Minutes of Ordinary Council

21 December 2021 Page 7

SHIRE OF ESPERANCE

MINUTES

Ordinary Council Meeting HELD IN Council Chambers ON
21 December 2021.

COMMENCING AT 4pm

1. OFFICIAL OPENING

The Shire President declared the meeting open at 4.01pm and did an acknowledgement to country.

The Shire of Esperance acknowledges the Nyungar and Ngadju people who are the Traditional Custodians of this land and their continuing connection to land, waters and community. We pay our respects to Elders past, present and emerging and we extend that respect to other Aboriginal Australians today.

The President welcomed Councillors, staff, guests and members of the public to the meeting.

2. ATTENDANCE

Members

Cr I Mickel, AM JP President Rural Ward

Cr R Chambers Deputy President Town Ward

Cr J O’Donnell Town Ward

Cr S McMullen Town Ward

Cr J Obourne Town Ward

Cr L de Haas Town Ward

Cr W Graham Rural Ward

Cr R Horan Town Ward

Cr S Flanagan Town Ward

Shire Officers

Mr S Burge Chief Executive Officer

Mr M Walker Director Asset Management

Mrs H Phillips Director External Services

Mrs F Baxter Director Corporate & Community Services

Miss E Hegney Executive Assistant

Miss S Hawke Administration Officer

Members of the Public & Press

3. APOLOGIES & NOTIFICATION OF GRANTED LEAVE OF ABSENCE

Nil

4. APPLICATIONS FOR LEAVE OF ABSENCE

Nil

5. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

Nil

6. DECLARATION OF MEMBERS INTERESTS

6.1 Declarations of Financial Interests – Local Government Act Section 5.60a

Nil

6.2 Declarations of Proximity Interests – Local Government Act Section 5.60b

Nil

6.3 Declarations of Impartiality Interests – Admin Regulations Section 34c

Cr Chambers declared an Impartiality interest in item 12.3.8 as one of the properties listed belongs to his wife’s parents.

Cr McMullen declared an Impartiality interest in item 17.2 as his parents own a licenced establishment in Esperance CBD.

7. PUBLIC QUESTION TIME

1. Dr Nieukerke – Sand Hills on Ocean Road

Dr Nieukerke questioned if something can be done to improve the safety of the sand hills on Ocean Road – considering that they are open to the public and that there have been children playing here, for example some netting.

Mr Walker responded that it is an active construction site and needs to be accessible to the workers and their vehicles. Sand is being regularly removed. Fencing does not work.

Cr Mickel thanked Dr Nieukerke for raising his safety concerns in relation to the site.

Dr Nieukerke thanked the DFES, Pink Lake and Town Fire Brigades for their tireless efforts and great job with containing recent fires – including 14 and 11 Mile beach.

2. Mr Smoker – 1. Jetty Markings

Mr Smoker provided a photograph of the ceiling of the second shed on the new jetty and asked if we can paint over stains or clean them up. He also asked if there was a way we avoid this in the future.

Cr Mickel responded that we need to find a way to address the graffiti issue, as well as clean it up as soon as practical. He thanked Mr Smoker for bringing it to the Shire’s attention and encouraged any community members who see graffiti taking please to please let the Shire know.

Mr Smoker responded that they may not be deliberate marks, for example they could be ink marks made by squid. He suggested signage asking people not to clean their caught squid in the sheds.

3. Mr Heasman – Item 17.2 – Waive of Rates for Esperance Motor Hotel.

Mr Heasman notified Council that he wished to speak to Item 17.2 at the time of debate.

Cr Mickel confirmed that there would be no space for public debate or questions at the time of the discussions for the item, due to the fact that it is to be considered by Council behind closed doors.

Mr Heasman made a statement in relation to this item, and encouraged the councillors to consider how the rate paying community of Esperance may be very unfavourable of the rates being waived. His concerns related to the understanding that the owners of the property appear to have been afforded more flexibility than other commercial businesses, and that the building has remained unsightly and poorly managed without any steps forward in regards to renovations and overall presentation for a property with a shop front in the centre of town.

8. PUBLIC ADDRESSES / DEPUTATIONS

Nil

9. Petitions

Nil

10. CONFIRMATION OF MINUTES

Moved: Cr O’Donnell

Seconded: Cr de Haas

O1221-219

That the Minutes of the Ordinary Council Meeting of the 23 November 2021 be confirmed as a true and correct record.

