Agenda of Ordinary Council - 27 January 2016

PROPOSAL TO AMEND A LOCAL PLANNING SCHEME

LOCAL GOVERNMENT		SHIRE OF ESPERANCE

DESCRIPTION OF LOCAL PLANNING SCHEME		SHIRE OF ESPERANCE LOCAL PLANNING SCHEME NO. 23

TYPE OF SCHEME		DISTRICT SCHEME

SERIAL NO. OF AMENDMENT		20

PROPOSAL		1. Inserting ‘Second-hand Dwelling’ as a use into Table No. 1 – Zoning and Land Use Table as a ‘D’ use within the Residential, Country Town, Rural Residential, Rural Smallholdings and Agriculture General zones, and as an ‘X’ use within all other zones. 2. Amending the Scheme by inserting the following clause into Part 5: 5.24 Second-hand Dwelling Requirements 5.24.1 Notwithstanding any other requirement of the Scheme, all Second-hand dwellings require the planning approval of the local government. 5.24.2 Where a Second-hand dwelling use is proposed it shall comply with the following: a) A building that has a roof or wall sheeting or any other material such as sound proofing or insulation, that contains asbestos, is not permitted to be relocated until those materials containing asbestos are removed and disposed of in the appropriate manner, prior to transportation. b) All asbestos roofs are to be removed prior to relocation irrespective of condition. c) Within the residential zone, if 50% or more of the existing dwellings within ten (10) lots on either side and on both sides of the road of a subject site have external walls of brick, then the dwelling to be located on the site is to be substantially brick veneered. If a corner site is involved, the calculation will be based on the longer street. If an upgrading of external building materials is necessary, the proposed treatment must be fully detailed on the application. d) If a brick veneer condition is not imposed, then the void area between the floor and natural ground levels is to be enclosed with brickwork, battens or other suitable materials. e) Regardless of external wall materials, all roofs over the main portion of the dwelling are to have a pitch of 10º or greater. 5.24.3 When considering an application for planning approval for a second-hand dwelling, the local government may impose conditions concerning: a) The external appearance and material finishes, the screening of sub-floor spaces, the addition to or modification to the existing dwelling and the time frame imposed to complete specified work and connect the dwelling or building to lot services; b) The provision of landscaping and/or screening of the building and/or site; and c) The provision of a bond or bank guarantee in favour of the Local Government as surety for the completion of the building to a standard of presentation acceptable to the Local Government within a specified time. 5.24.4 Where the provision of a bond or bank guarantee is required, the Local Government shall refund the payment upon satisfactory completion of the necessary works. 3. Inserting the definition of ‘‘Second-hand Dwelling’ into Schedule 1 as: means a dwelling that has been in a different location, and has been dismantled and transported to another location, but does not include a new modular or transportable dwelling;

SCHEME AMENDMENT REPORT

1. INTRODUCTION

Notice of Final Approval of the Shire of Esperance Local Planning Scheme No. 23 (“the Scheme’) was published in the Government Gazette on 19 February 2010.

The introduction of the Planning and Development (Local Planning Schemes) Regulations 2015 changed the exemptions that apply to development. One of these changes was to exempt second hand or relocated dwellings from planning approval as the fall under the definition of a dwelling.

The Department of Planning has advised that this approach has now been amended and that Scheme controls can be put in place to control this form of development.

2 AMENDMENT PROPOSALS

Local Planning Scheme No. 23 does not contain a use class for a second-hand dwelling. To give development control a scheme amendment is required to insert the land use definition and determining the permissibility of the use through the zoning table.

2.1. Inserting ‘Second-hand Dwelling’ into the Land Use Table

It is proposed that ‘Second-hand Dwelling’ added to the Land Use Table as a ‘D’ or Discretionary Use within the Residential, Country Town, Rural Residential, Rural Smallholdings and Agriculture General zones, and as an ‘X’ use within all other zones.

This provision specifies what zones the land use is permitted in.

2.2. Inserting development standard for ‘Second-hand Dwelling’

The Shire currently has a Local Planning Policy dealing with second hand transportable dwellings. The following provisions are based on this policy but are structured to be consistent with the new regulations.

5.24 Second-hand Dwelling Requirements

5.24.1 Where a Second-hand dwelling use is proposed it shall comply with the following:

a) A building that has a roof or wall sheeting or any other material such as sound proofing or insulation, that contains asbestos, is not permitted to be relocated until those materials containing asbestos are removed and disposed of in the appropriate manner, prior to transportation.

b) All asbestos roofs are to be removed prior to relocation irrespective of condition.

c) Within the residential zone, if 50% or more of the existing dwellings within ten (10) lots on either side and on both sides of the road of a subject site have external walls of brick, then the dwelling to be located on the site is to be substantially brick veneered. If a corner site is involved, the calculation will be based on the longer street. If an upgrading of external building materials is necessary, the proposed treatment must be fully detailed on the application.

d) If a brick veneer condition is not imposed, then the void area between the floor and natural ground levels is to be enclosed with brickwork, battens or other suitable materials.

e) Regardless of external wall materials, all roofs over the main portion of the dwelling are to have a pitch of 10º or greater.

5.24.2 When considering an application for planning approval for a second-hand dwelling, the local government may impose conditions concerning:

a) The external appearance and material finishes, the screening of sub-floor spaces, the addition to or modification to the existing dwelling and the time frame imposed to complete specified work and connect the dwelling or building to lot services;

b) The provision of landscaping and/or screening of the building and/or site; and

c) The provision of a bond or bank guarantee in favour of the Local Government as surety for the completion of the building to a standard of presentation acceptable to the Local Government within a specified time.

5.24.3 Where the provision of a bond or bank guarantee is required, the Local Government shall refund the payment upon satisfactory completion of the necessary works.

The insertion of this clause into Local Planning Scheme No. 23 will ensure that second-hand dwellings are considered as a class of development within the Scheme and provide the parameters by which it will be assessed.

2.3. Inserting a definition for ‘Second-hand Dwelling’ into Schedule 1.

The following definition will also be added to Schedule 1 – Dictionary of Defined Words and Expressions for ‘‘Second-hand Dwelling’ to read as follows: means a dwelling that has been in a different location, and has been dismantled and transported to another location, but does not include a new modular or transportable dwelling;

3. LOCAL PLANNING STRATEGY

The proposed amendments are consistent with the Local Planning Strategy.

4. CONCLUSION

This amendment assists in maintaining the currency of the Scheme provisions in relation to development control for the use of’ Second-hand Dwelling’.

PLANNING AND DEVELOPMENT ACT 2005

SHIRE OF ESPERANCE

LOCAL PLANNING SCHEME NO. 23

AMENDMENT NO. 20

The Esperance Shire Council under and by virtue of the power conferred upon it in that behalf by the Planning and Development Act, 2005, hereby amends the above local planning scheme by:

1. Inserting ‘Second-hand Dwelling’ as a use into Table No. 1 – Zoning and Land Use Table as a ‘D’ use within the Residential, Country Town, Rural Residential, Rural Smallholdings and Agriculture General zones, and as an ‘X’ use within all other zones.

2. Amending the Scheme by inserting the following clause into Part 5:

5.24 Second-hand Dwelling Requirements

5.24.1 Notwithstanding any other requirement of the Scheme, all Second-hand dwellings require the planning approval of the local government.

5.24.2 Where a Second-hand dwelling use is proposed it shall comply with the following:

b) All asbestos roofs are to be removed prior to relocation irrespective of condition.

d) If a brick veneer condition is not imposed, then the void area between the floor and natural ground levels is to be enclosed with brickwork, battens or other suitable materials.

e) Regardless of external wall materials, all roofs over the main portion of the dwelling are to have a pitch of 10º or greater.

5.24.3 When considering an application for planning approval for a second-hand dwelling, the local government may impose conditions concerning:

b) The provision of landscaping and/or screening of the building and/or site; and

5.24.4 Where the provision of a bond or bank guarantee is required, the Local Government shall refund the payment upon satisfactory completion of the necessary works.

3. Inserting the definition of ‘Second-hand Dwelling’ into Schedule 1 as: means a dwelling that has been in a different location, and has been dismantled and transported to another location, but does not include a new modular or transportable dwelling;

ADOPTION

Adopted by resolution of the Council of the Shire of Esperance at the Ordinary Meeting of the Council held on the ___ day of____________ 2016.

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PRESIDENT

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CHIEF EXECUTIVE OFFICER

FINAL APPROVAL

Adopted by Resolution of the local government of the Shire of Esperance at the meeting of the local government held on the ___ day of _________ 20__, and pursuant to that Resolution the Seal of the Municipality was hereunto affixed in the presence of:

................................................

PRESIDENT

................................................

CHIEF EXECUTIVE OFFICER

RECOMMENDED/SUBMITTED FOR FINAL APPROVAL

................................................

DELEGATED UNDER S.16 OF THE

PLANNING AND DEVELOPMENT ACT 2005

Date...........................................

FINAL APPROVAL GRANTED

................................................

MINISTER FOR PLANNING

Date...........................................

Ordinary Council: Agenda

27 January 2016 Page 40

The Western Australian Planning Commission requires the following modifications -

