Agenda of Ordinary Council - 27 October 2015

Ordinary Council: Agenda

27 October 2015 Page 9

SHIRE OF ESPERANCE

AGENDA

Ordinary Council Meeting
TO BE HELD IN Council Chambers ON 27 October 2015

COMMENCING AT 4pm

1. OFFICIAL OPENING

2. ATTENDANCE

Members

Cr M Heasman President Town Ward

Cr V Brown Deputy President Rural Ward

Cr N Bowman Rural Ward

Cr P Griffiths Town Ward

Cr K Hall Town Ward

Cr L McIntyre Town Ward

Cr R Horan Town Ward

Cr B Stewart, JP Town Ward

Cr B Parker Rural Ward

Shire Officers

Mr W M (Matthew) Scott Chief Executive Officer

Mr S Burge Director Corporate Resources

Mr G Harris Director Asset Management

Mr T Sargent Director External Services

Mrs H Hall Executive Assistant

Miss S Fitzgerald Administration Officer

Members of the Public & Press

3. APOLOGIES & NOTIFICATION OF GRANTED LEAVE OF ABSENCE

4. APPLICATIONS FOR LEAVE OF ABSENCE

5. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

6. DECLARATION OF MEMBERS INTERESTS

6.1 Declarations of Financial Interests – Local Government Act Section 5.60a

6.2 Declarations of Proximity Interests – Local Government Act Section 5.60b

6.3 Declarations of Impartiality Interests – Admin Regulations Section 34c

7. PUBLIC QUESTION TIME

8. PUBLIC ADDRESSES / DEPUTATIONS

9. Petitions

Nil

10. CONFIRMATION OF MINUTES

That the Minutes of the Ordinary Council Meeting of the 22 September 2015, and the Special Council Meeting of the 19 October 2015 be confirmed as true and correct records.

Voting Requirement Simple Majority

11. DELEGATES’ REPORTS WITHOUT DISCUSSION

12. MATTERS REQUIRING A DETERMINATION OF COUNCIL

12.1 External Services - Statutory Division

Item: 12.1.1

Proposed Road Closure - Portion of unnamed Road between Pier Hotel and Loose Goose Restaurant

Author/s	Peter Wilks	Town Planning Officer
Authorisor/s	Richard Hindley	Executive Manager - Statutory Division
	Terry Sargent	Director External Services

File Ref: D15/20491

Applicant

Cardno Spectrum Survey on behalf of Lewis and Lewis Properties Pty Ltd

Location/Address

Executive Summary

For Council to not grant final approval to the closure of part of the unnamed Road between the Pier Hotel and the Loose Goose Restaurant.

Recommendation in Brief

That Council resolve to not support the closure of a portion of Road Reserve Adjacent Lot 22 (47) The Esplanade, Esperance.

Background

On 7 September 2010, an application for Planning Approval was received for the development of an Enclosure of External Storage Area around the Pier Hotel’s Receival and Store Area along the unnamed Road running adjacent to the southern boundary of the property. Planning Approval (Development Application 10.2010.1521) and a Building Licence (Building Licence 14718) were later issued by Shire staff.

The development approval contained the following applicable conditions:

1. Development shall be carried out and fully implemented in accordance with the details indicated on the stamped approved plan(s) unless otherwise required or agreed in writing by the Shire of Esperance (Planning Services).

The following advice note was also placed on the development approval:

2. It is the responsibility of the applicant to ensure that building setbacks correspond with the legal description of the land. This may necessitate re-surveying and re-pegging the site. The Shire of
Esperance will take no responsibility for incorrectly located buildings.

On 30 April 2012, complaints were received querying the location of footings for the solid wall/fence along the unnamed road.

Following this complaint numerous letters and meetings have been held to address a number of outstanding issues including the location of footings within an adjoining lot and unauthorised stormwater discharge.

On 19 October 2012, Shire Staff were made aware of unauthorised development involving the construction of a permanent roof over the solid brick wall/fence. On 9 January 2013, Shire Officers requested information from the owner of the Pier Hotel including the location of footings along the unnamed Road.

Further correspondence and communication were undertaken to address the non compliances on this section of the site.

On 6 June 2014, a survey was undertaken by Graham Gath along the Road. The survey noted that sections of the solid wall/fence were not located in the correct locations, with two sections intruding into the Right of Way (see below).

It should be noted that whilst the plans and application (Attachment A) show the road as a Right of Way (R.O.W.), this is factually incorrect as the thoroughfare was dedicated as a road by the Orders of the Minister for Lands on 10 November 1989.

A request was received for a part of the Road to be closed on 23 February 2015 to allow for a boundary realignment to permit all sections of the Pier Hotel to be located within the boundaries of Lot 22 (47) The Esplanade (see Attachment A).

The road closure process was initiated by Council at the Ordinary Council Meeting held on 16 April 2015. It was subsequently advertised to affected landowners between 10 June 2015 and 17 July 2015 and to Government Departments and Servicing Agencies between 2 September and 7 October 2015.

Officer’s Comment

The two objections that were received were on the grounds that the proposal would result in an undesirable precedent in the central area.

The issue of precedent is considered a valid planning consideration as there is the potential that it could be viewed that unauthorised development in the road reserve could be resolved with a road closure such as this. This is contrary to the advice note on the original development approval which stated:

It is the responsibility of the applicant to ensure that building setbacks correspond with the legal description of the land. This may necessitate re-surveying and re-pegging the site. The Shire of Esperance will take no responsibility for incorrectly located buildings.

This precedent may provide grounds for individuals and companies to build into a road reserve and retrospectively apply for a whole or partial road closure which may cause problems from both a future planning and asset management perspective.

Options

Option 1

That Council advise the Minister for Lands that it does not support the proposed road closure of a portion of the unnamed road reserve next to Lot 22 (47) The Esplanade, Esperance.

This is the officer’s recommendation as the proposed closure would create an undesirable precedent when dealing with unauthorised development that has occurred in a road reserve.

Option 2

That Council request the Minister for Lands close the portion of Road Reserve Adjacent Lot 22 (47) The Esplanade, Esperance under Section 58(1) of the Land Administration Act 1997.

This recommendation is open to Council as it has the capacity to take into account broader community concerns. The proposed closure was supported by the Shire as the only approach that would facilitate the resolution of unauthorised building works that encroach into the road reserve.

Option 3

That Council lay this matter on the table until the Shire is provided evidence of an agreement between the owners of Lot 22 The Esplanade and Lot 31 Andrew Street for the incursion of the unauthorised development into Lot 31 Andrew Street.

This is a separate process to the proposed road closure but the unauthorised development could not be approved until both processes are complete.