CARRIED

F9 - A0

11. DELEGATES’ REPORTS WITHOUT DISCUSSION

Cr Obourne

25 Nov Attended Rotary Fund-Raiser

26 Nov Met with Anglicare re: Youth Mental Health

28 Nov Constituent Meeting

2 Dec Attended Esperance Christian School Community Concert

4 Dec Attended Edge of the Bay Community Interaction

7 Dec Attended Esperance Christian School Graduation

Cr Flanagan

1 Dec Attended Esperance Senior High School Strategy Meeting

4 Dec Attended Edge of the Bay Community Interaction

5 Dec Attended Seniors Dinner

17 Dec Attended Esperance Shire Christmas Lunch

Cr O’Donnell

22 Nov Visited Esperance Homecare and delivered Meals on Wheels

26 Nov Attended ECCI event, Esperance Women’s Leadership Networking Event

27 Nov Attended Jack And The Beanstalk At The Bijou Theatre

30 Nov Attended Briefing with Esperance Homecare

1 Dec Attended ESHS Upgrade-Strategy Meeting with Peter Rundle

1 Dec Attended RAC Esperance Holiday Park Opening Event

2 Dec Attended and Presented Citizenship Award at Nulsen Primary School Graduation

4 Dec Attended Edge of the Bay Community Interaction

5 Dec Provided transport and served at Senior Christmas Dinner

8 Dec Attended Visitor’s Centre Sundowner

9 Dec Attended Esperance Home Care Volunteers Christmas Dinner

13 Dec Attended Castletown Primary School Graduation

13 Dec Attended and Presented Citizenship Award at Scaddan Primary Graduation

15 Dec Attended Cascade Primary School Graduation

Cr Graham

1 Dec Attended ESHS Upgrade-Strategy Meeting with Peter Rundle

1 Dec Attended RAC Esperance Holiday Park Opening Event

10 Dec Attended Esperance Primary School Graduation

17 Dec Esperance Shire Christmas Lunch

Cr de Haas

25 Nov Met with Cr O’Donnell and a community member

26 Nov Esperance Women’s Leadership Networking Event

1 Dec ECCI AGM

1 Dec Attended ESHS Upgrade-Strategy Meeting with Peter Rundle

1 Dec Attended RAC Esperance Holiday Park Opening Event

2 Dec Regional Local Government Waste Forum

4 Dec Attended Edge of the Bay Community Interaction

5 Dec Served at Senior Citizens Dinner

7 Dec Attended OLSOTS Graduation

15 Dec Attended Cascade Primary Graduation

17 Dec Esperance Shire Christmas Lunch

Cr Horan

27 Nov Attended Pick Lake Fire Brigade wind up night

1 Dec Attended RAC Esperance Holiday Park Opening Event

2 Dec Jade Sanderson waste management

5 Dec Provided transport and served at Senior Christmas Dinner

8 Dec Attended Visitors Centre Sundowner

9 Dec Attended Wongutha Caps Awards Night

17 Dec Esperance Shire Christmas Lunch

Cr McMullen

1 Dec Attended ESHS Upgrade-Strategy Meeting with Peter Rundle

1 Dec Attended RAC Esperance Holiday Park Opening Event

4 Dec Attended Edge of the Bay Community Interaction

5 Dec Assisted at Seniors Christmas Dinner

6 Dec Attended EACS Awards Night

8 Dec Attended Tourism Sundowner

13 Dec Attended Castletown graduation/Awards Presentation

17 Dec Esperance Shire Christmas Lunch

Cr Chambers

24 Nov Attended the Year 12 Presentation Awards at Esperance Residential College

26 Nov Attended the GVROC meeting at Kambalda.

30 Nov Attended Home and Community Services for briefing on the current operations

1 Dec Attended the opening of RAC Caravan Park

4 Dec Attended Edge of Bay event and spoke at the Welcome Ceremony

8 Dec Met with Ag Show Committee

Cr Mickel

Nov 24 Met with Dept of Communities re: options for more public housing in Esperance

Nov 24 Attended the Year 12 Presentation Awards at Esperance Residential College

Nov 24 Attended the Esperance Senior High School Presentation Night

Nov 26 Attended the GVROC meeting at Kambalda

Nov 26 Participated in the sleepout to raise funds for the Restore Hope Foundation

Nov 30 Attended Home and Community Services for briefing on the current operations

Nov 30 Zoom meeting with Regional Manager & 2 Esperance senior members of WACHS

Dec 1 Attended the Cuppa and Chat with Museum Volunteers

Dec 1 Chaired the Strategy meeting with Councillors and Senior High School Board members

Dec 1 Attended the opening of RAC Caravan Park

Dec 2 Met with Minister for Fisheries Hon. Don Punch re: James Street Beach Enclosure

Dec 4 Attended Edge of Bay event and spoke at the Welcome Ceremony

Dec 5 Assisted at Seniors Christmas Dinner

Dec 7 Attended media event when St. Johns launched their trauma kit program.

Dec 8 Met with Principal of ESHS for briefing on a strategic plan needed to guide future building upgrades at the site of Senior High School

Dec 8 Attended the Visitor Centre Tourist Centre Sundowner

Dec 9 Attended the IGO Work Experience presentations

Dec 9 Attended via Zoom the RCAWA Annual General Meeting

Dec 9 Attended the Wongutha CAPS School Graduation presentation night

Dec 10 Attended the Munglinup Primary School Graduation Night

Dec 14 Attended the Salmon Gums Primary School Graduation Night

Dec 17 Attended the Shire Staff Christmas party

Dec 15 Attended the Condingup Primary School Graduation Night

Dec 18 Attended briefing by Esperance Volunteer Sea Search & Rescue

12. MATTERS REQUIRING A DETERMINATION OF COUNCIL

12.1 External Services

Item: 12.1.1

Proposed Food Organics Garden Organics (FOGO) Service

Author/s	Holly Phillips	Director External Services
Authorisor/s	Shane Burge	Chief Executive Officer

File Ref: D21/40844

Applicant

Internal

Location/Address

N/A

Executive Summary

The intent of the report is to present the findings of a recent Shire survey undertaken to gauge community views on the potential introduction of a Food Organics Garden Organics (FOGO) collection service for the Esperance Community.

The report also provides an indicative timeframe for community engagement activities, and precedes the delivery of the FOGO Communications and Engagement Strategy, Budget and Operational Implementation Plan. These documents will be presented to Council in early 2022 to inform potential investment decision making for the service.

Recommendation in Brief

That Council receive the findings of the Food Organics Garden Organics (FOGO) Survey and note that community-wide support exists for the introduction of a FOGO collection service for the Esperance community. Further, that Council note the indicative timeframes for communications and engagement activities associated with the proposed FOGO service.

Background

In late 2021, the Shire undertook a survey to gauge views on the potential introduction of a Food Organics Garden Organics (FOGO) collection service for the local community.

Undertaken between 14 October and 12 November 2021, the survey explored community behaviours and attitudes towards FOGO to inform future investment decision making by Council.

The survey obtained feedback across the following themes:

· General community awareness and knowledge of FOGO;

· Current household waste and organics disposal practices;

· The potential to reduce general waste bin sizes under a Standard 3-Bin System;

· The level of support for the introduction of a FOGO collection service; and

· The level of community tolerance for increased rates service charges.

Methodology

The survey was comprised of 15 questions which were created in SurveyMonkey. The survey was structured to gain quantitative feedback, with respondents restricted to a choice of predetermined options. The final survey question provided respondents with the opportunity to provide qualitative feedback.

Officer’s Comment

The survey received 361 responses corresponding to 3.4% of the Shire’s population.

The survey target was for a statistically significant sample of 371 responses (95% confidence level) or 266 responses (90% confidence level). Based on this, the results can be interpreted as being the representative views of the Shire’s population with less than a 10% margin of error.

Figure 1.0 – Respondent Age

P354#yIS1

As indicated in Figure 1.0, a diverse range of ages were represented in the survey with 99% of respondents over the age of 18. People between the ages of 45-54 represented the largest respondent cohort (25%).

The representation of some age groups may be distorted in the survey when considered against population demographics (e.g. under representation of people aged between 18-24). This did not impact upon findings given no particular age group was targeted for analysis.

The Shire structured questions to constrain the completion time of the survey. Respondents were not asked to identify as being a household or business therefore the results did not interpret any differing views across these sectors.

Quantitative Findings

Figure 1.1 - Have you heard of a Food Organics Garden Organics (FOGO) service?

P363#yIS1

As indicated in Figure 1.1, the majority of respondents (72%) had previously heard about FOGO. It was not possible to correlate this result with FOGO awareness levels elsewhere (i.e. Regional or State comparison) due to an absence of public data. However, it is apparent a strong level of FOGO awareness exists in the community.

Figure 1.2 - If you answered "Yes" to number 1, how do you rate your knowledge of materials that can be processed through the FOGO process?

P368#yIS1

Respondents who had previously heard of FOGO were asked to scale their level of understanding of the materials that could be processed, ranging from 0 (no level of understanding) to 100 (high level of understanding). As shown in Figure 1.2, respondents had limited understanding with a mean score of 53 out of 100. This indicates a requirement for strong waste education and engagement programs across the community.