No.	Section	Modification		Reason
ODP - Plan, Version April 2015
1.	Development Requirements Text Box	Fifth paragraph. Water supply: Delete 250m2 and replace with 565m2 minimum roof collection area and state that this figure is without any bore water supplementing water supply of the individual lots.		To accord with the Rural Planning Guidelines and the WAPC Rainfall Calculator. Unless proponent provides sustainable alternative option in accordance with point 1 of letter.
2.	Development Requirements Text Box	After sixth paragraph, new paragraph: Insert - "Lots with ATUs will require 3 monthly maintenance by an authorised person, and the maintenance reports provided to the Local Government under the Department of Health's 'Code of Practice for the Design Manufacture Installation and Operation of ATUs Serving Single Dwellings". And insert - "Keeping of livestock is precluded on all of the lots".		To ensure that local government, future subdividers and prospective purchasers are aware of their ongoing responsibilities as it relates to ATUs, in accordance with Department of Health requirements.
3.	Vegetation Text Box	Delete current text and replace with - Modify: "50% of the vegetation is to be retained across the site in accordance with the Shire of Esperance Local Planning Strategy objectives for the precinct. The significant ridgelines function as green corridors and are to remain vegetated to protect from erosion of ridges. Clearing of vegetation is precluded from development exclusion areas. Development on remaining vegetated lots is to occur off the ridgelines to protect vegetation and to avoid the need for clearing of ridgelines as a result of fire protection measures for buildings. The pattern of subdivision of vegetated lots with ridgelines may be subject to change depending on detailed planning and design at that stage and compliance with avoiding development on ridgelines and minimising clearing for bushfire management. A local development plan will be required for the identified lots"		Current text statements do not align with the Strategy requirement for 50% vegetation retention. To align the statements with the Local Planning Strategy objective on Plan 2.
4.	P2 text box	Include additional dot point - "2ha minimum lot size" and provide a dot point for "ATUs required".		To align with Scheme requirements and Department of Health advice in cl.6.8.
5.	Basic Raw Materials	Identify the quarry on the lot for future planning/assessment purposes. Include wording in report regarding the staging of development and proposals for the quarry.		To comply with Basic Raw Materials and Buffer policies, and EPA Guidance Statement 3.
6.	Significant Views (yellow text box)	Identify lots for further local development planning and notate on plan that the final design and layout of these lots will be subject to demonstrating to the capacity of the lots to accommodate the intended development and fire management requirements, particularly clearing and setbacks while avoiding development and clearing of ridgelines.		To ensure that the intended lots are capable of development while avoiidng clearing vegetation on ridgelines subject to erosion and ensuring balanced environmental and fire maangement outcomes are achieved as per the Strategy objectives and SPP3.7's objective 5.4 "Achieve a responsible and balanced approach between bushfire risk management measures and landscape amenity and biodiversity conservation objectives".
7.	Bushfire Safety Text Box	Include additional sentence at the end: "A Bushfire Management Plan has been prepared for the ODP which prescribes building protection zones and hazard separation zones for the lots."		To indicate the preparation of the bushfire management plan, as well as the AS3959 and assessment conducted.
8.	Lot 9002	Redesign to reflect a 2ha minimum lot size. Cul-de-sacs and battle-axe lots should be avoided where possible.		To comply with P2 (SCA 4) requirements for a 2ha minimum in the scheme. Access design revisions in accordance with draft SPP3.7, appendix 4.
9.	Water tank sites	Identify additional sites for communal water tanks. Water tanks are to be provided on 1 tank per 25 lot basis or part thereof. Approximate lot yield is 250 lots which equates to 10 communal tank sites that need to be identified and developed with subdivision. Only 4 sites provided on present plan.		In accordance with draft SPP 3.7 guidelines appendix 4, E4 50000L tank required per 25 lots or part thereof.
10.	Spencer Road	Landscaping to be provided along Spencer Road to provide buffering between development and Pink Lake.		Buffering and visual impact.
11.	Quarry	Identify the quarry on the subject lots and include a notation that "a rehabilitation plan will be required prior to subdivision".		To accord with SPP 4.1 Industrial Buffer Policy, and guidance available from SPP2.4 Basic Raw Materials and EPA Guidance Statement No. 3, and the ELPS Precinct 24, issue vi.
12.	Staging	Indicate on the ODP or within the ODP report the proposed staging of lots for development.		For information and to guide future subdivisions and provision of infrastructure.
ODP Report
13.	Terminology	Include sentence within Executive Summary stating "This Outline Development Plan has been prepared in accordance with the Shire of Esperance Local Planning Strategy requirements. The term Outline Development Plan is the same as a 'Structure Plan' within contemporary planning terminology."	To reflect contemporary planning terminology.
14.	Structure	Include before the contents page: · WAPC Endorsement Page (after cover page and before contents page · Table of Amendments · Executive Summary And then provide contents page onwards of the report.	In accordance with Structure Plan Framework.
15.	Executive Summary	Insert executive summary as per above, and include the relevant portions from the 'structure plan summary table' from the Structure Plan Framework, with all relevant information for the proposal.	In accordance with Structure Plan Framework
16.	Insert a 'Part One - Implementation' Section	'Part One - Implementation' to provide the following information: · ODP Plan · Description of the ODP area · Operation - date that the ODP comes into effect · Staging plan - details of which areas will be subdivided and which infrastructure will be provided in each stage · Subdivision and development requirements - details outlined below. · Additional information - table of any additional information required prior to subdivision (i.e. quarry rehabilitation plan).	In accordance with Structure Plan Framework
17.	Part One - Subdivision and Development Requirements	Outline the subdivision and development requirements for the next stages of development and planning. These include - · Notifications on title regarding the absence of water and sewer, and the need for ATUs and their ongoing management on the relevant lots; · The need to refer future subdivision proposals to DoW and advise of the likely groundwater abstraction requirements to provide for indoor and outdoor use for their information; · Proof of ongoing sustainable water supply to the lots; · The need for late winter/ early spring on site investigations to determine the water levels of the lots to inform the preferred type and location of waste water disposal methods; · Demonstrate that individual lots are capable of accommodating future buildings and fire management requirements without requiring broad scale clearing of vegetation or development on sensitive ridgelines; · Notifications on title advising prospective purchasers of fire management plan and AS3959 construction standards; · Advice to prospective purchasers regarding restrictions on horses and stock on the lots; · 50m development exclusion area along Spencer Road and landscape screening to provide a buffer to Pink Lake; · A rehabilitation plan for the quarry will be required prior to subdivision of the quarry lot and / or adjacent areas.
18.	Use existing ODP Report as 'Part Two - Explanatory Report'	'Part Two - Explanatory Report' to provide the existing information p.2-28 of the ODP Report.	In accordance with Structure Plan Framework
19.	Appendices	Provide a cover page for each technical report stating the appendix number and report title. Include the list of technical appendices and their appendice number within the contents page.	For clarity/useability and in accordance with Structure Plan Preparation Framework
20.	Introduction	Second paragraph, edit text as follows: "The subject land is within Precinct 24 Pink Lake West of the Shire of Esperance Local Planning Strategy (ELPS). The proposal is in accordance with the ELPS, and is consistent with decisions by the Council for the Shire of Esperance and the Western Australian Planning Commission (WAPC)..."	Grammar, and consistency with terminology later in the document.
21.	Section 3.1, last paragraph	Start first sentence with "Lot 9002 in the southern portion..." After first sentence include additional information: "The objectives within SCA 4 are to: a) provide a basis for the protection of public drinking water resources (PDWSA) through the control of land use or development, which has the potential to prejudice the quality of water supplies for public use; b) identify land that has been designated as groundwater reserves and surface catchment areas that supply public drinking water; c) ensure that any land use does not detrimentally impact on a public drinking water source; d) implement Scheme controls that are designed to mitigate any adverse effects on a public drinking water source. Clause 6.8.4(c)(i) of LPS 23 also requires a 2ha minimum lot size within Rural Residential zones in P2 areas."	For clarity and consistency with 6.8 of LPS 23.
22.	3.2, ELPS	Local Planning Strategy, include additional aim from the ELPS within dot points: "Protect amenity and enhance the quality of urban, rural and coastal environments."	To cover all relevant points.
23.	3.2	Third paragraph relating to Part 6.5 Rural Living. Delete point 'D' text.	Point D relates to consideration of proposals to rezone land to Rural Living. The subject lots are already zoned Rural Residential.
24.	3.2	After paragraph providing 6.5 ELPS details include additional paragraph as follows: "Parts 6.12.3 Biodiversity, 6.12.4 Fire Risk and Management and 6.12.5 Basic Raw Materials also provides relevant actions and objectives for the ODP area. These include, retention of vegetation on site, ensuring that issues of dune stability and erosion are considered when it is proposed to clear vegetation to minimise fire risk, and the need for a management plan for the extraction and rehabilitation of basic raw material sites prior to the subdivision.	To reflect the other Strategy aims and objectives relevant to the site.
25.	3.2, ELPS	Paragraph before table, change '25' issues to '15'.	Typo
26.	3.2 Table	vi - include additional sentence in ODP response "buffer and requirement for rehabilitation plan pre-subdivision of this stage is shown on ODP plan and in Part One Implementation".	To meet ELPS requirements, and reflect prior modifications.
27.	3.2 Table	Xiv - requires further work.	Road networks and upgrading requires further information. Insert proponent information provided in 30 April 2015, Attachment C.
28.	3.2 Table	Xv - delete existing ODP response and replace with "LPS 23 prohibits extensive and intensive agricultural uses in the Rural Residential zone. As no livestock is permitted on the lots existing discretionary 'A' uses of stables, rural pursuit, and animal establishment will also not be possible on the lots".	To recognise that no livestock can proceed on the lots, and recognise those discretionary uses within the scheme which may conflict with this restriction. Reflects 'development requirements' text box modification on ODP Plan above.
29.	3.2, Actions Table	Point 4, ODP response, change text to "ODP referred to the Department of Parks and Wildlife (previously Department of Environment and Conservation, and EPA prior to finalisation". Change 'achieved' column from ongoing to 'yes'.	To reflect status after advertising.
30.	3.2, Actions Table	Point 6, ODP response, change text to "Indicative site for corner store notated on ODP, however any proposal for this use will require a scheme amendment prior to proceeding".	To note LPS 23 permissibility's.
31.	3.2, ELPS Plan 2 Table	Point 1, ODP response. Update text with final lot sizes and averages once modifications completed.	To reflect prior modifications above, and points 3, 5 and 6 of letter.
32.	3.2, ELPS Plan 2 Table	Point 3, 50% of vegetation to be retained according to the ELPS. No quality of vegetation percentage provided in ELPS. Update ODP response with the amount of vegetation to be retained on site.	To demonstrate compliance.
33.	5.1, Public Drinking Water Source Areas	Third paragraph, include as last sentence "The WAPC's State Planning Policy 2.7 Public Drinking Water Source Policy and provides the land use planning policy within the Priority 2 area."	To reference WAPC policy also.
34.	5.1, p.17	Delete first two paragraphs on WQPN 54 and LPS 23 zoning. Replace text, as follows: "The Rural Residential zone within LPS 23 does not set a minimum lot size, while the ELPS Precinct 24 specifically states 1 to 4ha. However, the SCA 4 sets a lot size of 2ha minimum within P2 Public Drinking Water Source Areas (PDWSA). SCA 4 also includes reference to the Department of Water's Water Quality Protection Note (WQPN) providing for additional conditions to be placed on lots in P2 areas, such as precluding livestock."	To reflect LPS 23 requirements and clarify policy positions.
35.	5.1, p.17	Third paragraph, update the amount of lot numbers within lot 9002, and update the lot area to approximately 80ha.	To reflect prior modifications.
36.	5.1, p.17	Delete fourth paragraph as policy requirements are outlined above.	To reflect prior modifications.
37.	5.1, p.18	Second last paragraph - typo - 'constraints'	Typo
38.	5.2, Wetland and Groundwater Buffers, p.18	Edits needed - Water Management Strategy is 'District Water Management Strategy' and the acronym should be DWMS throughout paragraphs 2 and 3. Paragraph one include '(ATUs)' after 'nutrient absorbing wastewater treatment systems'.	Edits
39.	5.2, p/18	Include reference to SPP 2.9 Water Resources and outlined compliance.	To give WAPC policy due regard.
40.	5.3, Vegetation Retention	Rewrite section- Identify - how much vegetation is on site and how much is to be cleared, to demonstrate compliance with the local planning strategy 50% retention requirement. Include statements regarding the location of development away from ridgelines to protect from clearing and erosion of these areas. Identify that the final lot layout and design for some of the vegetated lots with ridgelines may be subject to change subject to further planning and design at subdivision stage to account for the natural features on site.	Clarifications needed, relates back to prior modifications above, and points 3, 5 and 6 of letter.
41.	5.4, Cultural Heritage	Italicise the Aboriginal Heritage Act1972	Editorial
42.	5.5, Access and Linkages	Include information provided by proponent in April 2015, attachment C.	To reflect additional information provided. The Shire will be able to place conditions regarding road requirements at subdivision stage.
43.	5.6, Water Supply	Include as first sentence "A reticulated water supply is not available to the proposed lots". Remainder of section requires review to include the minimum roof collection size requirement and state that this figure is without any bore water supplementing water supply of the individual lots.	To reflect prior modifications and the need for ongoing sustainable water supply.
44.	5.7, Waste Water	Include as first sentence "A reticulated sewerage supply is not available to the proposed lots". Include sentence outlining the ongoing management requirements for ATUs in accordance with the Department of Health's Code of Practice for the Design, Manufacture, Installation and Operation of ATUs Serving Single Dwellings.	For clarity.
45.	5.8, Fire Safety	Update paragraphs 5 - include requirement for 50,000L communal tanks to be provided 1 per 25 lots or part therefor in accordance with the draft SPP3.7 guidelines. Paragraph 6 - note that the final subdivision design and development will need to account for the fire management requirements, including clearing of vegetation, to demonstrate acceptability of on-the-ground proposals at that detailed stage.	To reflect prior modifications.
46.	New Section - 5.9	Threatened Ecological Communities - include text regarding TECs information from the Land Capability consultant, DPaW, and the EPBC Act requirements.	To reflect DPaW advice, EPBC Act requirements.
47.	6.1, Response to Site Characteristics	Update lot ranges (minimum and maximum) and averages within this section.	To exclude Lots 1-9, and reflect prior modifications above.
48.	6.1	Second paragraph, update road reserve statements.	To reflect prior modifications.
49.	6.1	Paragraph three, replace first sentence with "Precinct 24 of the ELPS provides a range of lot sizes from 1 to 4ha. LPS 23 requires a minimum 2ha within Lot 9002 P2 area. The ODP provides.... Delete last sentence.	To reflect prior modifications.
50.	6.2, Staging	Provide a likely indication of the staging proposed across the site.	No staging identified at present.
51.	7, Population Growth	Delete existing information. Replace text with - "WA Tomorrow provides the population and demographic estimates for the State. Population in the Shire of Esperance at the 2011 Census was 13,880 persons. WA Tomorrow provides for a range of growth scenarios of which the predicted growth for the Shire of Esperance is 340 (low growth scenario) and 1740 additional persons (high growth scenario) in 2026. 107 rural residential/special residential lots were created in the Shire of Esperance in the decade up to December 2014. While 527 lots were created for residential purposes over this period (17% of all lots were therefore rural residential/special residential over this period). This represents an average of 11 rural residential lots created per year, with the most lots created being 25 in 2007. Based on the historical rate and high scenario projected populations for the Shire of Esperance it is estimated that approximately 10 lots per year may be developed within the ODP area over the next 10 years."	Information is currently very general and does not provide figures to demonstrate demand or population in the Shire area. Information provided reflects WA Tomorrow and Urban Development Program Data available from Department of Planning.

