12 March 2015
Shire
of Esperance
Ordinary
Council
NOTICE
OF MEETING AND AGENDA
An Agenda Briefing Session of the Shire of Esperance will
be held at Council Chambers on 17 March 2015 commencing at 1pm to brief Council
on the matters set out in the attached agenda.
An Ordinary Council meeting of the Shire of Esperance
will be held at Council Chambers on 24 March 2015 commencing at 4pm to consider
the matters set out in the attached agenda.
W M (Matthew) Scott
Chief Executive Officer
DISCLAIMER
No responsibility whatsoever is implied or accepted by the
Shire of Esperance for any act, omission or statement or intimation occurring
during Council or Committee meetings. The Shire of Esperance disclaims any
liability for any loss whatsoever and howsoever caused arising out of reliance
by any person or legal entity on any such act, omission or statement or
intimation occurring during Council or Committee meetings. Any person or legal
entity who acts or fails to act in reliance upon any statement, act or omission
made in a Council or Committee meeting does so at that person’s or legal
entity’s own risk.
In particular and without derogating in any way from the
broad disclaimer above, in any discussion regarding any planning application or
application for a licence, any statement or intimation of approval made by a
member or officer of the Shire of Esperance during the course of any meeting is
not intended to be and is not to be taken as notice of approval from the Shire
of Esperance. The Shire of Esperance warns that anyone who has any application
lodged with the Shire of Esperance must obtain and should only rely on written
confirmation of the outcome of the application, and any conditions attaching to
the decision made by the Shire of Esperance in respect of the application.
ETHICAL DECISION
MAKING AND CONFLICTS OF INTEREST
Council is committed to a code of conduct and all decisions
are based on an honest assessment of the issue, ethical decision-making and
personal integrity. Councillors and staff adhere to the statutory requirements
to declare financial, proximity and impartiality interests and once declared
follow the legislation as required.
ATTACHMENTS
Please be advised that in order
to save printing and paper costs, all attachments referenced in this paper are
available in the original Agenda document for this meeting.
Disclosure of Financial, Proximity
or Impartiality Interests
Local
Government Act 1995 – Section 5.65, 5.70 and 5.71 and Local
Government (Administration) Regulation 34C
Agenda Briefing ¨
Ordinary Council Meeting ¨
Both Meetings ¨
Name of Person Declaring the Interest:
Position:
Date
of Meeting:
This form is provided to
enable members and officers to disclose an Interest in the matter in accordance
with the regulations of Section 5.65, 5.70 and 5.71 of the Local Government Act
and Local Government (Administration) Regulation 34C.
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Interest
Disclosed
 Item No:
 Subject:
Nature of Interest:
Type of
Interest:
Financial
Proximity
Impartiality
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Interest
Disclosed
Item No:
Subject:
Nature of Interest:
Type of
Interest:
Financial
Proximity
Impartiality
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Interest
Disclosed
Item No:
Subject:
Nature of Interest:
Type of
Interest:
Financial
Proximity
Impartiality
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Signature: Date:
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Office Use Only:
 Entered into
interest Register:
Officer
Date
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Declaration of
Interest (Notes for Your Guidance)
A member who has a Financial Interest in any
matter to be discussed at a Council or Committee Meeting, which will be
attended by the member, must disclose the nature of the interest:
a) In a written notice given to the Chief Executive
Officers before the Meeting or;
b) At the Meeting, immediately before the matter is
discussed.
A member, who makes a disclosure in respect to an
interest, must not:
c) Preside at the part of the Meeting, relation to the
matter or;
d) Participate in, or be present during any discussion
or decision-making procedure relative to the matter, unless to the extent that
the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of
the Local Government Act 1995.
Notes on Financial Interest (For your Guidance)
The following notes are a basic guide for Councillors
when they are considering whether they have a Financial Interest in a matter.
1. A Financial Interest requiring disclosure occurs when
a Council decision might advantageously or detrimentally affect the Councillor
or a person closely associated with the Councillor and is capable of being
measured in money terms. There are expectations in the Local Government
Act 1995 but they should not be relied on
without advice, unless the situation is very clear.
2. If a Councillor is a member of an Association (which
is a Body Corporate) with not less than 10 members i.e sporting, social,
religious ect, and the Councillor is not a holder of office of profit or a
guarantor, and has not leased land to or from the club, i.e, if the Councillor
is an ordinary member of the Association, the Councillor has a common and not a
financial interest in any matter to that Association.
3. If an interest is shared in common with a significant
number of electors and ratepayers, then the obligation to disclose that
interest does not arise. Each case need to be considered.
4. If in doubt declare.
5. As stated in (b) above, if written notice disclosing
the interest has not been given to the Chief Executive Officer before the
meeting, then it must be given when the matter arises in the Agenda, and
immediately before the matter is discussed.
6. Ordinarily the disclosing Councillor must leave the
meeting room before discussion commences. The only exceptions
are:
6.1
Where the Councillor discloses
the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) of
the Local Government Act; or
6.2
Where the Minister allows the
Councillor to participate under s.5.69(3) of the Local Government Act, with or
without conditions.
Interests Affecting Proximity
1) For the purposes of this subdivision, a person has a
proximity interest in a matter if the matter concerns;
a)
a proposed change to a planning
scheme affecting land that adjoins the person’s land;
b)
a proposed change to the zoning
or use of land that adjoins the person’s land; or
c)
a proposed development (as
defined in section 5.63(5)) of land that adjoins the person’s land.
2) In this section, land (the proposal land) adjoins a
person’s land if;
a)
The proposal land, not being a
thoroughfare, has a common boundary with the person’s land;
b)
The proposal land, or any part of
it, is directly across a thoroughfare from, the person’s land; or
c)
The proposal land is that part of
a thoroughfare that has a common boundary with the person’s land.
3) In this section a reference to a person’s land
is a reference to any land owned by the person or in which the person has any
estate or interest.
Interests Affecting Impartiality
Definition: An interest that would give rise to a reasonable
belief that the impartiality of the person having the interest would be
adversely affected, but does not include an interest as referred to in Section
5.60 of the ‘Act’.
A member who has an Interest Affecting Impartiality in any matter to
be discussed at a Council or Committee Meeting, which will be attended by the
member, must disclose the nature of the interest;
a) In a written notice given to the Chief Executive
Officers before the Meeting or;
b) At the Meeting, immediately before the matter is
discussed.
Impact of an Impartiality Closure
There are very different outcomes resulting from
disclosing an interest affecting impartiality compared to that of a financial
interest. With the declaration of a financial interest, an elected member
leaves the room and does not vote.
With the declaration of this new type of interest, the
elected member stays in the room, participates in the debate and votes. In
effect then, following disclosure of an interest affecting impartiality, the
member’s involvement in the Meeting continues as if no interest existed.
SHIRE OF ESPERANCE
AGENDA
Ordinary
Council Meeting
TO BE HELD IN Council Chambers ON 24 March 2015
COMMENCING
AT 4pm
1. OFFICIAL OPENING
2. ATTENDANCE
Members
Cr M
Heasman President Town
Ward
Cr V
Brown Deputy
President Rural Ward
Cr N
Bowman Rural
Ward
Cr
P Griffiths Town
Ward
Cr K
Hall Town
Ward
Cr L
McIntyre Town
Ward
Cr R
Horan Town
Ward
Cr
B Stewart, JP Town
Ward
Cr B
Parker Rural
Ward
Shire
Officers
Mr W
M (Matthew) Scott Chief
Executive Officer
Mr S
Burge Director
Corporate Resources
Mr
G Harris Director
Asset Management
Mr
R Hilton Executive
Manager - Community Division
Mr
R Hindley Executive
Manager - Statutory Division
Mr
T Ayres Executive
Manager - Commercial Division
Mrs
H Hall Executive
Assistant
Miss
S Fitzgerald Trainee
Administration Officer
Members
of the Public & Press
3. APOLOGIES & NOTIFICATION OF
GRANTED LEAVE OF ABSENCE
4. APPLICATIONS FOR LEAVE OF ABSENCE
5. ANNOUNCEMENTS BY THE PERSON PRESIDING
WITHOUT DISCUSSION
6. DECLARATION OF MEMBERS INTERESTS
6.1 Declarations
of Financial Interests – Local Government Act Section 5.60a
6.2 Declarations
of Proximity Interests – Local Government Act Section 5.60b
6.3 Declarations
of Impartiality Interests – Admin Regulations Section 34c
7. PUBLIC QUESTION TIME
8. PUBLIC ADDRESSES / DEPUTATIONS
9. Petitions
Nil
10. CONFIRMATION OF MINUTES
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That
the Minutes of the Ordinary Council Meeting of the 24 February 2015 be
confirmed as a true and correct record.
Voting Requirement Simple Majority
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11. DELEGATES’ REPORTS WITHOUT
DISCUSSION
12. MATTERS REQUIRING A DETERMINATION OF
COUNCIL
12.1 External Services - Statutory Division
Item: 12.1.1
Development Application
- 3 Grain Silos, Retaining Walls and associated Site Works - Lot 626 (31)
Beckwith Road, Chadwick
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Author/s
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Peter Wilks
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Town Planning Officer
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Authorisor/s
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Richard Hindley
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Executive Manager - Statutory Division
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File Ref: D15/5911
Applicant
Neil Wandel
Location/Address
Lot 626 (31) Beckwith Road, Chadwick
Executive Summary
For Council to consider an application for planning
approval for Development Application 10.2014.2610.1 for three (3) Grain Silos,
Retaining Walls and associated Site Works at Lot 626 (31) Beckwith Road,
Chadwick.
Recommendation in Brief
That Council approve the development application for
Planning Approval for Development Application 10.2014.2610.1 for three (3)
Grain Silos, Retaining Walls and associated Site Works at Lot 626 (31) Beckwith
Road, Chadwick.
Background
An application for three Grain Silos was received on
13 June 2014. The subject lot has an area of 16,177 m2 and is
accessed from Beckwith Road. The land is zoned ‘Industry –
General’. The existing industrial buildings and Grain Silos on the
property were approved between 1987 and 2006. The proposed Grain Silos are
proposed to permit additional capacity to the existing business (Esperance
Grain Handlers).
As part of the Planning Assessment further information
was requested by the Town Planning Officer on 7 July 2014 and was provided to
Planning Services on 27 February 2015.
Officer’s Comment
The proposed development requires two variations to
the provisions of Local Planning Scheme No. 23. The first variation is
building height with the proposed three silos and attached grain elevator
having a total height of 23.682 metres, which is in excess of Clause 5.15.1(b)
of Local Planning Scheme No. 23 which applies a limit of 12 metres for
development that is industrial in nature. It is noted that the existing silos
and grain elevators on the property are also in excess of 12 metres in height.
The second variation is in regards to landscaping,
with a standard requirement of 25% of the front 12 metres of any industrial
property to be landscaped. In this instance, due to the need for road trains to
enter and exit the site, no landscaping is proposed. It is seen that the reduction in
landscaping can be justified, as the area required for safe access, egress,
loading and unloading of road trains is significant.
Consultation
As a variation to Scheme standards was proposed the
process outlined in Clause 5.5 of Local Planning Scheme No. 23 was undertaken.
One non-objection was received on 23 June 2014 in response to letters being
sent to six adjoining landowners in accordance with Clause 9.4 of Local
Planning Scheme No. 23.
Financial Implications
Nil
Asset Management Implications
Nil
Statutory Implications
The statutory implications arising from this report
are:
· Planning and Development Act 2005
· Local Planning Scheme No. 23
Policy Implications
Nil
Strategic Implications
Strategic Community Plan 2012 - 2022
Economic
Facilitate and guide high
quality and efficient building and development across the Shire
A community with high
quality and efficient buildings and development
Environmental Considerations
Nil
Attachments
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a.
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Application and Plans
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b.
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Further Information and Stormwater
Management Plan
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Officer’s Recommendation
That Council resolve to approve
Development Application 10.2014.2610.1 for Three Grain Silos, Retaining Walls
and associated Site Works at Lot 626 (31) Beckwith Road, Chadwick, subject to
the following conditions:
1. Development shall be carried out
and fully implemented in accordance with the details indicated on the stamped
approved plans unless otherwise required or agreed in writing by the Shire of
Esperance (Planning Services).
2. The vehicle crossover is to be
constructed, drained and sealed to the satisfaction and specifications of the
Shire of Esperance (Asset Management) – refer enclosed vehicle
crossover application form.
3. Prior to the commencement of the
use, vehicle parking, manoeuvring and circulation areas shall be suitably
constructed, sealed (asphalt, concrete or brickpavers), drained, kerbed,
marked (including disabled bays) and thereafter maintained.
4. No
parking or display of vehicles and/or equipment shall occur within the road
verge area at any time.
5. All delivery vehicles must be
located entirely on the site during loading and unloading of goods associated
with the use of the site.
6. All stormwater and drainage run off
from all roofed and impervious areas is to be retained on-site to the
satisfaction of the Shire of Esperance (Asset Management) in accordance with
the approved Stormwater Management Plan.
7. The provision of all services,
including augmentation of existing services, necessary as a consequence of
any proposed development shall be at the cost of the developer and at no cost
to the Shire of Esperance.
8. The approved development shall be
connected to a reticulated water supply provided by a licensed water
provider.
9. The works involved in the
implementation of the development must not cause sand drift and/or dust
nuisance. In the event that the Shire of Esperance is aware of, or is made
aware of, the existence of a dust problem, measures such as installation of
sprinklers, use of water tanks, mulching, or other land management systems as
appropriate may be required to be installed or implemented to prevent or
control dust nuisance, and such measures shall be installed or implemented
within the time and manner directed by the Shire of Esperance (Environmental
Health Services).
10. During
construction stage, adjoining lots are not to be disturbed without the prior
written consent of the affected owner(s).
11. The
proposed operations, during and after construction, are required to comply
with the Environmental Protection (Noise) Regulations 1997.
12. The
development hereby approved must not create community safety concerns, or
otherwise adversely affect the amenity of the subject locality by reason of
(or the appearance or emission of) smoke, fumes, noise, vibration, odour,
vapour, dust, waste water, waste products or other pollutants.
And the following advice notes:
1. THIS
IS NOT A BUILDING PERMIT. An application for a building permit is required to
be submitted and approved by the Shire of Esperance (Building Services) prior
to any works commencing on-site.
2. The
development is to comply with the Building Code of Australia, Building
Regulations and the Local Government Act.
3. It
is the responsibility of the applicant to ensure that building setbacks
correspond with the legal description of the land. This may necessitate
re-surveying and re-pegging the site. The Shire of Esperance will take
no responsibility for incorrectly located buildings.
4. It
is the responsibility of the developer to search the title of the property to
ascertain the presence of any easements and/or restrictive covenants that may
apply.
5. Horizon
Power has requested the Shire to advise Applicants that Horizon Power has
certain restrictions regarding the installation of conductive materials near
its network assets. Applicants are advised to contact Horizon Power’s
Esperance office to ascertain whether any of Horizon Power’s
restrictions affect their proposed development.
6. The
development is to liaise with Shire of Esperance (Statutory Compliance) to
determine any requirement for Planning Approval and/or Signs License for any
signage proposed to be erected on site.
Voting Requirement Simple Majority
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Item: 12.1.2
Revised
Shop Front Security Devices Local Planning Policy
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Author/s
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Richard Hindley
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Executive Manager - Statutory Division
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Authorisor/s
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Matthew Scott
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Chief Executive Officer
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File Ref: D15/6126
Applicant
Internal (Statutory Division)
Location/Address
Various
Executive Summary
For Council to consider the amendment of the Shop
Front Security Devices Local Planning Policy for the purposes of seeking public
comment under Clause 2.4.1 of Local Planning Scheme No. 23.
Recommendation in Brief
That Council prepare the amended Shop Front Security
Devices Local Planning Policy in accordance with Clause 2.4 of Local Planning Scheme No. 23 as per
Attachment A.
Background
Council at its February 2015 Ordinary Council Meeting considered an
application for the installation of a Shop Front Security Device. Council
approved the development as it “felt that due to the circumstances,
increased security was needed on these premises to prevent the occupant
suffering further financial loss and did not believe it would start a precedent
in the area, due to the unique nature of the business”.
As part of the resolution approving the development the
following was resolved (O0215-003):
2. Instruct
the CEO to review the Local Planning Policy: Shop Front Security Devices
The policy has been revised to clearly identify the
situations where a visually impermeable security device such as roller shutters
can be approved.
Officer’s Comment
Three amendments are proposed to the Policy. The first
amendment is to correct omissions in the objective by adding the words
‘shop front’ before security devices and ‘is
controlled’ at the end. The objective will now read:
To ensure that the use of shop
front security devices is controlled
The following two amendments relate to the situations where a
solid, opaque or visually impermeable shop front security device may be
permitted. The modifications are:
(b) The use of shop front
security devices is generally discouraged. Where a genuine need can be
demonstrated, they may be permitted where they:
- Are visually permeable and maintain
visibility from the streetscape into the premises (unless exempted by
development requirement (d)). The use of glass or clear materials is
preferred;
- Are in keeping with the overall design
of the shop front including coordinated materials and colours.
- Can be adequately fixed to the building
without compromising the safety of patrons or pedestrians;
- Do not impede or restrict the safe
access and/or egress of patrons, pedestrians or the use of public
thoroughfares.
(d) Solid, opaque or visually
impermeable shop front security devices will not be permitted unless the business being protected is of a nature
where items are of a high value and portable (i.e. jewellers and electronics
retailers) and there is a documented history of forcible entry into the
building to commit theft.
Consultation
As this policy is being amended under Clause 2.4 of Local
Planning Scheme No.23 the policy will be advertised for not less than 21 days
before being brought back to Council for adoption with or without modification
in light of any submissions received.
Advertising will consist of a notification being placed for
two consecutive weeks in the Esperance Express.
Financial Implications
Nil
Asset Management Implications
Nil
Statutory Implications
Clause 2.4 of Local Planning Scheme No. 23
Planning and Development Act 2005
Policy Implications
This item relates to policy development.
Local Planning Policies are guidelines used to assist the
local government in making decisions under the Local Planning Scheme and may
address land use as well as development requirements. Although Local Planning
Policies are not part of the Local Planning Scheme they must be consistent
with, and cannot vary, the intent of the Local Planning Scheme provisions. In
considering an application for Planning Approval, the local government must
have due regard to a Local Planning Policy as required under Clause 10.2 of
Local Planning Scheme No. 23.
Strategic Implications
Strategic Community Plan 2012 - 2022
Economic
Facilitate and guide high
quality and efficient building and development across the Shire
A community with high
quality and efficient buildings and development
Environmental Considerations
Nil
Attachments
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a.
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Revised Shop Front Security Devices
Local Planning Policy
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Officer’s Recommendation
That Council prepare the amended Shop Front Security
Devices Local Planning Policy in accordance with Clause 2.4 of Local Planning Scheme No.
23 as per Attachment A.
Voting Requirement Simple Majority
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Policy Name:
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LOCAL PLANNING POLICY: SHOP FRONT SECURITY
DEVICES
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Objective:
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To
ensure that the use of shop front security
devices is controlled
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Key Words:
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Shop;
Shop Front; Security; Security Devices
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Statutory Compliance:
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Local
Planning Scheme No. 23
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Policy Aims:
To provide guidelines regarding the use and
installation of shop front security devices with the aims to:
· Achieve a balance
between providing for the legitimate needs of businesses to protect and secure
their property whilst minimising the visual impact of shop front security
devices upon the amenity of the streetscape;
· Promote high quality
commercial frontages which address the streetscape and enhance the amenity of
the area;
· Encourage development
that allows for surveillance of the streetscape and shop frontages and is
pedestrian-friendly.
Policy Provisions:
Definitions
Shop Front Security
Devices: includes
roller shutters, roller doors, gates, bollards or any similar barrier device
used to secure premises and/or restrict visibility of shop frontages.
Visually Impermeable: less
than 50% of the shop front opening being open or clear.
Visually Permeable: more
than 50% of the shop front opening being open or clear.
Policy Application Area
Shop front security devices will only be
considered in the following zones:
· Central Area;
· Shops and Offices;
· Tourist Residential;
and
· Country Town.
Application Information
The following information is required to be
submitted to enable an assessment of the shop front security devices to be
undertaken:
· Completed ‘Application
for Planning Approval’ Form;
· Payment of application
fee in accordance with Council’s Fees & Charges Schedule;
· Three (3) copies of the
following:
o Site plan (to scale)
showing the location of the proposed shop front security device(s) relative to
development on-site and the property boundaries
o Details of the type of
security device(s) including elevations of the frontage, colours and materials
and fixing arrangements to the building and/or ground.
· Photo of the proposed
security device(s) (if available);
· Accompanying letter
detailing the need for the security device(s) and how the proposal addresses
any relevant development requirements provisions (refer below).
Development
Requirements
The following
development requirements apply:
(a) Planning
approval is required to be obtained prior to the installation of shop front
security devices (NB: depending on the type of security device and the proposed
fixing method, a building licence may also be required to be obtained).