Figure 1.3 - What level of positive impact do you think a dedicated bin for food & garden waste will have on the local environment?

P372#yIS1

Respondents were asked to scale the potential positive impact of FOGO on the local environment, ranging from 0 (no positive impact) to 100 (very positive impact). As shown in Figure 1.3, the mean score was 80. While mean score was 80, the mode score was 100 (41%). This indicates that even respondents who would not use the service could recognise the potential environmental benefits of FOGO.

Figure 1.4 - What do you currently do with food waste?

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Figure 1.5 - What do you currently do with garden waste? e.g. grass clippings and prunings

P380#yIS1

There was considerable variability in the waste disposal practices of respondents. As shown in Figure 1.4 and 1.5, almost half (47%) of respondents dispose of their food and garden waste into the general waste bin. This supports the Shire’s 2018 Waste Audit findings which stated 53% of general waste had the potential to be diverted from landfill.

Figure 1.6 - Do you feel that the FOGO initiative would work well with your household?

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Figure 1.7 - Would you separate your food waste into a FOGO bin if a kitchen caddy (inc. compostable liners) and a kerbside bin service were provided to you?

P388#yIS1

As shown in Figure 1.6 and 1.7, most respondents (82%) felt FOGO would work well in their household, and would separate their food waste into a FOGO bin if appropriate supports were provided to them (86%). This indicates the Shire should consider providing kitchen caddies to properties if FOGO is implemented.

Figure 1.8 - If you already manage your food and garden organics (e.g. by home composting or using a gardening service) will you continue to do so if Council introduce a FOGO kerbside bin service?

P393#yIS1

As shown in Figure 1.8, most respondents (76%) who self-managed their organics would continue to so if a FOGO service was introduced. Some respondents (24%) would potentially adapt their composting practices and place material into the FOGO system. It is also important to note that some respondents will not be able to access a FOGO service given their geographic location.

Figure 1.9 - How often do you place your general waste bin (green bin) out for collection?

P398#yIS1

Figure 2.0 - How full (on average) is your general waste bin on collection day?

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As shown in Figure 1.9 and 2.0, most respondents (85%) place their general waste bin out for collection each week. Given many bins (66%) are less than full at the time of collection, a Standard 3-Bin System may be warranted.

Figure 2.1 - How often do you place your recycling bin (blue bin) out for collection?

P405#yIS1

Figure 2.2 - How full (on average) is your recycling bin on collection day?

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As shown in Figure 2.1 and 2.2, most respondents (89%) placed their recycling bin each fortnight. Given many (60%) bins were either full or overflowing, there may be a need for the Shire to consider either:

· An increase in the size of recycling bins (from 240L to 360L capacity);

· Providing a weekly recycling service (annual costs $200k+); or

· Providing greater community education on recycling methods (e.g. flattening boxes).

Figure 2.3 - How supportive are you of Council implementing a FOGO kerbside bin service in the near future?

P417#yIS1

Respondents scaled their level of support for the introduction of a FOGO service, ranging from 0 (not supportive at all) to 100 (very supportive). As shown in Figure 2.3, respondents had a high level of support for FOGO with a mean score of 85. While mean score was 85, the mode score was 100 (55%) indicating stanch support by many members of the community.

Figure 2.4 - In order to provide any additional services, would you tolerate an increase in your service charge on your rates, and by how much?

P422#yIS1

As shown in Figure 2.4, most respondents (79%) would tolerate increased service charges on their rates to access a FOGO collection service. Some respondents (21%) indicated they would not pay more. While this affirms a general level of tolerance towards increased charges, those opposed to any increases were extremely vocal against paying more in their rates (as shown in the qualitative responses).

Qualitative Findings

For the most part, the qualitative survey responses indicated the need for greater FOGO education, including revenue streams, pest and odor management, cost factors and access to end-products.

Significant opportunities exist to promote the benefits of a composting facility for the whole community (even those who won’t access the service), through education on compost products, operational cost savings (e.g. parks & reserves uses, reduced transport costs to the Coolgardie landfill), and agricultural benefits.

As shown in Table 1.1, cost, or more specifically respondents not wanting to pay for a service they won’t use, was a key concern raised by opponents of the service. Greater support for FOGO may be achieved in this cohort by illustrating how cost neutrality may be achieved within certain parameters. However, it is recognized that some respondents are resolute in their opposition due to the perceived impost on lifestyle.

Finally, the option of opt-in/opt-out for FOGO requires consideration by the Shire given the difficulties of monitoring and managing arrangements, cost structures and individual property circumstances.

Table 1.1 Any other comments / questions?

Theme

Comments

Waste Behaviours and Attitudes

“I only manage to compost 50% of food waste in worm farm so this bin would be great.”

“It's a good idea but I'm not confident that enough of the public would adhere to the rules and that it would end up costing more in environmental damage for implementation than the benefits.”

“I don't think the majority of householders would put enough thought into their actions.”

“I currently do my own composting, so I would not need an extra bin, but understand others might.”

“My priority, on a farm, would be the Blue Bin service. I wouldn't use a FOGO bin at all.”

“I use worm farm and bokashi but I have limited space to put my bokashi so have been putting some food waste in general waste which I hate. I need another worm farm! I believe dog poo and meat can go into FOGO too? So exciting.”

“I currently use a small amount of food waste and garden waste for composting but a lot that I don’t.”

“I would use the FOGO bin more for garden waste/clippings that I can’t mulch.”

“Concerns of smell from fish frames & pests attracted to smells.”

Product End-Uses

“It would be good for Cafe restaurants as well as most of their waste is fogo. It would be good to see the waste turned into compost for the community.”

“I would expect to be able to access some of this compost as a rate payer.”

Environmental Impact

“I know the planets in terrible trouble.”

“This service is needed because most people don't compost their own food and green waste, so it would stop all that being sent to landfill.”

“This is an excellent initiative. I am so glad the council is taking this on to reduce the methane generated from rotting organics in general waste sites. I think it’s a great opportunity to educate our children on what organic matter is and how it can generate new life.”

“Congratulations to the Shire’s waste management team on such a fantastic recycling program - the more opportunities there are at recycle and reduce waste in landfill the better! Thank you for all your hard work to establish and promote these programs and to keep them running.”

“I think it's a great initiative. Especially if organic products and mulch can be made. To make it valuable not just land fill and producing gasses that are environment negative.”

“Given that we will be trucking waste to Coolgardie this will significantly improve our impacts by less trucks.”

“Great initiative! We need to get going on minimising our waste impact, even if it is to start training ourselves for the big environmental push for change.”

“Let's do this! We can't keep sending organics to landfill - we need to reduce potent GHG emissions and landfills are a big source of methane.”

Functions and Operations

“Should have smaller size bins for people in units.”

“Perhaps a trial/ placing large bins on corners and asking residents to add fogo on a particular day. Also, trial FOGO bins at the markets and events, providing many bins and instructions, seeking the feedback.”

