Motion

Moved:           Cr Griffiths

Seconded:     Cr Hall

O0616-003

That Council grant the following applications for leave of absence;

Cr Natalie Bowman               29 June until 1 August 2016

Cr Lara McIntyre                    3 July until 11 July 2016 and 7 August until 26 August 2016

Cr Parker                                2 August until 14 August 2016

CARRIED

F9 - A0

Motion

Moved:           Cr McIntyre

Seconded:     Cr Bowman

O0616-004

That Council move forward item 12.1.3

CARRIED

F9 - A0

12.1.3         Preliminary Consideration - Rotary Club Wishing Well - Esperance Foreshore Reserve

Moved:           Cr Bowman

Seconded:     Cr McIntyre

O0616-005

Officer’s Recommendation

That Council:

1.   Authorise the CEO to sign the application forms for the proposed Esperance Rotary Club Wishing Well to be located on the Esperance Foreshore Reserve (Reserve 27318).

2.   Apply the following riders in addition to any development application determined under delegated authority:

a.   The Esperance Rotary Club is to accept all liability associated with the location of the wishing well;

b.   All  maintenance of the wishing well is to be at the expense of the Esperance Rotary Club;

c.   The removal of the wishing well is to be at the expense of the Esperance Rotary Club should the removal of the wishing well be required; and

d.   Any other cost associated with the development will be at Esperance Rotary Clubs expense.

3.   Future requests for development applications for development (not land use) on Reserve 27318 will be subject to the consent of Council unless associated with lease that has the prior approval of Council.

Council Resolution

That Council:

1.   Authorise the CEO to sign the application forms for the proposed Rotary Club of Esperance Inc Wishing Well to be located on the Esperance Foreshore Reserve (Reserve 27318).

2.   Apply the following riders in addition to any development application determined under delegated authority:

a.   The Rotary Club of Esperance Inc is to accept all liability associated with the location of the wishing well;

b.   All  maintenance of the wishing well is to be at the expense of the Rotary Club of Esperance Inc;

c.   The removal of the wishing well is to be at the expense of the Rotary Club of Esperance Inc should the removal of the wishing well be required; and

d.   Any other cost associated with the development will be at Rotary Club of Esperance Inc expense.

e.   The Shire of Esperance (Councillors & Staff) and the Rotary Club of Esperance Inc discuss and investigate alternative sites on reserve 27318.

3.   Future requests for development applications for development (not land use) on Reserve 27318 will be subject to the consent of Council unless associated with lease that has the prior approval of Council.

CARRIED

F9 - A0

Petition

Moved:           Cr Stewart

Seconded:     Cr McIntyre

O0616-006

The petition entitled Butler Street Park is received and as per section 3.6 of the Standing Orders, Council move that a change be made to the order of business of the meeting to allow the matter to be debated immediately.

CARRIED

F9 - A0

Motion

Moved:           Cr McIntyre

Seconded:     Cr Bowman

O0616-007

That Council bring forward item 12.6.3.

CARRIED

F9 - A0

12.6.3         Playground and POS Strategic Plan 2015-2025 - Community Consultation Amendment

Moved:           Cr Griffiths

Seconded:     Cr Hall

O0616-008

Council Resolution

That Council include the attached amendment in Section 6 – Community Consultation to the Playground and POS Strategic Plan 2015-2025.

CARRIED

F9 - A0

Moved:           Cr McIntyre

Seconded:     Cr Parker

O0616-009

That the Minutes of the Ordinary Council Meeting of the 24 May 2016, and the Special Council Meeting of the 31 May 2016 be confirmed as true and correct records.