(b) The
use of shop front security devices is generally discouraged. Where a genuine
need can be demonstrated, they may be permitted where they:
- Are
visually permeable and maintain visibility from the streetscape into the
premises (unless exempted by development requirement
(d)). The use of glass or clear materials is preferred;
- Are in
keeping with the overall design of the shop front including coordinated
materials and colours.
- Can be
adequately fixed to the building without compromising the safety of patrons or
pedestrians;
- Do not
impede or restrict the safe access and/or egress of patrons, pedestrians or the
use of public thoroughfares.
(c) The
installation of shop front security devices shall not detract from the amenity
of the streetscape or locality.
(d) Solid,
opaque or visually impermeable shop front security devices will not be
permitted unless the business being protected is of a
nature where items are of a high value and portable (i.e. jewellers and
electronics retailers) and there is a documented history of forcible entry into
the building to commit theft.
(e) The
installation of free standing security bollards within public areas, public
thoroughfares or the road reserve is not permitted.
(f) The
installation of free standing security bollards on a shop frontage within
private property may be permitted subject to:
- A maximum
height of 1.2 metres;
- Bollards shall
be designed to be in keeping with the overall design of the shop front
including the use of coordinated materials and colours;
- Bollards shall
be securely fixed and maintained in a safe and orderly condition; and
- Bollards shall
be ‘pedestrian friendly’ and sympathetic to the Disability Access
Inclusion Plan and shall not impede or restrict the safe access and/or egress
of patrons, pedestrians or use of public thoroughfares.
(g) Shop
front security devices (excluding permanent bollards) shall only be used
outside of business hours.
12.2 External Services - Commercial Division
Nil
12.3 External Service - Community Division
Item: 12.3.1
Community Sporting and
Recreation Facilities Fund (CSRFF) Small Grants Appplications
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Author/s
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Rod Hilton
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Executive Manager Community Division
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Authorisor/s
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Matthew Scott
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Chief Executive Officer
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File Ref: D15/5840
Applicant
External Services – Community Division
Location/Address
Internal
Executive Summary
Council is required to prioritize and submit the
Esperance Bay Yacht Club CSRFF application to the Department of Sport and
Recreation by 31st March 2015
Recommendation in Brief
That Council
1. Supports the
CSRFF application for $37,260 to upgrade boat storage facilities submitted by
the Esperance Bay Yacht Club; and
2. Prioritises the
application as no. 1 of 1 application received.
Background
The Department of Sport
and Recreation (DSR) through the Community Sporting and Recreation Facilities
Fund (CSRFF) provides financial assistance to community groups and local
governments to develop infrastructure for sport and recreation. The program
aims to increase participation in sport and recreation with an emphasis on
increasing physical activity through well planned facilities.
During this year funding opportunities have been
provided in 3 rounds:
· 2 Small Grant rounds for projects of
less than $150,000 with applications due to DSR by the last working days of
March and August
· 1 Annual and Forward
Planning round for projects in excess of $150,000 with applications due to DSR
by the end of September.
As a general rule the
maximum grant to be approved by DSR can be no greater than 1/3rd of
the total estimated project cost. However, a development bonus can be added
dependent on project location, sharing of facilities and energy efficiencies
being demonstrated. If supported by DSR the development bonus can allow up to
50% of the project cost to be claimed in a CSRFF grant submission. The applicant
must, as a minimum, match the CSRFF contribution. There is no obligation on the
local government to make a contribution although most clubs will seek
council’s financial support via the annual Community Grants Program (CGP)
Council is required to
prioritize all CSRFF applications and forward its recommendations with the
applications to the DSR Kalgoorlie office. DSR staff will then prioritize all
applications from the Goldfields Esperance Region and refer them to the CSRFF
Advisory Committee at DSR in Perth for consideration of funding.
Only one application has
been received for the current round:
Esperance Bay Yacht Club – Upgrade of boat
storage facilities. Project cost $78,961 ex GST. The Club is seeking $37,260
from CSRFF inclusive of a Development Bonus. The Yacht Club contribution will
be $32,701 plus volunteer labour valued at $4,500 which meets the 50% matching
criteria.
Officer’s Comment
The Yacht Club has not approached the Shire for
contributory funding to support this project. The Club proposes to seek
development approval from Council in May to undertake this project to renovate
the hard stand boat storage facilities including removal of asbestos roofing,
concreting floor space, installation of rain water tanks and energy efficient
lighting.
The proposed Yacht Club budget indicates capacity to
fund this project if the CSRFF grant is approved. The accompanying Profit and
Loss Statements for the principle trading periods May to Jan for the past 2
years demonstrate the viability of the Yacht Club by showing a profit of
$34,737 over the two trading periods, and a bank statement showing a closing
balance of $72,779 as at 30th January 2015.
The Local Government Assessment of this application
includes:
Section A
The CSRFF principles have been considered and the
following assessment is provided:
All Applications
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Description
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Satisfactory
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Unsatisfactory
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Not Relevant
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Comments
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Project justification
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Yes
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Removal of asbestos hazard and
increased energy efficiencies
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Planned Approach
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Yes
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Increased storage to encourage
greater participation
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Community Input
|
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N/A
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Club facility
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Management Planning
|
Yes
|
|
|
Improved capacity to manage use of
storage and training facility
|
|
Access and Opportunity
|
Yes
|
|
|
Shared facility with Surf
Lifesaving and improved capacity to use as a training venue
|
|
Design
|
|
|
N/A
|
Renovation of existing facility
|
|
Financial Viability
|
Yes
|
|
|
Budget provided
|
|
Coordination
|
Yes
|
|
|
Capacity within Club membership to
undertake project demonstrated through previous Club room renovations
|
|
Potential to increase
physical activity
|
Yes
|
|
|
Improvements to facilities and
removal of asbestos hazard will remove a potential barrier to participation.
|
Development Applications Only
|
Description
|
Satisfactory
|
Unsatisfactory
|
Not Relevant
|
Comments
|
|
Location
|
|
|
N/A
|
Project is an upgrade of an
existing facility
|
|
Sustainability
|
|
|
N/A
|
|
|
Co-Location
|
|
|
N/A
|
|
|
Special Interest Group
|
|
|
N/A
|
|
Section B
|
|
|
Comments
|
|
LGA – priority ranking of this project
|
1
|
|
|
|
|
|
|
Priority ranking of number of applications received
|
..1..of..1..applications received
|
|
|
Is this project consistent with the
|
Local
Plan Yes/No
Regional Plan Yes/No
State
Plan Yes/No
|
N/A
|
|
Have all planning and building approvals been given for
this project?
|
No
|
Application for Planning approval to be submitted 1/5/2015
|
|
If no, what approvals are still outstanding
|
|
Removal of asbestos
|
Project Rating
Is this project:
|
A
|
Well planned and needed by
municipality
|
Yes
|
Community supports removal of
asbestos hazard
|
|
B
|
Well planned and needed by applicant
|
Yes
|
Increased and improved storage and
training facilities
|
|
C
|
Needed by municipality, more
planning required
|
N/A
|
|
|
D
|
Needed by applicant, more planning
required
|
N/A
|
|
|
E
|
Idea has merit, more planning work
required
|
N/A
|
|
|
F
|
Not recommended
|
N/A
|
|
Consultation
The Esperance Bay Yacht Club has been in liaison with
the Department of Sport and Recreation and the Shire of Esperance Club
Development Officer to build an awareness of this project. The Executive
Manager Community Division and the Treasurer of the Yacht Club have discussed
contributory funding arrangements.
Financial Implications
There are no financial implications arising from this report
as the Shire has not been requested to contribute funds towards this project.
Discussions with the Yacht Club Treasurer have
identified other potential sources of funding which include an application to
the Regional Grants Scheme, loan funds and possibly an application to the
Shires Community Grants Program. Nevertheless, the proposed project can be
funded without external financial support.
Asset Management Implications
The Esperance Bay Yacht Club is located on Shire land leased
to the Yacht Club until 2021.
There are no Asset Management implications associated with
this report.
Statutory Implications
Local Government Act 1995 Sec. 6.8 (1) (b)
A local government is not to incur expenditure from
its municipal fund for an additional purpose except where the expenditure is
authorized in advance by resolution.
Policy Implications
CORP 004 Building and Property Leases Property Classification
Strategic Implications
Strategic Community Plan 2012 - 2022
Social
Encourage and support
volunteers and community groups
Corporate Business Plan 2013/2014 – 2016/2017
Action: 1.4.2 Manage the Community Grants Program
Environmental Considerations
This project will remove potentially hazardous asbestos
materials from public accessible areas of the Yacht Club and provide for
efficiencies in water and power usage.
Attachments
|
a.
|
Yacht Club CSRFF Application -
Confidential
|
|
|
Officer’s Recommendation
That Council
1. Supports the CSRFF application for
$37,260 to upgrade boat storage facilities submitted by the Esperance Bay
Yacht Club; and
2. Prioritises the application as no. 1
of 1 application received.
Voting Requirement Simple Majority
|
Item: 12.3.2
Mt
Ridley Association - Request to Nominate Representatives
|
Author/s
|
Rod Hilton
|
Executive Manager Community Division
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/6013
Applicant
Mt Ridley Association Inc.
Location/Address
Mt Ridley Reserve
Executive Summary
To appoint Shire representatives to the Management Committee
of the Mt Ridley Association.
Recommendation in Brief
That Council nominates 2 members and 2 proxy members
to represent the Shire of Esperance on the Mt Ridley Association Management
Committee.
Background
The affairs of the Mt Ridley Association are managed
exclusively by a Management Committee comprising a Chairperson, Vice
Chairperson, Secretary, Treasurer and not more than 4 other persons all of whom
shall be members of the Mt Ridley Association with equal representation from
the Shire of Esperance and the Esperance Nyungar Aboriginal Corporation (ENAC).
The appointed shire committee members and proxies as
named in the minutes of the inaugural meeting held 22nd August 2007
were:
Cr Ian Mickel – Chairperson
Cr Beverley Stewart – Secretary (reappointed
Council Res. O1113-019)
Cr Tony Ietto
David Spencer
Ron Scantlebury (proxy member)
Michael Archer (proxy member)
Vacancies on the committee have been created by the
retirement of Ian Mickel and Tony Ietto from Council, and Ron Scantlebury and
Michael Archer as proxy members whom are no longer Shire officers.
At the November 2014 council meeting it was resolved
(Res O1114-001) to convene a meeting of the Mt Ridley Association to fill the
casual vacancies on the committee. For this action to be initiated the
secretary of the Mt Ridley Association has written requesting the Council to
nominate representatives to fill vacancies on the Mt Ridley Association
Management Committee. On receipt of the nominations the secretary will convene
a meeting of the Mt Ridley Management Committee to fill the vacant positions
from the nominations received.
The Council is requested to nominate 2 persons as
members and 2 persons as proxy members to fill the vacant positions. The
nominated persons must be Councillors or Officers of the Shire.
Officer’s Comment
Clause 9(4) of the Mt Ridley Association Constitution
provides the power for the Management Committee to fill casual vacancies on the
Management Committee. Appointments to the Management Committee must also be
members of the Association. The Management Committee also has the power under
clause 4(4) to appoint members to the Association.
Council nominated representatives will be required to
make a written application to the Management Committee to become members of the
Association.
At the Management Committee meeting the first order of
business will be to appoint the nominated persons as members of the Association
and secondly as members of the Management Committee to join existing Shire
members - Cr Beverly Stewart and David Spencer and ENAC members - Jenny Woods,
Elaine Bullen, Henry Dabb, and proxy members Gail Reynolds-Adamson and Terry
Yorkshire.
Once the appointments have been made there will be
sufficient members to form a quorum to hold a general meeting of the
Association (a minimum of 3 shire members and 3 ENAC members) as proposed by
Council resolution O1114-001. At the general meeting a decision can be made on
the future of the Association. The Association can be restructured, wound up,
or remain as originally proposed.
It is recommended that if officers are to be nominated
that they are nominated by title.
Consultation
On the 26th February the Executive Manager
Community Division met with ENAC Corporate Manager Sandie Gillard to discuss
reformation of the Mt Ridley Association.
Financial Implications
The Mt Ridley Association Inc stands as its own entity;
therefore, there are no direct financial implications to the Shire reconvening
the Association.
Financial implications will arise if proposals for the
maintenance and management of the Mt Ridley Reserve are developed.
Asset Management Implications
The Mt Ridley Reserve has infrastructure on site including a
compositing toilet, information shelter, picnic tables, car park, fire places
and a sign posted walk trail.
Statutory Implications
The statutory implications associated with this item are
contained within the Associations Incorporation Act 1987 – compliance
with Constitution of the Mt Ridley Association; and, the Land Administration
Act 1997 – section 49(4) land to be used in accordance with Management
Plan.
Policy Implications
EXEC 020 External Committee Representation
Strategic Implications
Strategic Community Plan 2012 - 2022
Environment
Strategy 2.1 Protect,
restore and enhance the Shire’s natural assets
Corporate Business Plan 2013/2014 – 2016/2017
Action 2.1.1.2 Partner with key stakeholders to seek
funding and deliver environmental protection, restoration and enhancement
projects
Environmental Considerations
Mt Ridley is an area included in the Great Western Woodlands
Biodiversity and Cultural Conservation Strategy due to its remarkable natural
and cultural values (Klaus Tiedemann 2012)
Attachments
|
a.
|
Constitution and Management Order
for Mt Ridley Association
|
|
|
Officer’s Recommendation
That Council nominates the
following persons to be members of the Mt Ridley Association Management
Committee to fill the vacancies created by the retirement of former
councillors Ian Mickel and Tony Letto and former proxy members Ron
Scantlebury and Michael Archer –
1. ................................................
2. ................................................
3. ......................................(Proxy)
4. ......................................(Proxy)
Voting Requirement Simple Majority
|
12.4 Asset Management
Nil
12.5 Corporate Resources
Item: 12.5.1
Lease
- Old Doctor's Surgery Museum Village
|
Author/s
|
Jennifer Parry
|
Manager Corporate Support
|
|
Authorisor/s
|
Shane Burge
|
Director Corporate Resources
|
File Ref: D15/5024
Applicant
Sally Nevin
Louise Stewart Brown
Tania Klene
Location/Address
Lot 59 Dempster Street Esperance, Reserve 2815, Museum
Village
Executive Summary
For Council to consider applications received to lease
the Old Doctor’s Surgery in Museum Village.
Recommendation in Brief
That Council agrees to lease the property known as the
Old Doctor’s Surgery, Museum Village Park to Sally Nevin subject to
certain conditions.
Background
Council has at the January 2015 OCM agreed to lease
the Old Methodist Church in Museum Village to Annette Smith (current tenant in
the Old Doctor’s Surgery) following the required advertising period of 2
weeks. No submissions have been received with regard to the proposed
disposition of property and it is anticipated that the new lease will commence
on 1 April 2015 which leaves the Old Doctor’s Surgery available for
lease.
An advertisement was placed seeking expressions of
interest to lease the Old Doctor’s Surgery at the same time of
advertising the disposition of property for the Old Methodist Church.
Four (4) expressions of interest were received to
lease the property by the closing date of 20 February 2015; one (1) has since
withdrawn. Each of the three (3) remaining submissions are attached
(confidential).
Officer’s Comment
All applicants have been advised that a lease term of 1 day
less than 6 months is all that can be offered at this stage; they are entitled
to apply to the State Administrative Tribunal (SAT) to over-rule the
requirement for a 5 year term as predetermined by s.13 of the Commercial Tenancy (Retail
Shops) Agreement Act 1985. Two other Museum Village tenants have achieved such
precedence from SAT in 2014. The successful applicant would only be able to
apply for an additional 3 months taking the lease up to 31 December 2015 until
Council announces a decision on the future of the Museum Village.
With consideration given
to the information provided by each applicant, all would appear to be worthy
tenants. Ms
Nevin’s proposal to create locally made products for the Esperance
community and tourists such as framed prints, post cards, photo cards, mugs,
key rings, magnets, seasonal calendars and Esperance themed Christmas Cards
along with promoting other artist/photographers work are in accord with the
objectives of the Shire Policy for the Museum Village “To promote the commercial use via a
lease with Council of buildings within the area of the Museum Park Period
Village for local and regional arts & crafts retail outlets.”
Consultation
Heron Todd White, Registered Valuer
Shire of Esperance Commercial Division
Shire of Esperance Statutory Division
Shire of Esperance Asset Management
Financial Implications
An independent Rental Valuation for
this property was most recently carried out on 5 March 2015 which complies with
S3.58 of the Local Government Act 1995 which states that a current
market valuation not more than 6 months before the proposed disposition be
ascertained.
The current rental valuation on this
property is $65.00 p/m2 p.a. (ex GST); $1,892.80 p.a. (ex GST).
A lease preparation fee of $500.00 will be payable by the
lessee along with reimbursement of advertising costs as charged to Council.
Asset Management Implications
Nil, as the current level of service meets the requirements
of the proposed incoming lessee.
Statutory Implications
Local Government Act 1995 - Section 3.58 Disposing of
Property
Local Government Act 1995 – Section 9.49A
Execution of Documents
Commercial Tenancy (Retail Shops)
Agreement Act 1985
Policy Implications
CORP 003: Museum Park Buildings Leasing Arrangements
CORP 004: Building and Property Leases.
Strategic Implications
Strategic Community Plan 2012-2022
Civic
Leadership
4.5 Be innovative in the management of Shire operations,
services, staff and resources to create a resilient and financially stable
Shire
Social
1.2 Create a vibrant built environment that is
accessible and inclusive and reflects the Shire’s identity and local
heritage
Economic
3.5 Maintain the Shire’s robust asset management
practices and maintenance programs
Corporate Business Plan
4.5.12 Manage Shire leases and insurances
Environmental Considerations
N/A
Attachments
|
a.
|
Application - Lease Old Doctor's
Surgery - Museum Village - Louise Brown - Confidential
|
|
|
b.
|
Application - Lease Old Surgery -
Museum Village - Sally Nevin - Confidential
|
|
|
c.
|
Application - Lease Old Surgery -
Museum Village - Tania Klene - Confidential
|
|
|
Officer’s Recommendation
That Council agrees to
lease the property known as the Old Doctor’s Surgery, Museum Village
Park to Sally Nevin subject to;
1. The term of
the lease be 1 day less than 6 months initially and should an application
lodged with State Administrative Tribunal be successful to overrule the
requirement of s. 13 of the Commercial Tenancy (Retail Shops)
Agreement Act 1985, that an extension of the lease be granted to expire not later than 31
December 2015;
2. The lease
rental be $1,892.80 p.a.(ex GST) as determined by current commercial market
rental valuation obtained from a registered independent valuer, with annual
C.P.I. increases for the term of the lease;
3. The lease area
to be a portion of Lot 59 Dempster Street Esperance, described and defined as
the ‘Old Doctor’s Surgery’ in the lease and displayed
clearly in an attachment to the lease document;
4. All lease
terms and conditions be as per Council Standard Commercial Lease;
5. The
disposition being advertised in accordance with Section 3.58 of the Local
Government Act 1995 for Disposal of Property; and
6. Authorises the
CEO to execute the lease document provided no adverse submissions are
received.
Voting Requirement Simple Majority
|
Item: 12.5.2
Lease
reassignment - Tanker Jetty Mobile Food Van Site No 1
|
Author/s
|
Jennifer Parry
|
Manager Corporate Support
|
|
Authorisor/s
|
Shane Burge
|
Director Corporate Resources
|
File Ref: D15/5682
Applicant
Nicola & Grant Sime
Location/Address
Tanker
Jetty Mobile Food
Van
Site No. 1 – Lot 991
on Plan 220456 - R27318
Executive Summary
For Council to consider allowing the reassignment of
the lease at Tanker Jetty Mobile Food Van Site No. 1, currently leased to Lara
McIntyre & Shane Gillen trading as Coffee Cat.
Recommendation in Brief
That Council consents to reassignment of the existing
lease on Tanker Jetty Mobile Food Van Site No. 1 from Lara McIntyre & Shane
Gillen to Nicola & Grant Sime under the current lease terms and conditions
subject to approval by Minister for Lands.
Background
Notification was received on 23 February 2015 from
Lara McIntyre and Shane Gillen advising that they have accepted a sale offer on
their business, Coffee Cat. Lara and Shane requested that the lease for their
business at the Tanker Jetty Mobile Food Van Site be reassigned to the
purchasers, Nicola and Grant Sime.
Officer’s Comment
Lara and Shane have operated Coffee Cat since 2005,
the business is very popular in Esperance and they have been exemplary tenants
throughout that period. The business originally started at the Tanker Jetty on
a sub-lease from Beryl’s Eats and progressed to holding their own lease
from September 2011.
In September 2012 the Shire advised Lara and Shane
that Coffee Cat would need to be temporarily relocated to an alternative
premise (near Esperance Town Boat Ramp) as the construction of the waterfront
seawall and headland would be commencing in January 2013. The waterfront
development was completed on time and a ceremonious opening took place on 30
November 2014 with Coffee Cat returning to Site 1 at the new mobile food van
sites.
