with some recommendations of the Goldfields
Voluntary Regional Organisation of Councils and the Goldfields Esperance
Country Zone of WALGA and the WALGA State Council. If you are affected by
these recommendations, please excuse yourself from the meeting and do not
participate in deliberations.
The purpose of the meeting is
to consider and provide advice to the WALGA State Council Representative, Mayor
Ron Yuryevich AM, RFD.
3. ATTENDANCE AND APOLOGIES
3.1 Attendance
Mayor Ron Yuryevich AM RFD
(Chair) Mayor,
City of Kalgoorlie-Boulder
Mr Don Burnett CEO,
City of Kalgoorlie-Boulder
Cr Mal Cullen President,
Shire of Coolgardie
Cr Malcolm Heasman President,
Shire of Esperance (entered the meeting at 8.39am)
Cr Paul Griffiths Councillor,
Shire of Esperance (entered the meeting at 8.39am)
Mr Matthew Scott CEO,
Shire of Esperance (entered the meeting at 8.39am)
Cr Patrick Hill President
Shire of Laverton
Mr Steve Deckert CEO,
Shire of Laverton
Mr Jim Epis CEO,
Shire of Leonora
Cr Greg Dwyer President,
Shire of Menzies
Mr Peter Crawford CEO,
Shire of Menzies
Cr Ian Goldfinch President,
Shire of Ravensthorpe
Mr Ian Fitzgerald CEO,
Shire of Ravensthorpe
Cr Graham Harris Deputy
President, Shire of Wiluna
3.2 Apologies
Mr Paul Webb, CEO, Shire of
Coolgardie
Cr Beverley Stewart,
Councillor, Shire of Esperance
Cr Rob Wedge, Deputy President Shire of Laverton
Cr Peter Craig, President
Shire of Leonora
Cr Ken Norman, Councillor Shire of Ravensthorpe
Cr Jim Quadrio, President Shire of Wiluna
Ms Andrea Nunan, CEO Shire of Wiluna
Mr Bruce Wittber Joint
Executive Officer
3.3 WALGA
Representatives
Ms Ricky Burges, Chief
Executive Officer
Mr John Lane, Emergency
Management Coordinator (Indigenous Communities)
4. WESTERN
AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS
Zone delegates to consider
the Matters for Decision contained in the WA Local Government Association State
Council Agenda and put forward resolutions to Zone Representatives on State
Council
4.1 State Councillor / Goldfield Esperance Zone
President’s Report
Mayor Ron Yuryevich, AM RFD
No report
4.2 WALGA
Status Report (Attachment)
From Executive
Officer
BACKGROUND:
Presenting the Status Report
for November 2014 which contains WALGA’s responses to the resolutions of
previous Meetings
GVROC COMMENT:
This is an opportunity for
Member Councils to consider the response from WALGA in respect to the matters
that were submitted at the previous Meeting.
RECOMMENDATION:
That
the Goldfields Voluntary Regional Organisation of Councils notes the:
1. State Councillor / Goldfield
Esperance Zone President’s Report; and
2. WALGA
Status Report.
RESOLUTION: Moved:
Cr Harris Seconded:
Cr Cullen
That
the Goldfields Voluntary Regional Organisation of Councils notes the:
1. State Councillor / Goldfield
Esperance Zone President’s Report; and
2. WALGA
Status Report.
CARRIED
4.3 Review of WALGA State Council Agenda -
Matters for Decision
From
Executive
Officer
Background:
WALGA State Council meets
five times each year and as part of the consultation process with Member
Councils circulates the State Council Agenda for input through the Zone
structure.
The Zone is able to provide
comment or submit an alternate recommendation that is then presented to the
State Council for consideration.
5.1 Metropolitan
Local Government Reform (05-034-01-0018 TL)
WALGA Recommendation
That WALGA advocate
to the Minister for Local Government for:
1. In
relation to funding:
a. An
additional allocation of $80m to fund the implementation of Metropolitan Local
Government reform, in accordance with WALGA’s Budget Submission;
b. The
condensation of the $15m funding package from three years into two years, being
$5m in 2014-15 and $10m in 2015-16; and
c. A
review of grant funding guidelines to include directly attributable reform
costs, such as redundancy payments.