CARRIED

F9 - A0

Motion

Moved:           Cr McIntyre

Seconded:     Cr Bowman

O0616-010

That Council bring the following items forward and consider them en bloc:

12.1.1    Local Planning Strategy - Amendment 1 - Final Approval

12.1.2    Development Application - Retaining Walls - Lot 320 (5) Crossland Street, Esperance

12.1.4    Local Planning Scheme No. 23 - Amendment No. 20 - Final Approval       

12.1.5    Appointment of Brigade Fire Control Officers and Permit Issuing Officers

12.3.2    Age Friendly Community Report

12.4.1    0001-16 Prequalified Supplier Panel - Plant Hire

12.4.2    0002-16 Prequalified Supplier Panel - Building Services

12.4.3    0003-16 Prequalified Supplier Panel - Workshop Services

12.4.4    0004-16 Prequalified Supplier Panel - Parks and Reserves Maintenance

12.4.5    0005-16 Prequalified Supplier Panel - Traffic Management

12.5.1    Rate Exemption Confirmation for ACTIV Foundation Inc.

12.5.2    Financial Services Report - May 2016

12.6.4    Information Bulletin - May 2016

13.1       Minutes of Committees

13.2       Land Tenure - Scaddan Townsite

17.1       Request to surrender lease - D & TL Barker Nominees Pty Ltd

CARRIED

F9 - A0

en bloc

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-011

That Council adopt the officer’s recommendations for the following items:

12.1.1    Local Planning Strategy - Amendment 1 - Final Approval

12.1.2    Development Application - Retaining Walls - Lot 320 (5) Crossland Street, Esperance

12.1.4    Local Planning Scheme No. 23 - Amendment No. 20 - Final Approval       

12.1.5    Appointment of Brigade Fire Control Officers and Permit Issuing Officers

12.3.2    Age Friendly Community Report

12.4.1    0001-16 Prequalified Supplier Panel - Plant Hire

12.4.2    0002-16 Prequalified Supplier Panel - Building Services

12.4.3    0003-16 Prequalified Supplier Panel - Workshop Services

12.4.4    0004-16 Prequalified Supplier Panel - Parks and Reserves Maintenance

12.4.5    0005-16 Prequalified Supplier Panel - Traffic Management

12.5.1    Rate Exemption Confirmation for ACTIV Foundation Inc.

12.5.2    Financial Services Report - May 2016

12.6.4    Information Bulletin - May 2016

13.1       Minutes of Committees

13.2       Land Tenure - Scaddan Townsite

17.1       Request to surrender lease - D & TL Barker Nominees Pty Ltd

CARRIED

F9 - A0

12.1.1         Local Planning Strategy - Amendment 1 - Final Approval

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-012

Council Resolution

That Council resolve to:

1.  Note the submissions received in relation to Local Planning Strategy Amendment No. 1.

2.  Support Local Planning Strategy Amendment No. 1 along with the proposed modifications in accordance with Regulation 14(2)(b) of the Planning and Development (Local Planning Scheme) Regulations 2015 by:

a.  Modify the “objective” by deleting the existing object and replacing it with:

i.   No further subdivision north and west of Longbottom Lane as a result of a range of constraints in this area.

ii.  Further subdivision south and east of Longbottom Lane may be supported subject to a Structure Plan, including a land capability assessment and where it can be demonstrated that bushfire risk can be managed and there will be no detrimental impact on the environment, particularly in relation to Pink Lake and Lake Warden and vegetation connectivity across the Precinct.

b.  Modify the ‘Strategies’ by deleting the first dot point and replacing it with:

·   No further rural residential subdivision will be considered north and west of Longbottom Lane.

·   Further subdivision to the south and east of Longbottom Lane may be supported subject to detailed site assessment and bushfire management.

3.  Authorise the Shire President and Chief Executive Officer to execute Local Planning Strategy Amendment No. 1 documentation for forwarding to the Western Australian Planning Commission seeking final approval by the Hon. Minister for Planning.

CARRIED

F9 - A0

12.1.2         Development Application - Retaining Walls - Lot 320 (5) Crossland Street, Esperance

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-013

Council Resolution

That Council approve the Development Application 10.2016.3203.1 for Retaining Walls on Lot 320 (5) Crossland Street, Esperance, subject to the following conditions:

1.   Development shall be carried out and fully implemented in accordance with the details indicated on the stamped approved plan(s) unless otherwise required or agreed in writing by the Shire of Esperance (Planning Services).

2.   All earthworks, retaining walls and/or associated drainage details shall be undertaken in accordance with plans and specifications certified by a qualified Engineer as being consistent with standard engineering practices for surcharge loading, to the satisfaction of the Shire of Esperance (Building Services).