No grounds have been identified to decline the request for
reassignment other than ensuring that the transaction is subject to all
invoices in relation to Tanker Jetty Mobile Food Van Site No 1 are fully paid
prior to reassignment taking place.
Consultation
McLeod Barristers & Solicitors
Financial Implications
Nil
Asset Management Implications
Nil, this lease is for land only.
Statutory Implications
Local Government Act 1995 - Section 3.58 Disposing of
Property
Local Government Act 1995 – Section 9.49A
Execution of Documents
Commercial Tenancy (Retail Shops)
Agreement Act 1985
Policy Implications
This item relates to Council Policy CORP 004 for Building and
Property Leases
Strategic Implications
Strategic Community Plan 2012 - 2022
Civic Leadership
4.5 Be
innovative in the management of Shire operations, services, staff and resources
to create a resilient and financially stable Shire
Corporate Business Plan 2013/2014 – 2016/2017
4.5.12 Manage Shire leases and insurances
Environmental Considerations
N/A
Attachments
Nil
|
Officer’s Recommendation
That Council consents to reassignment of the existing lease on
Tanker Jetty Mobile Food Van Site No. 1 from Lara McIntyre & Shane Gillen
to Nicola & Grant Sime under the current lease terms and conditions
subject to approval by Minister for Lands.
Voting Requirement Simple Majority
|
Item: 12.5.3
Local
Government Elections 2015
|
Author/s
|
Teagan Walsh
|
Administration Officer
|
|
Authorisor/s
|
Jennifer Parry
|
Manager Corporate Support
|
|
|
Shane Burge
|
Director Corporate Resources
|
File Ref: D15/5600
Applicant
Shire of Esperance
Location/Address
Windich Street, Esperance
Executive Summary
For Council to consider
how it intends to conduct the 2015 Local Government Election.
Recommendation in Brief
That Council appoint the Western Australian Electoral
Commission (WAEC) to hold a Postal Election for the Shire of Esperance on the
17th October 2015.
Background
As per the Local Government Act 1995, all local Governments
in Western Australia, on the 17 October 2015 (Election Day), will hold an
election of some form to elect members to their respective Councils. At
the Shire of Esperance, there are will be a minimum of five (5) vacancies to be
filled, being:
1. Cr
Brown (Rural Ward);
2. Cr
Bowman (Rural Ward);
3. Cr
Heasman (Town Ward);
4. Cr
McIntyre (Town Ward) and
5. Cr
Horan (Town Ward).
As per part 4, Local Government Act 1995, each Local
Government needs to make certain decisions, at least 80 days prior to election
day, on who will conduct the election (Returning Officer) and how the Election
will be conducted (in-person or postal).
Under Section 4.20, the Chief Executive Officer of the Local
Authority is, by default the returning officer, unless the Local
Government appoints another person, subject to the approval of the Electoral
Commissioner (S4.20(2)). The Returning Officer’s role is to
effectively manage the entire election process, and ensure compliance with the
Local Government Electoral process and procedures.
The other decision that needs to be resolved is the method of
election. Under section 4.61, Council has two options, being In-person
(default) or postal. For a Postal Election to be held, the Electoral
Commissioner must be made responsible for conduct of the election (4.61(4)). At
the 2013 Local Government election, the Shire held a postal election, resulting
in a 32.63% turnout (Town Ward only, Rural Ward elected unopposed). The
last in-person election held in Esperance was in 2005, resulted in a 13.5%
turnout of eligible voters.
On 16 February 2015, the Electoral Commission wrote to the
Shire of Esperance and provided a quote of $36,000 (GST Inc) to run a postal
election in October 2015 (Attached). With the recent State Government
Elections now completed, Council needs to respond to the request from the
Electoral Commissioner, so preparations for Election Day can
commence.
Officer’s Comment
The Bi-annual (every two years) Local Government Election
process is the most direct method residents and ratepayers have in determining
the future and direction of their respective Local Governments, by electing
their representatives to Council.
In responding to the Electoral Commissioner’s request,
Council needs to decide who and how the election will be managed. Under the
Local Government Act, the default position is to hold an in-person election,
managed by the Chief Executive Officer. Should Council wish to have a
Postal Election, then it must also appoint the Electoral Commissioner to manage
the election. If the Electoral Commissioner is appointed, he will
subsequently appoint an independent Returning Officer for the Shire of
Esperance.
In determining which option to adopt, Council should consider
the following points regarding each alternative:
In-Person Election & CEO Returning Officer:
· Lower direct costs, however indirect costs are
difficult to estimate or capture;
· Consistent with Federal and State Government Election
process;
· Greater “Local Feel” to election process;
· Generally a lower Voter turnout (13.5% turnout in
2005);
· Potential conflict of interest between Shire
Administration and Candidates (potential to politicise the Administration)
Postal Election
& Independent Returning Officer:
· Generally a greater Voter turnout (44.8% turnout in
2011 & 32.63% in 2013);
· High direct costs (very few indirect costs);
· Separation of the Shire Administration and Election
process, especially if there are conflicts with Candidates;
· WAEC specialises in managing Elections, resulting
fewer expected compliance issues;
· Possible perception of election being impersonal and
lack of focus on actual election day;
· Inconsistent with Federal and State Government
election process (ie In-Person voting).
Given the potential for higher elector turnouts and ability
to more accurately estimate the cost of election it is recommended that the
October 2015 Election be a Postal Election managed by the Electoral
Commissioner.
Even though the Electoral Commissioner (and their appointed
Returning Officer) will manage the election, it does not prevent the Shire
assisting in the electoral process, especially in the early stages. The
Administration will need to work with the Returning Officer on matters such as
electoral advertising and does plan to hold the following forums with the
community to help promote the Local Government Elections:
· “Want to Nominate for Council” Workshop
(Public);
· Ballot Allocation (Public, Candidates, Councillors)
· “Candidates Information” Session
(Candidates & Councillors)
· Meet the Candidates (Public & Candidates)
· Election Day & Count
Consultation
Western Australian Electoral Commission (WAEC)
Financial Implications
The financial implications arising
from this report are if Council resolve the Officers recommendation, then it
will need to budget the estimate cost quoted by the WAEC, $36,000 (inc GST)
possibly another $5,000 for incidentals, totalling $41,000 (inc GST) in the
2015/16 Annual Budget. Should Council decide to run an in-person
election, then potentially a lower budget of $18,000 - $23,000 (no mailing
costs etc) will need to be provided, however as previously stated it will be
difficult to capture all indirect costs (staffing) associated with running an
Election.
Asset Management Implications
Nil
Statutory Implications
Local Government Act 1995
Part 4 – Elections and
Other Polls
Local Government
(Election) Regulations 1997
Policy Implications
Nil
Strategic Implications
Strategic Community Plan 2012-2022
Civic
Leadership
4.1 Ensure Councillors are
representative of the community and provide strong and visionary leadership
Corporate Business Plan
Action 4.1.1 Facilitate
Councillors requirements to represent the community
Environmental Considerations
Nil
Attachments
|
a.
|
Local Government Ordinary Elections
2015
|
|
|
Officer’s Recommendation
That Council:
1. Declare in
accordance with section 4.20(4) of the Local Government Act 1995, the
Electoral Commissioner to be responsible for the conduct of the 2015 ordinary
election together with any other elections or polls which may be required;
and
2. Resolve, in accordance
with section 4.61(2) of the Local Government Act 1995 that the method of
conducting the 2015 Local Government Election will be a postal election.
Voting Requirement Absolute Majority
|
Item: 12.5.4
Compliance
Audit Return 2014
|
Author/s
|
Shane Burge
|
Director Corporate Resources
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/5882
Applicant
Corporate Resources
Location/Address
Shire of Esperance
Executive Summary
For Council to consider the adoption of the 2014 Shire
of Esperance Compliance Audit Return (CAR) as required pursuant to Section
7.13(1)i of the Local Government Act 1995, and Regulation 14 of the Local
Government (Audit) Regulations 1996.
Recommendation in Brief
That Council adopt the 2014 Shire of Esperance Audit
Return pursuant to Regulation 14(3) of the Local Government (Audit)
Regulations 1996 as attached.
Background
As in previous years, local governments are required
to complete a CAR by the Department of Local Government and Communities for
each calendar year.
The 2014 CAR contains 78 questions across 9 categories
formulated around the Local Government Act 1995 and associated
regulations. Categories and questions are completed by the relevant shire
officers, and then presented to Council through the Audit Committee for
adoption.
The Audit Committee considered the CAR at their
meeting that was held on the 3 March 2014 and resolved the following-
Moved: Cr
Griffiths
Seconded: Cr
Stewart
AU0315-001
Officer’s Recommendation
That the Audit Committee recommend to
Council adoption of the 2014 Shire of Esperance Compliance Audit Return pursuant
to Regulation 14(3) of the Local Government (Audit) Regulations 1996 as
presented under separate cover.
CARRIED
F4 - A0
A copy of the 2014 Shire of Esperance CAR is attached.
Officer’s Comment
One area of non compliance was identified with an
officer who has purchasing authority being on long service leave at the time
that the annual returns were required to be completed. The officer completed
the annual return once they returned from annual leave. Although this
technically constitutes non compliance in this area the Shire was not exposed
as the officer did not conduct purchasing activities until the annual return
had been completed.
Consultation
Executive Services
Corporate Resources
Asset Management
External Services
Financial Implications
There are no financial implications arising from the
recommendations of this report.
Asset Management Implications
There are no asset management implications arising from the
recommendations of this report.
Statutory Implications
Section 7.13(1)i of the Local Government Act 1995 and
Regulation 14 of the Local Government (Audit) Regulations 1996 apply.
Policy Implications
There are no policy implications arising from the
recommendations of this report.
Strategic Implications
Strategic Community Plan 2012-2022
Civic Leadership
4.5 Be innovative in the management of Shire operations,
services staff and resources to create a resilient and financially stable
Shire.
Corporate Business Plan 2013/2014 – 2016/2017
Action 4.5.1 Manage the Organisation
Environmental Considerations
N/A
Attachments
|
a.
|
2014 Compliance Audit Return
|
|
|
Audit Committee Recommendation
That Council adopt the 2014 Shire of Esperance
Compliance Audit Return pursuant to Regulation 14(3) of the Local Government
(Audit) Regulations 1996 as presented under separate cover.
Voting Requirement Simple
Majority
|
Item: 12.5.5
2014/2015
Budget Review
|
Author/s
|
Beth O'Callaghan
|
Manager Financial Services
|
|
Authorisor/s
|
Shane Burge
|
Director Corporate Resources
|
File Ref: D15/5886
Applicant
Corporate Resources
Location/Address
Internal
Executive Summary
For Council to consider adoption of the 2014/15 Budget
Review as per the legislative requirement.
Recommendation in Brief
That Council adopt the 2014/15 Budget Review and
request the CEO send a copy of the budget review to the Department of Local
Government and Communities.
Background
The Council has traditionally undertaken a Budget
Review to assess the impact of actual events upon the adopted budget. The
budget review document contains actual transactions up to the end of December
2014 and also a predicted figure for each account till the end of the financial
year. The predicted figures attempt to quantify the likely difference
that invariably occurs between the budget and the end of financial year actual
result.
A detailed dissection of the income and expenditure
variations is supplied under separate cover. The report lists all
accounts which have a variance (surplus or deficit) from which was estimated in
the annual budget. All of the variances shown require Council approval by
Absolute Majority to adjust the original budget. If Council resolves to
adjust the budget as per the attachment, it will provide a predicted $9,915
surplus by 30 June 2015.
The Audit Committee met on the 3 March 2014 to
consider the budget review and resolved the following-
Moved: Cr
Griffiths
Seconded: Cr
Parker
AU0315-001
Officer’s Recommendation
That the Audit Committee recommends
Council adopt the 2014/15 Budget Review.
CARRIED
F4 - A0
Officer’s Comment
The Budget Review has been compiled in the statutory
reporting program format similar to the monthly financial report. Four
columns of information have been presented as follows:
1. The
first column being the Councils adopted budget.
2. The
second column contains the actual result recorded to 31 December 2014.
3. The
third column contains the actual result recorded to 19 February 2015.
4. The
fourth column being the predicted result to the 30 June 2015.
Revenue is presented in brackets, eg (100,000) and
expenditure is presented without brackets.
The Budget Review process is essentially designed to
ensure that the adopted budget is being adhered to and that there are not
material variances that may cause a deficiency in “cash” to occur
at financial years end.
A $55,000 deficit was adopted by Council for the
2014/15 budget.
Since July budget amendments have been presented and
adopted by Council taking the amended budget to a $99,781 deficit.
The main variations which have been identified since
budget adoption are outlined below:
· Additional income in the Rates area from interim rating and
additional interest on outstanding rates. More ratepayers have opted to
pay rates by instalments in preference to paying in full which incurs an
interest charge. There has also been an increase in ratepayers that have
not made any attempt to pay their rates.
· Recognition of additional FAGS funding.
· Interest income on Municipal and Reserve accounts has been
decreased based on lower interest rates than expected since budget adoption.
· Increase in reimbursements for Executive Services for Long
Service Leave recoupment from other shires.
· Organisational Review has been reduced to $25,000 as most of
the work is intended to be conducted in-house.
· Increase in reimbursements for Human Services for LGIS
Experience Fund reimbursing the shire for the Risk Management Foundations
Project.
· Increase in reimbursements for Corporate Resources for LGIS
Rebates.
· Professional Services for Finance has increased for Doubtful
Debt provision for Aussie Scrap Metal (Council Resolution O0914-014) and debt
collection charges on other minor outstanding debts.
· Information Management Services contributions has a budget
increase for salary sacrifice rent income with an offsetting increase in
expenditure under Employee Costs.
· A reduction in Computer/IT Costs due to a budget overestimation
for software licences.
· Discover Lake Monji Day has been cancelled due to fire damage
resulting in the Program and Events budget decreasing.
· Various expenditure accounts within Emergency Management have
increased but are offset with an increase in Reimbursements.
Reimbursements are coming from Fire Brigades and farm owners purchasing second
hand fire trucks. The net over expenditure for the area is for the
Shire’s contribution towards the strategic firebreak program.
· Reallocation of Employee Costs has resulted in an increase in
Environmental Health Services and a decrease in Planning Services.
· Various adjustments to Homecare accounts to recognize
specific grants that have been received or reduced to deliver the Homecare
programs. Homecare have requested the delay of the replacement of a light
vehicle but have requested the replacement of two photocopiers. This is to be
funded from the Homecare grants.
· Various adjustments in the Waste and Recycling area,
including reduction in budgets for waste facility capping and strategic waste
initiatives. These costs will be incurred in a future year. The Liquid Waste
Facility (formally known as Truck Wash facility) income and expenditure has now
been included in this area. There has been a significant increase in
Waste Facility charges by $150,000 due to an unexpected increase in rubbish tip
charges. This business unit has been offset with a Sanitation Reserve
transfer that will be required for closure of the existing waste site and the
opening of a new site.
· Cemetery Burial and Grounds Expenses was under budgeted,
therefore the predicted budget has increased.
· Grants for Civic Centre have increased for a Lotteries grant
from 2012 ($46,800) being received and an extra $7, 000 expected for the current
year.
· Overall the Bay of Isles Leisure Centre (BOILC) has a
reduction in costs. Employee Costs had to be reallocated from the Gym and Pool
areas to BOILC Building Operations for cleaning wages.
· Grant application from Lotteries of $33,333 to assist in the
construction of new disable toilets was unsuccessful. Cost estimates are
currently being considered to ascertain if the Shire allocation of $66,667 is
sufficient to undertake the work without additional grant funding. Budget has
been amended to reflect this.
· Increase in Reimbursements under Coastal Infrastructure is
for Max Employment’s contribution towards Work for the Dole
program. This is offset by an increase in Employee Costs in the same
area.
· Sand re-nourishment expenditure has increased by $50,000.
· Coastal Infrastructure capital grants have reduced because
Council Resolution (S0914-017) reallocated Country Local Government Funds
(CLGF) of $937,727 to Skate Park and James Street Playground under Parks.
· The Waterfront expenditure has decreased in line with the
reallocation of the CLGF funds however, late contract variations to the
waterfront project has required additional allocation of funds of $175,877 to
ensure the completion of the project and any agreed variations can be funded.
· Recognition of final payment to the Turf Club from Land
Purchase and Development Reserve.
· Sporting Grounds fees and charges have decreased because the
shire is no longer collecting GSG overflow camping fees.
· Recognition of Commons Trail grant from the previous year in
Road and Street operating. Funds were expended in 2014 financial year.
· Increase in Town Road Maintenance by $100,000. Increases in
street road verge clearing, verge spraying and additional asphalt repairs.
· Capital budget for Street Lights ($20,000) has been
reallocated to operating as the shire cannot capitalise the expenditure.
Utilities for street lights have been reduced with the net cost of street
lights reduced by $67,500.
· Recognition of an additional $40,362 Roads To Recovery funds
and the corresponding increase in expenditure under Road and Street –
Capital.
· Various adjustments to the Aerodrome area which is offset by
an Aerodrome Reserve transfer. Includes a decrease in landing and
screening fees and a reallocation of employee costs to Operations to cover
cleaner wages.
· Private Work expense and income has been increased
proportionately as there is an expectation this will exceed budget by the end
of year.
· Flinders Development business unit has had various
adjustments due to less sales occurring than anticipated. Sale of 4 lots is now
expected rather than the budget of 12 lots.
· Asset Management area has had an increase in Contributions
for salary sacrifice rent agreements that are in place, this is offset by an
increase in Employee Costs.
· An increase in Fees and Charges ($800,000) for the Depot is
for the rock royalty received for rock used as part of the waterfront
project. These funds have been transferred to the Jetty Reserve.
· Reimbursements for Outside Works have been increased to
recognize workers compensation claims and long service leave recoupment from
other Shires.
· Fuel Tax Credits (FTC) has been increased by $20,000 based on
actual year to date claims and includes a recent increase in the claim rate for
diesel.
· Building Maintenance accounts have had increases and
decreases across the schedules but overall is balanced to the annual
allocation.
The variations to the budget as listed above are the main
changes that are predicted since the budget adoption. There are a large
number of smaller variations as listed within the report.
Changes to a number of operational areas specifically in the
waste facility with less estimated expenditure, rock royalty from the
waterfront project and cash in lieu of parking has seen a significant increase
in proposed transfers to reserves amounting to $1.9 million. It is proposed
that by the 30 June that the reserve balance will total $16.1 million compared
to original budget estimate of $13.7 million.
On finalisation of the Budget Review there is an estimated
small surplus of $9,915. Officers are recommending that any surplus after
unspent grants and carryovers at the end of the year be transferred to the
Priority Projects Reserve for Council’s discretion to allocate to
Priority Projects in the future.
If Council resolves to adopt the budget review, the predicted
figures will form the amended budget and will become the budget that staff will
refer to for the balance of the financial year.
Consultation
Executive Services
Corporate Resources
External Services
Asset Management
Financial Implications
As detailed in the attached Budget Review documentation
Asset Management Implications
Nil
Statutory Implications
Local Government (Financial Management) Regulation 1996 – 33(a) Review of Budget
Policy Implications
Nil
Strategic Implications
Strategic Community Plan 2012-2022
Civic Leadership
4.5 Be innovative in the management of Shire operations,
services, staff and resources to create a resilient and financially stable
Shire.
Corporate Business Plan 2013/2014 – 2016/2017
4.5.15 Manage Financial Services
Environmental Considerations
Nil
Attachments
|
a.
|
Budget Review 2014/2015
|
|
|
Audit Committee Recommendation
That Council:
1. Adopt
the 2014/15 Budget Review.
2. Amend
the 2014/2015 Budget as detailed within the attached Budget Review 2014/2015.
3. Request
the CEO send a copy of the Budget Review 2014/2015 to the Department of Local
Government and Communities.
Voting Requirement Absolute
Majority
|
Item: 12.5.6
Ice
Vending Machine Agreement
|
Author/s
|
Jennifer Parry
|
Manager Corporate Support
|
|
Authorisor/s
|
Shane Burge
|
Director Corporate Resources
|
File Ref: D15/5974
Applicant
Rotary Club of Esperance Bay
Location/Address
Final site yet to be confirmed; north east corner of
Visitor’s Centre has been discussed as a strong possibility.
Executive Summary
For Council to consider providing support in principle
for the placement of an ice vending machine in the vicinity of the
Visitor’s Centre at Museum Village.
Recommendation in Brief
That Council agrees to provide support in principle for the
Rotary Club of Esperance Bay proposal for placement of a 24 hour ice vending
machine subject to certain conditions.
Background
The Rotary Club of
Esperance Bay has approached the Shire with a proposal to place a purified
water ice vending machine in the local community. The club is open to
locations; they would see that a location close to a parking area would be
advantageous.