2. The
opportunity for Local Implementation Committees of amalgamating Local
Governments to submit ward review proposals to the Local Government Advisory
Board prior to their 1 July 2015 commencement; and
3. Clarity
regarding:
a. The
timing and content of the proposed City of Perth Act; and
b. The
timing of the proposed City of Riversea amalgamation.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.2 Poll
Provisions Policy Position (05-034-01-0018 TL)
WALGA Recommendation
That WALGA adopt,
and advocate for, a policy position in relation to the poll provisions that
Schedule 2.1 of the Local Government Act 1995 should be amended so that
the electors of a Local Government affected by a boundary change or
amalgamation proposal are entitled to petition the Minister for a binding poll.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.3 State Budget
Submission 2015-16 (05-088-03-0001 PS)
WALGA Recommendation
That the
Association’s State Budget Submission 2015-16 be endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.4 Interim
Submission to the Electricity Market Review (05-042-02-0001 PS)
WALGA Recommendation
That the Association’s
interim submission to the State Government’s Electricity Market Review be
endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.5 Western
Australia’s GST Revenue (05-096-03-0001 PS)
WALGA Recommendation
That the Association advocate
to the Federal Government for Western Australia to receive a greater share of
GST revenue.
ZONE COMMENT:
It is noted in the “In
Brief” comment for this item that “The Association has been asked
by some Local Governments to raise the issue of WA’s declining GST share
with Federal Members of Parliament”.
Whilst there is no doubt
Western Australians generally support equity in the distribution of the GST
between the states it is questionable that this is an issue that WALGA should
be spending its time on when there are many other issues more directly related
to local government that could use the time required to research and present
this item.
5.6 A Review of Road Safety Governance in Western
Australia (05-009-03-0044 ID)
WALGA Recommendation
That State Council endorse
the WALGA Interim Submission for the report titled A Review of Road Safety
Governance in Western Australia.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.7 Submission
on the Review of Regulated Regular Public Transport Air Routes in Western
Australia (05-003-02-0005 MM)
WALGA Recommendation
That State Council endorse
the interim submission to the Department of Transport on the ‘Review of
Regulated Regular Public Transport Air Routes in Western Australia’.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
MEETING COMMENT:
Mr Epis noted that the
Shire of Leonora did not support deregulation of air routes. The Shire
was advocating for the status quo, that the retention of regulation to
ensure that the Shire’s residents had access to air travel.
Mr Deckert advised that
the Shire of Laverton was also happy for the status quo to remain in
place.
Cr Harris observed that
the Shire of Wiluna was still working on obtaining a service. The Shire
is awaiting a response from the Department of Transport.
Mayor Yuryevich undertook
to make comment on each of the above Councils’ views on this matter.
The Shire of Esperance
reported that it had made a submission to the Department of Transport arguing
for its routes to remain regulated. Mayor Yuryevich requested from the
Shire a copy of its submission.
5.8 Interim
Submission to the Productivity Commission - Natural Disaster Funding
Arrangement (05-024-03-0033 AH)
WALGA Recommendation
That the submission on the
Productivity Commission’s Draft Report on Natural Disaster Funding
Arrangements be endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
The Executive Officer
advised the meeting that the Great Eastern Country Zone had expressed some
concerns at changes being recommended that would increase the thresholds in the
Natural Disaster Relief and Recovery Arrangements (NDRRA). Currently one of the
fundamental elements of the NDRRA is that the Australian Government provides
assistance if cumulative state expenditure (on events meeting the small
disaster criterion of $240,000) exceeds a certain threshold in a financial
year.
The Productivity
Commission is proposing to increase the small disaster criterion threshold to
$2 million and to also adjust the level of reimbursement to the State. It is
felt by the Productivity Commission that the $240,000 small disaster criterion
is too low as it captures small, routine events that are unlikely to cause
“serious disruption to a community or region”.