Ordinary Council: Agenda

27 January 2016 Page 151

GVROC Council Meeting

Friday 27 November 2015

In-Person Meeting

Councillors Conference Room, City of Kalgoorlie-Boulder

MINUTES

CONTENTS

1. OPENING AND WELCOME. 4

2. DECLARATION OF INTEREST. 4

3. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE. 4

3.1 Attendance. 4

3.2 Apologies. 5

4. ANNOUNCEMENTS AND ELECTION OF STATE COUNCIL REPRESENTATIVE. 6

4.1 Delegates and Deputy Delegates to Zone. 6

4.2 Election of WA Local Government Association State Council Representative and Deputy State Council Representative. 7

5. Election of Chair and Deputy Chair to the Goldfields Voluntary Regional Organisation of Councils 8

5.1 Election of Chair and Deputy Chair to the Goldfields Voluntary Regional Organisation of Councils 8

6. Election of Chair and Deputy Chair to the Goldfields Esperance Regional Collaborative Group 10

6.1 Appointment of Chair and Deputy Chair to the Goldfields Esperance Regional Collaborative Group 10

7. GUEST SPEAKERS/PRESENTATIONS. 11

7.1 Ms Mandi Warry Former Manager Goldfields Tourism Network Association –Update on the Goldfields Exhibits at the 2015 Royal Show (Attachment) 11

8. MINUTES OF MEETINGS. 12

8.1 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) Council held Thursday 8 October 2015 (Attachment) 12

8.2 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) Council held Friday 6 November 2015 (Attachment) 12

8.3 Business Arising from a Meetings of the Goldfields Voluntary Regional Organisation of Councils (GVROC) - November 2015 Status Report 12

8.4 Matters for Noting. 12

9. GVROC FINANCE. 14

9.1 Financial Statements for period ending 31 October 2015 and Accounts for Payment (Attachment) 14

10. GOLDFIELDS RECORDS STORAGE FACILITY - FINANCE AND OTHER MATTERS. 16

10.1 Financial Statement for the Period ending 31 August 2015. 16

11. GVROC BUSINESS. 17

11.1 Goldfields Esperance Regional Investment Blueprint – Submission from the Goldfields Voluntary Regional Organisation of Councils (Attachment) 17

11.2 Increase in the Emergency Services Levy. 19

11.3 Southern Rangelands Workshop in Geraldton on Thursday 29 October 2015. 21

11.4 GVROC Meeting with the Director General Department of Mines and Petroleum, Mr Richard Sellers on Thursday 8 October 2015. 23

11.5 GERCG Implementation (Asset Management) Project 24

11.6 Training for Country Councillors - Phase 3. 26

11.7 Elected Members Training – Local Government Finance. 27

11.8 Census of Local Government Councillors (Attachment) 29

11.9 Planning and Development (Local Planning Schemes) Regulations 2015. 30

11.10 Meeting with the Salaries and Allowances Tribunal 32

11.11 Proposed Re-establishment of the WA Police Livestock Squad. 33

12. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS. 34

12.1 State Councillor / Goldfields Esperance Zone President’s Report 34

12.3 Review of WALGA State Council Agenda - Matters for Decision. 34

12.4 Review of WALGA State Council Agenda - Matters for Noting/Information. 38

12.5 Review of WALGA State Council Agenda - Organisational Reports (Attachments) 39

12.6 Review of WALGA State Council Agenda - Policy Forum Reports. 40

12.7 WALGA President’s Report (Attachment) 40

13. Agency Reports. 40

13.1 Department of Local Government and Communities. 40

14. LATE ITEMS as notified, introduced by decision of the Meeting. 40

14.1 Traineeships. 40

15. FUTURE MEETINGS/FUNCTIONS. 41

16. CLOSURE OF MEETING.. 41

Goldfields Voluntary Regional Organisation of Councils (GVROC)

An in-person meeting of the GVROC Council held Friday 27 November 2015, commencing at 9.11am

MINUTES

1. OPENING AND WELCOME

Cr Cullen opened the meeting at 9.11am, welcoming all in attendance. He also extended GVROC’s sympathy to those effected by the recent Esperance fires, noting that Member Councils would assist the Shire of Esperance where possible.

2. DECLARATION OF INTEREST

Pursuant to the Code of Conduct, Councillors and CEOs must declare to the Chairman any potential conflict of interest they may have in a matter before the Goldfields Voluntary Regional Organisation of Councils as soon as they become aware of it. Councillors, CEOs and Deputies may be directly or indirectly associated with some recommendations of the Goldfields Voluntary Regional Organisation of Councils. If you are affected by these recommendations, please excuse yourself from the meeting and do not participate in deliberations.

3. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE

3.1 Attendance

Cr Mal Cullen (Chair) President, Shire of Coolgardie

Cr Tracey Rathbone Deputy President Shire of Coolgardie

Mr Paul Webb CEO, Shire of Coolgardie

Cr Jacquie Best President Shire of Dundas

Mr Doug Stead CEO Shire of Dundas

Cr Victoria Brown President, Shire of Esperance (entered the meeting via teleconference

at approximately 9.30am)

Cr Basil Parker Councillor, Shire of Esperance (entered the meeting via teleconference

at approximately 9.30am)

Mr Matthew Scott CEO, Shire of Esperance entered the meeting via teleconference

at approximately 9.30am)

Mayor John Bowler Mayor, City of Kalgoorlie-Boulder

Cr Suzie Williams Councillor, City of Kalgoorlie-Boulder

Mr Rob Radosevich A/CEO, City of Kalgoorlie-Boulder

Cr Patrick Hill President, Shire of Laverton

Cr Shaneane Weldon Deputy President, Shire of Laverton

Mr Steve Deckert CEO, Shire of Laverton

Cr Peter Craig President Shire of Leonora

Mr Jim Epis CEO, Shire of Leonora

Cr Jill Dwyer President, Shire of Menzies

Cr Jamie Mazza Councillor, Shire of Menzies

Mr Pascoe Durtanovich A/CEO, Shire of Menzies

Cr Keith Dunlop President, shire of Ravensthorpe

Cr Ian Goldfinch Councillor, Shire of Ravensthorpe

Mr Ian Finch CEO, Shire of Ravensthorpe

Cr Jim Quadrio President Shire of Wiluna

Cr Graeme Harris Deputy President, Shire of Wiluna

Mr Dean Taylor A/CEO Shire of Wiluna

Ms Helen Westcott, Joint Executive Officer

3.2 Apologies

Cr Beverley Stewart, Shire of Esperance

Shire Ngaanyatjarraku

Mr Bruce Wittber, Joint Executive Officer

3.3 Guests

Ms Mandi Warry (entered the meeting at 10.30am)

Mr Gary Angel, Principal Strategy Officer, Strategy, Research and Initiatives, Department of Local Government and Communities (entered the meeting at approximately 9.30am)

3.4 WALGA Representatives

Ms Joanne Burges, Regional Cooperation Manager WALGA (entered the meeting at approximately 9.30am)

4. ANNOUNCEMENTS AND ELECTION OF STATE COUNCIL REPRESENTATIVE

4.1 Delegates and Deputy Delegates to Zone

Reporting Officer: Helen Westcott, Executive Officer/Returning Officer

Disclosure of Interest: No interest to disclose

Date: 23 November 2015

Attachments: Nil

Following the biennial local government elections Member Councils are to appoint delegates and deputy delegate(s) to the Goldfields Voluntary Regional Organisation of Council (GVROC) and the Goldfields Esperance Country Zone (GECZ).

At the time of writing the agenda Member Councils had advised their delegates and deputy delegates as follows:

Delegates to GVROC

Council	Delegates	Deputy Delegates
Shire of Coolgardie	TBA	TBA
Shire of Dundas	TBA	TBA
Shire of Esperance	Cr Victoria Brown Cr Beverly Stewart	Cr Basil Parker
City of Kalgoorlie-Boulder	Mayor John Bowler Cr Suzie Williams	Cr Laurie Ayers
Shire of Laverton	TBA	TBA
Shire of Leonora	Cr Peter Craig Mr Jim Epis	Cr Matt Taylor Ms Tanya Browning
Shire of Menzies	Cr Jill Dwyer Cr Jamie Mazza	Cr Keith Made CEO
Shire of Ngaanyatjarraku	TBA	TBA
Shire of Ravensthorpe	Cr Keith Dunlop Cr Ian Goldfinch	TBA
Shire of Wiluna	TBA	TBA

The delegates and deputies to the GECZ were as for GVROC where information had been provided.

The above details are for information purposes only.

No decision required.

4.2 Election of WA Local Government Association State Council Representative and Deputy State Council Representative

Reporting Officer: Helen Westcott, Executive Officer/Returning Officer

Disclosure of Interest: No interest to disclose

Date: 23 November 2015

Attachments: Nil

Background:

At the GVROC Council Meeting Friday 28 August 2015 it was resolved as follows:

RESOLUTION: Moved: Cr Harris Seconded: Cr Cullen

That:

1. Member Councils be requested to advise the Executive Officer of their delegates to the Zone as soon as possible after the 2015 Local Government elections; and

2. that the election of the Zone’s State Council representative, State Council deputy representative, Zone President and Zone Deputy President and Zone Executive Committee be conducted at the Zone meeting scheduled for Friday 27 November 2015.

CARRIED

Executive Officer Comment:

Nominations for the positions of State Council Representative and State Council Deputy Representative were called on Friday 23 October and closed on Friday 20 November 2015. All Member Councils have been advised of the outcome of the nomination process.

At the close of nominations 4.00pm on Friday 20 November 2015 no nominations had been received for either vacancy. As there were no nominations for the either position for the period 2015-2017 nominations will be invited from the floor of the meeting.

The following process will be followed in regard to the election for the position of both State Council Representative and Deputy State Council Representative:

§ The Returning Officer will invite nominations from the floor for the each position, with the election of the State Council Representative to be conducted first;

§ Should a ballot be required the following process will be followed:

o Prior to the ballot nominees for the position will be extended the opportunity to provide a two (2) minute election bid to delegates;

o The ballot will conducted as a secret ballot;

o Each voting delegate will be entitled to cast one (1) vote in the ballot process, with the “first past the post” method of election being used; and

o The candidates with the greater number of votes will be elected with the result being announced to the meeting.

