Reconciliation Action Plan Working Group: Agenda
27 July 2020 Page 1
22 July 2020
Shire of Esperance
Reconciliation Action Plan Working Group
NOTICE OF MEETING AND AGENDA
A Reconciliation Action Plan Working Group Meeting of the Shire of Esperance will be held at Council Chambers on 27 July 2020 commencing at 2pm to consider the matters set out in the attached agenda.
S Burge
Acting Chief Executive Officer
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Esperance for any act, omission or statement or intimation occurring during Council or Committee meetings. The Shire of Esperance disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Esperance during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Esperance. The Shire of Esperance warns that anyone who has any application lodged with the Shire of Esperance must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Shire of Esperance in respect of the application.
ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST
Council is committed to a code of conduct and all decisions are based on an honest assessment of the issue, ethical decision-making and personal integrity. Councillors and staff adhere to the statutory requirements to declare financial, proximity and impartiality interests and once declared follow the legislation as required.
ATTACHMENTS
Please be advised that in order to save printing and paper costs, all attachments referenced in this paper are available in the original Agenda document for this meeting.
TABLE OF CONTENTS
3. APOLOGIES & NOTIFICATION OF GRANTED LEAVE OF ABSENCE
6. DECLARATION OF MEMBERS INTERESTS
6.1 Declarations of Financial Interests – Local Government Act Section 5.60a
6.2 Declarations of Proximity Interests – Local Government Act Section 5.60b
6.3 Declarations of Impartiality Interests – Admin Regulations Section 34c
8. Matters Requiring a Determination of Committee
8.1 Draft Cultural Protocols Policy
8.2 Reconciliation Action Plan - Progress Report
9. NEW BUSINESS OF AN URGENT NATURE
SHIRE OF ESPERANCE
AGENDA
Reconciliation
Action Plan Working Group Meeting
TO BE HELD IN Council Chambers ON 27 July 2020
COMMENCING AT 2pm
1. OFFICIAL OPENING
2. ATTENDANCE
Members
Cr I Mickel Shire of Esperance
Cr J Obourne Shire of Esperance
Cr D Piercey Shire of Esperance
Cr S Payne Shire of Esperance
Cr J O’Donnell Shire of Esperance (Deputy)
Ms A Dabb Esperance Tjaltjraak Native Title Aboriginal Corporation
Ms J Reynolds Esperance Tjaltjraak Native Title Aboriginal Corporation (Deputy)
Ms Y Green Ngadju Native Title Aboriginal Corporation
Vacant Ngadju Native Title Aboriginal Corporation (Deputy)
Ms J Woods Esperance Nyungar Aboriginal Corporation
Ms E Woods Esperance Nyungar Aboriginal Corporation (Deputy)
Mr D Ball Community Representative
Dr J Mulcock Community Representative
Vacant Community Representative
Vacant Community Representative
Vacant Community Representative
Vacant Community Representative
Ex Officio
Mr S Burge Acting Chief Executive Officer
Mr M Walker Director Asset Management
Mr T Sargent Director External Services
3. APOLOGIES & NOTIFICATION OF GRANTED LEAVE OF ABSENCE
4. PUBLIC QUESTION TIME
5. General Business
6. DECLARATION OF MEMBERS INTERESTS
6.1 Declarations of Financial Interests – Local Government Act Section 5.60a
6.2 Declarations of Proximity Interests – Local Government Act Section 5.60b
6.3 Declarations of Impartiality Interests – Admin Regulations Section 34c
7. CONFIRMATION OF MINUTES
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That the Minutes of the Reconciliation Action Plan Working Group Meeting of the 29 June 2020 be confirmed as a true and correct record. |
27 July 2020 Page 9
8. Matters Requiring a Determination of Committee
Draft Cultural Protocols Policy
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Author/s |
Sarah Walsh |
Coordinator Governance & Corporate Support |
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Authorisor/s |
Shane Burge |
Acting Chief Executive Officer |
File Ref: D20/18473
Applicant
Internal
Executive Summary
For the Reconciliation Action Plan Working Group to consider the draft Cultural Protocols Policy.