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Harris
That the submission on the
Productivity Commission’s Draft Report on Natural Disaster Funding
Arrangements be endorsed subject to WALGA’s response to Draft
Recommendation 3.1 being amended to oppose the proposed increase in the small
disaster criterion from $240,000 to $2m and any increase in the annual expenditure
threshold.
CARRIED
5.9 Interim
Submission: Planning and Development (Bushfire Risk Management) Regulations
2014 (05-024-02-0056 CG)
WALGA Recommendation
That the submission to the WA
Planning Commission regarding the Planning and Development (Bushfire Risk
Management) Regulations 2014 be endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.10 Interim
Submission: Inquiry Into Mental Health Impacts of FIFO Work Arrangements
(05-058-04-0004 CF)
WALGA Recommendation
That the Association’s
interim submission in response to Education and Health Standing Committee
Inquiry into Mental Health Impacts of FIFO Work Arrangements be endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.11 Consultation
Paper – Proposal for Caravan Parks and Camping Grounds Legislation
– WALGA Submission (05-018-02-0002 JH)
WALGA Recommendation
That State Council endorses
the Association’s submission on the Department of Local Government and
Communities’ Consultation Paper – Proposal for Caravan Parks and
Camping Grounds Legislation.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
Mr Deckert advised that
the Shire of Laverton had concerns regarding the definition of
“camping” believing it to be too narrow. These concerns had
been raised with the Department of Local Government and Communities.
Ricky Burges advised that
further consultation is expected once all the submissions have been collated by
the Department of Local Government and Communities.
5.12 Planning
Makes it Happen: Phase Two: Blueprint for Planning Reform (05-036-03-0037 VJ)
WALGA Recommendation
That State Council advise the
Minister for Planning and the WA Planning Commission, in regard to the Planning
Makes it Happen: Phase Two: Blueprint for Planning Reform, that:
1. Prior to the review of delegation arrangements under
the Metropolitan Region Scheme from the WAPC, the Local Government sector
should be consulted and all delegation arrangements agreed to;
2. Further discussion is required on the WAPC
being the single point of determination of all structure plans during the
consultation on the Model Scheme Text and/or General Provisions for Local
Planning Schemes Regulations;
3. A commitment is sought to ensure that Local Government
will be consulted in the review of delegation arrangements for structure
planning delegations;
4. The Local Government sector does not support full
Private Certification of Planning Applications, however, if cost benefit
analysis is undertaken by the Department of Planning, WALGA and Local
Governments must be included in the consultation process;
5. A Guide to Planning Delegations: Development
applications is currently being
finalised and will be discussed with the Department of Planning and Department
of Local Government and Communities to address the reform measure on Local
Government planning delegations; and
6. The Department of Planning must be adequately
resourced in order to cope with the increase in workload that will result if
all of the reform measures are pursued by the WAPC.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.13 Local
Government proposal for new 'Application for Compliance' (05-015-02-0002VJ)
WALGA Recommendation
That the Department of
Planning and Building Commission be requested to establish a Working Group with
WALGA and Local Government representatives to:
· oversee the development of regulations to introduce a
new 'Application for Compliance' as part of the Building Permit process, to
ensure that building plans are compliant with State Planning Policy 3.1 -
Residential Design Codes and/or Local Development Plans endorsed through the
Structure Planning Process and/or any other adopted policy of Council; and
· determine an appropriate fee (based on a cost recovery
methodology) for this service.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.14 Amendment
to State Planning Policy 3.1 – Residential Design Codes – Multiple
Dwellings, Parking and Other Incidental Changes (05-015-02-0002 VJ)
WALGA Recommendation
That the interim submission
to the WA Planning Commission on the proposed amendments to State Planning
Policy 3.1 (Residential Design Codes) for multiple dwellings, parking and other
incidental changes be endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.15 Termination
of the Heritage Loan Subsidy Scheme (06-014-01-0001 JH)
WALGA Recommendation
State Council supports the
cessation of the Heritage Loan Subsidy Scheme due to lack of take up by
property owners and endorses the CEO's of WALGA and the Heritage Council of
Western Australia undertaking the legal and administrative tasks necessary to
financially acquit Scheme funds.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.16 Interim
Submission: Draft State Planning Policy 2.3 Jandakot Ground Water Protection
Policy & Water Quality Protection Note No. 25 (05-036-03-0028 CG)
WALGA Recommendation
That the submission to the WA
Planning Commission and the Department of Water on draft State Planning Policy
2.3 - Jandakot Ground Water Protection Policy and Water Quality Protection Note
No. 25 be endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
5.17 Interim
Submission to the Competition Policy Review Draft Report (05-100-03-0001 PS)
WALGA Recommendation
That the Association’s
interim submission in response to the Competition Policy Review Draft Report be
endorsed.