Following the election of the State Council Representative the election of the Deputy State Council Representatives will be conducted.

It should be noted that WALGA has advised the following in regard to a “Tied Vote” for State Council Representative:

Tied vote – in the event of a tied vote, election will be determined by drawing names from a box. The Secretariat will put the names of the candidates concerned in a box and the first name drawn is the Elected Member.

State Council Representative Nomination

As there were no written nominations for the position of State Council Representative for the period 2015-2017 the Returning Officer invited nominations from the floor of the meeting.

Cr Cullen was nominated by Cr Rathbone. Mayor Bowler supported the nomination.

Cr Cullen accepted the nomination.

There being no further nominations Cr Cullen was elected to the position of State Council Representative for the period 2015-2017.

Election Deputy State Council Representative

As there were no written nominations for the position of Deputy State Council Representative for the period 2015-2017 the Returning Officer invited nominations from the floor of the meeting.

Cr Williams was nominated by Cr Cullen. Cr Rathbone supported the nomination.

Cr Williams accepted the nomination.

There being no further nominations Cr Williams was elected to the position of Deputy State Council Representative for the period 2015-2017.

5. Election of Chair and Deputy Chair to the Goldfields Voluntary Regional Organisation of Councils

5.1 Election of Chair and Deputy Chair to the Goldfields Voluntary Regional Organisation of Councils

Reporting Officer: Helen Westcott, Executive Officer/Returning Officer

Disclosure of Interest: No interest to disclose

Date: 23 November 2015

Attachments: Nil

On Friday 23 October 2015 notice was given that at the GVROC Council Meeting to be held on Friday 27 November 2015 an election would be conducted for the positions of Chair and Deputy Chair of the GVROC. As the GVROC and the Goldfields Esperance Country Zone of WALGA (GECZ) operate as a single entity these elections are also in respect to the GECZ, ie for the positions of President and Deputy President. The term of appointment is for a two year period ending no later than November 2017.

Nominations for the positions of Chair and Deputy Chair will be invited from the floor of the meeting.

The procedure for the conduct of this election is as follows:

§ Prior to the ballot, nominees (should there be more than one nomination) for each position will be extended the opportunity to provide a two minute election bid to delegates;

§ The ballot will conducted as a secret ballot;

§ Each voting delegate to the GVROC will be entitled to cast one (1) vote in the ballot process, with the “first past the post” method of election being used; and

§ The candidate with the greater number of votes will be elected.

In the event of a tie between two candidates a second ballot will be conducted immediately.

Should the second ballot also be a tie, lots will be drawn and the name drawn first will be the successful candidate.

Cr Cullen was nominated by Cr Rathbone for the position of GVROC Chair. Cr Best supported the nomination.

Cr Cullen accepted the nomination.

There being no further nominations Cr Cullen was elected to the position of GVROC Chair for the period 2015-2017.

Mayor Bowler was nominated by Cr Williams for the position of GVROC Deputy Chair. Cr Craig supported the nomination.

Mayor Bowler accepted the nomination.

There being no further nominations Mayor Bowler was elected to the position of GVROC Deputy Chair for the period 2015-2017.

6. Election of Chair and Deputy Chair to the Goldfields Esperance Regional Collaborative Group

6.1 Appointment of Chair and Deputy Chair to the Goldfields Esperance Regional Collaborative Group

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 23 November 2015

Attachments: Nil

Background:

Clause 3.2 of the Agreement for the Goldfields Esperance Regional Collaborative Group (GERCG) provides direction as to the election of the Chair and Deputy Chair to the GERCG. Clause 3.2 states as follows:

On establishment of the RCG the Chair of the GVROC will be appointed Chair of the RCG and the Deputy Chair of the GVROC will be appointed Deputy Chair of the RCG. Appointment of a future Chair and Deputy Chair of the RCG shall be determined by the Board in accordance with clause 3.4.

Clause 3.4 refers to decisions of the Board, stating as follows:

Board meeting procedures shall be determined by the Board, and decisions shall be made by ordinary majority.

Executive Officer Comment:

With the elections for Chair and Deputy Chair to the GVROC just held it is considered relevant to reaffirm the positions of Chair and Deputy Chair to the GERCG.

RECOMMENDATION:

That the Chair of the GVROC be appointed Chair of the GERCG and the Deputy Chair of the GVROC be appointed Deputy Chair of the GERCG.

RESOLUTION Moved: Cr Goldfinch Seconded: Mr Epis

That the Chair of the GVROC be appointed Chair of the GERCG and the Deputy Chair of the GVROC be appointed Deputy Chair of the GERCG.

CARRIED

7. GUEST SPEAKERS/PRESENTATIONS

7.1 Ms Mandi Warry Former Manager Goldfields Tourism Network Association –Update on the Goldfields Exhibits at the 2015 Royal Show (Attachment)

Just after the October GVROC Council Meeting the Executive Officer was contacted by Ms Mandi Warry, Manager of the Goldfields Tourism Network Association (GTNA) to see whether a time could be made available for her to provide an update to Member Councils on the success of the Goldfields Exhibits at the recent Perth Royal Show.

The Executive Officer agreed to make a 15 minutes time available for her to meet with GVROC Council.

As Member Councils may be aware, the Goldfields District Display met with considerable success at the Perth Royal Show gaining first place in the category “District Displays Northern Region”, achieving highest points in the following sections of the competition:

§ Best Arrangement;

§ Best Display of Gemstones;

§ Best Display of Mineral;

§ Best Display of Natural Resources and Environment; and

§ Best Display of Wood Products/Timber.

Since that time Ms Warry has resigned as the Manager GTNA. Mr Neil McGilp is the GTNA’s new Manager. It is the Executive Officer’s intention to make contact with him early in the New Year to extend an invitation for him to meet with GVROC Council to explain the GTNA’s budget request for 2016/2017.

Executive Officer Additional Officer Comment:

A copy of the PowerPoint presentation made available by Mandi Warry forms an attachment to the minutes of the meeting.

8. MINUTES OF MEETINGS

8.1 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) Council held Thursday 8 October 2015 (Attachment)

Minutes of the GVROC Council Meeting held Thursday 8 October 2015 have previously been circulated to Member Councils.

RECOMMENDATION:

That the Minutes of the GVROC Council Meeting held Thursday 8 October 2015 be confirmed as a true and correct record of proceedings.

EN BLOC

RESOLUTION: Moved: Cr Williams Seconded: Cr Hill

That the Minutes of the GVROC Council Meeting held Thursday 8 October 2015 be confirmed as a true and correct record of proceedings.

CARRIED

8.2 Minutes of a Meeting of the Goldfields Voluntary Regional Organisation of Councils (GVROC) Council held Friday 6 November 2015 (Attachment)

Minutes of the GVROC Council Meeting held Friday 6 August 2015 have previously been circulated to Member Councils.

RECOMMENDATION:

That the Minutes of the GVROC Council Meeting held Friday 6 November 2015 be confirmed as a true and correct record of proceedings.

EN BLOC

RESOLUTION: Moved: Cr Williams Seconded: Cr Hill

That the Minutes of the GVROC Council Meeting held Friday 6 November 2015 be confirmed as a true and correct record of proceedings.

CARRIED

8.3 Business Arising from a Meetings of the Goldfields Voluntary Regional Organisation of Councils (GVROC) - November 2015 Status Report

The Executive Officer will provide a report to the meeting.

Executive Officer Additional Comment:

In working through the business arising from previous meetings the A/CEO Shire of Menzies advised the Shire of Menzies would not be able to participate in the GVROC solar PV project as Horizon Power had allocated the remaining power capacity to another business within the Menzies townsite.

It was agreed that this matter required urgent resolution.

RECOMMENDATION:

That the Executive Officer’s report be received.

EN BLOC

RESOLUTION: Moved: Cr Williams Seconded: Cr Hill

That:

1. The Executive Officer’s report be received; and

2. The Executive Officer liaise with the City of Kalgoorlie-Boulder and the Shire of Menzies on the problems associated with the GVROC solar PV project.

CARRIED

8.4 Matters for Noting

1. Correspondence from Hon Stephen Dawson MLC, Member for Mining and Pastoral Region re the GVROC submission on the review of State electoral region and district boundaries; and

2. On Wednesday 28 October the Minister for Police released a media statement regarding the appointment of Mr Kin Papalia as WA’s first Road Safety Commissioner. Mr Papalia has also been appointed to the position of Chair of the Road Safety Council. A copy of the media statement can be found by following the following link:

https://www.mediastatements.wa.gov.au/Pages/Barnett/2015/10/Permanent-Road-Safety-Commissioner-appointed.aspx.

RECOMMENDATION:

That the papers detailed in Item 8.4 be noted.

EN BLOC

RESOLUTION: Moved: Cr Williams Seconded: Cr Hill

That the papers detailed in Item 8.4 be noted.

CARRIED

9. GVROC FINANCE

9.1 Financial Statements for period ending 31 October 2015 and Accounts for Payment (Attachment)

From Executive Officer

Background:

Presenting the unaudited financial statement for the period 1 July 2015 to 31 October 2015 and the accounts for payment for the period 1 October to 15 November 2015

Financial Statement:

The Executive Officer provides the following comment:

1. Account 501 - Members subscriptions – at the 31 October three Member Councils had not paid their annual subscription. The members have been reminded.

2. Account 502 – Members subscriptions Goldfields District Display – see previous note

3. Accounts 1513 and 1514 – Executive Officer Services – payment for Executive Officer Services and expenses incurred such as travel and accommodation.

4. Account 1555 – Included in this account is expenditure for the farewell dinner for Ron Yuryevich at the GVROC Meeting on 8 October.

5. Account 512 - Project General Contributions - at the 31 October three Member Councils had not paid their Contribution. See Note 1.

6. Account 515 - DLG Grant Asset Management – these funds have been transferred from the City of Kalgoorlie-Boulder. During August 2015 the City of Kalgoorlie-Boulder transferred the balance of the grant funds to GVROC to administer.

7. Account 1836 – Sponsorship Goldfields District Display – expenditure to assist the preparation of the Royal Show District Display.

8. Account 1848 – DLG Asset Management Business Case – the management of this project has recently transferred to GVROC.

Accounts Paid:

Cheque	Date	Payee	For	Amount incl GST
EFT	131015	Up to Date Accounting	Accounting September 2015	475.20
EFT	151015	BHW Consulting	Reimbursement for: § GVROC Meeting Expenses 28 July 2015, § GVROC Meeting Expenses LG Week Meetings, § GVROC Meeting Expenses 4 September 2015, § GVROC Meeting Expenses 8 October 2015, § Farewell Dinner 7 October 2015	7,680.39
EFT	101115	AMD Accountants	Audit Costs	2,739.00
EFT	101115	Goldfields Tourism Network	Attendance on behalf of GVROC at CMCA Rally Albany	6,990.00
EFT	101115	Up to Date Accounting	Accounting October 2015	330.00
EFT	101115	ATO	September 2015 Quarterly BAS	26,389.00
TOTAL $44,603.59

RECOMMENDATION:

1. That the Statement of Financial Position for the period ending 31 October 2015, as attached, be received.

2. That the Accounts Paid for the period 1 October to 15 November 2015 totalling $44,603.59 be approved.

RESOLUTION: Moved: Cr Hill Seconded: Cr Rathbone

1. That the Statement of Financial Position for the period ending 31 October 2015, as attached, be received.

2. That the Accounts Paid for the period 1 October to 15 November 2015 totalling $44,603.59 be approved.

CARRIED

10. GOLDFIELDS RECORDS STORAGE FACILITY - FINANCE AND OTHER MATTERS

10.1 Financial Statement for the Period ending 31 August 2015

Reporting Officer: Rob Radosevich, A/CEO City of Kalgoorlie-Boulder

Yvette Hargreaves, Manager Goldfields Records Storage Facility

Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 16 November 2015

Attachments: Financial Statement for the Goldfields Records Storage Facility for the period ending 31 October 2015

Background:

The A/CEO City of Kalgoorlie-Boulder will provide comment on the financial statement for the Goldfields Records Storage Facility.