“Great initiative. Supported with clear guidelines of what’s to be put into the FOGO will be great. Also, weekly collection preferred if possible.”

“I am so excited that the council is investigating a FOGO system. Cloth nappies are another way to reduce waste significantly for many families. Many other councils have successfully implemented a cloth nappy subsidy scheme. I would love if the council could also investigate this.”

“need the recycling bin (blue bin) taken weekly dew to it being full so at the moment have to put recycling in green bin as well”

“The introduction of the 3rd bin should not reduce the size of other bins, usually we have more recycling than can be held and it waits until we can self-haul to the rubbish tip or until we can slowly integrate into our fortnightly pick-ups.”

“With extra bins and bottle recycling the bins will have less waste for the green and blue bins and not need to go out weekly.”

“Kerbside bulk waste collections would be helpful too.”

Opt-in versus Opt-out

“I have seen this system implemented recently, in Albany. Although I understand the reasoning, providing one small counter top bin for a family of 6 (or any family with young children!) Creates so much work. I've seen this bin emptied up to 4 times a day between fruit scraps, meal prep and general food waste. Extra chores that don't need to be done. This bin can be helpful to many people but should not be enforced on every household because not every household is currently suited to having one.”

“It needs to be a choice by householder.”

“Would like to see it not compulsory due to many people doing their own composting etc. I presume this would drastically reduce the amount of waste in general waste bins. This could mean this pick-up service could drop back to fortnightly like recycling pick-ups, hopefully reducing costs for ratepayers.”

“I believe a Fogo bin should be optional to home owners as having an option between home compost or bin and mandatory to rental housing. So, then we could change to recycle blue bin every week and normal bin every fortnight.”

“Every householder should be asked yes or no if they want the extra bin and be prepared to pay for it. Not just decided for them by minority rules. If they want one or not - every house hold has different circumstances. Those who want one should. Those that don't should not get one or have to pay. That is the fair way. Perhaps a letter should be sent to every household with a yes or no vote for the bin with a time line for a reply.”

“I believe that it should be an opt out for people especially those who live on acreage and already follow composting practices.”

“Think opt-out should be an option as we don't have much waste for a FOGO bin but the idea is great.”

Cost

“Incorporate extra fees into rate notice so you don't know the breakdown.”

“I feel our rates are already high for a regional town and would not like to see the rates increase in an already expensive world we live in; however, I strongly feel that we can reduce our landfill with this initiative.”

“This is the problem you will have - pay for it - excellent service but I don't need it and many who compost/feed animals don't need it and you will want everyone to pay for it.”

“I think it is a great idea which should be implemented. Maybe go to smaller or bi weekly green (dirty) bin pick up to compensate costs? But happy to pay extra rates too.”

“Resell compost use compost for shire gardens and parks.”

“I already deal with all my food and green waste. Why should I be forced to pay for another bin I don't need.”

“For many years we have been following the direction from the Shire to deal with all our waste in the correct manner. We do not want the cost of a service that we do not need.

“Should sell processed material and make money instead of increasing the rates - work out a good business plan.”

“For some people, $20 means the difference between eating or not eating for the week”

“This is a great idea, but I don't believe Council should charge or people won't use it.”

“Due to this being for an environmental decision, and the fact we already pay for bins and we already recycle and have compost and worm farm as a rate payer I would not want to pay for another bin service.”

“I already compost all my FOGO. I don't want a third bin. I would deeply resent being forced to pay additional rates for something I neither need nor want.”

“It's a great concept but unfortunately doesn't have a significant environmental impact and comes at a cost to ratepayers for no real gain.”

“Why would I pay extra if I'm going to be charged ill just put food scraps in the bin like I have my whole life.”

“It would be great to have rate payers who are already using worm farms, compost or poultry to manage their own green waste to be exempt in their rates.”

“Prefer not to pay more in my rates, it's just compost.”

“If introducing this it should not come at a cost.”

“Cost?”

Education

“Keep going - Educate the people! Hasn't worked city first up!”

“It's confusing!”

“Training the community to recycle their own waste would be more of a positive idea, and lessen their rates according to how environmental they are. Also, could be a saving for those that don’t need a bin service every week.”

“Education is the real way to fix but unfortunately a lot of people don’t want to learn or it’s too hard.”

Conclusion

The overall findings from the survey were as follows:

· The proposed FOGO service is strongly supported by the Esperance community, even if residents are required to pay more to access the service;

· The community requires extensive waste education and engagement. A successful education program will be critical to the successful implementation of a FOGO service;

· The majority of residents believe a FOGO service will have a positive level of impact on the local environment, including respondents who would not use the proposed FOGO service;

· While waste disposal practices are varied in the community, considerable potential exist to divert current waste levels from landfill, and altered bin sizing arrangements could be accommodated based on estimated waste levels;

· Household supports will be a key factor in the successful implementation of the proposed FOGO service and should be considered as part of any investment decision;

· Not all residents will use the proposed service as they are resolute in their opposition to paying for a service they won’t use regardless of whether it comes at an increased cost or not.

Next Steps

Officers presented the Draft Communications and Engagement Strategy for the FOGO Project to Council on 14 December 2021. Considerable work has occurred within the Shire to advance the consultation process, and to provide a pathway to achieve community-wide support and adoption of a FOGO collection service for the Shire.

The engagement stages proposed for the Project are as follows:

Stage

Objective

Strategies

Early Engagement

18 to 24 months before Launch

1. To raise awareness and obtain feedback on the potential introduction of FOGO.

1. Revisit past research undertaken by the Shire.

2. Identify target audiences and build strategies to raise awareness.

3. Obtain early community feedback on the potential service introduction.

Consultation and Service Design

12 to 18 months before Launch

2. To design a fit-for-purpose, Council-backed, service.

4. Identify behaviour change barriers and motivators for the community.

5. Engage Council on service design options.

6. Secure a final investment decision from Council.

Announcement

6 to 12 months before Launch

3. To generate a clear understanding of FOGO success factors.

7. Notify stakeholders of service commencement.

8. Provide early education to reinforce the benefits of FOGO.

9. Communicate project success factors.

Lead Up and Launch

3 to 6 months before Launch (and Launch)

4. To successfully rollout the service to the community.

10. Build change awareness and participation.

11. Facilitate service implementation.

12. Establish monitoring and feedback systems.

Ongoing Education

Ongoing

5. To deliver ongoing education to improve landfill diversion rates over time.

13. Implement targeted and sustained educational interventions.

14. Influence user behaviour, increase participation and improve diversion rates over time.

15. Report back to the community on performance.

Monitoring and Evaluation

Ongoing

6. To monitor and evaluate performance to continuously improve the service.

16. Assess progress against objectives.

17. Identify opportunities for continuous improvement.

18. Provide ongoing reporting on program outcomes.

The key communications and engagement activities (presented as ‘end’ dates) for the Project are as follows:

Early Engagement (Complete)

· August 2021 - Review past consultation and research

· September 2021 - Obtain insights from other LGAs

· October 2021 - Appoint project team members

· October 2021 - Identify stakeholders and prepare Stakeholder Engagement Matrix

· November 2021 – Prepare Draft Communications and Engagement Strategy

· November 2021 - Provide general promotion of FOGO (various actions)

· November 2021 - Establish community behaviours and attitudes via a Community Survey

Consultation and Service Design

· December 2021 - Explore resident expectations, priorities, and barriers

· December 2021 - Determine operational and construction costs

· February 2022 - Present consultation strategy, and community feedback results to Council (including FOGO Budget and Operational Implementation Plan).