ZONE COMMENT:
GVROC support WALGA
Recommendation.
RECOMMENDATION:
That the Goldfields Voluntary
Regional Organisation of Councils endorses all recommendations contained in the
WALGA State Council Agenda other than those recommendations separately
considered.
RESOLUTION: Moved:
Mr Epis Seconded:
Cr Harris
That the Goldfields
Voluntary Regional Organisation of Councils endorses all recommendations
contained in the WALGA State Council Agenda other than those recommendations separately
considered.
CARRIED
4.4 Review of WALGA State Council Agenda -
Matters for Noting/Information
6.1 Reform of the Federation (04-001-02-0001 WFS)
6.2 Report Municipal
Waste Advisory Council (MWAC) (01-006-03-0008 RNB)
4.5 Review of WALGA State Council Agenda -
Organisational Reports
7.1 Key
Activity Reports
7.1.1 Report
on Key Activities, Environment and Waste Unit (01-006-03-0017 MJB)
7.1.2 Report
on Key Activities, Governance and Strategy (01-006-03-0007 TB)
7.1.3 Report
on Key Activities, Infrastructure (05-001-02-0003 ID)
7.1.4 Report on Key
Activities, Planning and Community Development (01-006-03-0014 AH)
4.6 Review of WALGA State Council Agenda -
Policy Forum Reports
7.2 Policy Forum
Reports
7.2.1 Metropolitan
Reform Implementation Policy Forum
7.2.2 Country
Reform Policy Forum
Cr
Goldfinch advised that the last meeting of the Country Reform Policy Forum had
been postponed. A meeting has been scheduled for February 2015.
Cr
Goldfinch expressed concern at the direction the Forum was taken as in his view
the policies being considered focussed too heavily on amalgamation. As a
matter of urgency he believed the GVROC should put together a policy that
expressed the view of its Member Councils.
Consideration
was given to holding discussion on this matter at the GVROC Meeting to be held
in Esperance on Friday 30 January 2015.
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Cullen
That
GVROC:
1. That the matter of country local government reform be listed for
discussion at the GVROC Council meeting scheduled to be held in Esperance on
Friday 31 January 2015; and
2. Invite the Minister for Local Government to the GVROC Council Meeting
scheduled to be held in Esperance on Friday 30 January 2015.
CARRIED
7.2.3 Mining
Community Policy Forum
Mayor
Yuryevich advised that the last meeting of the Mining Community Policy Forum
had been postponed with a new meeting date still to be set.
Member
Councils considered whether the Minister for Mines should be invited to the
GVROC Council Meeting scheduled for Friday 30 January 2015.
RESOLUTION: Moved:
Cr Harris Seconded:
Cr Cullen
That
the Minister for Mines be invited to the GVROC Council Meetings scheduled to be
held in Esperance on Friday 30 January 2015.
CARRIED
7.2.4 Container
Deposit Legislation Policy Forum
7.2.5 Metropolitan
Mayors Policy Forum
4.7 WALGA President’s Report (Attachment)
Presenting the WALGA
President’s Report
RECOMMENDATION:
That
the Goldfields Voluntary Regional Organisation of Councils notes the:
1. following
reports contained in the WALGA State Council Agenda;
§ Matters for noting/Information;
§ Organisational reports;
§ Policy
Forum reports; and
2. WALGA
President’s Report.
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Heasman
That
the Goldfields Voluntary Regional Organisation of Councils notes the:
1. following
reports contained in the WALGA State Council Agenda;
§ Matters for noting/Information;
§ Organisational reports;
§ Policy
Forum reports; and
2. WALGA
President’s Report.