The Manager Goldfields Records Storage Facility has provided the following progress report on the Goldfields Records Storage (GRS) for the period ending 31 October 2015:

§ GRS now have 3171 boxes in storage and 83 Clients (an additional 3 new clients have started using the facility since the last report was provided). All have utilised the facility’s destruction service;

§ The past two months has been very quiet, a reflection on the downturn in the region’s economy; and

§ In the quarter ending 31 October 2015 nine boxes of documents were destroyed as were 33 bins of papers and 71 additional boxes were placed in storage for existing clients.

It should be noted that a detailed report on the GRS was provided to GVROC when it met on Thursday 8 October 2015.

Executive Officer Comment:

No further comment required.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That the Provisional Financial Statement for period ending 31 August 2015 for the Goldfields Records Storage Facility, as attached, be received.

RESOLUTION: Moved: Cr Williams Seconded: Cr Rathbone

That the Provisional Financial Statement for period ending 31 August 2015 for the Goldfields Records Storage Facility, as attached, be received.

CARRIED

11. GVROC BUSINESS

11.1 Goldfields Esperance Regional Investment Blueprint – Submission from the Goldfields Voluntary Regional Organisation of Councils (Attachment)

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 18 November 2016

Attachments: GVROC’s Submission to the Goldfields Esperance Development Commission

Background:

A draft of the Goldfields Esperance Regional Investment Blueprint was available for public comment until Wednesday 11 November 2015.

In discussing the draft Blueprint with GVROC’s Member Councils at a meeting held Thursday 8 October 2015, the GEDC’s CEO, Shayne Flanagan, provided background to the Blueprint’s preparation. In discussing the work undertaken by the GEDC in drafting the Blueprint he explained the purpose of the Blueprint, once finalised, would be to:

§ Roadmap for social and economic change out to 2050;

§ Shift focus from ‘where we are going’ to ‘where we want to be’;

§ A whole-of-region strategy; and

§ Guide public and private sector investment and effort.

Following its meeting with Shayne Flanagan, the GVROC considered whether it should prepare a submission. GVROC Council resolved as follows:

RESOLUTION: Moved: Cr Williams Seconded: Cr Stewart

That GVROC:

1. prepare a submission on the draft Goldfields Esperance Regional Investment Blueprint; and

2. hold a teleconference meeting on Friday 6 November 2015 commencing at 8.00am for the purpose of reviewing and adopting a submission on the draft Goldfields Esperance Regional Investment Blueprint.

CARRIED

A draft submission was prepared for consideration by the GVROC Council when it met by teleconference on Friday 6 November 2015. At this time GVROC resolved as follows:

RESOLUTION: Moved: Mr Epis Seconded: Cr Harris

That:

1. Subject to any changes agreed to, the Goldfields Voluntary Regional Organisation of Councils endorses the submission prepared on the draft Goldfields Esperance Regional Investment Blueprint;

2. The Executive Officer finalise and submit the Goldfields Voluntary Regional Organisation of Councils’ submission prior to the close of business on Wednesday 11 November 2015; and

3. The submission be presented for ratification at the Goldfields Voluntary Regional Organisation of Councils Meeting to be held in Kalgoorlie on Friday 27 November 2015.

CARRIED

Executive Officer Comment:

The Executive Officer finalised the GVROC’s submission lodging it prior to the close of public submissions on Wednesday 11 November 2015.

In an email dated Wednesday 18 November 2015 the Executive Officer was advised that the GVROC’s submission had been received. The email advised that all submissions received will be carefully considered by the GEDC as it finalise the Blueprint for the region. A specific response to the GVROC’s submission will provided in due course.

RECOMMENDATION:

That GVROC endorse the submission prepared on the draft Goldfields Esperance Regional Investment Blueprint as presented.

RESOLUTION: Moved: Cr Best Seconded: Cr Rathbone

That GVROC endorse the submission prepared on the draft Goldfields Esperance Regional Investment Blueprint as presented.

CARRIED

11.2 Increase in the Emergency Services Levy

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 30 September 2015

Attachments: Nil

Background:

The impact of ongoing increases in the Emergency Services Levy (ESL) on Local Government was considered by the GVROC when it met on Thursday 8 October 2015, at which time it resolved as follows:

RESOLUTION: Moved: Cr Harris Seconded: Cr Best

That GVROC:

1. note the continuing disproportionate increases in the Emergency Services Levy and request that WALGA develop a strategy to advocate to the State Government for a return to the original intent of the funding arrangements including an increased allocation from consolidated revenue.

2. through its Member Councils prepares a petition to the President and Members of the Legislative Council of the Parliament of Western Australia seeking to have an inquiry into the disproportionate increases in the Emergency Services Levy and the decline in the proportion of funding from consolidated revenue.

CARRIED

Executive Officer Comment:

WALGA is aware of Local Government’s concerns. As such it is in the process of preparing a discussion paper on the review of the Local Government Capital Grants Scheme and the ESL Administration fee paid to Local Government via the Scheme.

As part of this advocacy strategy, the WALGA President has met with the Minister for Emergency Services; Corrective Services; Small Business; Veterans on this issue. The Minister has announced a review of the Local Government Capital Grants Scheme. This is being led by the Department of Fire and Emergency Services. The Minister supports local government input into the operation of this Scheme and welcomed WALGA’s involvement in the review.

At the time of writing this article the Executive Officer has not progressed the petition as per the resolution taken by GVROC on Thursday 8 October 2015. Given the advocacy work currently being undertaken by WALGA there may be merit in deferring this action until such time as the outcome of WALGA’s efforts is known.

RECOMMENDATION:

That the matter of GVROC preparing a petition through its Member Councils to the President and Members of the Legislative Council of the Parliament of Western Australia seeking to have an inquiry into the disproportionate increases in the Emergency Services Levy and the decline in the proportion of funding from consolidated revenue lay on the table until such time as the outcome of review of the Local Government Capital Grants Scheme being led by the Department of Fire and Emergency Services is known.

RESOLUTION: Moved: Cr Williams Seconded: Cr Craig

That:

1. the matter of GVROC preparing a petition through its Member Councils to the President and Members of the Legislative Council of the Parliament of Western Australia seeking to have an inquiry into the disproportionate increases in the Emergency Services Levy and the decline in the proportion of funding from consolidated revenue lay on the table until such time as the outcome of review of the Local Government Capital Grants Scheme being led by the Department of Fire and Emergency Services is known; and

2. GVROC extend an invitation to the Minister for Emergency Services to GVROC Council Meeting to be held in Esperance on Friday 29 January 2016.

CARRIED

11.3 Southern Rangelands Workshop in Geraldton on Thursday 29 October 2015

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 16 November 2015

1. Attachments: Southern Rangelands BlueSheet

Background:

As Member Councils are aware, GVROC was invited to attend a Southern Rangelands workshop in Geraldton on Thursday 29 October 2015. Following discussion round whether GVROC should attend the workshop it was resolved as follows:

RESOLUTION: Moved: Cr Williams Seconded: Cr Cullen

That:

1. Cr Harris be supported by GVROC as its nominated representative to the Southern Rangelands Workshop to be held in Geraldton on Thursday 29 October 2015; and

2. GVROC approve the Executive Officer attending the Workshop should Cr Harris be unable to attend.

CARRIED

Executive Officer Comment:

Councillors Quadrio and Harris attended the workshop on Thursday 29 October. A copy of the action sheet prepared following the workshop forms an attachment to the meeting agenda.

Councillors Quadrio and Harris may wish to make comment on the actions agreed to at the meeting.

The Executive Officer believes that GVROC should participate in future meetings/activities of the Southern Rangelands NRM. If this was agreed to it would necessitate a representative being appointed from within GVROC’s membership (either a Member Council or the Executive Officer being tasked with undertaking the role on the GVROC’s behalf). The appointed representative would need to be available to attend meetings of the group. At this point meetings are scheduled for:

§ Sometime prior to Christmas 2015 (this meeting will see the establishment of a Working Group to establish mechanisms for regional leaders to work collaboratively, thereby creating a more sustainable Southern Rangelands; and

§ A follow up workshop in April 2016 to measure the impact of the work undertaken that point.

Executive Officer Additional Comment:

Councillors Quadrio and Harris provided Member Councils with feedback on the meeting. Points highlighted included:

§ GVROC should continue to be involved in the work being undertaken by the Southern Rangelands NRM;

§ Each of the regions included within the Southern Rangelands NRM’s boundaries – the Gascoyne Development Commission, the Goldfields Esperance Development Commission (GEDC) and the Midwest Development Commission - were invited to attend the workshop. The GEDC did not attend.

§ A working group has been established to work out the next steps in the process to allow for the revitalisation of the pastoral industry across the region;

§ It was recognised that the working group’s membership need to include pastoralists and other industry representatives; and

§ Discussions were held around the need for diversification and the potential for funding from the State Government’s “Water for Food Program”.

Consultation: Nil

Voting Requirement: Simple majority

The matter is presented for consideration by Member Councils.

RECOMMENDATION:

That:

1. GVROC continue its association with the Southern Rangelands NRM; and

2. _________ be appointed as the GVROC’s representative to the Southern Rangelands NRM.

RESOLUTION: Moved: Cr Harris Seconded: Cr Williams

That:

1. GVROC continue its association with the Southern Rangelands NRM; and

2. Cr Quadrio be appointed as the GVROC’s representative to the Southern Rangelands NRM.

CARRIED

11.4 GVROC Meeting with the Director General Department of Mines and Petroleum, Mr Richard Sellers on Thursday 8 October 2015

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 16 October 2015

Attachments: Correspondence from Mr Tony Bullen, Acting Executive Director Mineral Titles Division, Department of Mines and Petroleum

Background:

In meeting with Member Councils on Thursday 8 October 2015, Mr Richard Sellers, Director General Department of Mines and Petroleum, undertook to provide further information on a number of issues raised during the meeting. A copy of correspondence prepared providing response to some of the matters raised during the meeting form an attachment to the meeting agenda.

Executive Officer Comment:

The Executive Officer seeks direction as to whether any further action resulting from the receipt of this correspondence is required.

This direction will assist in providing topics for discussion with representatives from the Department of Mines and Petroleum at the GVROC Meeting to be held in Esperance on Friday 29 January 2016 (In the discussion that followed GVROC’s Meeting with the Directors General from the Department of Planning and the Department of Mines and Petroleum it was agreed that representatives of the Department of Mines and Petroleum and Department of Planning be invited to attend the January and August meetings of GVROC.

Executive Officer Additional Comment:

Member Councils put forward the following issues for discussion with representatives from the Department of Planning and Department of Mines and Petroleum at the GVROC Council Meeting scheduled for Friday 29 January 2016:

§ The increasing environmental constraints being placed upon prospectors when lodging applications to mine;

§ The return of rates by a local government when a mining lease is surrendered; and

§ The urgent need for “town sterilisation” so towns can be developed – without this the future development of the Coolgardie and Ravensthorpe townsites cannot take place;

There was also some discussion around the future of work that had been undertaken by WALGA’s Mining Policy Forum as the future of all policy forums was being considered.

Consultation: Nil

Voting Requirement: Simple majority

The matter is presented for consideration by Member Councils.