3.   All stormwater and drainage run off from all roofed and impervious areas is to be retained on-site to the satisfaction of the Shire of Esperance (Building Services).

4.   The existing infrastructure located within the road reserve shall be retained and protected during the construction process period with any damage to the infrastructure being repaired to the satisfaction of the Shire of Esperance (Asset Management Division).

5.   The provision of all services, including augmentation of existing services, necessary as a consequence of any proposed development shall be at the cost of the developer and at no cost to the Shire of Esperance.

6.   The works involved in the implementation of the development must not cause sand drift and/or dust nuisance. In the event that the Shire of Esperance is aware of, or is made aware of, the existence of a dust problem, measures such as installation of sprinklers, use of water tanks, mulching, or other land management systems as appropriate may be required to be installed or implemented to prevent or control dust nuisance, and such measures shall be installed or implemented within the time and manner directed by the Shire of Esperance (Environmental Health Services).

7.   During construction stage, adjoining lots are not to be disturbed without the prior written consent of the affected owner(s).

8.   The development hereby approved must not create community safety concerns, or otherwise adversely affect the amenity of the subject locality by reason of (or the appearance or emission of) smoke, fumes, noise, vibration, odour, vapour, dust, waste water, waste products or other pollutants.

9.   All fencing shall be in accordance with the Shire of Esperance Local Law Relating to Fencing.

and the following Advice Notes:

1.   THIS IS NOT A BUILDING PERMIT. An application for a building permit is required to be submitted and approved by the Shire of Esperance (Building Services) prior to any works commencing on-site.

2.   The development is to comply with the Building Code of Australia, Building Regulations and the Local Government Act.

3.   It is the responsibility of the applicant to ensure that building setbacks correspond with the legal description of the land.  This may necessitate re-surveying and re-pegging the site.  The Shire of Esperance will take no responsibility for incorrectly located buildings.

4.   It is the responsibility of the developer to search the title of the property to ascertain the presence of any easements and/or restrictive covenants that may apply.

5.   Horizon Power has requested the Shire to advise Applicants that Horizon Power has certain restrictions regarding the installation of conductive materials near its network assets. Applicants are advised to contact Horizon Power’s Esperance office to ascertain whether any of Horizon Power’s restrictions affect their proposed development.

CARRIED

F9 - A0

12.1.4         Local Planning Scheme No. 23 - Amendment No. 20 - Final Approval

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-014

Council Resolution

That Council adopt Local Planning Scheme No. 23 Amendment No. 20 for Final Approval, by:

1.  Inserting ‘Second-hand Dwelling’ as a use into Table No. 1 – Zoning and Land  Use Table as a ‘D’ use within the Residential, Country Town, Rural  Residential, Rural Smallholdings and Agriculture – General zones, and as an ‘X’ use within all other zones.

2.  Amending the Scheme by inserting the following clause into Part 5:

5.24   Second-hand Dwelling Requirements

5.24.1    Notwithstanding any other requirement of the Scheme, all Second-hand dwellings require the planning approval of the local government.

5.24.2    Where a Second-hand dwelling use is proposed it shall comply with the following:

a.  A building that has a roof or wall sheeting or any other material such as sound proofing or insulation, that contains asbestos, is not permitted to be relocated until those materials containing asbestos are removed and disposed of in the appropriate manner, prior to transportation.

b.  The void area between the floor and natural ground levels is to be enclosed with brickwork, battens or other suitable materials as approved by the local government.

5.24.3    When considering an application for planning approval for a second-hand dwelling, the local government may impose conditions concerning:

a.  The external appearance and material finishes, the screening of sub-floor spaces, the addition to or modification to the existing dwelling and the time frame imposed to complete specified work and connect the dwelling or building to lot services;

b.  The provision of landscaping and/or screening of the building and/or site; and

c.  The provision of a bond or bank guarantee in favour of the Local Government as surety for the completion of the building to a standard of presentation acceptable to the Local Government within a specified time.