Consultation

The road closure process operates under Section 58 of the Land Administration Act 1997, which requires a minimum 35 day public comment/referral period to all affected landowners and government agencies are to be consulted.

Advertising was undertaken to affected landowners between 10 June 2015 and 17 July 2015 and to Government Departments and Servicing Agencies between 2 September and 7 October 2015. A notice was also placed in the Esperance Express on 12 June 2015 and two signs were erected on-site.

Eight (8) submissions were received at the end of the referral period. Of these submissions, six (6) submissions from Government Departments and Servicing Agencies indicated either no comment or no objection. Two (2) objections were received from private landowners.

Financial Implications

Should the proposal be formally adopted by Council, all costs associated with the road closure process in regard to title adjustments and new titles are to be met by the applicant. Furthermore, at this stage the Shire of Esperance will need to indemnify the Minister of all costs and charges in association with the closure.

If the closure is not supported there are no financial implications other than the loss of fees for a potential retrospective planning application.

Asset Management Implications

The proposed road closure will lead to a reduced area required for maintenance.

Statutory Implications

Local Government Act 1995

Land Administration Act 1997

Strategic Implications

Strategic Community Plan 2012 - 2022

Economic

Facilitate and guide high quality and efficient building and development across the Shire

A community with high quality and efficient buildings and development

Attachments

a .	Request for Road Closure and Plans
b .	Objection #1
c .	Objection #2
d .	Schedule of Submissions

Officer’s Recommendation

That Council advise the Minister for Lands that it does not support the proposed road closure of a portion of the unnamed road reserve next to Lot 22 (47) The Esplanade, Esperance.

Voting Requirement Simple Majority

Ordinary Council: Agenda

27 October 2015 Page 33

Item: 12.1.3

Revised Local Planning Policy: Outbuildings

Author/s	Richard Hindley	Executive Manager - Statutory Division
Authorisor/s	Terry Sargent	Director External Services

File Ref: D15/22616

Applicant

Internal (Statutory Division)

Location/Address

Shire of Esperance

Executive Summary

For Council to consider the amendment of the Local Planning Policy: Outbuildings under Clause 4 of the Deemed Provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2).

Recommendation in Brief

That Council:

1. Adopt the Local Planning Policy: Outbuildings (Attachment A) as a Council Policy;

and

2. Amend the Local Planning Policy: Outbuildings as per Attachment A in accordance with Clause 4 of the Deemed Provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2).

Background

The Local Planning Policy: Outbuildings was originally adopted under Town Planning Scheme No. 22 in August 2008 and was reviewed and made consistent with Local Planning Scheme No. 23 in May 2010. Since this time a large number of applications have been received and a number of outbuildings have exceeded the policy standard in the ‘Residential Zone’.

Local Planning Scheme currently exempts Outbuildings in the Residential zone that are:

Area	Wall Height	Ridge Height
10% of site area	3.0m	4.0m

The Deemed Provisions introduced by the Planning and Development (Local Planning Schemes) Regulations which are effective from 19 October 2015 exempts Outbuildings in the Residential zone that are:

Area	Wall Height	Ridge Height
60m²	2.5m	4.2m

Council’s currently adopted Outbuildings Local Planning Policy outline permitted development with the approval of the Local Government. In the case of this policy the policy standards can be exceeded where the neighbours do not object to the development. The policy standards are:

Area

Wall Height

Ridge Height

· 10% of site area where lot 1000m² or less;

· 100m² where lot is greater than 1000m².

3.0m

4.2m

The ability to exceed these standards with neighbour consent in the absence of a maximum variation has lead to the construction of a number of oversized outbuildings.

Officer’s Comment

The proposed standard for Outbuildings in the Residential and Future Residential Zones are:

Area

Wall Height

Ridge Height

Policy Standard

· 10% of site area where lot 1000m² or less;

· 100m² where lot is greater than 1000m².

3.6m

4.2m

Maximum Variation

25%

10%

The increased wall height will accommodate a roller door being installed that will allow a caravan or other vehicle to enter the Outbuilding with sufficient clearance.

A clarification has been made to reference the Residential Design Codes in addition to the Scheme as the majority of Residential setbacks are contained in the Residential Design Codes.

It is also proposed that an Outbuilding will not be approved until such time as a Dwelling is substantially commenced on the lot.

Development complying with the Policy Standard would be approved without referral to adjoining landowners.

In the case of this policy any development that is above the Policy Standard will be referred to adjoining landowners for comment. If the variation is within the percentage shown and there are no objections an Outbuilding in the Residential zone would be approved under Delegated Authority.

If an objection is received (that is not considered frivolous or vexatious by the Chief Executive Officer, or cannot be resolved by negotiation) the matter will be referred to Council for consideration.

If the Maximum Variation is exceeded the matter will be referred to Council with an officers recommendation to refuse the application.

A number of changes are made in other areas of the policy and these are as follows:

· The definition of an outbuilding has been changed to align it more closely with the R-Codes with the addition of a reference to attached carports. Related to this change of definition a new definition for Enclosed has been added to the Policy.

· The permitted development clause has been modified to reflect the impact of the Clause 61 of the Deemed Provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2).

· The Maximum Variation provision has been included in the Rural Residential Zone table and the current variation provision has been relocated into this section.

· Reference to the Rural Unsettled zone have been deleted as the zone only applies to vacant crown land and no applications have been lodged in this area since the gazettal of Scheme No.23.

· It is also proposed to reduce the lot size (from 40ha to 20ha) where Rural Smallholdings and Agriculture-General lots are subject to the development requirements for Rural Residential Lots.

· Under the approval process statements have been included that define when applications will be considered under delegated authority and where matters will be referred to Council for determination.

Consultation

As this policy is being adopted under Clause 4 of the Deemed Provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2 the policy will be advertised not less than 21 days before being brought back to Council for adoption with or without modification in light of any submissions received.

Advertising will consist of a notification being placed in the Esperance Express and a copy of the policy being provided to shed builders within Esperance. The policy will also be forwarded to the Western Australian Planning Commission under Clause 4(1)(b) of the Deemed Provisions during the advertising period.

Once Council has adopted the policy after advertising it will be forwarded to the Western Australian Planning Commission under Clause 7.3.2 of State Planning Policy 3.1 Residential Design Codes (R-Codes) to seek approval as it is a variation to the deemed-to-comply provisions of the R-Codes.

Statutory Implications

Division 2 of Part 2 of the deemed provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2)

Planning and Development Act 2005

Local Government Act 1995 s.2.7(2)(b)

Policy Implications

This item relates to policy development.

The adoption of Local Planning Policy: Outbuildings as a Council Policy will allow it to be used in conjunction with the existing policy by defining the maximum sizes that can be supported under delegated authority.