RESOLUTION: Moved: Mayor Bowler Seconded: Cr Rathbone

That the Minister for Mines be invited to the GVROC Council Meeting to be held in Esperance on Friday 29 January 2016.

CARRIED

11.5 GERCG Implementation (Asset Management) Project

Reporting Officer: Rob Radosevich, A/CEO City of Kalgoorlie-Boulder

John O’Sullivan, Manager Assets and Procurement, City of Kalgoorlie-Boulder

Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 9 November 2015

Attachments: National Asset Framework Assessment Report 2015

Background:

John O’Sullivan, the City of Kalgoorlie-Boulder’s Manager Assets and Procurement, will provide a report on the GERCG’s asset management project, specifically the preparation of the National Asset Framework Assessment Report 2015, a copy of which forms an attachment to the meeting agenda.

The report contains a proposal for GVROC’s Member Councils to obtain regional licensing and training for NAMs Plus 3. The proposal with associated costings forms Appendix B of the report.

He will also briefly speak about the study he is looking to commence in early 2016 of GVROC’s asset renewal gaps based on the latest available valuations.

Executive Officer Comment:

GVROC Council will need to consider adoption of the proposal. Adoption of such a proposal will allow continued implementation of the findings of the earlier work undertaken by the GERCG with funding made available to it by the State Government. Adoption of the proposal will allow continued implementation of the findings of the earlier work undertaken by the GERCG with funding made available to it by the State Government.

Consultation: Nil

Voting Requirement: Simple majority

RECOMMENDATION:

That GVROC:

1. Endorse the National Asset Framework Assessment Report 2015 as prepared by the City of Kalgoorlie-Boulder’s Manager Assets and Procurement, including the proposal for regional Licensing and training for NAMs Plus 3; and

2. Request that all Member Councils allocate funding in their 2016/2-2017 budgets for participation in the regional Licensing and training for NAMs Plus 3.

RESOLUTION: Moved: Cr Hill Seconded: Cr Williams

That GVROC:

1. Endorse the National Asset Framework Assessment Report 2015 as prepared by the City of Kalgoorlie-Boulder’s Manager Assets and Procurement, including the proposal for regional Licensing and training for NAMs Plus 3; and

2. Request that all Member Councils allocate funding in their 2016/2-2017 budgets for participation in the regional Licensing and training for NAMs Plus 3.

CARRIED

Ms Mandi Warry entered the meeting at 11.00am

RESOLUTION: Moved: Cr Hill Seconded: Mr Epis

That the meeting adjourn for morning tea.

CARRIED

The meeting adjourned at 11.02am

The meeting resumed at 11.22am

RESOLUTION: Moved: Cr Hill Seconded: Mr Epis

That the meeting resume.

CARRIED

At this point the meeting considered Agenda Item 7.1 but for the purposes of the minutes the item is considered in order of the agenda.

Mandi Warry left the meeting at 11.02am

11.6 Training for Country Councillors - Phase 3

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 20 October 2016

Attachments: Nil

Background:

As Member Councils are aware, WALGA and the Department of Local Government and Communities are working in partnership to provide high level training opportunities for Country Local Government councillors. Using WALGA’s Diploma of Local Government (Elected Member) as its framework, a 4 day program is being delivered in regional locations across Western Australia. Phase 3 of this training will take place during the first half of 2016.

The following Training for Country Councillors will be held in Esperance and Kalgoorlie:

Title	Date
Serving on Council (Esperance)	27 January 2016
Meeting Procedures and Debating (Esperance)	28 January 2016
Land Use Planning (Kalgoorlie)	18 February 2016
Strategy and Managing Risk (Kalgoorlie)	19 February

Each course runs from 9.00am through until 4.30pm and the cost in attending is $50 (GST exempt) per participant per course.

Executive Officer Comment:

The training is being offered at heavily subsidised prices and represents an excellent opportunity for Councillors, both newly elected and those looking to build their skills level.

Executive Officer Additional Comment:

Cr Rathbone also raised the matter of training for Mayors/Presidents and their deputies to be held in Perth on Monday 7 December, enquiring whether it would be possible to have this training offered in Esperance in late January next year when other training is also scheduled.

RECOMMENDATION:

That Member Councils be encouraged to participate in the training opportunities being offered by WALGA and the Department of Local Government and Communities during the first half of 2016.

RESOLUTION: Moved: Cr Hill Seconded: Cr Best

That:

1. Member Councils be encouraged to participate in the training opportunities being offered by WALGA and the Department of Local Government and Communities during the first half of 2016;

2. The Executive Officer enquire whether the training session for Mayors/Presidents and their deputies could also be offered to Member Councils as part of the training scheduled to be held on Esperance in late January 2016.

CARRIED

11.7 Elected Members Training – Local Government Finance

Reporting Officer: Ian Fitzgerald, CEO Shire of Ravensthorpe

Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Date: 18 November 2015

Attachments: Nil

Background:

The Shire of Ravensthorpe recently received correspondence from accounting firm Moore Stephens regarding new training offering specifically developed for elected members on the topic of Local Government finance. A copy of the email is provided below for Member Councils information.

From: Moore Stephens [mailto:pbobek=moorestephens.com.au@mail187.atl81.rsgsv.net] On Behalf Of Moore Stephens
Sent: Wednesday, 18 November 2015 9:04 AM
To: Ian Fitzgerald
Subject: Elected members training- Local Government Finance

Moore Stephens WA

View this email in your browser

ELECTED MEMBERS TRAINING – LOCAL GOVERNMENT FINANCE

Moore Stephens would like to introduce our new training offering specifically developed for Elected Members on the topic of Local Government Finance. A number of recent enquiries concerning training for Elected Members has encouraged us to develop this dedicated training offering. The training is delivered onsite at your location (or on a regional basis) in recognition of the limited time Elected Members have to attend formal training.

We have structured the fee on a per participant basis (plus any out of pocket travel and accommodation costs) subject to a minimum number of participants. The fee also includes a guide in support of the presentation. The venue and any refreshments are the responsibility of the host local government.

Please click here for a flyer with details of the training content. The timing of the delivery may be modified to meet your needs with the standard duration being 3.5 hours.
The fee per participant is $360 + GST with a minimum number of five (5) participants. For numbers of 10 and above a maximum fee can be negotiated.

Due to the recent Local Government elections you may have a number of new Elected Members and we believe our training in Local Government finance would be of great benefit as part of their induction. The content is also very useful for existing Elected Members as it provides an excellent overview of Local Government finance with a strong focus on strategic financial issues.

If you are interested and would like to know more please contact me on 9444 3400.

Paul Breman

DIRECTOR

www.moorestephenswa.com.au / 9444 3400 / Email Us

Disclaimer

Moore Stephens newsletter aims to provide information of general interest to our readers. The content of this alert does not constitute specific advice. Readers are encouraged to consult Moore Stephens for advice on specific matters. Liability limited by a scheme approved under Professional Standards Legislation.

Copyright © 2015 Moore Stephens. All rights reserved.

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Executive Officer Comment:

Ian Fitzgerald, CEO, Shire of Ravensthorpe believes this course may have value for GVROC’s membership and was looking to have the matter discussed to determine whether there was sufficient interest to have a course delivered within the region.

The matter is presented for consideration by Member Councils.

RESOLUTION: Moved: Cr Dunlop Seconded: Cr Craig

That the Executive Officer investigate the cost to conduct training similar to that being promoted by Moore Stephens across three locations within GVROC.

CARRIED

11.8 Census of Local Government Councillors (Attachment)

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 18 November 2015

Attachments: Census of WA Local Government Councillors Information

Background:

The University of WA and WALGA are partnering in the conduct of an Elected Member Census project which is being funded by the Department of Local Government and Communities.

A research team including Professor Fiona Haslam McKenzie and Dr Paul Maginn from the Centre for Regional Development at the University of Western Australia (UWA) is planning to undertake a Census of WA Local Government Councillors early in 2016 and wishes to raise an awareness of the census and how Local Government CEOs can assist in the process.

Executive Officer Comment:

UWA has conducted a pilot census and the response was that to be effective the census must be delivered via a council meeting or at a council pre-meeting to ensure a maximum response rate. To that end, UWA are raising the awareness through this agenda item and requesting that the CEOs administer the census.

UWA has requested that:

§ the CEO put the census on a meeting agenda;

§ administer (distribute) the census (short survey which will take no more than 10 minutes to complete) and the accompanying information sheet to councillors; and

§ collect the completed surveys and mail them back to UWA in a Reply Paid Envelope.

More detailed information on the Census forms an attachment to the meeting agenda.

RECOMMENDATION:

That the report be noted and Member Councils be encouraged to assist in the conduct of the Census of WA Local Government Councillors.

RESOLUTION: Moved: Cr Williams Seconded: Cr Rathbone

That the report be noted and Member Councils be encouraged to assist in the conduct of the Census of WA Local Government Councillors.

CARRIED

11.9 Planning and Development (Local Planning Schemes) Regulations 2015

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: Nil

Date: 19 November 2015

Attachments: Letter to WALGA from Moharich and More

Background:

As Member Councils will be aware, the recently gazetted Planning and Development (Local Planning Schemes) Regulations 2015 are a cause for concern for some local governments, particularly as they relate to where second hand dwellings can be being relocated to.

By way of additional background the following email was circulated to a number of local governments:

Attention all local governments –

I had a meeting with officers from the Department of Planning this morning and have been advised that:

1. The Draft Planning and Development (Local Planning Schemes) Regulations will remove any planning controls over the use of transportable buildings as single houses. This essentially means that owners who want to put a second hand transportable in any of your towns only have to apply for a Building Permit – the BCA only deals with structural issues and therefore there is no requirement for any upgrading, bonds, or assessment of impact of amenity.

2. The Draft Regulations will be finalised next Monday/ Tuesday. If you are opposed to this change I urge you to sign the attached petition (and get as many signatures as possible) and return it to me by Friday 21 August 2015 12.30pm so I can collate objections and lodge it with the Ministers Office.

3. The Department of Planning has advised me that “Transportable dwellings are now considered a dwelling and considered a ‘single house’ which does not require planning approval if in compliance with the R Codes. Any issues with structure/health aspects of the building will be covered through compliance with those acts e.g. Building Act and Health Act. “

4. The ‘current’ version of the Draft Regulations is not publicly available and includes a lot of changes that have not formed part of advertising.

We work for a number of regional Shires and the use of poor quality second hand transportable as dwellings in townsites is a major issue. Please join me and try and make a difference before it is too late. Even if we just get CEO and planners signatures due to the short time frame it all helps.

There are a lot of issues with the New Regulations and this is only one of them, but I feel it is an important one as uncontrolled second hand houses have potential to have a negative impact on our towns.

Kind Regards

Liz Bushby

Gray & Lewis Land Use Planners

Executive Officer Comment:

Vanessa Jackson, Policy Manager, Planning and Improvement, WALGA has been working to address the concerns raised by a number of local governments and expressed in the above email from Liz Bushby.

WALGA consulted with Member Councils on the proposed regulations in December 2014 and January 2015 and the submission was endorsed by WALGA State Council in March 2015. Unfortunately, as is the protocol around draft legislation, it is confidential and as such WALGA could not consult with Member Councils on the various versions of the regulations before they were published.

In late August 2015 WALGA raised the concerns being expressed by Member Councils with the Department of Planning. Whilst there were some interim responses from the Department of Planning no substantive response was received by the time WALGA President met with the Minister for Planning on Thursday 29 October 2015.

In addition to working with the Department of Planning on this matter, WALGA has also obtained legal advice (a copy of which forms an attachment to the meeting agenda). The advice received indicates that the concerns being expressed by local government were “real” and if anything the advice suggested the issue was wider than just transportable houses.