CARRIED
5.1 Department
of Local Government and Communities (Attachment)
The Executive Officer has
been advised that the Department of Local Government and Communities (the
Department) no longer produces the Director General’s Report. The
Department, however, has provided the October edition of its Connect
e-newsletter as an interim agenda item. A copy of this forms an
attachment to the meeting agenda.
RECOMMENDATION:
That the October edition Department of Local Government and
Communities e-newsletter Connect be received.
RESOLUTION: Moved:
Cr Harris Seconded:
Cr Goldfinch
That the October edition Department of Local Government and
Communities e-newsletter Connect
be received.
CARRIED
6.1 Country
Local Government Reform
Cr Goldfinch reported on the
work of the Country Reform Policy Forum. For consistency of reporting
this matter has been recorded under Item 7.2.2.
6.2 WALGA
Presidency
Mayor Yuryevich advised that
he had received details of a motion considered by the South East Metropolitan
Zone at its meeting on Wednesday 26 November 2014. The matter has been
referred to GVROC for its consideration.
The Executive Officer advised
that both the Central Country and Great Eastern Country Zones had received
similar requests for the matter to be considered as part of their meeting
agendas.
The motion from the South
East Metropolitan Zone was as follows:
1. That
the South East Metropolitan Zone extend congratulations to Mayor Troy Pickard
on his appointment to the ALGA Presidency.
2. The
issue of the dual role of WALGA Presidency and ALGA Presidency be considered as
an Emerging Issue item at the State Council meeting.
Member Councils considered
the request.
RESOLUTION: Moved:
Cr Harris Seconded:
Cr Goldfinch
1. That the Goldfields Voluntary Regional Organisation of Councils extend
congratulations to Mayor Troy Pickard on his appointment to the ALGA
Presidency.
2. The issue of the dual role of WALGA Presidency and ALGA Presidency be
considered as an Emerging Issue item at the State Council meeting.
CARRIED
7. URGENT
BUSINESS as permitted by the Chair
Nil
8. DATE,
TIME AND PLACE OF NEXT MEETINGS
An in-person meeting of the
GVROC Council is to be held in Esperance on Friday 30 January 2015
There being no further
business the Chair declared the meeting closed at 9.20am
DECLARATION
These minutes were confirmed by the Goldfields
Voluntary Regional Organisation of Councils at the meeting held 31 January 2015
Signed _______________________________
Person presiding at the meeting
at which these minutes were confirmed
24 February 2015
Page
310
24 February 2015
Page
311
24 February 2015 Page
313
13. Reports Of Committees
Nil
14. Motions of which Notice has been Given
Nil
15. MEMBERS QUESTIONS WITH OR WITHOUT
NOTICE
16. URGENT BUSINESS APPROVED BY DECISION
17. MATTERS BEHIND CLOSED DOORS
Officer’s Comment:
It
is recommended that the meeting is behind closed doors for the following items,
in accordance with section 5.23(2) of the Local Government Act 1995.
Item: 17.1
Proposed
Sale of Shire Property - Lot 340 (6) Adelaide Close, West Beach
Confidential
Item
This report is considered
confidential in accordance with the Local Government Act 1995, as it relates to
a matter that if disclosed, would reveal information that has a commercial
value to a person, where the information is held by, or is about, a person other
than the local government (Section 5.23(2)(e)(ii)).
Item: 17.2
Risk
Review
Confidential
Item
This report is considered
confidential in accordance with the Local Government Act 1995, as it relates to
a matter that if disclosed, could be reasonably expected to endanger the
security of the local government's property (Section 5.23(2)(f)(ii)).
Item: 17.3
Waste
Management Facility Site Selection Study
Confidential
Item
This report is considered
confidential in accordance with the Local Government Act 1995, as it relates to
a matter that if disclosed, would reveal information about the business,
professional, commercial or financial affairs of a person, where the
information is held by, or is about, a person other than the local government
(Section 5.23(2)(e)(iii)).
18. PUBLIC QUESTION TIME
19. CLOSURE