Local Planning Policies are guidelines used to assist the local government in making decisions under the Local Planning Scheme and may address land use as well as development requirements. Although Local Planning Policies are not part of the Local Planning Scheme they must be consistent with, and cannot vary, the intent of the Local Planning Scheme provisions. In considering an application for Planning Approval, the local government must have due regard to a Local Planning Policy as required under Clauses 3(5) and 67 of the Deemed Provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2.

Strategic Implications

Strategic Community Plan 2012 - 2022

Economic

Facilitate and guide high quality and efficient building and development across the Shire

A community with high quality and efficient buildings and development

Attachments

Amended Local Planning Policy: Outbuildings

Officer’s Recommendation

That Council:

1. Adopt the Local Planning Policy: Outbuildings (Attachment A) as a Council Policy, and;

Voting Requirement Simple Majority

Ordinary Council: Agenda

27 October 2015 Page 36

Policy Name:	LOCAL PLANNING POLICY: OUTBUILDINGS
Objective:	To provide a framework for the approval of outbuildings in the Shire of Esperance.
Key Words:	Outbuilding; Outbuildings
Statutory Compliance:	· Local Planning Scheme No. 23 · Residential Design Codes

Policy Aims:

To achieve a balance between providing for the various legitimate needs of residents for outbuildings and minimising any adverse impacts that such outbuildings may have on neighbours, a street, a neighbourhood, locality or the Shire as a whole.

Policy Provisions:

Definitions

Outbuilding: An enclosed non-habitable structure that is detached from any dwelling.

For the purposes of this policy an Outbuilding is also taken to include any attached carport.

Enclosed: An area bound on three or more sides by a permanent wall and covered in a water impermeable material.

Reflective Materials: any of the following:

· Zincalume^® or similar product

· Any shiny metallic finish; and

· White coloured metallic materials.

Farm Building: a building of a permanent nature, other than a building used or intended to be used for residential purposes, that is on land used for agricultural purposes:

(a) for storage of agricultural products and produce; and/or

(b) for the maintenance of farm machinery used by the occupier of the site;

but does not include Agriculture – Intensive, Industry – Rural, Industry – Service.

Cumulative Total Floor Area: the relevant ‘size’ development requirements as provided for in this Local Planning Policy.

Policy Application Area

Shire of Esperance

Application Information

Where a Planning Application is required to be obtained (refer exempt provisions below), the following information is required to be submitted to enable an assessment of the outbuilding to be undertaken:

· Completed ‘Application for Planning Approval’ form;

· Payment of application fee in accordance with Council’s Fees & Charges Schedule;

· Three (3) copies of the following:

o Site plan (to scale) showing the proposed location of the outbuilding on the land in relation to the lot boundaries and any existing or proposed development on-site (including car parking areas, landscaping areas, effluent disposal areas etc).

o Floor plan(s) (to scale) of the proposed outbuilding.

o Elevations (to scale) of the proposed outbuilding.

o Details on vehicular access arrangements to the outbuilding (if applicable).

o Details on the wall and roof materials to be used, including a colour schedule.

· Accompanying letter detailing the need for the outbuilding, particularly if proposing to exceed the ‘size’ development requirement provisions of this policy.

Exempt Provisions

As per the Permitted Development Policy adopted as a Local Planning Policy under Local Planning Scheme No. 23 and Clause 61 of the Deemed Provisions (set out in the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2), planning approval is not required to be obtained for:

· farm buildings in the Rural Smallholdings and Agriculture-General Zones setback no less than 20 metres from any side boundary and 100 metres from any highway;

· residential outbuildings not exceeding 10% of site area or 60m² whichever is less with a maximum wall height of 2.5 metres and a ridge height of no more than 4.2 metres, provided that setbacks and cumulative total floor area are in accordance with Scheme requirements.

The above exemption only applies if the subject site is not located within a Special Control Area (excluding Special Control Area 8B where the structure is less than 15 metres in height) as shown on the Local Planning Scheme No. 23 Scheme Maps.

Development Requirements

Ø Outbuildings in Residential and Future Residential Zones

Objective	The objective of these development requirements is to achieve a balance between: · Providing for the legitimate garaging, storage and other domestic needs of people living in residential areas; and · Minimising the adverse impacts outbuildings may have on the amenity (e.g. peace and quiet), appearance and character of residential neighbourhoods, and on neighbours.
Permitted Uses of Outbuildings	· Must be for legitimate residential purposes. · Use of outbuildings for commercial/business uses is not permitted except where planning approval has been granted for a home based business. · Use of outbuildings for human habitation is not permitted. · An Outbuilding will not be approved until such time as a Dwelling is substantially commenced on the lot.
Setbacks	As per provisions of Local Planning Scheme No. 23 and the Residential Design Codes;
Size	· Maximum area of outbuilding(s) per lot: o 10% of site area where lot 1000m² or less; o 100m² where lot is greater than 1000m². · Maximum wall height – 3.6 metres · Maximum ridge height – 4.2 metres
Maximum Variation	· 25% for Site Area · 10% for Wall or Ridge Height
Consultation	Where an application for an outbuilding does not comply with the site and setback provisions referenced above, the application is to be referred to the affected adjoining landowners for comment in accordance with the consultation provisions of the Residential Design Codes.

Applications for outbuildings that do not comply with the above development requirements will be assessed on a case by case basis and may be permitted subject to the following matters being taken into account in the assessment process:

· Demonstration that the larger size is required to satisfy specific domestic needs;

The outbuilding will not reduce the amount of open space required by Table 1 of the Residential Design Codes;· The outbuilding being sited behind the front setback line for the dwelling;

· Use of non-reflective materials on the outbuilding and/or adequate screening from the road and neighbouring properties being provided; and

· Comments from the affected adjoining landowner’s.

If the Maximum Variation is exceeded the matter will be referred to Council with an officers recommendation to refuse the application.

Ø Outbuildings in Rural-Residential Zone

Objective	The objective of these development requirements is to achieve a balance between: · Providing for the legitimate garaging, storage and other domestic needs of people living in rural-residential areas; and · Minimising the adverse impacts outbuildings may have on the amenity (e.g. peace and quiet), appearance and character of the rural residential area.
Permitted Uses of Outbuildings	· Must be for legitimate residential purposes. · Use of outbuildings for commercial/business uses is not permitted except where planning approval has been granted for a home based business. · Use of outbuildings for human habitation is not permitted unless in accordance with Council’s Temporary Accommodation Policy (subject to a separate application).
Setbacks	As per provisions of Local Planning Scheme No. 23
Size	· Maximum area of outbuilding(s) per lot - 200m². · Maximum wall height – 4.5 metres Maximum ridge height – 6.0 metres·
Maximum Variation	· 25% for Site Area · 10% for Wall or Ridge Height · Where buildings of a greater area or height are normally required for a purpose permitted under the Scheme (as may be required for a greenhouse or other sheltered crops in a market garden), the maximum area of outbuildings is not to exceed 25% of the site area or wall height of 6.0 metres.
Consultation	Where an application for an outbuilding does not comply with the site and setback provisions referenced above, the application is to be referred to the affected adjoining landowners for comment in accordance with the consultation provisions of the Residential Design Codes.