· February 2022 - Achieve Council determination

· June 2022 - Promotion through various platforms

Announcement

· July 2022 - Develop brand and align Project team

· Jan 2023 - Announce service changes

· Jan 2023 - Build internal change awareness

· Jan 2023 - Engage stakeholders

· Jan 2023 - Identify FOGO champions

· Jan 2023 - Promote intended outcomes and targets

Lead Up and Launch

· April 2023 - Initiate introductory messages

· June 2023 - Hold a launch event

· June 2023 - Notify stakeholders of service commencement

· June 2023 - Develop a customer service strategy

· June 2023 - Liaise with media team

· June 2023 - Facilitate customer service training across all applicable areas

· June 2023 - Rollout FOGO across the community

· June 2023 - Identify feedback and monitoring systems

· 1 July 2023 - FOGO GOES LIVE

· July 2023 - Publicise requirements

· July 2023 - Determine waste baselines

· July 2023 - Develop bin inspection program

Ongoing Education

· Ongoing - Deliver ongoing education

· Ongoing - Implement a pledge campaign

· Ongoing - Analyse community attitudes

· Ongoing - Collect stories to celebrate success

· Ongoing - Incentivise good and penalise bad behaviour

· Ongoing - Publicise regular reminders

· Ongoing - Report results to the community

· Ongoing - Provide Progress Report(s)

· Ongoing - Evaluate communications activities

Monitoring and Evaluation

· Ongoing - Regularly assess performance

· Ongoing - Conduct formal waste audit

· Ongoing - Assess lessons learned

· Ongoing - Implement service design changes

· Ongoing - Conduct ongoing engagement through established channels

· Ongoing - Undertake statutory reporting (Annual Report and Pulse Reporting)

The aforementioned activities, do not include operational factors associated with FOGO (procurement, contract management, waste transfer station development). This information will be provided when the Final Communications and Engagement Strategy, Budget and Operational Implementation Plan is presented to Council in early 2022.

Consultation

The survey was promoted via the Shire’s Facebook and Instagram pages, with stalls and demonstration held at the Esperance Agricultural Show on 15 and 16 October 2021, and at the Boulevard Shopping Centre on 10 November 2021. Survey responses were accepted online and in person, with hard copies available in the Shire administration building for the duration of the survey period.

Financial Implications

There are no financial implications arising from the recommendations contained in the report. Costings associated with the potential rollout of the service will be contained in the FOGO Communications and Engagement Strategy, Budget and Operational Implementation Plan to be presented to Council in 2022.

Statutory Implications

Nil

Policy Implications

Nil

Strategic Implications

Strategic Community Plan 2017 - 2027

Natural Environment

A community that is empowered and motivated to minimise waste

Targeted reduction of waste with an emphasis on resource recovery and waste minimisation

Corporate Business Plan 2021/22 – 2024/25

Best practice waste management.

Environmental Considerations

Nil

Attachments

Nil

RECOMMENDATION AND DECISION

12.1.1 Proposed Food Organics Garden Organics (FOGO) Service

Moved: Cr Obourne

Seconded: Cr de Haas

O1221-220

Council Resolution

That Council:

1. Receive the findings of the Food Organics Garden Organics (FOGO) Survey;

2. Note that community-wide support exists for the introduction of a FOGO collection service for the Esperance community; and

3. Note the indicative timeframes for communications and engagement activities associated with the proposed FOGO service.

CARRIED

F9 - A0

Ordinary Council: Minutes

21 December 2021 Page 32

12.3 Corporate & Community Services

Item: 12.3.1

Council Committees - Terms of Reference Review

Author/s	Sarah Walsh	Coordinator Governance & Corporate Support
Authorisor/s	Felicity Baxter	Director Corporate & Community Services

File Ref: D21/33759

Applicant

Internal

Location/Address

N/A

Executive Summary

For Council to consider the reviewed Terms of Reference for Council Committees and appoint members to external committees and working groups.

Recommendation in Brief

That Council;

· Adopt the reviewed Terms of Reference for Council Committees;

· Agree to disband some committees;

· Agree to some committees becoming working groups; and

· Appoint members to external committees and working groups.

Background

Under the Local Government Act 1995 s.5.11, committee membership expires on the Ordinary Election Day of Council which occurs biennially. As a result, all positions on Council Committees are vacant, and Elected Members, organisational representatives and community representatives need to be appointed.

This also provides an opportunity to review the current Terms of Reference for all Council Committees, ensuring they are up to date and relevant.

Elected Members also need to be nominated to working groups, and external committees that Council has a vested interest in.

Members were appointed to the Bush Fire Advisory Committee and Audit Committee during the October 2021 Council Meeting.

Officer’s Comment

During the 2021 review of Council Committees, many officers responsible for committees commented that they were having trouble achieving quorum at their meetings which was making it difficult for the committees to be effective as they were therefore unable to make decisions. As such, it is recommended that some committees become informal working groups to allow greater flexibility in how they are managed in order to increase their effectiveness.

It is recommended that all community and organisation representatives who are currently appointed to our committees be reappointed to their respective positions. This will allow all committees to continue to function with no delays due to existing members needing to reapply for positions. All committees and working groups will then be advertised for expressions of interest.

It is recommended that the Shire President is appointed to represent Council on the Regional Capitals Alliance of Western Australian (WARCA) and the Deputy Shire President appointed as deputy member as this is consistent with the other Local Governments that form the WARCA.

Discussion with WALGA has confirmed that elected members must be formally appointed to Working Groups and as they are informal groups, absolute majority is not required for these appointments. The Working Group Terms of Reference do not need to be formally endorsed by Council, however have been included as an attachment to this report for reference.

The table below outlines proposed changes to the Terms of Reference for our council committees.