An area of focus for
Rotary is clean water and placement of the vending machine in Esperance is
proposed to raise awareness and funding for their projects. The funds raised
will assist them in contributing to clean water projects in developing
countries around the world.
The inputs required for
this project are electricity and tap or rain water. Filtration, purification
and refrigeration are fully integrated into the vending machine. Outputs
are ice and or bottle quality water. The machine does not dispense bottles.
Users supply their own bottle(s). It is a sustainable solution that will help
take the Shire "towards zero waste".
Ice can be dispensed in sealed bags (provided) or
directly into esky's for a better price with less waste. Customers will have 24
hours per day access to 4kg sealed bags of ice or alternatively 6kg or 8kg
directly into the customers’ cooler/esky.
Officer’s Comment
The proposal appears to be relatively low risk for Council.
The Rotary Club would be responsible for all power and water costs,
installation, maintenance, security costs and insurances.
The club would also be required to obtain the relevant
Planning, Building and Health approvals.
The installation of the vending machine would be of
benefit to both visitors to Esperance and the local community.
Consultation
Shire of Esperance External Compliance (Planning &
Environmental Health)
Shire of Esperance Commercial Division
McLeods Barristers & Solicitors
Financial Implications
Rent of $100.00 per annum (ex GST) is included due to Council
previously indicating an appetite to charge an increased minimum rental amount
to all groups requesting a lease/licence agreement.
Asset Management Implications
Nil
Statutory Implications
Local Government Act 1995 - Section 3.58 Disposing of
Property
Local Government Act 1995 – Section 9.49A
Execution of Documents
Policy Implications
This item relates to Council Policy CORP 003: Museum Park
Buildings Leasing Arrangements and CORP 004 for Building and Property Leases.
Strategic Implications
Strategic Community Plan 2012 - 2022
Social
1.4 Encourage
and support volunteers and community groups
Active and growing volunteer and
community groups
Corporate Business Plan 2013/2014 – 2016/2017
4.5.12 Manage Shire leases and insurances
Environmental Considerations
The environmental considerations are minimal being that the
only product is water although the Rotary Club would be required for Shire
Health approval to show food safety and hygiene processes undertaken to ensure
a safe product. They would also be required to demonstrate how the product
would be protected from contamination/vandalism etc.
Attachments
|
a.
|
Ice Vending Machine Picture
|
|
|
Officer’s Recommendation
That Council agrees to provide
support in principle for the Rotary Club of Esperance Bay proposal for
placement of a 24 hour ice vending machine subject to the following;
1. All
relevant Shire Planning, Building and Health Approvals are sought;
2. A
legally binding deed of agreement is entered into with the Shire for an
initial period of 1 year, with all costs associated with the agreement to be
borne by the Rotary Club of Esperance Bay;
3. An
annual rental amount of $100.00 per annum (ex GST) is applied; and
4. Authorises
the CEO to negotiate and approve the location of the vending machine and to
execute the deed.
Voting Requirement Simple Majority
|
Item: 12.5.7
Financial
Services Report - February 2015
|
Author/s
|
Beth O'Callaghan
|
Manager Financial Services
|
|
Authorisor/s
|
Shane Burge
|
Director Corporate Resources
|
File Ref: D15/6440
Attachments
|
a.
|
Monthly Financial Report - February
2015
|
|
|
Officer’s Recommendation
That the report entitled Monthly
Financial Management Report (incorporating the Statement of Financial
Activity and the Accounts for Payment) for the month of February as attached
be received.
Voting Requirement Simple Majority
|
12.6 Executive Services
Item: 12.6.1
Information
Bulletin - March 2015
|
Author/s
|
Sarah Fitzgerald
|
Trainee Administation Officer
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/6446
Applicant
Internal
Attachments
|
a.
|
Information Bulletin - March
|
|
|
b.
|
Interplan Reports - March
|
|
|
c.
|
Minutes - GVROC - 30 January 2015
|
|
|
Officer’s Recommendation
That Council accept the Information
Bulletin for February 2015 including;
1.
Minutes for the GVROC meeting held 30 January 2015.
Voting Requirement Simple Majority
|
Shire of Esperance
COUNCILLOR’S INFORMATION BULLETIN
ORDINARY COUNCIL MEETING
24 March 2015
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of
Esperance for any act, omission or statement or intimation occurring during
Council or Committee meetings. The Shire of Esperance disclaims any liability
for any loss whatsoever and howsoever caused arising out of reliance by any
person or legal entity on any such act, omission or statement or intimation
occurring during Council or Committee meetings. Any person or legal entity who
acts or fails to act in reliance upon any statement, act or omission made in a
Council or Committee meeting does so at that person’s or legal
entity’s own risk.
In particular and without derogating in any way from the broad
disclaimer above, in any discussion regarding any planning application or
application for a licence, any statement or intimation of approval made by a
member or officer of the Shire of Esperance during the course of any meeting is
not intended to be and is not to be taken as notice of approval from the Shire
of Esperance. The Shire of Esperance warns that anyone who has any application
lodged with the Shire of Esperance must obtain and should only rely on written
confirmation of the outcome of the application, and any conditions
attaching to the decision made by the Shire of Esperance in respect of the
application.
ETHICAL DECISION MAKING AND CONFLICTS OF
INTEREST
Council is committed to a code of conduct and all decisions are based
on an honest assessment of the issue, ethical decision-making and personal
integrity. Councillors and staff adhere to the statutory requirements to
declare financial, proximity and impartiality interests and once declared
follow the legislation as required.
SHIRE OF
ESPERANCE
Index
SHIRE OF ESPERANCE
1 Asset Management 4
1.1 Grading
Report 5
2 Statutory
Division 6
1.1
Grading Report
|
Building Applications Approved from 1 February 2015 to 28
February 2015
|
|
Materials of External Walls
|
|
A S Congreve
104 Pink Lake Road
SINCLAIR WA 6450
|
|
104 Pink Lake Road
SINCLAIR
|
|
P E Pedersen
21 Alexander Drive
CASTLETOWN WA 6450
|
|
Jollygood Enterprises
Pty Ltd
10 Scholey Street
SINCLAIR WA 6450
|
|
Assembly Building ‑
Public
|
|
Sime Building Company
Pty Ltd
52 The Esplanade
ESPERANCE WA 6450
|
|
Glen Echo Pty Ltd ‑
Timmins & Timmins
4 Hill Street
CHADWICK WA 6450
|
|
47 Gunton Circle
CASTLETOWN
|
|
R J Stewart
20 Corry Street
ESPERANCE WA 6450
|
|
20 Corry Street
ESPERANCE
|
|
P D Smyth
44 Amelia Circuit
WEST BEACH WA 6450
|
|
44 Amelia Circuit
WEST BEACH
|
|
M T Withers
3 North Road
CASTLETOWN WA 6450
|
|
Wrinkly Tin &
Cladding Company Pty Ltd
3 Corry Street
ESPERANCE WA 6450
|
|
27 Chantilly Circuit
CASTLETOWN
|
|
R W Franceschi
27 Emily Street
ESPERANCE WA 6450
|
|
Ocean View Carpentry
10 George Street
SINCLAIR WA 6450
|
|
15 Ormonde Street
BANDY CREEK
|
|
Ryan Dixon PTY LTD T/A Dixon
Construction
The Esplanade 6450
Esperance 6450
|
|
43 Crossland Street
ESPERANCE
|
|
M T Withers
3 North Road
CASTLETOWN WA 6450
|
|
214 Pink Lake Road
PINK LAKE
|
|
Ryan Dixon PTY LTD T/A Dixon
Construction
The Esplanade 6450
Esperance 6450
|
|
43 Thistle Avenue
BANDY CREEK
|
|
KJ Norton Building
Company
5 Kiwi Close Esperance
WA 6450
|
|
24 Nugent Street
CASTLETOWN
|
|
Building Applications Approved from 1 February 2015 to 28
February 2015
|
|
Materials of External Walls
|
|
G Harp
42 Baleine Drive
CASTLETOWN WA 6450
|
|
12 Treasure Road
SINCLAIR
|
|
K D Henderson
21 Burton Road
CASTLETOWN WA 6450
|
|
21 Burton Road
CASTLETOWN
|
|
Vermey Building Company
25 Butler Street
CASTLETOWN WA 6450
|
|
57 Norseman Road
CASTLETOWN
|
|
Vermey Building Company
25 Butler Street
CASTLETOWN WA 6450
|
|
57 Norseman Road
CASTLETOWN
|
|
M R Lewis
47 The Esplanade
ESPERANCE WA 6450
|
|
47 The Esplanade
ESPERANCE
|
|
J D Contractors Pty Ltd
6 Griffin Street
WEST BEACH WA 6450
|
|
15 Hockey Place
WEST BEACH
|
|
60 Westmacott Street
CASTLETOWN
|
|
Total number of Building Licences:
|
|
Building Approval Certificates (Unauthorised Structures)
|
|
Materials of External Walls
|
|
B J Curtis
9 Sampson Street
ESPERANCE WA 6450
|
|
Total number of Building Approval Certificates (Unauthorised
Structures):
|
|
Total number of Licences/Certificates Reported:
|
|
I certify to the best of my knowledge and belief, the
particulars given in this return are a true and complete record of proposed
building operations known to this local authority.
|
|
Signature
...........................................
Date ...........................................
(Manager Building Services)
|
Council Meeting
Friday 30 January 2015
In-Person Meeting
Shire of Esperance Civic Centre
MINUTES
1. GUEST SPEAKERS/PRESENTATIONS. 4
1.1 Presentation by representatives from Kott Gunning
Lawyers – “Staying out of
trouble with the CCC” 4
2. OPENING AND ANNOUNCEMENTS. 4
3. DECLARATION OF INTEREST. 4
4. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE. 5
4.1 Attendance. 5
4.2 Apologies. 5
4.3 Guests. 5
4.4 WALGA Representative. 6
5. MINUTES OF MEETINGS. 7
5.1 Minutes of a Meeting of the Goldfields Voluntary
Regional Organisation of Councils (GVROC) held Friday 6 November 2014
(Attachment) 7
5.2 Minutes of a Meeting of the Goldfields Voluntary
Regional Organisation of Councils (GVROC) held Friday 28 November 2014
(Attachment) 7
5.3 Minutes of a Meeting of the Goldfields Voluntary
Regional Organisation of Councils (GVROC) Technical Officers Working Group held
Friday 5 December 2014 (Attachment) 7
5.4 Business Arising from Meetings of the Goldfields
Voluntary Regional Organisation of Councils (GVROC) - GVROC Status Report as at
21 January 2015 (Attachment) 8
5.5 Matters for Noting (Attachments) 8
6. GVROC FINANCE. 9
6.1 Statement of Financial Position for the Period Ending
31 December 2014 (Attachment) 9
6.2 List of GVROC Accounts Paid. 10
6.3 Audited Financial Statement for Year Ending 30 June
2014 (Attachments) 11
7. GOLDFIELDS RECORDS STORAGE FACILITY - FINANCE AND
OTHER MATTERS. 12
7.1 Financial Statement for the Period ending 31 December
2013 (Attachment) 12
7.2 Progress Report for Goldfields Records Storage
Facility for the Period Ending 31 December 2014 13
7.3 Acquittal of the Regional Country Local Government
Fund for the Goldfields Records Storage Facility – Possible Requirement
to a Portion of the Allocated CLGF Funds. 14
8. GVROC BUSINESS. 16
8.1 GVROC Regional Equipment Pool 16
8.2 Animal Welfare Issues across the Goldfields Esperance
Region. 17
8.3 State Funding for Local Government Roads. 18
8.4 GVROC Meeting Dates 2015. 20
8.5 Local Government Membership to the Goldfields District
Emergency Management Committee 24
8.6 Esperance Region Economic Development Strategy. 25
8.7 Letters of Support for Funding Applications. 26
8.8 LGIS Regional Risk Coordinator Programme - Request for
Expression of Interest 28
8.9 Fuel Tax Credits. 29
8.10 Preparation of a Submission Detailing the Negative
Impact of State Government Policy on Town Development across the Goldfields
Esperance Region. 30
8.11 GRV Rating of Mining Interests. 32
8.12 Review of the GVROC MOU. 35
8.13 Country Local Government Reform.. 36
8.14 WALGA’s Street Lighting Discussion Paper 37
8.15 Country Local Government Fund – 2012/2013
Regional Group Projects Applications – GVROC Solar PV Project and the
GVROC LED Streetlight Project 38
9. DISCUSSIONS WITH MEMBERS OF PARLIAMENT. 40
10. REPRESENTIVE REPORTS. 40
10.1 WA Local Government Association. 40
11. LATE ITEMS as notified, introduced by decision of the
Meeting. 40
11.1 Closure of Bureau of Meteorology Weather Station
– Shire of Laverton. 40
12. FUTURE MEETINGS. 40
13. CLOSURE OF MEETING.. 40
Goldfields Voluntary Regional
Organisation of Councils (GVROC)
An in-person meeting of
the GVROC Council held Friday 30 January 2015 commencing at 10.37am
A number of the
region’s parliamentary representatives, both at State and Federal level,
attended the meeting as guests of GVROC.
MINUTES
1. GUEST
SPEAKERS/PRESENTATIONS
1.1 Presentation
by representatives from Kott Gunning Lawyers – “Staying out of trouble with the CCC”
Late last year the Executive
Officer received an email from Philip Mavor, Senior Associate with law firm
Kott Gunning, enquiring about making a presentation to GVROC’s Member
Councils on “Staying out of trouble with the CCC”.
Following a discussion with
the GVROC CEO it was agreed that the Executive Officer should extend an
invitation to representatives from Kott Gunning to make a presentation to GVROC
at the meeting scheduled for Friday 30 January 2015.
Mr Philip Mavor and Mr Brenton Oakley from
Kott Gunning will present on “Staying out of trouble with the CCC”.
The presentation looks at what
is meant by ‘misconduct’ and ‘public officer’ under the
Corruption and Crime Commission Act 2003 (giving examples), and who
must, and who may, report suspected misconduct. The presentation will
also include a discussion on the financial interest provisions of the Local
Government Act 1995 and sum up with a section called “how to stay out
of trouble” giving suggestions how local government employees, officers,
and members of Council can prevent falling foul of the CCC.
The presentation took
place prior to the commencement of the GVROC Council Meeting.
2. OPENING
AND ANNOUNCEMENTS
The purpose of the meeting is
to discuss business related to the activities of the Goldfields Voluntary
Regional Organisation of Councils.
In opening the meeting at
10.37am the Chair welcomed everyone in attendance, thanking the Shire of
Esperance for its hospitality.
3. DECLARATION
OF INTEREST
Pursuant to the Code of
Conduct, Councillors and CEOs must declare to the Chairman any potential
conflict of interest they may have in a matter before the Goldfields Voluntary
Regional Organisation of Councils and Goldfields Esperance Country Zone of
WALGA as soon as they become aware of it. Councillors, CEOs and Deputies
may be directly or indirectly associated with some recommendations of the
Goldfields Voluntary Regional Organisation of Councils and the Goldfields
Esperance Country Zone of WALGA and the WALGA State Council. If you are
affected by these recommendations, please excuse yourself from the meeting and
do not participate in deliberations.
4. RECORD
OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE
4.1 Attendance
Mayor Ron Yuryevich (Chair) Mayor,
City of Kalgoorlie-Boulder
Cr Suzie Williams Councillor,
City of Kalgoorlie-Boulder
Mr Don Burnett CEO,
City of Kalgoorlie-Boulder
Cr Mal Cullen President,
Shire of Coolgardie
Cr Tracey Rathbone Deputy
President, Shire of Coolgardie
Mr Paul Webb CEO,
Shire of Coolgardie
Cr Jacquie Best Deputy
President, Shire of Dundas
Mr Richard Brookes CEO,
Shire of Dundas
Cr Malcolm Heasman President,
Shire of Esperance
Cr Victoria Brown Deputy
President, Shire of Esperance
Cr Beverley Stewart Councillor,
Shire of Esperance
Cr Rob Horan Councillor,
Shire of Esperance
Mr Matthew Scott CEO,
Shire of Esperance
Cr Patrick Hill President,
Shire of Laverton (entered meeting at 9.25am)
Mr Graham Stanley A/CEO
Shire of Laverton (entered meeting at 9.25am)
Cr Peter Craig President,
Shire of Leonora
Ms Tanya Browning A/CEO,
Shire of Leonora
Cr Greg Dwyer President,
Shire of Menzies
Cr Jill Dwyer Councillor,
Shire of Menzies
Ms Karen Oborn A/CEO,
Shire of Menzies
Cr Ian Goldfinch President,
Shire Ravensthorpe
Cr Ken Norman Councillor,
Shire of Ravensthorpe
Mr Ian Fitzgerald CEO,
Shire of Ravensthorpe
Cr Jim Quadrio President,
Shire of Wiluna
Ms Helen Westcott, Joint
Executive Officer
Mr Bruce Wittber, Joint
Executive Officer
4.2 Apologies
Hon Ken Baston MLC, Minster
for Agriculture and Fisheries and Member for Mining and Pastoral Region
Hon Tony Simpson MLA,
Minister for Local Government and Communities
Hon Jacqui Boydell MLC,
Member for Mining and Pastoral Region
Hon Robin Chappell MLC,
Member for Mining and Pastoral Region
Cr Rob Wedge, Deputy
President Shire of Laverton
Cr Beatrice Fuamatu, Shire of
Laverton
Mr Steve Deckert, CEO Shire
of Laverton
Mr Jim Epis, CEO Shire of
Leonora
Cr Graham Harris, Deputy
President, Shire of Wiluna
4.3 Guests
Ms Wendy Duncan MLA, Member for Kalgoorlie
Dr Graham Jacobs MLA, Member for Eyre
Hon Stephen Dawson MLC, Member for Mining and Pastoral Region
Hon Dave Grills MLC, Member for Mining and Pastoral
Region
Mr Rex Drabik, Research Officer (Dave Grills)
Mr Rick Wilson MP, Member for O’Connor
Ms Jamila Savoy, Media Officer (Rick Wilson)
Mr Tony Crook, Chair Goldfields Esperance Development
Commission
Mr Shayne Flanagan, CEO Goldfields Esperance
Development Commission
Mr Philip Mavor, Senior Associate, Kott Gunning
Lawyers
Mr Brenton Oakley, Consultant, Kott Gunning Lawyers
4.4 WALGA
Representative
Ms
Joanne Burges Regional
Cooperation Manager WALGA
5.1 Minutes
of a Meeting of the Goldfields Voluntary Regional Organisation of Councils
(GVROC) held Friday 6 November 2014 (Attachment)
Minutes of the GVROC Council
Meeting held Friday 6 November 2014 have been circulated to Member Councils.
RECOMMENDATION:
That the Minutes of the GVROC
Council Meeting held Friday 6 November
2014 be confirmed as a true and correct
record of proceedings.
EN BLOC
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Goldfinch
That the Minutes of the
GVROC Council Meeting held Friday
6 November 2014 be confirmed as a
true and correct record of proceedings.
CARRIED
5.2 Minutes
of a Meeting of the Goldfields Voluntary Regional Organisation of Councils
(GVROC) held Friday 28 November 2014 (Attachment)
Minutes of the GVROC Council
Meeting held Friday 28 November 2014 have been circulated to Member Councils.
RECOMMENDATION:
That the Minutes of the GVROC
Council Meeting held Friday 28 November
2014 be confirmed as a true and correct
record of proceedings.
EN BLOC
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Goldfinch
That the Minutes of the
GVROC Council Meeting held Friday
28 November 2014 be confirmed as a
true and correct record of proceedings, subject to including Cr Ken Norman
Shire of Ravensthorpe as being in attendance.
CARRIED
5.3 Minutes
of a Meeting of the Goldfields Voluntary Regional Organisation of Councils
(GVROC) Technical Officers Working Group held Friday 5 December 2014
(Attachment)
Minutes of the GVROC
Technical Officers Working Group Meeting held Friday 5 December 2014 have been
circulated to Member Councils.
RECOMMENDATION:
That the Minutes of the
Meeting of the GVROC Technical Officers Working Group held Friday 5 December
2014 be received.
EN BLOC
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Goldfinch
That the Minutes of the
Meeting of the GVROC Technical Officers Working Group held Friday 5 December
2014 be received.
CARRIED
5.4 Business
Arising from Meetings of the Goldfields Voluntary Regional Organisation of
Councils (GVROC) - GVROC Status Report as at 21 January 2015 (Attachment)
RECOMMENDATION:
That the GVROC Status Report as presented be received.
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Cullen
That the GVROC Status
Report as presented be received.
CARRIED
5.5 Matters
for Noting (Attachments)
The following papers are
presented for noting:
§ Minutes from the Goldfields Esperance District
Emergency Management Committee Meeting held Tuesday 9 December 2014;
§ Goldfields Esperance District Emergency Management
Committee Contact List as at December 2014; and
§ Minister for Food and Agriculture's media
release re the new cactus declarations (also silverleaf nightshade).
RECOMMENDATION:
That the papers detailed in
Item 5.5 be noted.