· Demonstration that the larger size is required to satisfy specific domestic needs;

· The outbuilding being sited behind the front setback line for the dwelling;

· Use of non-reflective materials on the outbuilding and/or adequate screening from the road and neighbouring properties being provided; and

· Comments from the affected adjoining landowner’s.

Ø Outbuildings in Rural Smallholdings and Agriculture-General Zones

· For those ‘Rural Smallholdings’ and ‘Agriculture-General’ zoned lots with a lot area less than 20 hectares, the development requirements for “Rural-Residential” zoned lots apply.

· For those ‘Rural Smallholdings’ and ‘Agriculture-General’ zoned lots with a lot area 20 hectares or greater, the following development requirements apply.

Objective	The objective of these development requirements is to achieve a balance between: · Providing for the legitimate garaging, storage and other domestic needs of people living in rural areas; and · Minimising the adverse impacts outbuildings may have on the amenity, appearance, character and purpose of the rural area.
Permitted Uses of Outbuildings	· Must be for legitimate residential purposes. · Use of outbuildings for commercial/business uses is not permitted except where planning approval has been granted for a home based business. · Use of outbuildings for human habitation is not permitted unless in accordance with Council’s Temporary Accommodation Policy (subject to a separate application).
Setbacks	As per provisions of Local Planning Scheme No. 23
Consultation	Where an application for an outbuilding does not comply with the setback provisions referenced above, the application is to be referred to the affected adjoining landowners for comment in accordance with the consultation provisions of the Residential Design Codes.

Approval Process

After due assessment of the planning application having regard to the provisions of:

· this Local Planning Policy;

· any other relevant Local Planning Policy or Council policy;

· Local Planning Scheme No. 23;

· Residential Design Codes; and

· any other relevant considerations;

Where a proposed outbuilding exceeds the Maximum Area for an outbuilding by more than 25% in the Residential and Future Residential Zones the application will be referred to Council for determination with a recommendation for refusal.

Where a proposed outbuilding exceeds the Maximum Height (wall or ridge) for an outbuilding by more than 10% in the Residential and Future Residential Zones the application will be referred to Council for determination with a recommendation for refusal.

Should the application be considered appropriate by Planning Services, be within the Maximum Variation (where specified) AND unfavourable comments are not received from the affected adjoining landowners, the application will be considered under Delegated Authority (i.e. does not need to be referred to Council for determination).

Should unfavourable comment be received from the affected adjoining landowners (that is not considered frivolous or vexatious by the Chief Executive Officer, or cannot be resolved by negotiation), the planning application is to be referred to Council for determination.

After due assessment of the planning application, should the recommendation be for refusal (regardless of the comments from the affected adjoining landowner’s), the planning application would be referred to Council for determination.

Ordinary Council: Agenda

27 October 2015 Page 48

Item: 12.5.2

Rate Exemption Applications

Author/s	Shane Burge	Director Corporate Resources
Authorisor/s	Matthew Scott	Chief Executive Officer

File Ref: D15/24442

Applicant

Australian Red Cross

Esperance Care Services Inc.

Location/Address

Australian Red Cross- 57 Dempster Street, Esperance

Esperance Care Services Inc- 2 Gilpin Street, Esperance

Executive Summary

For Council to consider granting rates exemptions to two properties under Section 6.26(2)(g) (Charitable purpose exemption) of the Local Government Act 1995.

Recommendation in Brief

That Council-

1. Grant a rate exemption under Section 6.26(2)(g) of the Local Government Act 1995 to Australian Red Cross for 57 Dempster Street, Esperance (Assessment 653) from the 1^st July 2015.

2. Grant a rate exemption under Section 6.26(2)(g) of the Local Government Act 1995 to Esperance Care Service Inc. for 2 Gilpin Street, Esperance (Assessment 77420) from the 1^stJuly 2015.

Background

Applications for rates exemptions under Section 6.26(2)(g)- Charitable purpose have been received from two organizations being Australian Red Cross (ARC) and Esperance Care Service (ECS).

Australian Red Cross has operated a “second hand clothing and bric-a-brac” retail shop at 57 Dempster Street since 1990. 100% of profits made from multiple retail shops around the state are used to assist people in times of need through their community service programmes. Red Cross has been part of the Esperance community since 1939.

A rates exemption was offered to the Red Cross for 57 Dempster Street in 1988 as it was used exclusively for charitable purpose. It is unclear as to why the property again become rated, but it would appear that rates have been charged on the property since the installation of our current accounting software in the late 1990’s.

Esperance Care Services is a not-for-profit organisation which develops and delivers crisis, emergency and community services to the people of the Esperance region who are facing poverty, suffering and hardship. ECS was established in 1996 to make a positive difference for people in the Esperance area. ECS provides crisis assistance, emergency relief, food hampers and pastoral counselling to those in need.

Esperance Care Services is similar to the Red Cross in that it also operates a thrift shop that generates income to be used to offer community services for people in need.

If the Council did offer rates exemptions it would only be for the rates component of the Rates Notice. All other charges inclusive of rubbish, waste levy, and emergency services levy would still apply.

Officer’s Comment

Section 6.26(2)(g) of the Act provides that “land used exclusively for charitable purposes” is not rateable by a local government. There is no clear definition in the Act as to how this clause should be interpreted and as such there is inconsistencies in the interpretation and application of the charitable land use provisions by local governments. Although there is no clear definition there has been case law and ‘general practice’ as well as guidance from local government inquiries that can be used as a guide to help local government determine rate exemptions provided under this section of the Act.

An independent inquiry in 2001 was conducted by the Commonwealth into definitional issues relating to charitable, religious and community not-for-profit organizations. This inquiry along with the WA Charitable Collections Act 1946 assists in defining the term “charitable purpose”. Each definition appears to have its origin from the Charitable Uses Act 1601 and the House of Lords case of 1891 which define charitable purpose to include: relief of the aged, impotent and poor, the advancement of education and religion and other purposes of benefit to the community.