Document Section	Proposed Change	Reason
Introduction	Include Working Groups	Working Groups have been identified to be necessary to increase flexibility in our committees
Quick Reference	Remove various committees	Updated to remove disbanded committees and those which are to become working groups
Audit Committee	No change	Reviewed in October 2021 Council Meeting
Bush Fire Advisory Committee	No change	Reviewed in October 2021 Council Meeting
Esperance Roadwise Committee	To become working group	Greater flexibility for managing committee
Esperance Twin Town Committee	To become working group	Greater flexibility for managing committee
Greater Sports Ground Redevelopment Committee	Disband	No longer be necessary now that the Master Plan has been finalised.
Scaddan Restoration Reference Group	Disband	Not required, any discussion or progress for this project will be held with the Scaddan Country Club, which is made up of members of the local community.
Esperance Visitor Centre Management Committee	Disband	No longer necessary as Tourism Strategy is now completed.
Youth Advisory Council	Disband	Community Development team to reach out to Youth for input on a project by project basis.
New Landfill Community Reference Group	Disband	No longer necessary as Council has resolved to transport waste to Coolgardie
Museum Management Reference Group	To become working group	Greater flexibility for managing committee
Reconciliation Action Plan Working Group	To become working group	Greater flexibility for managing committee
Local Recovery Committee	Disband	No longer necessary as COVID is not currently impacting. Can be reinstated if necessary in future.
Economic Sub-Committee	Disband	No longer necessary as COVID is not currently impacting. Can be reinstated if necessary in future.
Community Support Sub-Committee	Disband	No longer necessary as COVID is not currently impacting. Can be reinstated if necessary in future.
Streetscape Advisory Committee	To become working group	Greater flexibility for managing committee
CEO Recruitment Committee	Disband	Not required as we are no longer recruiting this position.
Working Groups	Include section in document, capturing all working groups within the Shire.	To record Elected Member representation on working groups
External Committees	Remove Adventureland Park Management Committee	Committee is likely to disband in near future now that park upgrades are complete.
	Remove reference to GERCG	This is the same as GVROC
	Remove Ralph Bower Foundation	Committee hasn’t met since last election and is considered to be inactive

Consultation

Officers responsible for Committees and Working Groups

Executive Management Team

Briefings with Council 7 September 2021 and 23 November 2021

WALGA

Financial Implications

Nil

Asset Management Implications

Nil

Statutory Implications

Local Government Act 1995

Standing Orders Local Law 2015

Policy Implications

EXE 020: External Committee Representation

Strategic Implications

Strategic Community Plan 2017 - 2027

Leadership

Work together to enhance trust, participation and community pride

Actively engage and communicate with the community to ensure informed decision making

Corporate Business Plan 2021/22 – 2024/25

Facilitate Councillor’s Requirements to Represent the Community

Environmental Considerations

Nil

Attachments

a ⇨.	Reviewed Terms of Reference 2021 - Under Separate Cover
b ⇨.	CEO Recruitment Committee Terms of Reference - Under Separate Cover
c ⇨.	Working Group Terms of Reference - Under Separate Cover

RECOMMENDATION AND DECISION

12.3.1 Council Committees - Terms of Reference Review

Moved: Cr O'Donnell

Seconded: Cr de Haas

O1221-222

Council Resolution

That Council;

1. Adopt the reviewed Terms of Reference for Council Committees;

2. Disband the following Council Committees;

· CEO Recruitment Committee

· Local Recovery Committee

· Community Support Sub-Committee

· Economic Sub-Committee

· Esperance Visitors Centre Management Committee

· Greater Sports Ground Redevelopment Committee

· New Landfill Community Reference Group

· Scaddan Restoration Reference Group

· Youth Advisory Council

3. Approve the following Council Committees to become informal Working Groups with Council Representation;

· Esperance RoadWise Working Group

· Esperance Twin Towns Working Group

· Reconciliation Action Plan Working Group

· Streetscape Working Group

· Museum Management Working Group

· Business Round Table Working Group

· Cemetery Working Group

· Disability Access and Inclusion Plan Working Group

· Esperance Tourism Stakeholder Working Group

· Sustainability Working Group

4. Request the CEO to advertise for expressions of interest to fill positions on all Council Committees and Working Groups;

5. Request the CEO to write to identified organisations asking them to provide their nominated Representatives and Deputies to the Council Committees and Working Groups; and

6. Appoint Members to Working Groups and External Committees as follows;

Working Groups
Working Groups	Members
Esperance Roadwise Working Group	Cr Horan
Esperance Twin Towns Working Group	Cr Obourne
Reconciliation Action Plan Working Group	Cr Mickel Cr Flanagan
Streetscape Working Group	Cr Graham Cr McMullen Cr Obourne
Museum Working Group	Cr O’Donnell
Business Round Table Working Group	Cr De Haas Cr Mickel Cr Flanagan
Cemetery Working Group	Cr O’Donnell
Disability Access and Inclusion Working Group	Cr Obourne Cr O’Donnell
Esperance Tourism Stakeholder Working Group	Cr De Haas Cr Chambers Cr O’Donnell
Sustainability Working Group	Cr De Haas Cr Mickel
External Committees
Committee	Members	Deputy
Local Emergency Management Committee	Cr Chambers	Cr Mickel
Port of Esperance – Port Consultative Committee	Cr Horan	N/A
Regional Road Group	Cr Mickel	Cr Graham
Senior Citizens Centre Management Committee	Cr O’Donnell	Cr Mickel
Regional Capitals Alliance of Western Australia	Cr Mickel (Shire President) Chief Executive Officer	Cr Chambers (Deputy Shire President)
Tourism Esperance	Cr De Haas	Cr Flanagan

CARRIED

F9 - A0

Ordinary Council: Minutes

21 December 2021 Page 50

Item: 12.3.5

Hicks Street Hostel Usage

Author/s	Sarah Walsh	Coordinator Governance & Corporate Support
Authorisor/s	Felicity Baxter	Director Corporate & Community Services

File Ref: D21/39673

Applicant

Internal

Location/Address

4 Hicks Street

P1484#yIS1

Executive Summary

For Council to consider options for usage of the residential property located at 4 Hicks Street Esperance.

Recommendation in Brief

That Council authorises;

1. The use of 4 Hicks Street for short term crisis accommodation, upon request by relevant agencies;

2. The CEO to enter into any such agreements on behalf of the Shire of Esperance; and

3. The weekly rental rate to be in accordance with the Shire’s schedule of fees and charges.

Background

History of Site

Following establishment of the Esperance and Districts Hospital Hostel Committee in 1962, Esperance Shire Council was lobbied for a suitable block on which to build a Hospital Hostel.

Despite the Shire suggesting that this building should be built on Medical Department grounds, Shire Reserves at Lots 48 and 49 Windich Street were discussed (now Ambulance Centre and Hall). Both these Reserves were vested for Shire Purposes at the time and were used then for depot and staff housing purposes.

Eventually a Department of Lands Reserve in Hicks Street was settled upon as being the most suitable site. The Shire swapped a freehold block in Heenan Street to obtain a Management Order and Vesting of Lot 241.