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Greg Dwyer
That the
1. papers detailed in Item 5.5 be noted;
and
2. Hon Ken Baston MLC, Minister for
Agriculture and Food, be invited to the next GVROC in-person meeting to follow
up the discussion in regard to cactus.
CARRIED
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Quadrio
That in the event that the
Minister for Agriculture and Food is available to attend the next GVROC in
person meeting that a representative of the Goldfields, Nullarbor and
Rangelands Biosecurity Association be also invited to attend.
CARRIED
6.1 Statement
of Financial Position for the Period Ending 31 December 2014 (Attachment)
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 18
January 2015
Attachments: GVROC Statement of Financial Position as at 31
December 2014
Presenting the unaudited
financial statement for the period 1 July 2014 to 31 December 2014
Executive Officer Comment:
The Executive Officer
provides the following comment:
1. Account 501 - Members subscriptions
– all paid;
2. Account 502 – Members
subscriptions Goldfields District Display – see previous note
3. Account 512 - Project General
Contributions;
4. Account 515 - DLG Grant Asset
Management – these funds have been transferred from the City of
Kalgoorlie-Boulder – the second instalment has been received by the City
and will be transferred in due course;
5. Account 1836 – Sponsorship
Goldfields District Display – expenditure to assist the preparation of
the Royal Show District Display; and
6. Account 1848 – DLG Asset
Management Business Case – this project is being managed by the City of
Kalgoorlie-Boulder and the payment is a reimbursement of expenses incurred by
the City in undertaking the project.
RECOMMENDATION:
That the Statement of Financial
Position for the period ending 31 December 2014, as attached, be received.
EN BLOC
RESOLUTION: Moved:
Cr Rathbone Seconded:
Cr Williams
That the Statement of
Financial Position for the period ending 31 December 2014, as attached, be
received.
CARRIED
6.2 List
of GVROC Accounts Paid
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 18
January 2015
Executive Officer Comment:
GVROC
accounts paid during the period 1 November 2014 to 16 January 2015
Accounts Paid:
|
Cheque
|
Date
|
Payee
|
For
|
Amount incl GST
|
|
EFT
|
171114
|
Australian Taxation Office
|
September 2014 BAS
|
9,934.00
|
|
EFT
|
111114
|
Up to Date Accounting
|
Accounting Services – October 2014
|
316.80
|
|
EFT
|
101214
|
Up to Date Accounting
|
Accounting Services – November 2014
|
79.20
|
|
EFT
|
050115
|
BHW Consulting
|
Professional Services June 2014, Reimbursement Travel and
Accommodation, Dinner Cost Reimbursement
|
9,627.94
|
|
EFT
|
060115
|
AMD Accountants
|
2013/2014 Audit
|
2,640.00
|
|
EFT
|
060115
|
Eastern Goldfields Miners Memorial
|
Contribution to Miners Memorial
|
15,330.00
|
|
TOTAL $37,927.94
|
RECOMMENDATION:
That the GVROC accounts paid
for the period 1 November 2014 to 16
January 2015 totalling $37,927.94 be approved.
EN BLOC
RESOLUTION: Moved:
Cr Rathbone Seconded:
Cr Williams
That the Statement of
Financial Position for the period ending 31 December 2014, as attached, be
received.
CARRIED
6.3 Audited Financial Statement for Year Ending
30 June 2014 (Attachments)
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 22
January 2015
Attachments: Audited Financial Statement, Audit Report and
Management Report for the period 1 July 2013 to 30 June 2014
Background:
Presenting the Audited
Financial Statement, Audit Report and Management Report for the period 1 July
2013 to 30 June 2014
Executive Officer Comment:
The Audit Report and
Management Report contain no findings that need to be brought to the attention
of GVROC’s Member Councils.
RECOMMENDATION:
That the Audited Financial
Statement, Audit Report and Management Report for the period 1 July 2013 to 30
June 2014, as attached, be received.
EN BLOC
RESOLUTION: Moved:
Cr Rathbone Seconded:
Cr Williams
That the Audited Financial
Statement, Audit Report and Management Report for the period 1 July 2013 to 30
June 2014, as attached, be received.
CARRIED
7. GOLDFIELDS
RECORDS STORAGE FACILITY - FINANCE AND OTHER MATTERS
7.1 Financial
Statement for the Period ending 31 December 2013 (Attachment)
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Yvette
Hargreaves, Manager Goldfields Records Storage Facility
Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 8
January 2015
Attachments: Unaudited financial statement for the period ending 31
December 2014
Executive Officer Comment:
Nil
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That the Statement of
Financial Position for the period ending 31 December 2014, as attached, be received.
EN BLOC
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Cullen
That the Statement of
Financial Position for the period ending 31 December 2014, as attached, be
received.
CARRIED
7.2 Progress
Report for Goldfields Records Storage Facility for the Period Ending 31
December 2014
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Yvette
Hargreaves, Manager Goldfields Records Storage Facility
Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 8
January 2015
Attachments: Update on the Goldfields
Records Storage Facility’s Operations for the period ending 31 December
2014
Monthly
Income Chart January-December 2014
Background:
An update on the Goldfields
Records Storage Facility’s operations has been provided by Ms Yvette
Hargreaves, the Facility’s Manager. It forms an attachment to the
meeting agenda. A monthly income chart for the period January-December
2014 also forms an attachment to the meeting agenda.
Executive
Officer Comment:
No further comment required.
Consultation: Nil
Voting
Requirement: Simple
majority
RECOMMENDATION:
That the update on the
operations of the Goldfields Records Storage Facility for the period ending 31
December 2014 be noted.
EN BLOC
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Cullen
That the update on the
operations of the Goldfields Records Storage Facility for the period ending 31
December 2014 be noted.
CARRIED
7.3 Acquittal
of the Regional Country Local Government Fund for the Goldfields Records
Storage Facility – Possible Requirement to a Portion of the Allocated
CLGF Funds
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 23
January 2015
Attachments: Nil
Background:
In submitting the second acquittal document for the Goldfields Records Storage Facility the City of
Kalgoorlie-Boulder, as recipient of the funds on behalf of the other
participating Member Councils, was requested by the Department of Regional Development to
confirm if the Country Local Government Fund (CLGF) allocations covered costs
for non-fixed assets such as the Facility’s shredder and stationery.
The CLGF
guidelines stipulate that grant funds cannot be used to purchase non-fixed assets.
Having both an “Operational Costs” subheading that was to be
covered under CLGF funding agreement and a clause that CLGF funding does not
cover non-fixed assets within the guidelines has created a lot of confusion.
The sub-headings
are very broad and some of the costs can be massaged into multiple sub-headings
depending on interpretation. For example, one of the subheadings covered under
CLGF allocations is Operational Establishment (including the telecommunication
system, signage, security systems, etc.). It could be interpreted that
items such as the shredder were essential items in order for the facility to be
operational, therefore, should be able to be claimed under the CLGF allocation.
The City of
Kalgoorlie-Boulder believes that GVROC can address the issue on one of two
ways.
Option 1
The first avenue
available to GVROC is to argue that both the agreement and guidelines were
unclear.
As such it was
difficult to interpret which items could be covered by CLGF funding and what
was required to be paid for by GVROC. As per the Agreement, one of
subheadings of costs to be covered by the CLGF funds was “Operational
Establishment”. This subheading provided for costs such as
telecommunication systems, signage, security systems etc.” As
explained above, it could be argued that the shredder, which cost $51,885, was an essential purchase to ensure the facility’s
successful establishment and operation.
Option2
The second option
available to GVROC is simply to determine the amount of money owing and return
the funds to the Department of Regional Development.
The total CLGF
funds for the Goldfields Records Storage
Facility was $1,010,916 (CLGF Grant of $1,000,000 +
interest of $10,916 = $1,010,916).
Total costs
associated with the establishment of the Goldfields
Records Storage Facility was $1,031,995.28
(as per the acquittal document).
Items by the
Department of Regional Development considered outside the Guidelines for
Regional CLGF funding include:
§ Stationery and furniture costs -
$8,659.20;
§ Shredder - $51,885; and
§ Boxes and barcodes - $57,990.37.
Therefore the
total cost of items that that cannot be claimed under grant funding is
$118,535.
The costs that
can be claimed under CLGF funding are therefore as per the calculation below.
$1,031,995 -
$118,535 = $913,460
The amount to be
returned is calculated as follows:
$1,010,916 - $
913,460 = $97,456
If Option 2 is agreed to by GVROC Council there also needs to be a
discussion as to how the funds are to be paid for.
The City of Kalgoorlie-Boulder has put forward two possible payment
mechanisms.
1. That
the City of Kalgoorlie-Boulder pay the amount owing and invoice each of the
signatories to the Agreement for their share of the funds to be returned; or
2. Pay
the amount from the GVROC reserves.
An
analysis of the GVROC financial position shows that there is an amount of
$66,500 in Projects General (as at the 31 December 2014) and approximately
$265,000 operating surplus at the 30 June 2014.
Executive
Officer Comment:
The Executive
Officer believes that a third option should be considered by GVROC.
This option would
involve arguing for the CLGF funding to pay for the cost associated with the
purchase of the shredder. Given the ambiguities of the Agreement and the
fact that a shredder is a prerequisite for the successful establishment and
operation of the Goldfields Records
Storage Facility the Executive Officer argues that this is not an unreasonable
request. In arguing for the cost of the shredder to be met by the CLGF
funds the Executive Officer believes the Minister for Regional Development
should be requested to intercede on GVROC’s behalf.
If successful any
funds still outstanding could be paid via mechanisms proposed by the City of Kalgoorlie-Boulder.
Consultation: Nil
Voting
Requirement: Simple
majority
The matter is presented for
Member Councils consideration.
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Norman
That the GVROC meet with
the Department of Regional Development with the assistance of WALGA to pursue
the inclusion of the shredder as an operational expense under the Country Local
Government Fund.
CARRIED
8.1 GVROC
Regional Equipment Pool
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 13
January 2015
Attachments: Maintenance Costs Schedule for GVROC Regional
Equipment Pool
Background:
A summary report for usage of
equipment from the GVROC Regional Equipment Pool for the period 1 July to 31
December 2014 inclusive is provided below for Member Councils’
information.
|
Month
|
Equipment
|
Organisation
|
|
July
|
Toilet Block, Crowd Control Barriers,
Fencing and Stage
|
City of Kalgoorlie-Boulder
|
|
September
|
Toilet Block, Crowd Control Barriers
Toilet Block, Crowd Control Barriers,
Fencing and
Stage
|
Shire of Coolgardie
Shire of Leonora
|
|
October
|
Crowd control Barriers and Fencing
Crowd Control Barriers, Fencing and
Stage
Toilet Block
|
Shire of Coolgardie
City of Kalgoorlie-Boulder (Regional Arts Summit)
City of Kalgoorlie-Boulder (Community Group Event - Lake
Perkolilli)
|
|
November
|
Crowd Control Barriers
|
City of Kalgoorlie-Boulder
|
|
December
|
Crowd Control Barriers
Crowd Control Barriers
|
City of Kalgoorlie-Boulder
Shire of Esperance
|
There are no expenses to be passed on to
GVROC.
Executive Officer Comment:
No further comment.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That
the report for the usage of equipment from the regional equipment pool for the
period 1 July to 31 December 2014 inclusive be noted.
RESOLUTION: Moved:
Cr Rathbone Seconded:
Cr Stewart
That the report for the
usage of equipment from the regional equipment pool for the period 1 July to 31
December 2014 inclusive be noted.
CARRIED
8.2 Animal
Welfare Issues across the Goldfields Esperance Region
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 16
January 2015
Attachments: Nil
Background:
The issue of
animal welfare across the Goldfields Esperance Region has been a topic of
discussion for some period of time. At the GVROC Meeting held on Friday 13 June 2014 it was
agreed that the issue of animal welfare remain an item for discussion at future
GVROC Council Meetings.
At the GVROC Council Meeting
held on Wednesday 6 August 2014, the CEO City of Kalgoorlie-Boulder reported
that David van Auren, CEO RSPCA, was preparing a costing for a State-wide
proposal for the RSPCA to undertake animal welfare work across the whole
State. Currently the RSPCA works largely within the Perth metropolitan
area.
The application for funding
would be made through the Regional Cities Alliance of which the City of
Kalgoorlie-Boulder is a member.
Executive Officer Comment:
The City of Kalgoorlie-Boulder
will provide an update on the application for funding.
Other Member Councils might
also wish to make comment.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That report provided by the
City of Kalgoorlie-Boulder be noted.
RESOLUTION: Moved:
Cr Best Seconded:
Cr Rathbone
That report provided by
the City of Kalgoorlie-Boulder be noted.
CARRIED
8.3 State Funding for Local Government Roads
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 16
January 2015
Attachments: Nil
Background:
As Member Councils may be aware, WALGA was advised in late
December that the Government considered it appropriate that Local Government
funding through the State Road Funds to Local Government Agreement will form
part of the $152.8 million Main Roads maintenance funding cut announced on
Thursday, 9 October last year.
Funding for Local Government roads has been reduced by a further
$29.579 million over three years including 2014/15. This cut is in addition to
the $70 million reduction in funding over three years announced this time last
year.
The Association is now working with Main Roads to revise the
2015/16 Local Roads Program which is still being developed. The likely impact
is that the Road Project Grants program for 2015/16 will be reduced by about
$12 million (15%).
WALGA has advised that It is imperative that if any grant funded
road projects (and BlackSpot projects) will not be completed and acquitted this
financial year that the matter is raised urgently with Main Roads and the
Regional Road Groups, allowing reserve projects to be advanced during this
year.
Executive Officer Comment:
Whilst recognising WALGA’s advocacy role in minimising the
adverse impact these further cuts to road funding are likely to have on local
governments across the State, the Executive Officer believes that GVROC should
make representation to both the region’s parliamentary representatives
and the Minister for Transport to argue against any further cuts to local
government road funding.
Executive Officer
Additional Comment:
In discussing this matter, Joanne Burges advised that
representatives from a number of Regional Road Groups had met with the Minister
for Transport to express their concerns over cuts to road funding. Key
messages that came from the meeting included:
§ The Minister advising the importance of
getting acquittals completed for all projects; and
§ The Minister seeking country Councils
presenting projects that could be funded through Royalties for Regions.
Mayor Yuryevich asked whether a report on this meeting would be
prepared. Joanne Burges undertook to see whether a report was to be
prepared.
The Shire of Laverton suggested that GVROC should write to the
Minister to register a protest about the lack of road funding for country
Councils.
Consultation: Nil
Voting Requirement: Simple
majority
The
matter is presented for discussion.
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Heasman
That GVROC write to:
1. the Premier and Minister for Transport expressing concern at the
continued cuts to road funding and its impact on country Councils; and
2. Write to WALGA requesting the Association renew its efforts in having
road funding returned to levels prior to the first round of cuts announced in
2014.
CARRIED
8.4 GVROC
Meeting Dates 2015
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 16
January 2015
Attachments: Nil
Background:
The GVROC Technical Officers
Working Group considered a draft meeting program for GVROC during 2014 when it
met on Friday 5 December 2014, resolving as follows:
RESOLUTION: Moved:
Richard Brookes Seconded:
Ian Fitzgerald
That
the GVROC Technical Officers Working Group recommend to the GVROC Council that
the following meeting schedule be adopted for 2015:
§ Friday 27 February 2015 – a teleconference to
consider the WALGA State Council agenda for the State Council meeting to be
held Wednesday 4 March 2014;
§ Friday 6 March 2015 – in-person meeting of the
GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Friday 28 March 2015 - an in-person meeting of the
GVROC Council (in Kalgoorlie unless otherwise determined);
§ Friday 1 May 2014 – a teleconference to consider
the WALGA State Council agenda for the State Council meeting to be held 7-8 May
2015;
§ Friday 15 May 2015 – an in-person meeting of the
GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Friday 19 June 2015 – an in-person meeting of
the GVROC Council at which the WALGA State Council Agenda for the State Council
meeting to be held Wednesday 1 July 2015 will also be considered (in Kalgoorlie
unless otherwise determined);
§ Friday 10 July 2015 – an in-person meeting of
the GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Wednesday 5 August 2015 – an in-person meeting
of the GVROC Council in Perth (venue to be determined);
§ Friday 29 August 2015 – a teleconference to
consider the WALGA State Council agenda for the State Council meeting to be
held 3-4 September 2015;
§ Friday 4 September 2015 – an in-person meeting
of the GVROC Technical Officers Working Group (venue to be determined);
§ Friday 9 October 2015 - an in-person meeting of the
GVROC Council (in Kalgoorlie unless otherwise determined);
§ Friday 27 November 2015 – an in-person meeting
of the GVROC Council at which the WALGA State Council Agenda for the State
Council meeting to be held Wednesday 3 December 2015 will also be
considered. Elections must also be held at this time (in Kalgoorlie unless
otherwise determined);
§ Friday 4 December 2015 – an in-person meeting of
the GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined); and
§ Friday 29 January 2016 – an in-person meeting of
the GVROC Council in Esperance.
CARRIED
Executive Officer Comment:
The 2015 meeting schedule was
developed taking into account the following factors:
§ WALGA State Council meeting dates in
2015 and WALGA’s preferred dates for the holding of Zone Meetings during
2015. Each set of dates are outlined in the table below:
Preferred Dates for
Zone Meetings in 2015
|
State Council
Meeting Dates in 2015
|
|
Friday 20 February to
Friday 27 February
|
Wednesday 4 March
|
|
Friday 24 April to
Friday 1 May
|
Regional Meeting 7/8
May 2015 location to be advised
|
|
Friday 19 June to Friday
26 June
|
Wednesday 1 July
|
|
Friday 21 August to
Friday 28 August
|
Regional Meeting 3/4
September 2015 location to be advised
|
|
Friday 20 November to
Friday 27 November
|
Wednesday 2 December
|
§ Labor Day - Monday 2 March 2015;
§ Easter - Friday 3 – Monday 6 April 2015;
§ Anzac Day - Saturday 25 April 2015 with a public
holiday on Monday 27 April 2015;
§ LGMA National Congress is being held in Darwin from
Wednesday 29 April 2015 to Friday 1 May 2015;
§ Zone elections must be held in November 2015,
following Local Government elections a month earlier. This necessitates
the meeting being an in-person meeting rather than a teleconference;
§ The 2015 National General Assembly will be held in
Canberra from Sunday 14 June to Wednesday 17 June 2015;
§ Council specific events, such as the Esperance Show and
§ School holidays in 2015:
o Friday 3 April 2015 to Sunday 19 April
2015;
o Saturday 4 July 2015 to Sunday 19 July
2015; and
o Saturday 26 September 2015 to Sunday 11
October 2015.
At the time the GVROC Technical Officers Working Group
considered the meeting program for 2015 dates for meetings of both the
Goldfields Esperance Development Commission (GEDC) and RDA Goldfields Esperance
(RDAGE) were not known.
These have since become available.
The RDAGE meeting schedule
for 2015 will be as follows:
§ Friday 13 February 2015;
§ Friday 10 April 2015;
§ Friday 12 June 2015;
§ Friday 14 August 2015;
§ Friday 9 October 2015; and
§ Friday 4 December 2015.
Please note, RDAGE has advised that meeting dates are sometimes
altered.
The GEDC Board Meetings meeting
schedule for 2015 will be as follows:
§ Monday 23 February 2015;
§ Friday 10 April 2015;
§ Thursday 18 June 2015;
§ Thursday 20 August 2015;
§ Friday 16 October 2015; and
§ Friday 4 December 2015.
With the availability of
meeting dates for both the GEDC and the RDAGE it can be seen that the October
meeting of the RDAGE clashes with that of a GVROC Council Meeting, with both
scheduled to be held on Friday 9 October 2015. The recommendation for the
GVROC meeting schedule for 2015 has been amended to remove this clash.
In recommending a revised
meeting programme the Executive Officer has not taken into account other
meetings that might clash with the GVROC’s 2015 meeting program,
including meetings during 2015 for the:
§ Local Government Advisory Board; and
§ Regional Road Group.
The meeting schedule again
has a mix of in-person and teleconference meetings. It also takes into
account the long held practice of holding the first meeting for the year in
Esperance and holding a meeting during the Local Government Convention. Following
the local government elections in October 2015 the WALGA Constitution requires
the Zone to elect a State Council Representative and Deputy State Council
Representative. These must take place at an in-person meeting.
The GVROC Technical Officers
Working Group generally meets between these meetings, progressing any decisions
that have arisen from a GVROC Council meeting.