Mere ownership of land by a charitable organization does not in itself bring that land within the scope of Section 6.26(g). It is only where the use of the land is for a charitable purpose that the sub-section applies. Accordingly, land in private, as opposed to charitable ownership, could be exclusively used for a charitable purpose. This view was supported it the case of William Trustees v Inland Revenue Commissioners (1947) and also more recently where retirement villages are privately owned have been determined to meet the charitable purpose definition.

Legal opinion indicates that payment for services rendered or a profit motive by an institution does not deny that institution of charitable status for rating purposes, provided the profits do not accrue to an individual or non-charitable objects. However, if the charges function to exclude the element of public benefit, then this may be found to be inconsistent with the charity definition. In the instance of the Red Cross and Esperance Care Services they both operate a “thrift shop” with the intention of profit however the profits that are generated are used within the charity for the benefit of the community and therefore meet the public benefit requirement. The charities are available for anyone who is in need and could be argued that the community service programs are the main function for both organizations and the “thrift shops” are supportive and incidental to their operations and purpose.

Both the Red Cross and Esperance Care Services fit within the charitable purpose definition to include: relief of the aged, impotent and poor, the advancement of education and religion and other purposes of benefit to the community. It is common throughout WA local governments that charitable organisations that provide community services and operate “thrift shops” to supplement their programs are exempt under Section 6.26(2)(g). This is also in line with previous practice by the Shire of Esperance in 1988 by offering a rates exemption to the Red Cross for the property at 57 Dempster Street.

It is therefore recommended that both Esperance Care Services and Australian Red Cross be granted rates exemption under Section 6.26(2)(g) from the 1^st July 2015 and any land rates that were paid during that time be refunded.

Consultation

Information from the applicants has been received to determine recommendations based upon Case Law and general local government interpretation of the Local Government Act 1995.

Financial Implications

The financial implications arising from this report are that provided rates exemption were provided to both properties the following financial impact per year is as follows-

Australian Red Cross rates for 2015/16 amount to $3,132.90.

Esperance Care Services Inc. rates for 2015/16 amount to $ 3,639.69.

Statutory Implications

Section 6.26(2)(g) of the Local Government Act 1995

Strategic Implications

Strategic Community Plan 2012-2022

Civic Leadership

Strategy 4.5 Be innovative in the management of Shire operations, services, staff and resources to create a resilient and financially stable Shire.

Corporate Business Plan 2013/2014 – 2016/2017

Action 4.5.19 Manage Shire Rates

Attachments

a.	Red Cross Rates Exemption Application
b.	Esperance Care Services Rates Exemption Application

Officer’s Recommendation

That Council

1. Grant a rate exemption under Section 6.26(2)(g) of the Local Government Act 1995 to Australian Red Cross for 57 Dempster Street, Esperance (Assessment 653) from the 1^st July 2015.

2. Grant a rate exemption under Section 6.26(2)(g) of the Local Government Act 1995 to Esperance Care Service Inc. for 2 Gilpin Street, Esperance (Assessment 77420) from the 1^stJuly 2015.

Voting Requirement Simple Majority

Ordinary Council: Agenda

27 October 2015 Page 145

Item: 12.6.3

Goldfields-Esperance Regional Investment Draft Blueprint

Author/s	Matthew Scott	Chief Executive Officer
Authorisor/s	Matthew Scott	Chief Executive Officer

File Ref: D15/25523

Applicant

Goldfields Esperance Development Commission

Location/Address

Goldfields Esperance Region comprising the 9 local governments within the region.

Executive Summary

For Council to consider a response to the draft Goldfields-Esperance Regional Investment Blueprint document.

Recommendation in Brief

That Council to authorise the CEO to prepare a detailed submission on the Draft Regional Blueprint, to be circulated to all Councillors prior to being formally submitted.

Background

The Goldfields Esperance Development Commission (GEDC) recently released a draft regional investment blueprint inviting submissions on the plan during the public consultation period (16 September – 11 November 2015).

In 2010 the State Government recognised that ensuring future economic and community development aspirations in regional Western Australia requires the development of strategic plans to guide collective and coordinated action across the State. This presented the opportunity for Western Australia’s nine Development Commissions to strategically plan for long term change through the development and implementation of regional investment blueprints. The blueprints are importantly developed in the region, by the region, for the region’s future.

The Goldfields-Esperance Regional Investment Blueprint (the Blueprint) is a roadmap for the future social and economic growth and prosperity out to 2050 and beyond. Through the identification of local opportunities, challenges and priorities, it provides a credible and guiding framework that will foster economic opportunities and build communities, ensuring the integration of government, industry and community sector planning.

The Blueprint has been prepared by the GEDC and incorporates the knowledge of local government, key State and Commonwealth Government agencies, the non-government, community and not-for– profit sectors, captured through workshops, one-on-one discussions and surveys undertaken over a two year period to develop the Blueprint.

The Blueprint is an overarching and guiding strategy for the Goldfields-Esperance region which has been informed by a range of policies, strategies, plans and frameworks relevant to the region and across the State. The Blueprint forms part of the State Planning Framework and is aligned with the State Planning Strategy and Goldfields-Esperance Regional Planning and Infrastructure Framework.

Officer’s Comment

Six regional priorities are central to the Blueprint where strategies and outcomes have been developed to guide the region over the next 20 and 35 years until 2050. The six regional priorities are as follows-

· Market Access Infrastructure and Services

· Population Services and Facilities

· Food Production and Agriculture Services

· Energy and Industrial Technology

· Innovation and Knowledge Economy

· Tourism and Visitation

Given the influence this document will have in future funding opportunities, it is important that the Shire provide a submission to the GEDC. In developing a response to the draft Blueprint, it is envision the Shire’s submission should focus on identified concerns revolving around the strategies and outcomes relating to the six regional priorities, in particular-

· There is a general disconnect between the strategies and the outcomes. Would like to see the strategies and outcomes in a single table format (listing priorities, strategies, outcomes and stakeholders) so the outcomes can be easily followed from the relevant strategies.

· There are a number of individual projects mentioned within the Blueprint, despite previous advice the Blueprint would not be project specific.

· Would appear that there are a number of outcomes contained within the strategies area and outcomes that have no clearly linked strategy. An example being an outcome of people in the region are healthier but the only strategy that mentions health only refers to mental health.

· Protecting our unique and pristine environment does not seem to be a priority in Blueprint, and is missing from the strategies and outcomes. Management of the environment and specifically the coastal environment will be integral to the success of a number of other strategies and outcomes.

· Identifying and assessing agricultural land requirements (to grow agricultural capacity) has been omitted despite being a significant strategy within the Esperance Region Economic Development Strategy, and supported by all Local Governments within the Region (via GVROC).