5.24.4    Where the provision of a bond or bank guarantee is required, the Local Government shall refund the payment upon satisfactory completion of the necessary works.

3.  Inserting the definition of ‘‘Second-hand Dwelling’ into Schedule 1 as: means a dwelling that has been in a different location, and has been dismantled and transported to another location, but does not include a new modular or transportable dwelling;

4.  Authorise the Shire President and Chief Executive Officer to execute Local Planning Scheme No. 23 Amendment No. 20 documentation for forwarding to the Western Australian Planning Commission seeking final approval by the Hon. Minister for Planning.

5.  Advise the submitters of Council’s decision in relation to Local Planning Scheme No. 23 Amendment No. 20.

CARRIED

F9 - A0

12.1.5         Appointment of Brigade Fire Control Officers and Permit Issuing Officers

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-015

Council Resolution

That Council authorise the following appointments in accordance with the Bush Fire Act 1954 as Brigade Bush Fire Control Officers and Permit Issuing Officers (PIO) for the Shire of Esperance:

CARRIED

F9 - A0

12.3.2         Age Friendly Community Report

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-016

Council Resolution

That Council

1.   Receive the Age Friendly Community Report;

2.   Distribute the report to stakeholder agencies;

3.   Support the development of an implementation plan.

CARRIED

F9 - A0

12.4.1         0001-16 Prequalified Supplier Panel - Plant Hire

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-017

Council Resolution

That Council

1.   Accept the following compliant applicants for appointment to 0001-16 Prequalified Supplier Panel – Plant Hire as per the rates detailed in the attachment “Schedule of Rates, conditional upon the applicants compliance with the Shire of Esperance Contractor Management System

i.    AB King Earthmoving

ii.   AJ Russell Grader Hire

iii.  AF & SP Ridgway

iv.  Ballantyne Earthmoving

v.   Esperance Earthworks

vi.  Esperance Laser Levelling

vii. Gencon Civil

viii. Kee Hire

ix.  Larmour Earthmoving

x.   Mara Crann Pty Ltd

xi.  McD Contracting

xii. Onsite Rental Group

xiii. RB & DP Schmitt

xiv. Stablised Pavements

xv. The Weed Terminator

xvi. Titan Contracting

xvii.  Westside Equipment

xviii. Western Stabilisers

xix.             WJ & V Easton

2.   Advise all Applicants in their notice of acceptance that the mere existence of a Panel does not compel the Shire to purchase exclusively from such Panel, thus, the Shire reserves the right to purchase equivalent goods and/or services available under the Panel from the open market during the period of which the Panel is established and they make no guarantee that any goods and/or services will be purchased from pre-qualified suppliers on the Panel during the 2016/17 financial year.

CARRIED

F9 - A0

12.4.2         0002-16 Prequalified Supplier Panel - Building Services

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-018

Council Resolution

That Council

1.   Accept the following applicants for appointment to 0002-16 Prequalified Supplier Panel – Building Services as per the rates detailed in the attachment “Schedule of Rates, conditional upon the applicants compliance with the Shire of Esperance Contractor Management System

i.    Esperance Fire Services

ii.   ARA Fire Protection Services

iii.  Bay of Isles Mini Excavators

iv.  South East Fire and Safety

v.   DJT Painting Services

vi.  Dunn’s Cleaning Service

vii. Esperance Electrical Service

viii. Esperance Glass Service Pty Ltd

ix.  Esperance Plumbing Service

x.   G & J Wilson Plumbing and Gas Service

xi.  Coastal Climate Choice

xii. Keypest and Weed Control Pty Ltd

xiii. Noel Fleming

xiv. OCS Services Pty Ltd

xv. Mackenzies Electrical & Refrigeration

xvi. South Coast Test and Tag

xvii.  ThermoAir

xviii. Wayne Herbert

2.   Advise all Applicants in their notice of acceptance that the mere existence of a Panel does not compel the Shire to purchase exclusively from such Panel, thus, the Shire reserves the right to purchase equivalent goods and/or services available under the Panel from the open market during the period of which the Panel is established and they make no guarantee that any goods and/or services will be purchased from pre-qualified suppliers on the Panel during the 2016/17 financial year.