Recommendation in Brief
That the Reconciliation Action Plan Working Group endorse the draft Cultural Protocols Policy and request for this to be put to Council for endorsement.
Background
The Shire of Esperance endorsed its first Reconciliation Action Plan (RAP) in August 2019.
C6.4 of the RAP requires the Shire to ‘Develop protocols for meetings and documentation that appropriately acknowledges and respects Traditional Owners’.
Officer’s Comment
A Cultural Protocols Policy has been drafted and is now to be put before the RAP Working Group for comment prior to being forwarded to Council for endorsement.
Strategic Implications
Strategic Community Plan 2017 - 2027
Leadership
Work together to enhance trust, participation and community pride
Actively engage and communicate with the community to ensure informed decision making
Corporate Business Plan 2019/20 – 2022/23
Implement the Reflect Reconciliation Action Plan
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a⇩. |
Draft Cultural Protocols Policy |
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That the Reconciliation Action Plan Working Group; 1. Endorse the draft Cultural Protocols Policy; and 2. Request that the draft Cultural Protocols Policy be put to Council for endorsement. Voting Requirement Simple Majority |
27 July 2020 Page 10
Reconciliation Action Plan - Progress Report
|
Author/s |
Sarah Walsh |
Coordinator Governance & Corporate Support |
|
Authorisor/s |
Shane Burge |
Acting Chief Executive Officer |
File Ref: D20/18480
Applicant
Internal
Executive Summary
For the Reconciliation Action Plan Working Group to accept the Reconciliation Action Plan Deliverables Progress Report.
Recommendation in Brief
That the Reconciliation Action Plan Working Group agrees to accept the Reconciliation Action Plan Deliverables Progress Report.
Background
During the first Reconciliation Action Plan Working Group meeting, the Group requested that a report be presented at each subsequent meeting which includes updated on each of the deliverables within the Reconciliation Action Plan (RAP).
Officer’s Comment
The attached progress report provides updates on the deliverables within the Shire’s RAP.
Consultation
RAP Responsible Officers
Strategic Implications
Strategic Community Plan 2017 - 2027
Leadership
Community confidence and trust in Council
Encourage community participation and insight into activities and decisions
Corporate Business Plan 2019/20 – 2022/23
Implement the Reflect Reconciliation Action Plan
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a⇩. |
Progress Report - July 2020 |
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That the Reconciliation Action Plan Working Group accept the Reconciliation Action Plan Deliverables Progress Report. Voting Requirement Simple Majority |
27 July 2020 Page 19
Calendar of Events
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Author/s |
Sarah Walsh |
Coordinator Governance & Corporate Support |
|
Authorisor/s |
Shane Burge |
Acting Chief Executive Officer |
File Ref: D20/18565
Applicant
Internal
Executive Summary
For the Reconciliation Action Plan Working Group to consider developing an annual calendar of significant dates for Aboriginal and Torres Strait Islander peoples.
Recommendation in Brief
That the Reconciliation Action Plan Working Group agrees to develop an annual calendar of significant dates for Aboriginal and Torres Strait Islander peoples.
Background
During the first Reconciliation Action Plan Working Group meeting, the Group advised that it could be useful to develop an annual calendar of events for the local area.
Research has provided several examples that other organisations within Australia have in place and Attachment 1 shows what is considered to be the best example as this includes additional pages with information on each of the dates specified in the calendar.
Officer’s Comment
It is recommended that the Working Group review the dates included on the attached example and determine whether there are any additional international, national, state or local dates of significance or events that should also be included.
Discussion will be required following the development of this calendar to determine the Shire’s role with regard to each listed date or event.
Consultation
Media and Communications Team
Strategic Implications
Strategic Community Plan 2017 - 2027
Leadership
Work together to enhance trust, participation and community pride
Actively engage and communicate with the community to ensure informed decision making
Corporate Business Plan 2019/20 – 2022/23
Implement the Reflect Reconciliation Action Plan
|
a⇩. |
Example Calendar of Dates |
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That the Reconciliation Action Plan Working Group agrees to develop an annual calendar of significant dates for Aboriginal and Torres Strait Islander peoples. Voting Requirement Simple Majority |