In general, the Blueprint needs further refinement, rather than altered significantly, to achieve a better overall outcome and document.

The Blueprint is a long term economic and community development plan that will require the support of many stakeholders to see the plan come to fruition. The Blueprint is seen as a key regional planning document to drive the Goldfields Esperance Region over the next 35 years.

GVROC is also preparing a submission on the Draft Blueprint, and a special meeting of GVROC has been organised for the 6 November 2015, prior the 11 November 2015 end of submission period. The Shire’s submission will need to be finalised prior to this meeting.

Consultation

Workshop with Council

Executive Management Group

Financial Implications

The financial implications arising from this report are minimal as this is a submission based upon the Blueprint. A number of the strategies however, may have financial implications on the Shire in the future.

Statutory Implications

The Shire of Esperance Strategic Community Plan and draft Esperance Region Economic Development Strategy has been used to assist in providing feedback on the Blueprint.

Strategic Implications

Strategic Community Plan 2012 - 2022

Civic Leadership

Ensure Councillors are representative of the community and provide strong and visionary leadership

A clear direction for the future

Attachments

Nil

Officer’s Recommendation

That Council authorise the CEO to prepare a detail submission regarding the Draft Regional Blueprint, focusing on the points raised in this report; to be circulated to all Councillors prior to the GVROC Meeting on the 6 November 2015.

Voting Requirement Simple Majority

Ordinary Council: Agenda

27 October 2015 Page 151

Building Licences

Approval Licence Name & Address of Owner Builder Name & Address Reg No Situation of Building Type of Work Type of Building Materials Roof Main No of Floor Cost $

Date Number of External Covering Material of Buildings Area Excluding

Walls Floor Sq.M Land

29/09/2015 15316 Lot: 15 Pln: 65554 New Building Storage Building Steel Steel Concrete 1 228.0

23 Brazier Street

CHADWICK

30/09/2015 15439 Lot: 153 Pln: 13543 New Building Dwelling ‑ Single Concrete or Steel Concrete 1 400.0

6 Hockey Place stone

WEST BEACH

New Building Retaining Wall Concrete 1

04/09/2015 15891 M R Lister Lot: 24 Pln: 2275 New Building Garage/Shed Steel Steel Timber 1 39.0

41 Downes Street 43 Downes Street

PINK LAKE WA 6450 PINK LAKE

16/09/2015 15932 S M Palmer Lot: 85 D: 94027 New Building Dwelling ‑ Single Steel Steel Concrete 1

44 Pink Lake Road Orana Drive

ESPERANCE WA 6450 MYRUP

15/09/2015 15995 Ryan Dixon PTY LTD T/A Dixon 14605 Lot: 20 Pln: 300915 New Building Office Building Brick, Steel Concrete 1 385.0 3,000.00

Construction 64 Windich Street veneer

The Esplanade ESPERANCE

Esperance WA 6450

30/09/2015 16049 Glen Echo Pty Ltd 9556 Lot: 101 Pln: 54657 New Building Dwelling ‑ Ancillary Brick, Steel Concrete 1 89.0

4 Hill Street 20 Easton Road Accommodation veneer

CHADWICK WA 6450 CASTLETOWN

03/09/2015 16120 C G Johnson Lot: 255 Pln: 1853 New Building Carport Steel Steel Other 1 36.0 5,200.00

9 Phyllis Street 7 Daphne Street

CASTLETOWN WA 6450 CASTLETOWN

25/09/2015 16133 B T Bridges Lot: 151 Pln: 12626 New Building Garage/Shed Timber Steel Concrete 1 78.0 15,700.00

18 Freeman Street 18 Freeman Street

SINCLAIR WA 6450 SINCLAIR

02/10/2015 16139 R J Donaldson Building Contractor 9687 Lot: 47 D: 94963 New Building Dwelling ‑ Single Timber Other Concrete 1 428.0 1,400,000.00

Address Unknown 47 Peek Road

WEST BEACH

New Building Garage/Shed Steel Steel Concrete 144.0

15/09/2015 16142 Greg Horan Construction Pty Ltd 14356 Lot: 761 D: 63015 New Building Dwelling ‑ Ancillary Fibre Steel Timber 1 62.0 50,000.00

Lot 9 Connolly Street 112 Stable Road Accommodation Cement

PINK LAKE WA 6450 CHADWICK

07/09/2015 16144 L D Ferguson Lot: 210 D: 92100 New Building Patio Other Other Concrete 1 67.0 15,000.00

5 Amelia Circuit 5‑7 Amelia Circuit

WEST BEACH WA 6450 WEST BEACH

11/09/2015 16145 Glen Echo Pty Ltd 9556 Lot: 2001 Pln: 29799 New Building Other Structure Steel Other Concrete 1 36.0 49,351.00

4 Hill Street 15 Hill Street

CHADWICK WA 6450 CHADWICK

07/09/2015 16146 P J Freeman Lot: 16 Pln: 46110 Alterations Dwelling ‑ Single Timber Steel Concrete 1 108.0 18,730.00

61 Burton Road Downes Street

CASTLETOWN WA 6450 PINK LAKE

10/09/2015 16147 T J Buckman Lot: 38 D: 91697 Alterations Dwelling ‑ Single Fibre Steel Timber 1 70.0 5,000.00

371 Kooyang Road 6 Stewart Street Cement

ELSTERWICH VIC 3185 WEST BEACH

16/09/2015 16150 Co‑operative Bulk Handling Ltd 13653 Lot: 15 Pln: 22892 New Building Storage Building Steel Steel Concrete 1 8750.0 83,100.00

Gayfer House, 30 Delhi St 169 Harbour Road

WEST PERTH WA 6005 CHADWICK

Building Licences

Approval Licence Name & Address of Owner Builder Name & Address Reg No Situation of Building Type of Work Type of Building Materials Roof Main No of Floor Cost $

Date Number of External Covering Material of Buildings Area Excluding

Walls Floor Sq.M Land

02/09/2015 16151 McMahon Services Australia Pty. 14197 Lot: 901 Pln: 48785 Refurbishme Industrial Building Steel 1 3,075,026.00

Ltd. 146 Shelden Road nt

Unit 11 CHADWICK

524 Abernethy Road

Kewdale WA 6105

03/09/2015 16152 D G Dodge Lot: 17 Pln: 9671 Alterations Garage/Shed Brick, Steel Concrete 1 6.0 2,000.00

33 Easton Road 33 Easton Road veneer

CASTLETOWN WA 6450 CASTLETOWN

02/09/2015 16153 M W Thompson Lot: 95 Pln: 1376 Alterations Garage/Shed Timber Steel Concrete 1 39.0 19,500.00