CARRIED

F9 - A0

12.4.3         0003-16 Prequalified Supplier Panel - Workshop Services

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-019

Council Resolution

That Council

1.   Accept the following applicants for appointment to 0003-16 Prequalified Supplier Panel – Workshop Services as per the rates detailed in the attachment “Schedule of Rates, conditional upon the applicants compliance with the Shire of Esperance Contractor Management System;

i.    Esperance Combined Tyre and Mechanical Service

ii.   Esperance Mobile Mechanical      

iii.  GMN Mechanical

iv.  Southern Suspension & 4x4 Centre

v.   Mining Maintenance Solutions Australia

2.   Advise all Applicants in their notice of acceptance that the mere existence of a Panel does not compel the Shire to purchase exclusively from such Panel, thus, the Shire reserves the right to purchase equivalent goods and/or services available under the Panel from the open market during the period of which the Panel is established and they make no guarantee that any goods and/or services will be purchased from pre-qualified suppliers on the Panel during the 2016/17 financial year.

CARRIED

F9 - A0

12.4.4         0004-16 Prequalified Supplier Panel - Parks and Reserves Maintenance

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-020

Council Resolution

That Council

1.   Accept the following applicants for appointment to 0004-16 Prequalified Supplier Panel – Parks and Reserves Maintenance as per the rates detailed in the attachment “Schedule of Rates, conditional upon the applicants compliance with the Shire of Esperance Contractor Management System;

i.    Esperance Tree Lopping

ii.   Mara Crann Pty Ltd

iii.  The Trinity’s Contractor

iv.  The Weed Terminator

v.   ETS Vegetation Management

vi.  Titan Contracting Australia

2.   Advise all Applicants in their notice of acceptance that the mere existence of a Panel does not compel the Shire to purchase exclusively from such Panel, thus, the Shire reserves the right to purchase equivalent goods and/or services available under the Panel from the open market during the period of which the Panel is established and they make no guarantee that any goods and/or services will be purchased from pre-qualified suppliers on the Panel during the 2016/17 financial year.

CARRIED

F9 - A0

12.4.5         0005-16 Prequalified Supplier Panel - Traffic Management

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-021

Council Resolution

That Council

1.   Accept the following applicants for appointment to 0005-16 Prequalified Supplier Panel – Traffic Management as per the rates detailed in the attachment “Schedule of Rates, conditional upon the applicants compliance with the Shire of Esperance Contractor Management System;

i.    CB Traffic Solutions

ii.   Jacka Trenching & Fencing

iii.  LGC Group Pty Ltd

iv.  Roadsafe Traffic Management

v.   Rural Traffic Services  

2.   Advise all Applicants in their notice of acceptance that the mere existence of a Panel does not compel the Shire to purchase exclusively from such Panel, thus, the Shire reserves the right to purchase equivalent goods and/or services available under the Panel from the open market during the period of which the Panel is established and they make no guarantee that any goods and/or services will be purchased from pre-qualified suppliers on the Panel during the 2016/17 financial year.

CARRIED

F9 - A0

12.5.1         Rate Exemption Confirmation for ACTIV Foundation Inc.

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-022

Council Resolution

That Council confirms to grant a rates exemption under Section 6.26(2)(g) of the Local Government Act 1995 to Activ Foundation Inc. for 26 Jane Street, Esperance (Assessment 2725) and 11A Sheldon Road, Esperance (Assessment 78345).

CARRIED

F9 - A0

12.5.2         Financial Services Report - May 2016

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-023

Council Resolution

That the report entitled Monthly Financial Management Report (incorporating the Statement of Financial Activity) for the month of May as attached be received.