In early November WALGA met with representatives of the Department of Planning to discuss the regulations and the meeting was positive in that it would seem that the regulations were not intended to have the apparent consequences that have been identified. The discussions are ongoing and hopefully there will be a resolution in the not too distant future.

The role that WALGA and in particular Vanessa Jackson has played in pursuing the interest of concerned Member Councils is to be commended and it is disappointing that the Department of Planning failed to address the sector’s concerns in a timely manner.

RECOMMENDATION:

1. That the report be noted with WALGA and Vanessa Jackson, Policy Manager, Planning and Improvement being complimented on their approach to addressing this matter.

2. The Zone Executive Officer continue to monitor the progress of this issue.

RESOLUTION: Moved: Cr Rathbone Seconded: Cr Harris

1. That the report be noted with WALGA and Vanessa Jackson, Policy Manager, Planning and Improvement being complimented on their approach to addressing this matter.

2. GVROC write to the Minister for Planning seeking clarification on the siting of transportable homes as per the Planning and Development (Local Planning Schemes) Regulations 2015.

CARRIED

11.10 Meeting with the Salaries and Allowances Tribunal

Reporting Officer: Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Disclosure of Interest: Nil

Date: 17 November 2015

Attachments: Nil

Background:

As Member Councils will be aware, the Salaries and Allowance Tribunal (SAT) have responsibility for establishing the allowances for elected members and the salaries of CEOs working in Local Government.

During the early part of 2016 SAT is looking to undertake a program of travel throughout the state to meet with regional and remote local governments so that they stay informed on the issues that affect them. This will assist SAT as it looks to review the allowances and salaries for both elected members and CEOs. As such, it has requested a meeting with GVROC as part of this review program.

Executive Officer Comment:

The Executive Officer has extended an invitation to members of the Salaries and Allowance Tribunal to meet with GVROC on Friday 29 January 2016 when GVROC meets in Esperance.

Statutory Implications: Nil

Consultation: Nil

Voting Requirement: Simple Majority

RECOMMENDATION:

That the invitation to members of the Salaries and Allowance Tribunal to meet with GVROC on Friday 29 January 2016 be noted.

RESOLUTION: Moved: Cr Williams Seconded: Cr Harris

That the invitation to members of the Salaries and Allowance Tribunal to meet with GVROC on Friday 29 January 2016 be noted.

CARRIED

11.11 Proposed Re-establishment of the WA Police Livestock Squad

Reporting Officer: Mr Steve Deckert, CEO, Shire of Laverton

Mr Jim Epis, CEO Shire of Leonora

Helen Westcott, Executive Officer

Disclosure of Interest: No interest to disclose

Disclosure of Interest: Nil

Date: 12 November 2015

Attachments: Correspondence from the Murchison Country Zone re the
Re-establishment of the WA Police Livestock Squad

Background:

The Murchison Country Zone has written to all pastoral and agricultural local governments seeking their support as they work to have the Police Livestock Squad reformed.

Executive Officer Comment:

The Police Livestock Squad was established to protect rural properties and farms across the state to prevent livestock theft. The Squad was disbanded in 2008 with the responsivity transferred to the general police staff operating within a region. The call to have the Squad reformed arises from growing concern about stock theft in the northern Goldfields.

The Shires of Laverton and Leonora have requested the matter be listed for discussion, believing that support for the proposal should be offered.

Statutory Implications: Nil

Consultation: Nil

Voting Requirement: Simple Majority

RECOMMENDATION:

That GVROC offer its support to the Murchison Country Zone in its efforts to have the Police Livestock Squad established.

RESOLUTION: Moved: Cr Williams Seconded: Cr Rathbone

That the GVROC Technical Officers Working Group prepare a report for consideration at a future meeting of the GVROC Council on:

1. the benefits of having the Police Livestock Squad reformed as well as other strategies that will assist in reducing stock theft across the Goldfields Esperance region; and

2. the training of all policer officers in order that they have a basic understanding of how to deal with livestock.

CARRIED

12. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

12.1 State Councillor / Goldfields Esperance Zone President’s Report

Nil report

12.2 WALGA Status Report (Attachment)

From Executive Officer

BACKGROUND:

Presenting the Status Report for November 2015 which contains WALGA’s responses to the resolutions of previous Meetings

ZONE COMMENT:

This is an opportunity for Member Councils to consider the response from WALGA in respect to the matters that were submitted at the previous Meeting.

RECOMMENDATION:

That the Goldfields Voluntary Regional Organisation of Councils notes the WALGA Status Report.

RESOLUTION: Moved: Seconded:

12.3 Review of WALGA State Council Agenda - Matters for Decision

From Executive Officer

Background:

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The Zone is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration.

5.1 Local Government Rating (05-034-02-0015 TL)

WALGA Recommendation

That WALGA:

1. Endorse the attached “Rate Capping: Policy Statement” expressing opposition to rate capping;

2. Advocate for a review of the rate billing process with the intention of establishing consistency with the State Government’s water rates billing process; and,

3. Advocate to the Minister for Local Government to:

a. Amend the Local Government Act to clarify that Independent Living Units should only be exempt from rates where they qualify under the Commonwealth Aged Care Act 1997; and,

b. Either

i. Amend the charitable organisations section of the Local Government Act 1995 to eliminate exemptions for commercial (non-charitable) business activities of charitable organisations; or,

ii Establish a compensatory fund for Local Governments, similar to the pensioner discount provisions, if the State Government believes charitable organisations should remain exempt from payment of Local Government rates.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.2 Policy Options to Increase Elected Member Training (05-034-02-0015 TL)

WALGA Recommendation

That:

1. WALGA continue to promote Elected Member training and development opportunities;

2. The secretariat develop:

a. A best practice Council Induction Guide; and

b. A template Elected Member Training and Development Policy.

3. WALGA adopts a formal policy position that opposes legislative change that:

a. Requires candidates to undertake training prior to nominating for election; or,

b. Incentivises Elected Member training through the fees and allowances framework; or,

c. Mandates Elected Member training.

4. Notwithstanding WALGA’s opposition to mandatory Elected Member training, if such a regime becomes inevitable, WALGA seek to ensure that it;

a. Only applies to first time Elected Members;

b. Utilises the Elected Member Skill Set as the appropriate content for mandatory training;

c. Applies appropriate Recognition of Prior Learning (RPL);

d. Requires training to be completed within the first 12 months of office; and

e. Applies a penalty for non-compliance of a reduction in fees and allowances payable.

ZONE COMMENT:

GVROC does not a formal position on training options at this point. Member Councils might wish to consider the matter and develop a position.

5.3 State Budget Submission 2016-17 (05-088-03-0001 PS)

WALGA Recommendation

That the Association’s State Budget Submission 2016-17 be endorsed.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.4 Submission to the Select Committee into the Scrutiny of Government Budget Measures on Infrastructure Financing (05-088-03-0001 PS)

WALGA Recommendation

That the Association’s submission to the Select Committee into the Scrutiny of Government Budget Measures on Infrastructure Financing be endorsed.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.5 Infrastructure WA Advisory Group (05-001-03-0018 ID)

WALGA Recommendation

That WALGA:

1. Maintain observer status with the Infrastructure WA Advisory Group provided that there is no direct financial cost.

2. Urge the State Government to lead a consultative, transparent process to develop a coherent and comprehensive infrastructure plan for Western Australia.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.6 West Australian State CCTV Strategy Consultation (05-019-03-0009 JH)

WALGA Recommendation

That the proposed Memorandum of Understanding (MOU) between the Minister for Police and WALGA (as a participant on behalf of Local Governments) “for the provision of a coordinated State CCTV network that allows data sharing between owners of CCTV cameras facing public areas to enhance the safety and security of the Western Australian community” be endorsed.

ZONE COMMENT:

GVROC support WALGA Recommendation.

Note: The Executive Officer was approached by officers working on the State CCTV Strategy to see whether there would be a suitable time before the end of the year to meet with Member Councils to discuss the grants to be made available as the State Government roles out its CCTV Strategy. Due to timing constraints this meeting was not possible but Member Councils are reminded that the grant applications for this funding can be made. Details regarding the grants were made in a ministerial media release on Sunday 8 November 2015.

Councils can apply for funding by visiting http://www.police.wa.gov.au/cctv.

5.7 Interim Submission – Building Commission’s Discussion Paper about ‘Instant Start’ (05-015-01-0003 VJ)

WALGA Recommendation

That WALGA:

1. Strongly oppose the ‘Instant Start’ concept as it is not based on any policy foundation and has inherent risks and potential liability for Local Government; and

2. Endorse the interim submission to the Building Commission on the Discussion Paper ‘Instant Start’ that sets out WALGA’s concerns.

ZONE COMMENT:

The following is an extract from WALGA’s Interim Submission – Building Commission’s Discussion Paper about ‘Instant Start which “sums up” the inherent problems with the process being proposed:

WALGA Final comments

Clearly the State Government and the Building Commission lacks understanding of the role of local government. The state government seems to be making decisions to be popular among some without any thought of the detrimental impact the decision has on local government (or residents). This Instant Start decision is a perfect example.

Further, given the State Governments recent announcement of ‘Red Tape’ reduction, it is incredible that the ‘Instant Start’ process is still being pursued, as a significant amount of additional red tape, processing requirements, forms, and enforcement issues will be imposed on the Building Commission and Local Government in order to ‘help’ save 10 days for the Building Industry.

It is worrying that a significant change to the Building Application process is being pursued without any data to back it up, and even though the Building Commission’s role is to monitor and review the operation of the Building Act through Section 86 of the Building Services (Complaint Resolution and Administration) Act 2011. The Association is currently compiling a one year data snapshot of the Building Permit process, to clearly show the efficient processing of Building Permits by the local government sector and will provide this information once completed.

As there is a high focus of these legislative changes being proposed to assist in the ‘housing affordability’ debate, it is suggested that the entire housing delivery process be investigated, including the scheduling arrangements of the Building Industry.

It would be interesting to clearly outline the whole of development costs, which would show that the holding costs imposed by the local government assessment system (the 10 days) is insignificant compared to the delays home owners face in the scheduling of supplies and trades over the 12 – 18 month construction schedule.

If this fatally flawed system is pursued, WALGA will be recommending that all local governments should advise landowners that when they have a problem with the builder and process because of ‘Instant Start’ that they direct their complaint to the Building Commission and the Minister, not the local government.

GVROC strongly supports the WALGA Recommendation.

5.8 Interim Submission to WA Planning Commission – Draft Liveable Neighbourhoods (05-047-02-0007 VJ)

WALGA Recommendation

That WALGA endorse the interim submission to the WA Planning Commission on the draft Liveable Neighbourhoods document.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.9 Revised Draft State Planning Policy 3.7: Planning in Bushfire-Prone Areas (05-024-02-0056 CG)

WALGA Recommendation

That WALGA:

1. note the feedback provided by the Association to the WA Planning Commission concerning the revised draft SPP3.7 Planning in Bushfire-Prone Areas.

2. Request that the Minister for Planning and the WA Planning Commission release the revised draft document for public consultation.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.10 Interim Submission to the WA Planning Commission: Peel Region Scheme Floodplain Management Policy (05-036-03-0028 CG)

WALGA Recommendation

That WALGA endorse the interim submission to the WA Planning Commission regarding the draft Peel Region Scheme Floodplain Management Policy.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.11 Interim Submission on the Heritage Bill 2015 (05-036-03-022 NH)

WALGA Recommendation

That WALGA endorses the interim submission to the Heritage Bill 2015.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

5.12 Interim Submission on the Emissions Reduction Fund Safeguard Mechanism (05-028-03-0016 LS)

WALGA Recommendation

That WALGA endorse the interim submission to the Commonwealth Department of the Environment relating to the Emissions Reduction Fund Safeguard Mechanism.