215 Goldfields Road 131 Burton Road

CASTLETOWN WA 6450 CASTLETOWN

02/09/2015 16155 J D Contractors Pty Ltd S1390 Lot: 466 Pln: 12823 New Building Office Building Brick, Steel Concrete 1 55.0 75,000.00

6 Griffin Street 11 Rogers Street veneer

WEST BEACH WA 6450 CHADWICK

04/09/2015 16156 H Trocinski S414 Lot: 962 Pln: 49174 New Building Dwelling ‑ Single Brick, Steel Concrete 1 366.0 395,500.00

8/3 The Esplanade 9 Cologne Street veneer

ESPERANCE WA 6450 CASTLETOWN

30/09/2015 16157 J P Crawley 5708 Lot: 667 D: 85121 Alterations Retail Building Steel Steel Concrete 1 930.0 38,000.00

3 Hill Street 2 Gilpin Street

CHADWICK WA 6450 CHADWICK

11/09/2015 16158 S M McGarvey Lot: 404 Pln: 1376 New Building Retaining Wall Other Other Concrete 1 12,000.00

Address Unknown 60 Westmacott Street

CASTLETOWN

10/09/2015 16159 R J Templeton Lot: 609 D: 58777 New Building Garage/Shed Steel Steel Concrete 1 112.0 16,000.00

8 Butler Street 8 Butler Street

CASTLETOWN WA 6450 CASTLETOWN

09/09/2015 16160 R W Franceschi Lot: 30 Pln: 24646 New Building Garage/Shed Steel Steel Concrete 1 135.0 18,500.00

27 Emily Street South Coast Highway

ESPERANCE WA 6450 MONJINGUP

16/09/2015 16161 C H Reichstein Lot: 7 Pln: 9956 New Building Retaining Wall Concrete or Concrete 1 40,000.00

Lot 19 Burdett Road 2 Warrington Street stone

NERIDUP WA 6450 ESPERANCE

11/09/2015 16162 K J Hayes Lot: 15 Pln: 400371 New Building Garage/Shed Steel Steel Concrete 1 49.0 17,500.00

Lot 8 Twilight Beach Road 20B Westmacott Street

WEST BEACH WA 6450 CASTLETOWN

15/09/2015 16164 B D Partington Lot: 76 Pln: 19063 New Building Patio Not Steel Concrete 1 60.0 15,000.00

7 Orr Street 20 Windabout Way Specified

WEST BEACH WA 6450 WINDABOUT

New Building Garage/Shed Steel Steel Concrete 1 112.0 15,000.00

10/09/2015 16166 M A Evans 1001363 Lot: 415 Pln: 54744 New Building Garage/Shed Steel Steel Concrete 1 306.0 50,000.00

19 Lewis Street Canning Drive

LAMINGTON WA 6430 PINK LAKE

09/09/2015 16167 T A Barrett Lot: 70 Pln: 57159 New Building Garage/Shed Steel Steel Concrete 1 75.0 8,600.00

12 Remark Drive 12 Remark Drive

CASTLETOWN WA 6450 CASTLETOWN

17/09/2015 16168 J K Butcher Lot: 336 Pln: 13885 New Building Garage/Shed Steel Steel Concrete 1 25.0 10,000.00

113 Easton Road 2 Adelaide Close

CASTLETOWN WA 6450 WEST BEACH

New Building Patio Steel Concrete 1 29.0 5,000.00

Building Licences

Approval Licence Name & Address of Owner Builder Name & Address Reg No Situation of Building Type of Work Type of Building Materials Roof Main No of Floor Cost $

Date Number of External Covering Material of Buildings Area Excluding

Walls Floor Sq.M Land

16/09/2015 16171 F J Ross Lot: 36 Pln: 19646 New Building Garage/Shed Steel Steel Concrete 1 108.0 20,000.00

Lot 36 Helms Drive 209 Helms Drive

PINK LAKE WA 6450 PINK LAKE

16/09/2015 16172 Lot: 1027 Pln: 31503 New Building Storage Building Steel Steel Concrete 1 7.0 4,500.00

The Esplanade

ESPERANCE

02/10/2015 16173 Glen Echo Pty Ltd 9556 Lot: 97 Pln: 222408 New Building Dwelling ‑ Group Brick, Steel Concrete 1 234.0 271,490.00

4 Hill Street 38 Dempster Street veneer

CHADWICK WA 6450 ESPERANCE

15/09/2015 16174 Trac Projects Pty Ltd 14269 Lot: 73 Pln: 8296 New Building Retaining Wall Concrete or Concrete Concrete 1 34,000.00

P O Box 572 4 Leake Street stone or slate

ESPERANCE WA 6450 ESPERANCE (slab)

29/09/2015 16175 T A Maloney Lot: 671 D: 87892 New Building Verandah Timber Not Timber 2 4,600.00

15 Daphne Street 15 Daphne Street Specified

CASTLETOWN WA 6450 CASTLETOWN

18/09/2015 16177 WA Country Builders 11422 Lot: 260 Pln: 69443 New Building Dwelling ‑ Single Brick, Steel Concrete 1 237.0 282,120.00

96‑102 Stirling Terrace 42 Thistle Avenue veneer

ALBANY WA 6330 BANDY CREEK

01/10/2015 16178 H Sainty Lot: 48 D: 94963 Alterations Dwelling ‑ Single Timber Steel Timber 1 100.0 19,000.00

210 Pink Lake Road 49 Peek Road

PINK LAKE WA 6450 WEST BEACH

22/09/2015 16180 Quality Builders Pty Ltd 6978 Lot: 104 Pln: 7698 Alterations Dwelling ‑ Single Steel Steel Concrete 1 67.0 149,572.00

Address Unknown Meyer Road

CONDINGUP

24/09/2015 16183 G.J. Gardner Homes 13090 Lot: 278 Pln: 69443 New Building Dwelling ‑ Single Brick, Steel Concrete 1 229.0 293,121.00

22B Andrew Street 88 Walmsley Street veneer

ESPERANCE WA 6450 BANDY CREEK

01/10/2015 16186 N J Wandel Lot: 626 D: 69093 New Building Retaining Wall Concrete or 1 12,000.00

6 The Esplanade 31 Beckwith Road stone

ESPERANCE WA 6450 CHADWICK

05/10/2015 16187 M G Beasley Lot: 166 Pln: 21242 New Building Patio Not Other Concrete 1 9,000.00

4 Willowtree Avenue 9 Amelia Circuit Specified

WEST BEACH WA 6450 WEST BEACH

05/10/2015 16188 Wrinkly Tin & Cladding Company Lot: 349 Pln: 13208 New Building Carport Steel Steel Concrete 1 27.0 3,600.00