CARRIED

F9 - A0

12.6.4         Information Bulletin - May 2016

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-024

Council Resolution

That Council accepts the Information Bulletin for February 2016 including;

1.    Register - Delegations Discharge – Corporate Resources

2.    Minutes - Technical Officers GVROC Meeting – 27 May 2016

3.    Interplan report – May 2016

4.    Letter of Appreciation – Kalgoorlie Boulder Racing Club

5.    Letter – Thank you – ANZAC Day Parade 2016

6.    Award – Tidy Town Finalist – Community Action & Wellbeing

CARRIED

F9 - A0

13.1   Minutes of Committees

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-025

Council Resolution

That Council receive the following committee minutes:

1.    Lake Monjingup Community Development Group – 30 May 2016

2.    Esperance Museum Management Committee – 25 May 2016

3.    Greater Sports Ground Redevelopment Committee – 1 June 2016

CARRIED

F9 - A0

13.2   Land Tenure - Scaddan Townsite

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-026

Committee Recommendation

That the Shire of Esperance approaches the Department of Lands to include the purpose of Emergency Services on Reserve 31467.

Council Resolution

That Council make an application to the Department of Lands to include the purpose of Emergency Services On Reserve 31467.

CARRIED

F9 - A0

17.1   Request to surrender lease - D & TL Barker Nominees Pty Ltd

Moved:           Cr McIntyre

Seconded:     Cr Griffiths

O0616-027

Council Resolution

That Council agrees to accept the surrender of lease from D & TL Barker Nominees Pty Ltd on Lot 47 Shark Lake Road Monjingup subject to all test drilling holes being filled and the land being in a similar condition as before the lease commenced.

CARRIED

F9 - A0

12.2.1         Approval to Tender Lots in Flinders Stage 2

Moved:           Cr McIntyre

Seconded:     Cr Parsons

O0616-028

Council Resolution

That Council

1.  Direct the CEO to advertise all unsold lots within Flinders Stage 2, excluding lots 236-252 and 290 and any lots under offer at the time the tender is advertised, for sale by tender.

2.  Confirm it believes that the valuation received from Herron Todd White on the 30 May 2014 is still a fair indication of the value of the unsold lots in Flinders Stage 2.

3.  List all lots that don’t receive an offer through the tender process, at the following prices:

4.  Delegate authority to the CEO to negotiate and accept offers on all listed properties at or above the licensed valuations as received from Herron Todd White on the 30 May 2014.

CARRIED

F9 - A0

12.3.1         Community Grants Program - 2016/2017 Budget and Annual Applications

Moved:           Cr Brown

Seconded:     Cr Parsons

O0616-029

Officer’s Recommendation

That Council includes into the 2016/2017 Annual Budget the following funds, to be distributed in accordance with the criteria and guidelines of the Community Grants Program:

1.  Support category budget of $20,000 allocated during the year in accordance with the criteria and guidelines of the Community Grants Program;

2.  Assistance category budget of $13,475, allocated to the following organisations:

·   Teen Challenge WA Inc – Camping Project – $1,975

·   Esperance Care Services – ReJener8 Program – $4,000

·   Esperance Junior Cricket Association – Equipment trailer purchase – $2,500

·   ESCARE – Dardy Grub Cooking Club – $3,000

·   Scouts Association of WA Esperance Branch – Scout Outdoor Activity Project – $2,000

3.  Development category budget of $71,809, allocated to the following organisations:

·   Esperance Brass Band – Operational Costs – $5,000

·   Esperance Care Services – Waste Management – $15,000 towards waste management costs and $5,000 towards shelters

·   Esperance Equestrian Club – Equipment Shed – $9,611 subject to approved Department of Sport and Recreation CSRFF funding

·   Cannery Arts Centre – Cannery Arts Centre Activities and Maintenance project – $8,144

·   Esperance Twilight Aerials Gymnastics Club – Upgrade and Purchase of Equipment – $3,000

·   Esperance Bay RC Club – Esperance Bay RC Club – $4,500 towards the cost of timing equipment

·   Esperance Goldfields Surf Life Saving Club – Planning and Development stage of Clubroom Build Over – $10,000 towards consultants fees and up to $9,316 to be managed by the Shire of Esperance towards Shire planning and building approval fees

·   Grass Patch Community Development Association – Post Office Toilet and Disabled Carpark Project – $1,238 towards the toilet installation and up to $1,000 to be managed by the Shire of Esperance towards a disabled car park