RECOMMENDATION:
That
the GVROC Council adopt the following meeting schedule for 2015:
§ Friday 27 February 2015 – a teleconference to
consider the WALGA State Council agenda for the State Council meeting to be
held Wednesday 4 March 2014;
§ Friday 6 March 2015 – in-person meeting of the
GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Friday 27 March 2015 - an in-person meeting of the
GVROC Council (in Kalgoorlie unless otherwise determined);
§ Friday 1 May 2014 – a teleconference to consider
the WALGA State Council agenda for the State Council meeting to be held 7-8 May
2015;
§ Friday 15 May 2015 – an in-person meeting of the
GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Friday 19 June 2015 – an in-person meeting of
the GVROC Council at which the WALGA State Council Agenda for the State Council
meeting to be held Wednesday 1 July 2015 will also be considered (in Kalgoorlie
unless otherwise determined);
§ Friday 10 July 2015 – an in-person meeting of
the GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Wednesday 5 August 2015 – an in-person meeting
of the GVROC Council in Perth (venue to be determined);
§ Friday 28 August 2015 – a teleconference to
consider the WALGA State Council agenda for the State Council meeting to be
held 3-4 September 2015;
§ Friday 4 September 2015 – an in-person meeting
of the GVROC Technical Officers Working Group (venue to be determined);
§ Thursday 8 October 2015 - an in-person meeting of the
GVROC Council (in Kalgoorlie unless otherwise determined);
§ Friday 27 November 2015 – an in-person meeting
of the GVROC Council at which the WALGA State Council Agenda for the State
Council meeting to be held Wednesday 3 December 2015 will also be
considered. Elections must also be held at this time (in Kalgoorlie
unless otherwise determined);
§ Friday 4 December 2015 – an in-person meeting of
the GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined); and
§ Friday 29 January 2016 – an in-person meeting of
the GVROC Council in Esperance.
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Rathbone
That
the GVROC Council adopt the following meeting schedule for 2015:
§ Friday 27 February 2015 – a teleconference to
consider the WALGA State Council agenda for the State Council meeting to be
held Wednesday 4 March 2014;
§ Friday 6 March 2015 – in-person meeting of the
GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Friday 27 March 2015 - an in-person meeting of the
GVROC Council (in Kalgoorlie unless otherwise determined);
§ Friday 1 May 2014 – a teleconference to consider
the WALGA State Council agenda for the State Council meeting to be held 7-8 May
2015;
§ Friday 15 May 2015 – an in-person meeting of the
GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Friday 19 June 2015 – an in-person meeting of
the GVROC Council at which the WALGA State Council Agenda for the State Council
meeting to be held Wednesday 1 July 2015 will also be considered (in Kalgoorlie
unless otherwise determined);
§ Friday 10 July 2015 – an in-person meeting of
the GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined);
§ Wednesday 5 August 2015 – an in-person meeting
of the GVROC Council in Perth (venue to be determined);
§ Friday 28 August 2015 – a teleconference to
consider the WALGA State Council agenda for the State Council meeting to be
held 3-4 September 2015;
§ Friday 4 September 2015 – an in-person meeting
of the GVROC Technical Officers Working Group (venue to be determined);
§ Thursday 8 October 2015 - an in-person meeting of the
GVROC Council (in Kalgoorlie unless otherwise determined);
§ Friday 27 November 2015 – an in-person meeting
of the GVROC Council at which the WALGA State Council Agenda for the State
Council meeting to be held Wednesday 3 December 2015 will also be
considered. Elections must also be held at this time (in Kalgoorlie
unless otherwise determined);
§ Friday 4 December 2015 – an in-person meeting of
the GVROC Technical Officers Working Group (in Kalgoorlie unless otherwise
determined); and
§ Friday 29 January 2016 – an in-person meeting of
the GVROC Council in Esperance.
CARRIED
8.5 Local
Government Membership to the Goldfields District Emergency Management Committee
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 16
January 2015
Attachments: Nil
Background:
On 18 December 2014 the
Executive Officer received an email from Yvette Grigg, Community Emergency Management Officer, for the
Goldfields District Emergency Management Committee (DEMC) regarding local
government representation on the Goldfields DEMC.
It would appear that the Goldfields DEMC Executive would like the GVROC to
appoint a proxy to represent GVROC at DEMC meetings when the CEO City of
Kalgoorlie-Boulder, the current local government representative is unable to
attend meetings.
The DEMC Executive appears
aware that any local government representative or proxy/deputy would need to be
someone who lives within relatively easy distance of Kalgoorlie so they
don’t have to travel great distances for a one hour meeting.
Executive Officer Comment:
Appointing a proxy to attend
Goldfields DEMC meetings when the CEO City of Kalgoorlie-Boulder is unable to
attend meetings would seem a good idea as it would ensure local government
representation at these meetings.
In discussing the possible
appointment of a proxy/deputy the recommended meeting programme for the
Goldfields DEMC is provided bellow for Member Councils information:
§ Tuesday 10 March 2015;
§ Tuesday 9 June 2015;
§ Tuesday 8 September 2015; and
§ Tuesday 8 December 2015.
Consultation: Nil
Voting Requirement: Simple
majority
The matter is presented for
consideration by GVROC’s Member Councils.
RESOLUTION: Moved:
Cr Heasman Seconded:
Cr Rathbone
That the CEO City of
Kalgoorlie-Boulder nominate a representative from within the City as the deputy
representative on the Goldfields District Emergency Management Committee.
CARRIED
8.6 Esperance
Region Economic Development Strategy
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 16
January 2015
Attachments: Esperance Region Economic Development Strategy
Background:
At the GVROC Technical
Officers Working Group Meeting held Friday 5 December 2015, Shire of Esperance
requested that the Esperance Region Economic Development Strategy be listed for
discussion as it involved a number of GVROC’s Member Councils.
The document is currently out
for comment. A copy forms an attachment to the meeting agenda.
In
discussing the Strategy the following information relating to its development
was provided:
§ The Strategy was funded via funding made available to
the Shire of Esperance through “super towns” funding, with the
Shire providing “lead agency” status to the Goldfields Esperance
Development Commission.
§ Originally the Strategy was meant to cover only the
Shire of Esperance but because of their interrelationships it was decided that
the Shires of Dundas and Ravensthorpe should also be involved.
§ The public consultation period for the Strategy closed
at the end of November.
§ Due to a lack of feedback the Shire of Esperance has
resolved to extend the consultation period by a further two months;
§ The Strategy has a section relating to the release of
additional agricultural land, with a push to have this section removed from the
Strategy. The Shire of Esperance opposes this believing that the release
of new agricultural land is essential for the economic development of the
region. As such, the Shire of Esperance is seeking GVROC’s support
for the Strategy to remain unchanged as it relates to the release of additional
agricultural land.
Following discussion, the
Technical Officers Working Group resolved as follows:
RESOLUTION: Moved:
Matthew Scott Seconded:
Ian Fitzgerald
That the GVROCV
Technical Officers Working Group recommend to the GVROC Council that it
endorses the Esperance Region
Economic Development Strategy as tabled at the GVROC Technical Officers Working
Group Meeting held Friday 5 December 2014.
CARRIED
Executive
Officer Comment:
No further comment.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That the GVROC
Council endorses the Esperance Region
Economic Development Strategy as tabled at the GVROC Technical Officers Working
Group Meeting held Friday 5 December 2014.
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Williams
That the GVROC
Council support the Esperance
Region Economic Development Strategy as tabled at the GVROC Technical Officers
Working Group Meeting held Friday 5 December 2014.
CARRIED
8.7 Letters
of Support for Funding Applications
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 16
January 2015
Attachments: Correspondence from RDA Goldfields Esperance re a
Letter of Support for Northwest Sector Community Facility
Background:
Late last year, the City of Kalgoorlie requested a letter
of support from RDA Goldfields Esperance (RDAGE) for its application for
funding application from the Goldfields Revitalisation Fund for its Northwest Sector Community Facility project.
The City of Kalgoorlie-Boulder was advised that a letter of
support could not be provided.
When the City sought clarification on this decision its CEO
was provided with the following response from RDAGE’s Executive Officer:
From: eo@rdage.com.au [mailto:eo@rdage.com.au]
Sent: Thursday, 8 January 2015 2:13 PM
To: Don Burnett
Cc: Julia Shadlow-Bath
Subject: RE: Letter of support - North West Community Facility
Hi Don
At its General Meeting
held on 5 December 2014, the RDAGE Committee discussed the provision of letters
of support (Item 12 on the agenda) to stakeholders applying for funding from
the Goldfields Esperance Revitalisation (GER) Fund.
The Committee
concluded that as a representative body for the whole of the Goldfields
Esperance region, it was inappropriate to supply a letter of support to any of
the project proposals being submitted to the Goldfields Esperance
Revitalisation Fund.
The Committee did not
say that it would not supply any letters of support to any project for any
grant application. As such, it would be inappropriate to forward the RDAGE
letter to the GVROC as RDAGE does not have a blanket policy on letters of
support.
Let me know if you
wish to discuss this issue further, noting that Julia is away on leave until 27
January 2015.
Best regards
Carol Mann
Executive Officer
Executive Officer Comment:
The City of Kalgoorlie-Boulder has requested that that matter be
noted in order that Member Councils are aware of the RDAGE policy on letters of
support for funding applications.
Consultation: Nil
Voting Requirement: Simple
majority
The
matter is presented for discussion.
RECOMMENDATION:
That
Regional Development Australia Goldfields Esperance’s policy regarding
letters of support for funding applications be noted.
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Goldfinch
That
Regional Development Australia, Goldfields Esperance’s policy regarding
letters of support for funding applications be noted and the Executive Officer
liaise with RDA Goldfields Esperance and Goldfields Esperance Development
Commission to organise a combined meeting with the GVROC.
CARRIED
8.8 LGIS
Regional Risk Coordinator Programme - Request for Expression of Interest
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 19
January 2015
Attachments: LGIS Regional Risk Coordinator Programme Request for
Expression of Interest
Background:
Following
discussions at the LGMA Goldfields Branch Forum on Friday 3rd
October 2014 regarding the LGIS Regional Risk Coordinator (RRC) Programme, LGIS
is seeking expressions of interest from the Local Governments in the Region for
it to establish a Goldfields-Esperance Region RRC Programme.
Information on this request
forms an attachment to the meeting agenda.
Executive Officer Comment:
The City of Kalgoorlie-Boulder has asked that this matter be
listed for discussion.
Consultation: Nil
Voting Requirement: Simple
majority
The
matter is presented for discussion.
Mayor Yuryevich declared an interest in this matter as a Board
Member of LGIS.
RESOLUTION: Moved:
Cr Williams Seconded:
Cr Cullen
That GVROC note that the
City of Kalgoorlie-Boulder is entering into an agreement with Local Government
Insurance Services relating to the Regional Risk Coordinator Programme and
invites other Councils within the GVROC to jointly participate should they wish
to be involved.
CARRIED
8.9 Fuel
Tax Credits
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 19
January 2015
Attachments: Nil
Background:
Late last year the Executive
Officer received email correspondence from Mr Ian Trestrail of AIT Specialists Pty Ltd.
A WALGA Preferred Supplier,
AIT Specialists Pty Ltd is a company which specialises in the recovery of
missed fuel tax credits for Local Government.
AIT Specialists Pty Ltd has
requested an opportunity to meet with Member Councils to provide an update on
the latest in fuel tax credits. It is anticipated that any presentation
would last for about 15 minutes, with the company following up with individual
Councils at a later date.
Executive Officer Comment:
No further comment.
Consultation: Nil
Voting Requirement: Simple
majority
The
matter is presented for discussion.
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Stewart
That the matter be noted
and referred to the Technical Officer Working Group.
CARRIED
8.10 Preparation
of a Submission Detailing the Negative Impact of State Government Policy on
Town Development across the Goldfields Esperance Region
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 15
December 2015
Attachments: Nil
Background:
At the meeting of the GVROC
Council held Friday 13 June 2014 the negative impact of State Government policy
on town development within the Shires of Coolgardie and Wiluna was raised for
discussion, with Member Councils resolving as follows:
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Harris
1. That WALGA be requested to include the issues raised by the Shires of
Coolgardie and Wiluna in the next meeting agenda of the WALGA Mining Policy
Forum Agenda; and
2. That the GVROC develop a submission detailing the negative impact of
State Government policy on town development across the Goldfields Esperance
region, with the submission being forwarded to the Premier with a request to
meet him to discuss the submission.
CARRIED
The matter was listed for
further discussion at the Technical Officers Working Group Meeting held on
Friday 5 September 2014, with the matter being resolved as follows:
RESOLUTION: Moved:
Peter Crawford Seconded:
Jim Epis
That the GVROC
Technical Officers Working Group recommend to the GVROC Council that a meeting
be requested with the Chair and CEO of Goldfields Esperance Development
Commission with the view to facilitating a meeting with the Minister for Mines
and Petroleum, Hon Bill Marmion MLA, to discuss the negative impact of State
Government policy on town development across the Goldfields Esperance region.
CARRIED
This recommendation was
confirmed by the GVROC Council when it resolved as follows on Friday 6 November
2014 as follows:
RESOLUTION: Moved:
Cr Quadrio Seconded:
Cr Williams
That GVROC seek
a meeting with the Chair and CEO of the Goldfields Esperance Development
Commission with the view to facilitating a meeting with the Minister for Mines
and Petroleum, Hon Bill Marmion MLA, to discuss the negative impact of State
Government policy on town development across the Goldfields Esperance region.
CARRIED
Executive
Officer Comment:
Following its discussions
with the Chair and CEO of the
Goldfields Esperance Development Commission, the Executive Officer seeks
direction as to what further action is required on the matter of the negative
impact of State Government policy on town development across the Goldfields
Esperance region.
Consultation: Nil
Voting Requirement: Simple
majority
The matter is presented for
Member Councils consideration.
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Goldfinch
That the GVROC write to
the Premier asking for his intervention in relation to the negative impact of
State Government policy on town development across the Goldfields Esperance
region.
CARRIED
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Cullen
That the GVROC
write to the Hon Bill Marmion MLA, Minister for Mines and Petroleum, requesting
that a review of the relevant legislation that currently restricts ability for
land within gazetted townsites to be ”sterilized” from future
mineral claims thereby providing a mechanism that ensures future economic
development within these towns can be progressed.
CARRIED
8.11 GRV
Rating of Mining Interests
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 30
November 2014
Attachments: WALGA Infopage
Background:
At the request of the Shire
of Laverton, GVROC Council considered the State Government’s policy on
the application of Gross Rental Valuation to mining, petroleum and resource
interests (the GRV mining policy) when it met on Friday 7 November 2014.
At that time it resolved as follows:
RESOLUTION: Moved:
Mr Epis Seconded:
Cr Williams
That the matter be
referred to the Technical Officers Working Group for consideration and
recommendation to the GVROC Council and in the interim the Shire of Laverton
seek legal advice on the matter to be funded by the GVROC.
CARRIED
The matter was considered
when the Technical Officers Working Group met on Friday 5 December 2014 at
which time it was resolved as follows:
RESOLUTION: Moved:
Graham Stanley Seconded:
Peter Crawford
That
the GVROC Technical Officers Working Group recommend to the GVROC Council that
GVROC request WALGA to advocate on affected Councils’ behalf on matters
relating to the State Government’s policy on the application of Gross
Rental Valuation to mining, petroleum and resource interests.
CARRIED
Executive Officer Comment:
The Shire of Laverton might
wish to report on whether it has sought legal advice at this point on the
matter of GRV rating of mining interests.
Notwithstanding the need for
GVROC Council to consider the Technical Officers Working Group’s
recommendation, Member Councils should be aware that on Friday 5 December 2014
WALGA distributed an Infopage on the issue of GRV rating of mining interests.
The Executive Officer is
aware that the Shire of Laverton has responded to WALGA’s request for
information.
Councils responding to
WALGA’s request for information had to supply the information no later
than Friday 16 January 2015.
The Executive Officer has
contacted Paul Schollum regarding the Infopage and requested an extension of
time should GVROC decide to provide additional information relating to the GVR
rating of mining interests. Should GVROC decide to prepare a submission
an extension of time will be given.
It is perhaps worth noting
that other Councils across the State have considered the issue of GRV rating on
mining interests.
The Shire of Boddington via
email on 15 December 2014 outlined its view on the matter. A copy of the
email from the Shire’s CEO is provided below for Member Councils
information.
From: Chris
Littlemore [mailto:ceo@boddington.wa.gov.au]
Sent: Monday, 15 December 2014 12:21 PM
To: John Read; pschollum@walga.asn.au
Cc: ceo@capel.wa.gov.au; ceo@collie.wa.gov.au; ceo@coolgardie.wa.gov.au; ceo@cue.wa.gov.au; ceo@sdwk.wa.gov.au; Richard
Brookes; ceo@eastpilbara.wa.gov.au; Matthew
Scott; ceo@hcshire.wa.gov.au; Don Burnett; Steve
Deckert; ceo@leonora.wa.gov.au; ceo@meekatharra.wa.gov.au; ceo@mtmagnet.wa.gov.au; ceo@mtmarshall.wa.gov.au; ceo@porthedland.wa.gov.au; Pascoe
Durtanovich; ceo@roebourne.wa.gov.au; ceo@sandstone.wa.gov.au; Peter
Crawford; Tony Doust; ceo@swek.wa.gov.au; ceo@yalgoo.wa.gov.au; ceo@yligarn.wa.gov.au
Subject: RE: GRV Rating of Mining Infrastructure
Dear Colleagues,
Council is to consider the following
recommendation at tomorrows Ordinary Meeting.
That Council advise WALGA that
• it strongly
supports the continuation of the ability to GRV rate mining infrastructure and
trusts that WALGA will vigorously support the not only the continuation of GRV
rating of mining infrastructure but also its extension to mines subject to
State Agreement.
• The capacity
to rate mining interests has been of enormous benefit to the community of
Boddington, in the order of $4.6M over three years.
• It considers
the provision for the application of GRV once State Agreements are varied to be
a lost opportunity and that the State Government should phase in GRV for
facilities under State Agreements over a five year period.
• While mines
subject to State Agreement have contributed to community projects, the level of
funding and types of projects supported have been quite varied, at the
discretion of mine management.
• The spending
of rating income is at the discretion of Councillors elected from the local
community, the entire basis of the democratic process.
Kind Regards
Chris
Littlemore
Chief Executive
Officer
Consultation: Nil
Voting Requirement: Simple
majority
The matter is presented for
Member Councils consideration.
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Cullen
That GVROC advise WALGA that:
1. it strongly supports the continuation
of the ability to GRV rate mining infrastructure and trusts that WALGA will
vigorously support the not only the continuation of GRV rating of mining
infrastructure but also its extension to mines subject to State Agreement.
2. the capacity to rate mining interests
has been of enormous benefit to the communities involved;
3. it considers the provision for the
application of GRV once State Agreements are varied to be a lost opportunity
and that the State Government should phase in GRV for facilities under State
Agreements over a five year period; and
4. while mines subject to State Agreement
Acts have contributed to community projects, the level of funding and types of
projects supported have been quite varied, at the discretion of mine management.
CARRIED
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Cullen
That WALGA be requested to
coordinate Member Councils from mining communities with an interest in rating
mining activities to lead a program of examining/lobbying the State Government
for the required change to practices and legislation.
CARRIED
8.12 Review of the
GVROC MOU
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 21
January 2015
Attachments: GVROC MOU for period 1 July 2010 to 30 June 2011
Background:
The current GVROC MOU expires
on 30 June 2015.
A review of the MOU has not
been undertaken since 2010 when the last MOU was drawn up. The current
MOU was extended without review when the GVROC Council met on Friday 28 June
2013.
Executive Officer Comment:
The Executive Officer
believes it is timely for a review of the MOU to be undertaken.
Consultation: Nil
Voting Requirement: Simple
majority
The matter is presented for
Member Councils consideration.
RECOMMENDATION:
That the GVROC Technical
Officers Working Group review the GVROC MOU with a report to be prepared for
consideration at the next in-person meeting of the GVROC Council.
RESOLUTION: Moved:
Cr Williams Seconded:
Cr Heasman
That the GVROC Technical
Officers Working Group review the GVROC MOU with a report to be prepared for
consideration at the next in-person meeting of the GVROC Council.
CARRIED
8.13 Country Local
Government Reform
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 21
January 2015
Attachments: Nil
Background:
At the GVROC Council Meeting
held on Friday 28 November 2014 the matter of country local government reform
was considered with GVROC Council resolving as follows:
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Cullen
That GVROC:
1. That the matter of country local government reform be listed for
discussion at the GVROC Council meeting scheduled to be held in Esperance on
Friday 30 January 2015; and
2. Invite the Minister for Local Government to the GVROC Council Meeting
scheduled to be held in Esperance on Friday 31 January 2015.
CARRIED
The Executive Officer has
previously advised that the Minister for Local Government and Communities is
unable to attend the GVROC’s first meeting for 2015.
Executive Officer Comment:
The Country Reform Policy
Forum was due to meet on 22 October 2014 but was postponed due to the
announcement of the State Government response to the metropolitan reform.
It is proposed that a Forum meeting be held in February 2015.
The Minister for Local
Government has also introduced a Local Government Amendment Bill which includes
provisions relating to the Subsidiary Model which may also have an impact on
discussions surrounding non-metropolitan reform.
WALGA’s representative
at the GVROC Meeting, Ms Joanne Burges, might be able to provide a further
update to member Councils on this issue.