Pty Ltd 4 Maple Street

3 Corry Street CASTLETOWN

ESPERANCE WA 6450

01/10/2015 16192 Glen Echo Pty Ltd 9556 Lot: 57 Pln: 57159 New Building Garage/Shed Concrete 1 4,240.00

4 Hill Street 18 Hastings Crescent

CHADWICK WA 6450 CASTLETOWN

Total number of Building Licences: 43 $6,564,950.00

Building Approval Certificates (Unauthorised Structures)

Approval Licence Name & Address of Owner Builder Name & Address Reg No Situation of Building Type of Work Type of Building Materials Roof Main No of Floor Cost $

Date Number of External Covering Material of Buildings Area Excluding

Walls Floor Sq.M Land

Building Approval Certificates (Unauthorised Structures)

Approval Licence Name & Address of Owner Builder Name & Address Reg No Situation of Building Type of Work Type of Building Materials Roof Main No of Floor Cost $

Date Number of External Covering Material of Buildings Area Excluding

Walls Floor Sq.M Land

17/09/2015 15807 P Stockdale Lot: 348 Pln: 8297 New Building Retaining Wall Concrete or Concrete 1 15,000.00

24 Crossland Street 24 Crossland Street stone

ESPERANCE WA 6450 ESPERANCE

G Stockdale

24 Crossland Street

ESPERANCE WA 6450

01/09/2015 16132 B T Bridges Lot: 151 Pln: 12626 Alterations Garage/Shed Steel Steel Concrete 1 70.0 6,500.00

18 Freeman Street 18 Freeman Street

SINCLAIR WA 6450 SINCLAIR

07/09/2015 16163 A Markovic Lot: 26 Pln: 2275 Alterations Carport Steel Steel Concrete 1 56.0 1,000.00

Unit 2/17 Sherwood Street 50 Princess Street

HADFIELD VIC 3046 PINK LAKE

Alterations Patio Steel Steel Concrete 1 21.0

16/09/2015 16170 F Wagenknecht Lot: 105 Pln: 19065 Alterations Dwelling ‑ Single Fibre Steel Concrete 1 10.0 5,000.00

Lot 105 Lalor Drive 89 Lalor Drive Cement

WINDABOUT WA 6450 WINDABOUT

30/09/2015 16182 P M Dodd Lot: 29 D: 86272 New Building Carport Steel Steel Concrete 1 2,500.00

Lot 29 Quarry Road 182 Quarry Road

MYRUP WA 6450 MYRUP

05/10/2015 16195 D Revell Lot: 215 Pln: 12072 Alterations Dwelling ‑ Single Not Steel Not 1 10,000.00

22 Walmsley Street 13 Gilmore Place Specified Specified

CASTLETOWN WA 6450 NULSEN

Total number of Building Approval Certificates (Unauthorised Structures): 6 $40,000.00

Total number of Licences/Certificates Reported: 49 $6,604,950.00

Policy Name	Recommended Amendment
HR 001: Motor Vehicles	Unchanged
HR 002: Staff Entitlements	Removal of old practices
	Change Director titles
	Insertion of a relocation clause to assist with housing rental for 6 months as per current practice
HR 003: Staff Retention & Recruitment	Changes to include wording from Shire of Esperance Enterprise Agreement
	Remove Schedule of Allowance
HR 004: Staff Annual and Long Service Leave Management	Change Policy to make compliant with the Shire of Esperance Enterprise Agreement and LSL Regulations
HR 005: Recognition of Long-Term Service	Removal of prescriptive directions
	Update names and titles
HR 006: Employment of Trainers	Remove Policy
HR 007: Equal Opportunity, Harassment & Bullying	Clarification and improvement to Policy.
HR 008: Emergency Volunteer and Reserve Services Leave	Unchanged
HR 009: Jury Duty	Unchanged
HR 010: Occupational Safety & Health	Add last review date and change Objective to Aim
HR 011: Termination of Employment	Change to match Shire of Esperance Enterprise Agreement
HR 012: Gratuity Payment and Farewell Gifts to Employees	Farewell gift value rewritten to display current limit.
HR 013: UV & Clothing Policy	Rewritten for current practices.
HR 014: Workplace Drug and Alcohol Use	Recommend that Drug & Alcohol testing be applicable to all persons appointed to the Shire
	Recommend that Oral Fluid testing be introduced as an additional option to test for drugs

Description	Budget Figure	Amended Figure	Variation
Mail out to all rural land owners	$0	$1600	$1600
Net result			$1600

a.	Information Bulletin - October 2015
b.	Letter - Congratulations on 120 years of Municipality - Senator for Western Australia
c.	Letter - Congratulations on 120 years of Municipality - Federal Member for O'Connor
d.	Letter - Workplace Learning Appreciation - Olivia Keevil
e .	Register - Common Seal Usage
f .	Register - Delegations Discharge – Corporate Resources
g .	Interplan Report - September 2015 - Under Separate Cover
h .	Summary Minutes - State Council Meeting - September 2015 - Under Separate Cover
i .	Minutes - WALGA AGM - 5 August 2015 - Under Separate Cover
j .	Minutes – GVROC Officers Technical Working Group Meeting - 28 July 2015 - Under Separate Cover
k .	Minutes – GVROC Officers Technical Working Group Meeting - 4 September 2015 - Under Separate Cover
l .	Minutes – GVROC Council Meeting - 5 August 2015 - Under Separate Cover
m .	Minutes – GVROC Council Meeting - 28 August 2015 - Under Separate Cover

Disclosure of Financial, Proximity or Impartiality Interests

Local Government Act 1995 – Section 5.65, 5.70 and 5.71 and Local Government (Administration) Regulation 34C

Declaration of Interest (Notes for Your Guidance)

a.	Road Closure Request
b.	Further Information
c.	Schedule of Submissions

Author/s	Trevor Ayers	Executive Manager Commercial Division
Authorisor/s	Terry Sargent	Director External Services

Author/s	Jennifer Parry	Manager Corporate Support
Authorisor/s	Shane Burge	Director Corporate Resources

a.	Human Services Reviewed Policies
b.	COR 007; Procurement Policy - Ammendments

Author/s	Beth O'Callaghan	Manager Financial Services
Authorisor/s	Shane Burge	Director Corporate Resources

Author/s	Sarah Fitzgerald	Administation Officer
Authorisor/s	Matthew Scott	Chief Executive Officer

Author/s	Priscilla Davies	Manager Executive Services
Authorisor/s	Matthew Scott	Chief Executive Officer

a.	Minutes - Lake Monjingup Community Development Group - 7 October 2015
b.	Minutes - Bush Fire Advisory Committee - 1 September 2015