4.  Events category budget of $36,000, allocated to the following organisations:

·   Esperance Volleyball Association Inc – Alcohol Think Again Beach Volleyball Tour Esperance Round – $7,000

·   Royal Flying Doctor Esperance Auxiliary – Walk and Talk with Sabrina – $4,000 towards presenter fees

·   Castletown Primary School P&C – 50^th Anniversary Book Launch and Afternoon Tea –  $2,500 towards book production costs

·   Esperance Cycling Club – Tour D’Esperance – $2,500

·   Esperance R&SL – Entrenchment Project – up to $10,000 towards the hire cost of the Civic Centre

·   Condingup Primary School P&C – 2017 Condingup P&C Community Fair – $2,000

·   Esperance Soccer Club – 2017 Esperance Inter-Regional Soccer Carnival – $2,500 towards event setup and $500 towards ground hire fees.

Council Resolution

That Council includes into the 2016/2017 Annual Budget the following funds, to be distributed in accordance with the criteria and guidelines of the Community Grants Program:

1.  Support category budget of $20,000 allocated during the year in accordance with the criteria and guidelines of the Community Grants Program;

2.  Assistance category budget of $13,475, allocated to the following organisations:

·   Teen Challenge WA Inc – Camping Project – $1,975

·   Esperance Care Services – ReJener8 Program – $4,000

·   Esperance Junior Cricket Association – Equipment trailer purchase – $2,500

·   ESCARE – Dardy Grub Cooking Club – $3,000

·   Scouts Association of WA Esperance Branch – Scout Outdoor Activity Project – $2,000

3.  Development category budget of $71,809, allocated to the following organisations:

·   Esperance Brass Band – Operational Costs – $5,000

·   Esperance Care Services – Waste Management – $15,000 towards waste management costs and $5,000 towards shelters

·   Esperance Equestrian Club – Equipment Shed – $9,611 subject to approved Department of Sport and Recreation CSRFF funding

·   Cannery Arts Centre – Cannery Arts Centre Activities and Maintenance project – $8,144

·   Esperance Twilight Aerials Gymnastics Club – Upgrade and Purchase of Equipment – $3,000

·   Esperance Bay RC Club – Esperance Bay RC Club – $4,500 towards the cost of timing equipment

·   Esperance Goldfields Surf Life Saving Club – Planning and Development stage of Clubroom Build Over – $10,000 towards consultants fees and up to $9,316 to be managed by the Shire of Esperance towards Shire planning and building approval fees

·   Grass Patch Community Development Association – Post Office Toilet and Disabled Carpark Project – $1,238 towards the toilet installation and up to $1,000 to be managed by the Shire of Esperance towards a disabled car park

4.  Events category budget of $37,500, allocated to the following organisations:

·   Esperance Volleyball Association Inc – Alcohol Think Again Beach Volleyball Tour Esperance Round – $7,000

·   Royal Flying Doctor Esperance Auxiliary – Walk and Talk with Sabrina – $4,000 towards presenter fees

·   Castletown Primary School P&C – 50^th Anniversary Book Launch and Afternoon Tea –  $2,500 towards book production costs

·   Esperance Cycling Club – Tour D’Esperance – $2,500

·   Esperance R&SL – Entrenchment Project – up to $10,000 towards the hire cost of the Civic Centre

·   Condingup Primary School P&C – 2017 Condingup P&C Community Fair – $2,000

·   Esperance Soccer Club – 2017 Esperance Inter-Regional Soccer Carnival – $2,500 towards event setup and $500 towards ground hire fees.

·   Rotary Club of Esperance Inc – Australia Day Celebrations 2017 – $1,500

CARRIED

F9 - A0

12.6.1         Corporate Business Plan 2016/17 - 2019/20

Motion

Moved:            Cr Padgurskis

Seconded:       Cr Stewart

That Council

1.    Recieve the Corporate Business Plan 2016/17 – 2019/20

2.    Requests the Chief Executive Officer give local public notice of the reviewed plan as per the requirements of the Local Government Act 1995.