Reserve

· A Management Order to the Shire of Esperance with a specific vesting for the purpose of Hospital Hostel was granted for Lot 241 Hicks Street on 4/10/1963.

· The current Reserve 26980, now comprises two lots; Lot 241 (Lot on which house is situated) and Lot 363 (Vacant area at the rear).

· The current purpose of the Reserve is Hostels, Hospital and Allied Purposes.

Usage

The Esperance and District Hospital Hostel Committee (EDHHC) was formed in 1962. Its relationship and interaction with Shire prior to 1991 is uncertain.

The first lease with the Shire commenced on 1 August 1991 and the leasing arrangement ended in June 2015 when the EDHHC advised they had decided to cease operations.

Since 2015, the premises has mostly remained vacant with two short term leases in place as follows;

· Six months in 2019; and

· Three months in 2020.

In December 2020, a report was put to Council regarding workers accommodation at the Blue Waters Lodge, with Hicks Street being included as an option for the workers accommodation arrangements.

Since this arrangement was put in place, two companies have utilised the premises for their workers, one for three months and the other for one month.

Officer’s Comment

Over the past six years since the EDHHC surrendered their lease, the premises has been used four times for a total period of 13 months.

Currently the process for approving usage in the premises is to submit a report to Council for a decision, with an exception for workers accommodation as resolved in December 2020, which can be a lengthy process.

The current rental crisis has raised several circumstances where Hicks Street may have been able to be utilized for short term crisis accommodation, had the arrangement been more flexible. As such it is being proposed that the use of the premises be expanded to allow for crisis accommodation use, with the Shire’s CEO being authorised to enter into agreements on behalf of the Shire.

The current use of the Reserve does not allow for long term residential usage, however if the premises is used by multiple residents for short term stays it will be in line with the Hostels purpose allowed under the Management Order.

During a brief discussion with Council, a question was raised as to whether crisis accommodation was the remit of Local Governments. It is noted that this is generally a responsibility of State Government agencies, however the current lack of available accommodation in Esperance can make it difficult for these agencies to place their clients, particularly in circumstances where accommodation is required immediately.

It is therefore recommended that the Hicks Street property be made available for use upon referral from a relevant agency, such as Esperance Crisis Accommodation, on the condition the arrangement meets the short term use requirement.

Option One

Officers Recommendation

That Council authorises;

1. The use of 4 Hicks Street for short term crisis accommodation, upon request by relevant agencies;

2. The CEO to enter into such agreements on behalf of the Shire of Esperance; and

3. The weekly rental rate to be in accordance with the Shire’s schedule of fees and charges.

Option Two

Alternative Recommendation.

That Council do not authorise a change in use for 4 Hicks Street from its current use as short term workers accommodation.

Consultation

Manager Community and Economic Development

Manager Strategic Planning and Land Projects

Director Corporate and Community Services

Council discussion 23 November

Financial Implications

Weekly rental rate as determined by the Shire’s schedule of fees and charges.

Asset Management Implications

The house is currently fully furnished and has undergone repairs to ensure it is fit for use.

Any future repairs will be determined through current Asset Management processes.

Statutory Implications

Local Government Act 1995

Policy Implications

COR004: Building and Property Leases

Strategic Implications

Strategic Community Plan 2017 - 2027

Community Connection

A Community where everyone feels welcome, involved and connected to each other

Provide services, facilities and information that are inclusive and accessible

Corporate Business Plan 2021/22 – 2024/25

Manage Shire Leases and Insurance

Environmental Considerations

Nil

Attachments

Nil

RECOMMENDATION AND DECISION

12.3.5 Hicks Street Hostel Usage

Moved: Cr Obourne

Seconded: Cr O'Donnell

O1221-226

Council Resolution

That Council authorises;

1. The use of 4 Hicks Street for short term crisis accommodation, upon request by relevant agencies;

2. The CEO to enter into any such agreements on behalf of the Shire of Esperance; and

3. The weekly rental rate to be in accordance with the Shire’s schedule of fees and charges.

CARRIED

F9 - A0

Ordinary Council: Minutes

21 December 2021 Page 119

12.4 Executive Services

Item: 12.4.1

Public Transport Trial

Author/s	Shane Burge	Chief Executive Officer
Authorisor/s	Shane Burge	Chief Executive Officer

File Ref: D21/39883

Applicant

Public Transport Authority

Location/Address

Esperance Townsite

Executive Summary

For Council to consider supporting a trial of a town bus service to be undertaken by the Public Transport Authority (PTA).

Recommendation in Brief

That Council support a 12 month public transport trial in partnership with the Public Transport Authority and allocate funding as its 50% share of the costs.

Background

For a number of years there has been requests and calls from the community for a town bus service. This was again highlighted at the recent community consultation with the Strategic Community Plan.

A number of years ago a commercial operator attempted to create a community bus service, however it was withdrawn as the operator was unable to sustain the high costs associated with the operations.

Earlier in the year Mrs. Young from SEEDWA additionally conducted her own consultation to garner interest in the community for a community bus service. This showed a high level of support for a service and a generated a level of community interest.

The PTA currently provides similar bus services in many other regional towns within Western Australia and are the most appropriate agency to consider such a service in Esperance.

Some further information in relation to the current PTA operations in Esperance is as follows-

· TransEsperance is the brand name given to the regional town bus service network operating within Esperance.

· The PTA currently uses 8 PTA owned ex-Transperth low floor buses branded ‘TransEsperance’ (similar to Transperth) and a bus depot facility to operate the bus services.

· The TransEsperance bus service is operated by a private contractor - contracted to the Public Transport Authority.

· The TransEsperance bus service provides 7 dedicated school bus service routes primarily operating within the Esperance town-site at operating times of 7am – 8:30am & 2:30pm – 4pm. (Note: all buses are used during these times)

· The TransEsperance bus service is comparable to the Transperth system offering the same ticketing facilities/benefits (Smartrider), accessibility options to passengers and clear identifiable bus stop locations.

Officer’s Comment

A meeting was held with the Manager Regional Town Bus Services from the PTA in early October where the process was outlined on how the PTA would consider introducing a service into Esperance. The following were the main considerations outlined by the PTA when introducing a new service-

· The PTA has recently received feedback from a variety of sources which represents a moderate level of interest to establish an RPT service in Esperance.

· Anecdotally, the local community is seeking a public transport route/or routes designed to cater for the general public and operate during the weekdays providing a service to all suburbs within Esperance.

· The PTA currently provide similar bus services in many other regional towns within Western Australia and may assist the Shire with a comparable bus service however, the PTA would need to qualify and quantify the community feedback before progressing.

· The PTA are not funded to provide ‘new’ services and therefore we would need to assess all the information provided; collect such information that we require and prepare a business case for the Transport Ministers office before proceeding, including the source of any funding. This process does take time and requires a substantial amount of research.