Consultation: Nil
Voting Requirement: Simple
majority
The matter is presented for
Member Councils consideration.
Executive Officer
Additional Comment:
Joanne Burges advised the
meeting that the next Country Reform Policy Forum meeting would be held on
Monday 16 February 2015.
RESOLUTION: Moved:
Cr Hills Seconded:
Cr Rathbone
That the report be noted.
CARRIED
8.14 WALGA’s
Street Lighting Discussion Paper
Reporting Officer: Helen
Westcott, Executive Officer
Disclosure of Interest: No interest to disclose
Date: 23
January 2015
Attachments: A copy of the completed discussion paper will be
circulated prior to the GVROC Meeting on Friday 30 January 2015. Hard
copies of the paper will be available on the day
Background:
On Friday 7
November 2014 WALGA released a discussion paper investigating energy efficient
street lighting.
The paper
analyses the barriers and opportunities for energy efficient street lighting
projects across the Western Australian Local Government sector. The paper also
proposes main aims for the WALGA’s advocacy in an attempt to remove
barriers while promoting and creating opportunities for Local Government.
WALGA sought feedback from the Local Government Sector with the submission
period closing on 12 January 2015.
Given the
difficulties encountered by GVROC in obtaining agreement from Horizon Power for
its LED retrofit project it was agreed that comment should be provided.
GVROC sought and was granted an extension of time in which to lodge its
comments.
Executive Officer Comment:
The Executive Officer has
collated information collected from Member Councils into a draft submission on
the WALGA discussion paper for consideration by the GVROC Council.
Consultation: Nil
Voting Requirement: Simple
majority
RECOMMENDATION:
That the draft submission,
subject to any amendments made, be endorsed and provided to WALGA.
It was agreed that the
item be withdrawn and referred to the Technical Officers Working Group.
8.15 Country
Local Government Fund – 2012/2013 Regional Group Projects Applications
– GVROC Solar PV Project and the GVROC LED Streetlight Project
Reporting Officer: Don
Burnett, CEO City of Kalgoorlie-Boulder
Ryan Wilson Sustainability Officer, City of Kalgoorlie-Boulder
Helen
Westcott, Executive Officer
Disclosure of Interest: Nil
Date: 29
January 2015
Attachments: Nil
Background:
The recognition for developing renewable energy and energy
efficient projects was recognised by the GVROC when it was resolved at the GVROC Council
Meeting held on Wednesday 1 August 2012 to submit an application for CLGF
funding in 2012/2013, with Member Councils resolving as follows:
RESOLUTION: Moved:
Cr Cullen Seconded:
Cr Petz
That for the 2012/2013
round of regional CLGF funding, the Goldfields Voluntary Regional Organisation
of Councils:
1. Submit
an alternate energy project for the region with the pool of funding for the
project to be determined by Member Councils, with Member Councils notifying the
Executive Officer of their intention to participate in the project no later
than Friday 31 August 2012;
2. That
the City of Kalgoorlie-Boulder be given delegate authority to commence
preparation of a business case for the alternate energy project, with the
business case to look at participating Member Councils using funds from both
the 2012/2013 and 2013/2014 allocations of regional CLGF funds;
3. Request
the Goldfields Esperance Development Commission provide funding for the
preparation of a business cases for GVROC Member Councils for the following
projects in the 2012/2013 regional CLGF round of funding:
a) Retro-fitting
of lighting and renewable energy power generation;
b) Regional
waste management;
c) Norseman
gateway project; and
d) A
project for the Shires of Laverton and Ngaanyatjarraku (still to be
determined); and
1. Give delegated
authority to the GVROC Technical Officers Working Group to prepare and submit
business cases for projects, other than the alternate energy project, agreed to
for the 2012/2013 round of regional CLGF funds.
CARRIED
Since
that time GVROC has worked on finalising its application for funding for what
has become known as the “street lighting project”. It should
also be recognised that in additional to any CLGF funding this project might
attract CEEP finding was also procured to assist in bringing the project to
fruition.
The
City of Kalgoorlie-Boulder has been the Lead Council for the project. The
City, however, is not a participant in the project. The Shires of Esperance, Leonora, Laverton, Menzies and
Dundas are involved in the project. All are supplied power by Horizon
Power. The City of Kalgoorlie-Boulder and the Shire of Coolgardie are on
the SWIS (Western Power) grid.
The
Shires of Ravensthorpe and Wiluna had committed their CLGF funds to projects
with other regional neighbours. The Shire of Ngaanyatjarraku is not
participating either in this project.
Since
the project was agreed to considerable work has been undertaken in getting the
project to an operational stage. Despite the obvious benefits both
environmentally and financially, there have been significant hurdles to
overcome.
As
Lead Council, the City of Kalgoorlie-Boulder has provided regular reports on
getting approval for the project.
Significant
progress in finalising the projects had been made in the lead up to Christmas
last year, such that it had been hoped to have the Agreement ready for signing
between Horizon Power and participating GVROC Councils.
Executive
Officer Comment:
The signing of the Agreement is still not possible because the issue of
tax liability for “gifted assets” has yet to be resolved.
The CEO City of Kalgoorlie-Boulder will provide and update on the
project.
Consultation: Nil
Voting Requirement: Simple
majority
RESOLUTION: Moved:
Cr Goldfinch Seconded:
Cr Rathbone
That GVROC request a
meeting with the Minister for Finance (and or the Minister for Energy) as a
matter of urgency to discuss the imposition of the “gift tax” by
Horizon Power. Copies of the correspondence should be sent to all of
GVROC’s parliamentary representatives.
CARRIED
9. DISCUSSIONS
WITH MEMBERS OF PARLIAMENT
Discussions with those
members if Parliament able to attend the GVROC Council Meeting took place prior
to the commencement of the GVROC Council Meeting.
10.1 WA Local
Government Association
Joanne Burges provided Member
Councils with an update on the following issues:
§ Local Government Polls re amalgamation proposals for the
metropolitan area;
§ Country Reform Policy Forum to be held Monday 16
February 2015; and
§ Super
Towns meeting to be held in Northam.
11. LATE
ITEMS as notified, introduced by decision of the Meeting
11.1 Closure
of Bureau of Meteorology Weather Station – Shire of Laverton
The Shire of Laverton had been advised the meeting that it had recently
received advice from the Bureau of Meteorology that the Laverton Weather
Station will be closed.
RESOLUTION: Moved:
Cr Hill Seconded:
Cr Rathbone
That the GVROC write to
the Bureau of Meteorology opposing the closure of the Laverton Weather Station
with a copy of the correspondence to Mr Rick Wilson MP, Member for
O’Connor, and Ms Melissa Price MP, Member for Durack.
CARRIED
Friday 27 February 2015
– a teleconference to consider the WALGA State Council agenda for the
State Council meeting to be held Wednesday
4 March 2014
Friday 6 March 2015 –
in-person meeting of the GVROC Technical Officers Working Group (in Kalgoorlie
unless otherwise determined)
Friday 27 March 2015 - an
in-person meeting of the GVROC Council (in Kalgoorlie unless otherwise
determined)
There being no further
business the Chair declared the meeting closed at 1.00pm
DECLARATION
These minutes were confirmed by the Goldfields
Voluntary Regional Organisation of Councils at the meeting held 27 March 2015
Signed _______________________________
Person presiding at the meeting
at which these minutes were confirmed
13. Reports Of Committees
Item: 13.1
Minutes
of the Lake Monjingup Community Development Group Committee
|
Author/s
|
Lynda Horn
|
Community Support Officer
|
|
Authorisor/s
|
Rod Hilton
|
Executive Manager Community Division
|
File Ref: D15/5874
|
Officer’s Recommendation
That the minutes of the Lake
Monjingup Community Development Group meeting held on 4 February 2015 be
received.
Voting Requirement Environment
|
Shire of Esperance
Lake Monjingup Community Development Group
Wednesday 4 February 2015
MINUTES
DISCLAIMER
No responsibility whatsoever
is implied or accepted by the Shire of Esperance for any act, omission or
statement or intimation occurring during Council or Committee meetings. The
Shire of Esperance disclaims any liability for any loss whatsoever and
howsoever caused arising out of reliance by any person or legal entity on any
such act, omission or statement or intimation occurring during Council or
Committee meetings. Any person or legal entity who acts or fails to act in
reliance upon any statement, act or omission made in a Council or Committee
meeting does so at that person’s or legal entity’s own risk.
In particular and without
derogating in any way from the broad disclaimer above, in any discussion
regarding any planning application or application for a licence, any statement
or intimation of approval made by a member or officer of the Shire of Esperance
during the course of any meeting is not intended to be and is not to be taken
as notice of approval from the Shire of Esperance. The Shire of Esperance warns
that anyone who has any application lodged with the Shire of Esperance must
obtain and should only rely on written confirmation of the outcome of the
application, and any conditions attaching to the decision made by the Shire of
Esperance in respect of the application.
ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST
Council is committed to a
code of conduct and all decisions are based on an honest assessment of the
issue, ethical decision-making and personal integrity. Councillors and staff
adhere to the statutory requirements to declare financial, proximity and
impartiality interests and once declared follow the legislation as required.
ATTACHMENTS
Please
be advised that in order to save printing and paper costs, all attachments
referenced in this paper are available in the original Agenda document for this
meeting.
Table of Contents / Index
ITEM
NO.
ITEM HEADING PAGE
1. OFFICIAL
OPENING 4
2. ATTENDANCE 4
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE 4
4. PUBLIC
QUESTION TIME 4
5. Deputations,
Presentations, Inspections, Petitions 4
6. DECLARATION
OF MEMBERS INTERESTS 4
6.1 Declarations of Financial Interests –
Local Government Act Section 5.60a 4
6.2 Declarations of Proximity Interests –
Local Government Act Section 5.60b 4
6.3 Declarations of Impartiality Interests
– Admin Regulations Section 34c 4
7. CONFIRMATION
OF MINUTES 5
8. Matters
Requiring a Determination of Committee 5
9. Reports 5
10. Financial
Reports 5
10.1 2014/2015 Financial Report as of 02
February 2015
11. NEW
BUSINESS OF AN URGENT NATURE 5
12. CLOSURE 5
Lake
Monjingup Community Development Group: Minutes
4 February 2015 Page
Minutes 309
SHIRE OF ESPERANCE
MINUTES
Lake
Monjingup Community Development Group Meeting HELD IN Chambers
Meeting Room ON
4 February 2015 COMMENCING
AT 4pm
1. OFFICIAL
OPENING
The
Presiding Member declared the meeting open at 4:00pm.
2. ATTENDANCE
Members
Cr
Lara McIntyre Shire
of Esperance
Caroline
Aylott Esperance
Regional Forum
George
Starcevich Community
Member
Norma
Warren Community
Member
Kylie
Bishop Community
Member
Dave
Cowap Community
Member
Mike
Gibbs Community
Member
Ex
Officio
Brian
Warren Honorary
Caretaker
Lynda
Horn Community
Support Officer
Jason
Rhodes Manager
Parks and Gardens
Public
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE
4. PUBLIC
QUESTION TIME
5. Deputations,
Presentations, Inspections, Petitions
Nil
6. DECLARATION
OF MEMBERS INTERESTS
6.1 Declarations of Financial
Interests – Local Government Act Section 5.60a
Nil
6.2 Declarations of Proximity
Interests – Local Government Act Section 5.60b
Nil
6.3 Declarations of
Impartiality Interests – Admin Regulations Section 34c
Nil
7. CONFIRMATION
OF MINUTES
|
|
|
MOVED: G
Starcevich
SECONDED: K
Bishop
That the Minutes of the
Lake Monjingup Community Development Group Meeting of the 5 November 2014 be
confirmed as a true and correct record.
|
|
CARRIED
|
SUSPENSION OF STANDING ORDERS
Moved: L
McIntyre
Seconded: G
Starcevich
That standing orders be suspended for informal discussion
at 4:04pm.
CARRIED
RESUMPTION OF STANDING ORDERS
Moved: L
McIntyre
Seconded: K
Bishop
That standing orders be resumed at 5:44pm.
CARRIED
8. Matters
Requiring a Determination of Committee
Nil
9. Reports
Nil
10. Financial
Reports
|
10.1 2014/2015
Financial Report as of 02 February 2015
|
|
Committee Recommendation
The report entitled 2014/2015 Financial Report as of 02
February 2015 has been tabled and noted by the committee.
|
11. NEW
BUSINESS OF AN URGENT NATURE
Nil
12. CLOSURE
The
Presiding Member declared the meeting closed at 5:48pm.
These Minutes were confirmed at a meeting
held on _____________________
Signed
________________________________________
Presiding Member at the meeting at which
the Minutes were confirmed.
Dated_____________________
Item: 13.2
Minutes
of the Audit Committee
|
Author/s
|
Shane Burge
|
Director Corporate Resources
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/6103
|
Officer’s Recommendation
That the recommendations of the Audit
Committee meeting held on 3 March 2015 be received.
Voting Requirement Simple Majority
|
Shire of Esperance
Audit Committee
Tuesday 3 March 2015
MINUTES
DISCLAIMER
No responsibility whatsoever
is implied or accepted by the Shire of Esperance for any act, omission or statement
or intimation occurring during Council or Committee meetings. The Shire of
Esperance disclaims any liability for any loss whatsoever and howsoever caused
arising out of reliance by any person or legal entity on any such act, omission
or statement or intimation occurring during Council or Committee meetings. Any
person or legal entity who acts or fails to act in reliance upon any statement,
act or omission made in a Council or Committee meeting does so at that
person’s or legal entity’s own risk.
In particular and without
derogating in any way from the broad disclaimer above, in any discussion
regarding any planning application or application for a licence, any statement
or intimation of approval made by a member or officer of the Shire of Esperance
during the course of any meeting is not intended to be and is not to be taken
as notice of approval from the Shire of Esperance. The Shire of Esperance warns
that anyone who has any application lodged with the Shire of Esperance must
obtain and should only rely on written confirmation of the outcome of the
application, and any conditions attaching to the decision made by the Shire of
Esperance in respect of the application.
ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST
Council is committed to a code
of conduct and all decisions are based on an honest assessment of the issue,
ethical decision-making and personal integrity. Councillors and staff adhere to
the statutory requirements to declare financial, proximity and impartiality
interests and once declared follow the legislation as required.
ATTACHMENTS
Please
be advised that in order to save printing and paper costs, all attachments
referenced in this paper are available in the original Agenda document for this
meeting.
Table of Contents / Index
ITEM
NO.
ITEM HEADING PAGE
1. OFFICIAL
OPENING 4
2. ATTENDANCE 4
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE 4
4. PUBLIC
QUESTION TIME 4
5. Deputations,
Presentations, Inspections, Petitions 4
Nil
6. DECLARATION
OF MEMBERS INTERESTS 4
6.1 Declarations of Financial Interests –
Local Government Act Section 5.60a 4
6.2 Declarations of Proximity Interests –
Local Government Act Section 5.60b 4
6.3 Declarations of Impartiality Interests
– Admin Regulations Section 34c 4
7. CONFIRMATION
OF MINUTES 5
8. New
Business of an Urgent Nature 5
Nil
9. Matters
Requiring a Determination of Committee 5
9.1 Compliance Audit Return 2014
9.2 2014/2015 Budget Review
10. CLOSURE 7
3 March 2015 Page
Minutes 315
SHIRE OF ESPERANCE
MINUTES
Audit
Committee Meeting HELD IN Council Meeting Room ON
3 March 2015
COMMENCING AT 3pm
1. OFFICIAL
OPENING
The
Presiding Member declared the meeting open at 3.00pm.
2. ATTENDANCE
Members
Cr
M Heasman Shire
President Town Ward
Cr
P Griffiths Town
Ward
Cr
B Parker Rural
Ward
Cr
B Stewart, JP Town
Ward
Shire
Officers
Mr
W M (Matthew) Scott Chief
Executive Officer
Mr
S Burge Director
Corporate Services
Mrs
B O’Callaghan Manager
Financial Services
Members
of the Public & Press
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE
Miss
S Fitzgerald Trainee
Administration Officer
Ms
P Powell Community
Member
4. PUBLIC
QUESTION TIME
Nil
5. Deputations,
Presentations, Inspections, Petitions
Nil
6. DECLARATION
OF MEMBERS INTERESTS
6.1 Declarations of Financial
Interests – Local Government Act Section 5.60a
Cr Heasman declared a financial
interest in any item discussing Flinders Estate due to his involvement
with Shoresands Estate.
6.2 Declarations of Proximity
Interests – Local Government Act Section 5.60b
Nil
6.3 Declarations of Impartiality
Interests – Admin Regulations Section 34c
Nil
7. CONFIRMATION
OF MINUTES
|
|
|
Moved: Cr
Griffiths
Seconded: Cr Parker
AU0315-001
That the Minutes of the
Audit Committee Meeting of the 16 December 2014 be confirmed as a true and
correct record.
CARRIED
F4 - A0
|
|
Voting Requirement: Simple majority
|
8. New
Business of an Urgent Nature
Nil
9. Matters Requiring a
Determination of Committee
|
Suspension of Standing
Orders
|
|
Moved: Cr
Griffiths
Seconded: Cr
Parker
AU0315-002
That Standing Orders be
suspended to allow for discussion of item 9.1 Compliance Audit Return
2014.
CARRIED
F4 - A0
|
|
Voting Requirements Simple Majority
|
|
Resumption of Standing
Orders
|
|
Moved: Cr
Griffiths
Seconded: Cr
Stewart
AU0315-003
That Standing Orders be
resumed.
CARRIED
F4 - A0
|
|
Voting Requirements Simple Majority
|
|
9.1 Compliance
Audit Return 2014
|
|
Moved: Cr
Griffiths
Seconded: Cr
Stewart
AU0315-004
Officer’s Recommendation
That the Audit Committee recommend
to Council adoption of the 2014 Shire of Esperance Compliance Audit Return
pursuant to Regulation 14(3) of the Local Government (Audit) Regulations
1996 as presented under separate cover.
CARRIED
F4 - A0
Voting Requirement Simple
Majority
|
|
Suspension of Standing
Orders
|
|
Moved: Cr
Parker
Seconded: Cr
Griffiths
AU0315-005
That Standing Orders be
suspended to allow for discussion of item 9.2 2014/2015 Budget Review.
CARRIED
F4- A0
|
|
Voting Requirements Simple Majority
|
|
Resumption of Standing
Orders
|
|
Moved: Cr
Griffiths
Seconded: Cr
Stewart
AU0315-006
That Standing Orders be
resumed.
CARRIED
F4 - A0
|
|
Voting Requirements Simple Majority
|
|
9.2 2014/2015
Budget Review
|
|
Moved: Cr
Griffiths
Seconded: Cr
Parker
AU0315-007
Officer’s Recommendation
That the Audit Committee recommends
Council adopt the 2014/15 Budget Review.
CARRIED
F4 - A0
Voting Requirement Simple
Majority
|
10. CLOSURE
The
Presiding Member declared the meeting closed at 4.49pm.
These Minutes were confirmed at a meeting
held on _____________________
Signed
________________________________________
Presiding Member at the meeting at which
the Minutes were confirmed.
Dated_____________________
Item: 13.3
Minutes
of the Esperance Museum Management Committee
|
Author/s
|
Lynda Horn
|
Community Support Officer
|
|
Authorisor/s
|
Rod Hilton
|
Executive Manager Community Division
|
File Ref: D15/6120
|
Officer’s Recommendation
That the minutes of the Esperance
Museum Management Committee meeting held on 4 February 2015 be received.
Voting Requirement Simple Majority
|
Shire of Esperance
Esperance Museum Management Committee
Wednesday 4 February 2015
MINUTES
DISCLAIMER
No responsibility whatsoever
is implied or accepted by the Shire of Esperance for any act, omission or
statement or intimation occurring during Council or Committee meetings. The
Shire of Esperance disclaims any liability for any loss whatsoever and
howsoever caused arising out of reliance by any person or legal entity on any
such act, omission or statement or intimation occurring during Council or
Committee meetings. Any person or legal entity who acts or fails to act in
reliance upon any statement, act or omission made in a Council or Committee
meeting does so at that person’s or legal entity’s own risk.
In particular and without
derogating in any way from the broad disclaimer above, in any discussion
regarding any planning application or application for a licence, any statement
or intimation of approval made by a member or officer of the Shire of Esperance
during the course of any meeting is not intended to be and is not to be taken
as notice of approval from the Shire of Esperance. The Shire of Esperance warns
that anyone who has any application lodged with the Shire of Esperance must
obtain and should only rely on written confirmation of the outcome of the
application, and any conditions attaching to the decision made by the Shire of
Esperance in respect of the application.
ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST
Council is committed to a
code of conduct and all decisions are based on an honest assessment of the
issue, ethical decision-making and personal integrity. Councillors and staff
adhere to the statutory requirements to declare financial, proximity and
impartiality interests and once declared follow the legislation as required.
ATTACHMENTS
Please
be advised that in order to save printing and paper costs, all attachments
referenced in this paper are available in the original Agenda document for this
meeting.