LOST

F4 - A5

(Against: Cr Brown, Cr Bowman, Cr Hall, Cr McIntyre & Cr Parsons)

Moved:           Cr McIntyre

Seconded:     Cr Bowman

O0616-030

Council Resolution

That Council

1.    Adopt the Corporate Business Plan 2016/17 – 2019/20

2.    Requests the Chief Executive Officer give local public notice of the reviewed plan as per the requirements of the Local Government Act 1995.

CARRIED

F5 – A4

(Against: Cr Padgurskis, Cr Stewart, Cr Parker & Cr Griffiths)

12.6.2         Review of Shire of Esperance Local Laws

Moved:           Cr Parsons

Seconded:     Cr Hall

O0616-031

Council Resolution

That Council requests the Chief Executive Officer give local and state-wide public notice of the Shire’s intent to review Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law 2001, Local Government Property Local Law 2001 and Private Property Local Law 2003.

CARRIED

F9 - A0

13.3   Local Recovery Committee - Merivale Individual Property Recovery Plans

Moved:           Cr Padgurskis

Seconded:     Cr McIntyre

O0616-032

Committee Recommendation

That the Local Recovery Committee request Council to allocated up to $20,000 from the trust account for the purpose of undertaking the Merivale Individual Property Recovery Plans project.

Officer’s Recommendation

That Council allocate up to $20,000 from the Esperance Fires Appeal held in trust for the purpose of undertaking the Merivale Individual Property Recovery Plans project.

Council Resolution

That Council

1.       Allocate up to $20,000 from the November 2015 Esperance Fires Appeal held in trust, for the purpose of undertaking the Merivale Individual Property Recovery Plans project.

2.       The balance of the funds from the November 2015 Esperance Fires Appeal held in trust be used for asbestos removal.

CARRIED

F9 - A0

Motion

Moved:           Cr Bowman

Seconded:     Cr Stewart

O0616-033

That Council accept late items 16.1, 16.2 and 17.2.

CARRIED

F9 - A0

16.1   Differential Rates Submissions

Moved:           Cr Brown

Seconded:     Cr Griffiths

O0616-034

Council Resolution

That Council

1.   Acknowledge the submission received in regards to the proposed “Rate in the Dollar” for the 2016/2017 financial year and advise that the requests for concession will be considered as a separate agenda item.

2.   Advise that the Council has reviewed the expenditure requirements and considered efficiency measures during budget deliberations (Long Term Financial Plan Review) and consider that the rates as advertised are required to meet the budget deficiency.

3.   Request the CEO to seek Ministerial approval to raise rates under Section 6.33 of the Local Government Act 1995 as per the “Rate in the Dollar” that was advertised.

CARRIED

F9 - A0

16.2   Review of Financial Management Practices

Moved:           Cr Brown

Seconded:     Cr Parker

O0616-035

Council Resolution

That Council receive the report entitled Financial Management Systems Review from the Chief Executive Officer for compliance with the requirement of Reg. 5 (2) (c) of the Local Government (Financial Management) Regulations 1996.

CARRIED

F9 - A0

Moving behind closed doors

Moved:           Cr Bowman

Seconded:     Cr McIntyre

O0616-036

That the meeting proceed behind closed doors in accordance with section 5.23(2) of the Local Government Act 1995, to consider the following items, which are considered confidential for the reasons indicated.

17.1   Request to surrender lease - D & TL Barker Nominees Pty Ltd

This report is considered confidential in accordance with the Local Government Act 1995, as it relates to a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting (Section 5.23(2)(c)).

17.2   Appointment of Director Asset Management

This report is considered confidential in accordance with the Local Government Act 1995, as it relates to a matter affecting an employee or employees (Section 5.23(2)(a)).

CARRIED

F9 - A0

17.2   Appointment of Director Asset Management

Moved:           Cr Griffiths

Seconded:     Cr Parker

O0616-037

Council Resolution

That Council confirm the appointment of Mr Mathew Walker as the Director Asset Management.

CARRIED

F9 - A0

Coming from behind closed doors

Moved:           Cr Bowman

Seconded:     Cr McIntyre

O0616-038

That the meeting come from behind closed doors.

CARRIED

F9 - A0