ZONE COMMENT:

GVROC support the WALGA Recommendation.

RECOMMENDATION:

That the Goldfields Voluntary Regional Organisation of Councils endorses all recommendations being matters contained in the WALGA State Council Agenda other than those recommendations separately considered.

RESOLUTION: Moved: Cr Hill Seconded: Cr Rathbone

CARRIED

12.4 Review of WALGA State Council Agenda - Matters for Noting/Information

6.1 Report Municipal Waste Advisory Council (MWAC) (01-006-03-0008 RNB)

6.2 Update on Energy Efficient Street Lighting (05 028 04-0006 LS)

6.3 Successful Advocacy for Faster Native Vegetation Clearing Permit Processing Times (05-095-03-0001 JB)

6.4 Local Government Audits (05-068-02-0001 WFS)

Given the pending transfer of auditing responsibilities to the Office of the Auditor General Member Councils may wish to further discuss this matter.

6.5 City of Perth Bill (05-034-01-0015 TL)

The Executive Officer in reading the City of Perth Bill and the associated Hansard of parliamentary debate on the WA Parliament website noticed that the Minister for Local Government has introduced two further amendments to the Bill that will amend the Local Government Act 1995 by amending s5.82, s5.83 and inserting two new sections 5.89A and 5.89B.

The effect of the proposed changes is to require gift and travel disclosures to be declared within 10 days of receiving them and also make them available for inspection on the website of local governments.

The Bill will now be considered by the Legislative Council.

6.6 Local Laws and the Parliamentary Process (05-034-01-0007 JMc)

6.7 Parliamentary Committee Review, Development Assessment Panels (05-047-01-0016 CG)

12.5 Review of WALGA State Council Agenda - Organisational Reports (Attachments)

7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit (01-006-03-0017 MJB)

The following is an extract from the activity report as it relates to biosecurity:

Biosecurity Policy

The Association is undergoing an in-depth assessment of biosecurity policy in response to members’ concerns raised at the AGM. As stage one of this work, the Association is currently drafting a discussion paper that will outline all relevant background information and pose possible management options. This document will be circulated in the early New Year for Local Government comment. WALGA will also deliver five biosecurity forums around the south west land division in February 2016, with the Department of Agriculture and Food staff presenting and answering questions at these sessions. The workshops are being planned for Esperance, Merredin, Bridgetown, Geraldton and Perth.

Note: With the importance of biosecurity becoming more widely known Member Councils should look to support the workshop being planned for Esperance.

A copy of the recently released Biosecurity Needs Assessment Report and related presentation form attachments to the meeting agenda for the interest of Member Councils. The Needs Assessment Report was developed through surveys with four key stakeholder groups including local government. Within many comments/feedback detailed is the suggestion that local government become responsible for community coordination and there is a reference to local government being required to prepare biosecurity frameworks (suggestion 6) and other plans. Other comments include:

§ Local government becoming responsible for the setting up of biosecurity groups; and

§ Involvement of local government rangers in the control of pest weeds and plants.

7.1.2 Report on Key Activities, Governance and Organisational Services (01-006-03-0007 TB)

7.1.3 Report on Key Activities, Infrastructure (05-001-02-0003 ID)

7.1.4 Report on Key Activities, Planning and Community Development (01-006-03-0014 AH)

12.6 Review of WALGA State Council Agenda - Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Mining Community Policy Forum

7.2.2 Container Deposit Legislation Policy Forum

7.2.3 Metropolitan Mayors Policy Forum

7.2.4 Waste Avoidance and Resource Recovery Act (2007) Review Policy Forum

7.2.5 Freight Policy Forum

12.7 WALGA President’s Report (Attachment)

Presenting the WALGA President’s Report

RECOMMENDATION:

That the Goldfields Voluntary Organisation of Councils notes the following reports contained in the WALGA State Council Agenda:

§ Matters for Noting/Information;

§ Organisational reports;

§ Policy Forum reports; and

§ WALGA President’s Report.

RESOLUTION: Moved: Cr Best Seconded: Cr Rathbone

That the Goldfields Voluntary Organisation of Councils notes the following reports contained in the WALGA State Council Agenda:

§ Matters for Noting/Information;

§ Organisational reports;

§ Policy Forum reports; and

§ WALGA President’s Report.

CARRIED

13. Agency Reports

13.1 Department of Local Government and Communities

Mr Gary Angel, Principal Strategy Officer, Strategy, Research and Initiatives, Department of Local Government and Communities

14. LATE ITEMS as notified, introduced by decision of the Meeting

14.1 Traineeships

Cr Best enquired whether any Member Councils were offering traineeships.

The City of Kalgoorlie-Boulder advised that it currently offered 13 traineeships annually.

The Mayor put forward the potential for a regionally based traineeship program, whereby trainees would get experience across the region and not just in one local government.

RESOLUTION: Moved: Cr Best Seconded: Cr Harris

That the Executive Officer prepare a report on the potential for a regionally focussed local government traineeship program for consideration at the GVROC Council meeting to be held on Esperance on Friday 29 January 2016.

CARRIED

15. FUTURE MEETINGS/FUNCTIONS

Friday 29 January 2016 – an in-person meeting of the GVROC Council in Esperance

16. CLOSURE OF MEETING

There being no further business the Chair declared the meeting closed at 12.49pm

DECLARATION

These minutes were confirmed by the Goldfields Voluntary Regional Organisation of Councils at the meeting held on 29 January 2016

Signed _______________________________

Person presiding at the meeting at which these minutes were confirmed

13. Reports Of Committees

Item: 13.1

Minutes of the Audit Committee

Author/s	Helen Hall	Executive Assistant
Authorisor/s	Matthew Scott	Chief Executive Officer

File Ref: D15/31908

Officer’s Recommendation

That the recommendations of the Audit Committee meeting held on 14 December 2015 be received.

Voting Requirement Simple Majority

Author/s	Richard Hindley	Executive Manager - Statutory Division
Authorisor/s	Terry Sargent	Director External Services

Author/s	Richard Hindley	Executive Manager - Statutory Division
Authorisor/s	Terry Sargent	Director External Services

Policy Name:	LOCAL PLANNING POLICY: OUTBUILDINGS
Objective:	To provide a framework for the approval of outbuildings in the Shire of Esperance.
Key Words:	Outbuilding; Outbuildings
Statutory Compliance:	· Local Planning Scheme No. 23 · Residential Design Codes

Objective	The objective of these development requirements is to achieve a balance between: · Providing for the legitimate garaging, storage and other domestic needs of people living in residential areas; and · Minimising the adverse impacts outbuildings may have on the amenity (e.g. peace and quiet), appearance and character of residential neighbourhoods, and on neighbours.
Permitted Uses of Outbuildings	· Must be for legitimate residential purposes. · Use of outbuildings for commercial/business uses is not permitted except where planning approval has been granted for a home based business. · Use of outbuildings for human habitation is not permitted. · An Outbuilding will not be approved until such time as a Dwelling is substantially commenced on the lot.
Setbacks	As per provisions of Local Planning Scheme No. 23 and the Residential Design Codes;
Size	· Maximum area of outbuilding(s) per lot: o 10% of site area where lot 1000m² or less; o 100m² where lot is greater than 1000m². · Maximum wall height – 3.6 metres · Maximum ridge height – 4.2 metres
Maximum Variation	· 25% for Site Area · 10% for Wall or Ridge Height
Consultation	Where an application for an outbuilding does not comply with the site and setback provisions referenced above, the application is to be referred to the affected adjoining landowners for comment in accordance with the consultation provisions of the Residential Design Codes.

Objective	The objective of these development requirements is to achieve a balance between: · Providing for the legitimate garaging, storage and other domestic needs of people living in rural-residential areas; and · Minimising the adverse impacts outbuildings may have on the amenity (e.g. peace and quiet), appearance and character of the rural residential area.
Permitted Uses of Outbuildings	· Must be for legitimate residential purposes. · Use of outbuildings for commercial/business uses is not permitted except where planning approval has been granted for a home based business. · Use of outbuildings for human habitation is not permitted unless in accordance with Council’s Temporary Accommodation Policy (subject to a separate application).
Setbacks	As per provisions of Local Planning Scheme No. 23
Size	· Maximum area of outbuilding(s) per lot - 200m². · Maximum wall height – 4.5 metres · Maximum ridge height – 6.0 metres
Maximum Variation	· 25% for Site Area · 10% for Wall or Ridge Height · Where buildings of a greater area or height are normally required for a purpose permitted under the Scheme (as may be required for a greenhouse or other sheltered crops in a market garden), the maximum area of outbuildings is not to exceed 25% of the site area or wall height of 6.0 metres.
Consultation	Where an application for an outbuilding does not comply with the site and setback provisions referenced above, the application is to be referred to the affected adjoining landowners for comment in accordance with the consultation provisions of the Residential Design Codes.

Disclosure of Financial, Proximity or Impartiality Interests

Local Government Act 1995 – Section 5.65, 5.70 and 5.71 and Local Government (Administration) Regulation 34C

Declaration of Interest (Notes for Your Guidance)

Author/s	Peter Wilks	Town Planning Officer
Authorisor/s	Terry Sargent	Director External Services

a.	Outline Development Plan - Under Separate Cover
b .	Appendix A - Under Separate Cover
c .	Appendix B - Under Separate Cover
d .	Appendix C - Under Separate Cover
e .	List of modifications requested by WAPC

Author/s	Bill Parry	Asset Management Coordinator
Authorisor/s	Mathew Walker	Acting Director Asset Management

Asset Class	Description	Replacement Cost	Fair Value (Depreciated Value)	Annual Depreciation Expense
Transport	Roads Kerbs Bridges Culverts Footpaths	$415,000,000	$312,500,000	$9,200,000
Buildings	Buildings for which the Shire has operational, maintenance and renewal responsibilities.	$60,929,000	$31,626,000	$1,224,000
Open Space	Parks & Reserves Sporting grounds Playgrounds Coastal Irrigation Supply Cemetery	$46,300,000	$17,900,000	$1,400,000
Drainage	Pits Pipes Sumps	$20,105,000	$16,434,000	$177,000
Fleet	Major Plant Minor Plant Miscellaneous plant	$12,973,000	$8,270,000	$1,208,000
Commercial	Airport Waste Management Caravan Park	$15,830,000	$10,219,000	$429,000
	Total	$571,137,000	$396,949,000	$13,638,000

Category	Quantity	Replacement Value	Depreciated Replacement Value	Annual Depreciation Value
Sumps	46	$ 2,423,945	$ 2,424,000	$0
Pits	2,528	$ 7,413,680	$5,786,528	$74,136
Pipes	69.3 km	$ 9,875,044	$7,992,430	$98,750
Subsurface Network	40 Pits / 3.5km of Pipe	$ 392,425	$231,531	$3,924
Total		$20,105,095	$16,434,435	$176,811

Author/s	Beth O'Callaghan	Manager Financial Services
Authorisor/s	Shane Burge	Director Corporate Resources

Author/s	Sarah Fitzgerald	Administation Officer
Authorisor/s	Matthew Scott	Chief Executive Officer

a.	Information Bulletin - January 2016
b.	Condolences - Esperance Bushfire Disaster - Member for Mandurah
c.	Thank You - Support and Handling of Esperance Fires
d.	Letter of Appreciation - Visit To Esperance - Governor of Western Australian
e.	Thank You - Donation of Achievement Award - Esperance Primary School
f .	Letter of Appreciation - Support for passengers of the Pacific Eden
g .	Register - Delegations Discharge – Corporate Resources
H	Minutes - GVROC Council Meeting - 27 November 2015
I.	Interplan Report - December 2015 - Under Separate Cover

a.	Plans of proposed Road Closure
b.	Schedule of Submissions