Table of Contents / Index
ITEM
NO.
ITEM HEADING PAGE
1. OFFICIAL
OPENING 4
2. ATTENDANCE 4
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE 4
4. PUBLIC
QUESTION TIME 4
5. Deputations,
Presentations, Inspections, Petitions 4
Nil
6. DECLARATION
OF MEMBERS INTERESTS 4
6.1 Declarations of Financial Interests –
Local Government Act Section 5.60a 4
6.2 Declarations of Proximity Interests –
Local Government Act Section 5.60b 4
6.3 Declarations of Impartiality Interests
– Admin Regulations Section 34c 4
7. CONFIRMATION
OF MINUTES 5
8. Matters
Requiring a Determination of Committee 5
Nil
9. Reports 5
9.1 Curators Report 5
10. Financial
Reports 6
10.1 2014/2015 Financial Report as of 2 February 2015
11. NEW
BUSINESS OF AN URGENT NATURE 6
12. CLOSURE 6
Esperance
Museum Management Committee: Minutes
4 February 2015 Page
Minutes 323
SHIRE OF ESPERANCE
MINUTES
Esperance
Museum Management Committee Meeting
HELD IN Esperance Museum ON
4 February 2015 COMMENCING
AT 9:15am
1. OFFICIAL
OPENING
The
Presiding Member declared the meeting open at 9:15am.
2. ATTENDANCE
Members
Cr
Natalie Bowman Shire
of Esperance
John
Guest Esperance
Bay Historical Society
Maryanne
Lankester Esperance
Bay Historical Society
Brendan
Freeman Esperance
Bay Historical Society
Royce
Bryan Esperance
Bay Historical Society
Tom
Reimers Esperance
Mechanical Restoration Group
Glenys
Gilpin Esperance
Family History Society
Sylvia
Boast Community
Member
Ex
Officio
Wendy
Plunkett Curator
Jennifer
Ford Archivist
Jayne
Arnold Library
and Culture Coordinator
Lynda
Horn Community
Support Officer
Public
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE
Milton
Valli Tourism
Esperance
4. PUBLIC
QUESTION TIME
5. Deputations,
Presentations, Inspections, Petitions
Nil
6. DECLARATION
OF MEMBERS INTERESTS
6.1 Declarations of Financial
Interests – Local Government Act Section 5.60a
Nil
6.2 Declarations of Proximity
Interests – Local Government Act Section 5.60b
Nil
6.3 Declarations of
Impartiality Interests – Admin Regulations Section 34c
Nil
7. CONFIRMATION
OF MINUTES
|
|
|
Moved: J
Guest
Seconded: S
Boast
That the Minutes of the
Esperance Museum Management Committee Meeting of the 1 October 2014 be
confirmed as a true and correct record.
|
|
CARRIED
|
8. Matters
Requiring a Determination of Committee
Nil
9. Reports
9.1 Curators Report
Author/s Wendy Plunkett Curator
Once again we must look forward to
the beginning of another new year; twenty fifteen is already into the second
month. I believed we achieved a great deal in 2014 and already in 2015 new
displays are underway. I would like to congratulate all those who helped keep
the museum open in the mornings over the school holidays. In particular I would
like to thank Royce Bryan for her marathon effort. January was an excellent
month with many people visiting the Museum.
Firstly the planned photographic
exhibition for January has been moved to Anzac Day as time and other factors
resulted in this postponement (One factor relating to the photos from the
Cannery).Secondly several other displays are being developed, also continuing
work is proceeding on policies and procedures.
The photographic exhibition that I
had envisioned for January, was put on hold mainly because of confusion over
the photos of the WW1 Soldiers from the Cannery, we were told that they were
coming to the Museum; however this apparently hadn’t been decided by
their committee. As well as this the photographs are framed in a much larger
frame than expected therefore a considerable amount of space will be needed to
show them than we are able to accommodate at present. As we are awaiting our
new panels and cabinet from the WA Museum for Anzac day I would suggest we wait
until they arrive and evaluate the space once the new display is arranged. The
preparation and planning for the Anzac Display will be requiring many helpers.
I would like imput from the Historical Society and Museum Management Committee
on the arrangements for this occasion, e.g., should it be gold coin entry of
free, also the time frame for opening. Finally any other suggestions for this
occasion would be welcome.
Secondly the six new cabinets
purchased from this year’s budget have been assembled and look wonderful,
three are in the passageway and house the indigenous display, the
artefacts’ look wonderful in their new space. We plan to house the
indigenous map and some interpretation in the passageway also, as soon as the
interpretation is available. Perhaps we may complete the picture with two or
three indigenous paintings.
The other three glass cabinets now
house part of Maude McGuinn, s shell collection, they look amazing! beautiful
in the glass, perhaps in the future we may add some led lights. We hope to
purchase three more cabinets to house the remainder of the shell collection or
other items from the natural history section. Thank you to John, Ray, Trevor
and Don for assembling the cabinets.
Once again I will be putting forward
a revised edition to the Collection Policy to the Museum Management Committee
for their perusal; hopefully this will be followed by both an Acquisition and
Conservation policy this year.
Finally I have found one Borer
outbreak; this will be plastic wrapped until we see if any further objects are
affected.
In conclusion the Museum is a
wonderful space however although we are increasing and revamping our displays
and exhibitions we need more volunteers both front desk and in-house to keep
everything moving forward. I would like to thank you all for your time and help
over 2014 we have many wonderful volunteers at the Esperance Museum. Happy New
to all.
10. Financial
Reports
SUSPENSION OF STANDING ORDERS
Moved: S
Boast
Seconded: R
Bryan
That standing orders be suspended for informal discussion
at 9:40am.
CARRIED
RESUMPTION OF STANDING ORDERS
Moved: R
Bryan
Seconded: J
Guest
That standing orders be resumed at 9:51am.
CARRIED
|
10.1 2014/2015
Financial Report as of 2 February 2015
|
|
The report entitled 2014/2015 Financial Report as of 2 February 2015
has been tabled and noted by the committee.
|
11. NEW
BUSINESS OF AN URGENT NATURE
Nil
12. CLOSURE
The
Presiding Member declared the meeting closed at 9:53am.
These Minutes were confirmed at a meeting
held on _____________________
Signed
________________________________________
Presiding Member at the meeting at which
the Minutes were confirmed.
Dated_____________________
Item: 13.4
Minutes
of the Lake Monjingup Community Development Group Committee
|
Author/s
|
Lynda Horn
|
Community Support Officer
|
|
Authorisor/s
|
Rod Hilton
|
Executive Manager Community Division
|
File Ref: D15/6121
|
Officer’s Recommendation
That the minutes of the Lake
Monjingup Community Development Group meeting held on 4 March 2015 be
received.
Voting Requirement Simple Majority
|
Shire of Esperance
Lake Monjingup Community Development Group
Wednesday 4 March 2015
MINUTES
DISCLAIMER
No responsibility whatsoever
is implied or accepted by the Shire of Esperance for any act, omission or
statement or intimation occurring during Council or Committee meetings. The
Shire of Esperance disclaims any liability for any loss whatsoever and
howsoever caused arising out of reliance by any person or legal entity on any
such act, omission or statement or intimation occurring during Council or
Committee meetings. Any person or legal entity who acts or fails to act in
reliance upon any statement, act or omission made in a Council or Committee
meeting does so at that person’s or legal entity’s own risk.
In particular and without
derogating in any way from the broad disclaimer above, in any discussion
regarding any planning application or application for a licence, any statement
or intimation of approval made by a member or officer of the Shire of Esperance
during the course of any meeting is not intended to be and is not to be taken
as notice of approval from the Shire of Esperance. The Shire of Esperance warns
that anyone who has any application lodged with the Shire of Esperance must
obtain and should only rely on written confirmation of the outcome of the
application, and any conditions attaching to the decision made by the Shire of
Esperance in respect of the application.
ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST
Council is committed to a
code of conduct and all decisions are based on an honest assessment of the
issue, ethical decision-making and personal integrity. Councillors and staff
adhere to the statutory requirements to declare financial, proximity and
impartiality interests and once declared follow the legislation as required.
ATTACHMENTS
Please
be advised that in order to save printing and paper costs, all attachments
referenced in this paper are available in the original Agenda document for this
meeting.
Table of Contents / Index
ITEM
NO.
ITEM HEADING PAGE
1. OFFICIAL
OPENING 4
2. ATTENDANCE 4
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE 4
4. PUBLIC
QUESTION TIME 4
5. Deputations,
Presentations, Inspections, Petitions 4
Nil
6. DECLARATION
OF MEMBERS INTERESTS 4
6.1 Declarations of Financial Interests –
Local Government Act Section 5.60a 4
6.2 Declarations of Proximity Interests –
Local Government Act Section 5.60b 4
6.3 Declarations of Impartiality Interests
– Admin Regulations Section 34c 4
7. CONFIRMATION
OF MINUTES 4
8. Matters
Requiring a Determination of Committee 5
Nil
9. Reports 5
Nil
10. Financial
Reports 5
10.1 2014/2015 Financial Report as of 03 March
2015
11. NEW
BUSINESS OF AN URGENT NATURE 5
12. CLOSURE 5
Lake
Monjingup Community Development Group: Minutes
4 March 2015 Page
Minutes 330
SHIRE OF ESPERANCE
MINUTES
Lake
Monjingup Community Development Group Meeting HELD IN Chambers
Meeting Room ON 4
March 2015 COMMENCING AT 4pm
1. OFFICIAL
OPENING
The
Presiding Member declared the meeting open at 4:00pm.
2. ATTENDANCE
Members
Cr
Lara McIntyre Shire
of Esperance
Caroline
Aylott Esperance
Regional Forum
George
Starcevich Community
Member
Norma
Warren Community
Member
Kylie
Bishop Community
Member
Ex
Officio
Brian
Warren Honorary
Caretaker
Lynda
Horn Community
Services Officer
Jason
Rhodes Manager
Parks and Gardens
Public
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE
Dave
Cowap Community
Member
Mike
Gibbs Community
Member
4. PUBLIC
QUESTION TIME
5. Deputations,
Presentations, Inspections, Petitions
Nil
6. DECLARATION
OF MEMBERS INTERESTS
6.1 Declarations of Financial
Interests – Local Government Act Section 5.60a
6.2 Declarations of Proximity
Interests – Local Government Act Section 5.60b
6.3 Declarations of
Impartiality Interests – Admin Regulations Section 34c
7. CONFIRMATION
OF MINUTES
|
|
|
Moved: K
Bishop
Seconded: S
Starcevich
That the Minutes of the
Lake Monjingup Community Development Group Meeting of the 4 February 2015 be
confirmed as a true and correct record.
CARRIED
|
8. Matters
Requiring a Determination of Committee
Nil
9. Reports
Nil
10. Financial Reports
|
10.1 2014/2015
Financial Report as of 03 March 2015
|
|
Officer’s Recommendation
That the report entitled 2014/2015 Financial Report as of 03
March 2015 has been tabled and noted by the committee.
|
11. NEW
BUSINESS OF AN URGENT NATURE
12. CLOSURE
The
Presiding Member declared the meeting closed at 4:11pm.
These Minutes were confirmed at a meeting
held on _____________________
Signed
________________________________________
Presiding Member at the meeting at which
the Minutes were confirmed.
Dated_____________________
Item: 13.5
Minutes
of the CEO Review Group
|
Author/s
|
Lee Anderson
|
Human Resources Manager
|
|
Authorisor/s
|
Matthew Scott
|
Chief Executive Officer
|
File Ref: D15/6531
|
Officer’s Recommendation
That the recommendations of the CEO
Review Group meeting held on 24 February 2015 be received.
Voting Requirement Simple Majority
|
Shire of Esperance
CEO Review Group
Tuesday 24 February 2015
MINUTES
DISCLAIMER
No responsibility whatsoever
is implied or accepted by the Shire of Esperance for any act, omission or
statement or intimation occurring during Council or Committee meetings. The
Shire of Esperance disclaims any liability for any loss whatsoever and
howsoever caused arising out of reliance by any person or legal entity on any
such act, omission or statement or intimation occurring during Council or
Committee meetings. Any person or legal entity who acts or fails to act in reliance
upon any statement, act or omission made in a Council or Committee meeting does
so at that person’s or legal entity’s own risk.
In particular and without
derogating in any way from the broad disclaimer above, in any discussion
regarding any planning application or application for a licence, any statement
or intimation of approval made by a member or officer of the Shire of Esperance
during the course of any meeting is not intended to be and is not to be taken
as notice of approval from the Shire of Esperance. The Shire of Esperance warns
that anyone who has any application lodged with the Shire of Esperance must
obtain and should only rely on written confirmation of the outcome of the
application, and any conditions attaching to the decision made by the Shire of
Esperance in respect of the application.
ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST
Council is committed to a
code of conduct and all decisions are based on an honest assessment of the
issue, ethical decision-making and personal integrity. Councillors and staff
adhere to the statutory requirements to declare financial, proximity and
impartiality interests and once declared follow the legislation as required.
ATTACHMENTS
Please
be advised that in order to save printing and paper costs, all attachments
referenced in this paper are available in the original Agenda document for this
meeting.
Table of Contents / Index
ITEM
NO.
ITEM HEADING PAGE
1. OFFICIAL
OPENING 4
2. ATTENDANCE 4
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE 4
4. PUBLIC
QUESTION TIME 4
5. Deputations,
Presentations, Inspections, Petitions 4
Nil
6. DECLARATION
OF MEMBERS INTERESTS 4
6.1 Declarations of Financial Interests –
Local Government Act Section 5.60a 4
6.2 Declarations of Proximity Interests –
Local Government Act Section 5.60b 4
6.3 Declarations of Impartiality Interests
– Admin Regulations Section 34c 4
7. CONFIRMATION
OF MINUTES 4
8. Matters
Requiring a Determination of Committee 5
Nil
9. Reports 5
Nil
10. Financial
Reports 5
Nil
11. Matters
behind Closed Doors 5
The
CEO, Matthew Scott, declared an interest in Item 11.1 and left the
meeting at 9:45 am. 5
11.1 Chief Executive Officer Review
11.2 NEGOTIATION OF CEO CONTRACT
12. CLOSURE 7
SHIRE OF ESPERANCE
MINUTES
CEO
Review Group HELD IN Council Meeting Room ON
24 February 2015
COMMENCING AT 9:30am
1. OFFICIAL
OPENING
The
Presiding Member declared the meeting open at 9.40 am.
2. ATTENDANCE
Members
Cr
M Heasman Shire
President Town Ward
Cr
V Brown Rural
Ward
Cr
B Parker Rural
Ward
Cr
R Horan Town
Ward
Shire
Officers
Mr
M Scott Chief
Executive Officer
Mrs
L Anderson Manager
Human Resources
3. APOLOGIES
& NOTIFICATION OF GRANTED LEAVE OF ABSENCE
4. PUBLIC
QUESTION TIME
Nil
5. Deputations,
Presentations, Inspections, Petitions
Nil
6. DECLARATION
OF MEMBERS INTERESTS
6.1 Declarations of Financial
Interests – Local Government Act Section 5.60a
The
CEO, Matthew Scott, declared a financial interest in items 11.1 and 11.2 as it
deals with his Contract of Employment.
6.2 Declarations of Proximity
Interests – Local Government Act Section 5.60b
Nil
6.3 Declarations of
Impartiality Interests – Admin Regulations Section 34c
Nil
|
Moved: Cr
Brown
Seconded: Cr Parker
CEO0215-024
That the Minutes of the CEO Review Group Meeting of
the 18 February 2014 be confirmed as a true and correct record
. CARRIED
F4 - A0
|
7. CONFIRMATION
OF MINUTES
8. Matters
Requiring a Determination of Committee
Nil
9. Reports
Nil
10. Financial
Reports
Nil
11. Matters behind Closed Doors
The CEO, Matthew Scott, declared an interest in Item
11.1 and left the meeting at 9:45 am.
|
Moving behind closed doors
|
|
Moved: Cr
Brown
Seconded: Cr Parker
CEO0215-025
That the meeting
proceed behind closed doors in accordance with section 5.23(2) of the Local
Government Act 1995, to consider the following items, which are considered
confidential for the reasons indicated.
11.1 Chief
Executive Officer Review
This report is
considered confidential in accordance with the Local Government Act 1995, as
it relates to a matter affecting an employee or employees (Section
5.23(2)(a)); and the personal affairs of any person (Section 5.23(2)(b)).
11.2 Negotiation
Of CEO Contract
This report is
considered confidential in accordance with the Local Government Act 1995, as
it relates to a matter affecting an employee or employees (Section
5.23(2)(a)); and the personal affairs of any person (Section 5.23(2)(b)).
CARRIED
F4 - A0
|
|
Suspension of Standing
Orders
|
|
Moved: Cr
Horan
Seconded: Cr
Parker
CEO0215-026
That Standing Orders be
suspended to allow for further discussion.
CARRIED
F4 - A0
|
|
Resumption of Standing
Orders
|
|
Moved: Cr
Horan
Seconded: Cr
Parker
CEO0215-027
That Standing Orders be
resumed.
CARRIED
F4 - A0
|
|
|
|
Adjournment of Meeting
|
|
Moved: Cr
Horan
Seconded: Cr
Parker
CEO0215-028
That the meeting be
adjourned at 11:10 am.
CARRIED
F4 - A0
|
|
Resumption of Meeting
|
|
Moved: Cr
Parker
Seconded: Cr
Brown
CEO0215-029
That the meeting be
resumed 11:25 am.
CARRIED
F4 - A0
|
|
11.1 Chief
Executive Officer Review
|
|
Moved: Cr
Horan
Seconded: Cr
Parker
CEO0215-030
That the Committee
1. Recommend
to Council a set of Key Performance Indicators for the Chief Executive
Officer for the period to 31 December 2015, as determined at the meeting.
2. Recommend
to Council an increase to the Remuneration Package for the Chief Executive
Officer of 4% be approved from 7 January 2015, the anniversary date of the
Contract of Employment.
CARRIED
F4 - A0
|
The CEO, Matthew Scott returned
to the meeting at 11.25 am and the Presiding Member read aloud the decision of
the Committee.
|
Adjournment of Meeting
|
|
Moved: Cr
Horan
Seconded: Cr
Parker
CEO0215-031
That the meeting be
adjourned at 1:05 pm.
CARRIED
F4 - A0
|
|
Resumption of Meeting
|
|
Moved: Cr
Brown
Seconded: Cr
Horan
CEO0215-032
That the meeting be
resumed at 1:25 pm.
CARRIED
F4 - A0
|
The CEO, Matthew Scott, left
the meeting at 1.40 pm.
|
11.2 Negotiation
Of CEO Contract
|
|
Moved: Cr
Parker
Seconded: Cr
Brown
CEO0215-033
That the Committee recommend to
Council that the CEO be offered a further Contract of Employment as Chief
Executive Officer, for the Shire of Esperance commencing from 7 January 2016
for a period of 5 years.
CARRIED
F4 - A0
|
|
Coming from
behind closed doors
|
|
|
Moved: Cr
Parker
Seconded: Cr Brown
CEO0215-034
That the meeting come from behind closed doors.
CARRIED
F4 - A0
|
|
The CEO, Matthew Scott,
returned to the meeting at 2.22 pm.
The Presiding Member read aloud the above decision of
the Committee.
12. CLOSURE
The
Presiding Member declared the meeting closed at 2:25pm.
These Minutes were confirmed at a meeting
held on _____________________
Signed
________________________________________
Presiding Member at the meeting at which
the Minutes were confirmed.
Dated_____________________
14. Motions of which Notice has been Given
Nil
15. MEMBERS QUESTIONS WITH OR WITHOUT
NOTICE
16. URGENT BUSINESS APPROVED BY DECISION
17. MATTERS BEHIND CLOSED DOORS
Officer’s Comment:
It
is recommended that the meeting is behind closed doors for the following items,
in accordance with section 5.23(2) of the Local Government Act 1995.
Item: 17.1
CEO
Review
Confidential
Item
This report is considered
confidential in accordance with the Local Government Act 1995, as it relates to
a matter affecting an employee or employees (Section 5.23(2)(a)); and the
personal affairs of any person (Section 5.23(2)(b)); and a contract entered
into, or which may be entered into, by the local government and which relates
to a matter to be discussed at the meeting (Section 5.23(2)(c)); and a matter
that if disclosed, would reveal information about the business,
professional, commercial or financial affairs of a person, where the
information is held by, or is about, a person other than the local government
(Section 5.23(2)(e)(iii)).
Item: 17.2
Negoation
of CEO Contract
Confidential
Item
This report is considered
confidential in accordance with the Local Government Act 1995, as it relates to
a matter affecting an employee or employees (Section 5.23(2)(a)); and the
personal affairs of any person (Section 5.23(2)(b)); and a contract entered
into, or which may be entered into, by the local government and which relates
to a matter to be discussed at the meeting (Section 5.23(2)(c)).
18. PUBLIC QUESTION TIME
19. CLOSURE