· Typically when receiving applications from LGA’s or local regional development commissions they recommend the creation of a trial service for a finite period in order to assess the long term viability.

· A trial service can be created and implemented more rapidly where there are existing assets in situ (like we have in Esperance)

· Trialling services provides qualitative and relevant data when determining the sustainability of any service.

· When trialling a new service the PTA seek a financial contribution from the LGA’s, this contribution is an agreed amount and contained within a Memorandum of Understanding (MOU).

· Generally this financial contribution would be a shared cost - 50/50 of the total operating cost of the trial.

· A co-agency contribution provides the opportunity for longer trial period and largely offers a higher level of service to the community making it a more attractive transport option to the public.

· The LGA’s financial contribution does not extend beyond the trial period unless the MOU is varied by both agencies.

· It should be noted the engagement period of our service provider is dependent on the funding source and amount.

· It is important to acknowledge that the trialling of a service can be difficult, as members of the community may make lifestyle choices based on an expectation that the service will continue beyond the trial period.

The PTA have showed a high level of interest in Esperance, however to proceed further there needs to be a financial commitment from the Shire of Esperance for a recommended 12 month trial. It is estimated that a contribution commitment of approximately $50,000 to $60,000 would be required as a 50% share of the estimated cost. Noting that the final amount required and contained within the final MOU would be dependent upon the community consultation process and the route that is proposed during the trial period.

Should the Shire of Esperance commit a financial contribution to the trial, the PTA will-

1. Undertake an independent and registered community consultation process in Esperance.

2. Review this data and provide advice to the Shire before proceeding.

3. Design a timetable/route network based on this information.

4. Draft an MOU between the SoE and the PTA.

5. Engage the local contractor and make provision for the supply of bus services over the trial period.

6. Develop promotional materials for the trial services.

Shire officers consider that this approach to be a good investment to fully test the demand, need and operation of a community bus service in the town. The PTA is the right organisation with the correct infrastructure, personnel and expertise to conduct the service effectively. If the trial is successful it will provide the information required to compile a business case for the Transport Ministers office consideration of the long term viability of a service in the town.

Although the officers recommendation is to conduct a trial for a 12 month period as the experience of the PTA is that the chance of longer public transport trials being successful is better and also provides for a stronger business case to be developed there is the option that Council may wish to look at a 6 month trial to reduce the shared cost.

Consultation

Public Transport Authority WA

Tracy Young- SEEDWA

Financial Implications

The financial implications arising from this report are estimated at between $50,000 and $60,000 dependent upon the length of the trial and the route that is determined once community consultation is completed.

Asset Management Implications

Nil

Statutory Implications

Nil

Policy Implications

Nil

Strategic Implications

Strategic Community Plan 2017 - 2027

Community Connection

A Community where everyone feels welcome, involved and connected to each other

Provide services, facilities and information that are inclusive and accessible

Environmental Considerations

Public transport is often seen as a positive initiative for the environment to encourage a ride sharing arrangement and reduce individual transport.

Attachments

Nil

RECOMMENDATION AND DECISION

12.4.1 Public Transport Trial

Moved: Cr Obourne

Seconded: Cr Graham

O1221-230

Council Resolution

That Council

1. Request the Public Transport Authority conduct a 12 month trial public town bus service.

2. Commit up to $60,000 as a 50/50 co-contribution to the trial.

3. Request the CEO bring a proposed Memorandum of Understanding back to Council for endorsement prior to the commencement of the trial.

4. Fund the $60,000 from the Priority Projects Reserve

CARRIED

F9 - A0

a ⇩.	Community Bus Report
b ⇩.	Pickles - Valuation of Bus
c ⇩.	Esperance Education Support Centre - Offer for Bus

Ref No.	Policy Name	Recommended Amendment
EXT 001	Living on Board Vessels	Rescind policy as this activity is managed by the Department of Transport
EXT 002	Refuse and Recycling Collection Services	No change
EXT 004	Applications Lodged by Senior Employees or Elected Members	No change
EXT 005	Refusal of Planning Applications	No change
EXT 006	Non-Refundable Development Services Application Fees	Amend policy title
EXT 007	Retaining Walls	Minor wording/grammar change to Purpose section.
EXT 009	Geotechnical Testing Requirements for Structures	Minor wording change and inclusion of AS 2870 Residential Slabs and Footings to Part A
EXT 010	Method for Determining Climate Zone for Properties Located Outside Esperance Townsite	Minor wording changes
EXT 011	Wind Load Rating	Policy section: Remove reference to minimum in the first paragraph and include registered building surveyor to the second paragraph. Expand on calculation in accordance with AS 4055 in third paragraph
EXT 013	Outdoor Eating Facilities in Public Places	Remove reference to officer in 3(v)(b) and replace with Shire of Esperance. Adjust numbering for consistency throughout. Minor grammar adjustment to 4(viii)
EXT 015	Outdoor Personal Training in Public Places	Remove point 2 under Policy section
EXT 016	Dividing Fences	No change
EXT 017	Borrowing of Museum Exhibits	Replace Museum Management Reference Group with CEO
EXT 020	Arts Collection	Remove Committee and replace with Staff in De-accessioning and Disposal section
EXT 021	Museum Village Markets	Remove numbering in Objective section. Include 2016 for references to Local Government Property Local Law throughout.
EXT 022	Fire Management – Roadside Burning	No change
EXT 024	Bushfire Management	Update to Exemption/Variation and Machinery Movement Ban sections. Remove form from policy.
EXT 027	Museum Collection	No change
EXT 028	Street Entertainers and Busking	Formatting to table in Schedule A.
EXT 029	Advertising Signage in a Thoroughfare or Public Place	Rewrite of policy
EXT 030	Trading in Public Places	Include Stall Holder in definition for Trader’s Permit, minor wording update to point 1 in Part F.
EXT 031	Shark Hazard Response	Remove attacks and replace with interactions in 1.1 under Purpose. Include definition of interaction. Updates to wording throughout.
EXT 032	Seasonal Indoor Sports Stadium Fees	No change
EXT 033	Local Planning Scheme No. 24 Advertising Requirements	Updates made to reflect changes in the Local Planning Scheme amendment no.7
EXT 034	Accommodation in a Caravan	No change

a ⇩.	Request to Assign Lease - Telstra Helms Drive
b ⇩.	Request to Assign Lease - Telstra Salmon Gums

a ⇩.	Information Bulletin - November 2021
b ⇩.	Council Priorities Summaries - November 2021
c ⇩.	Delegations Discharge - Corporate Resources
d ⇩.	Letter of Thanks - Mulgat Family to Ian Mickel - 15 November 2021

Author/s	Mathew Walker	Director Asset Management
Authorisor/s	Shane Burge	Chief Executive Officer

Author/s	Beth O'Callaghan	Manager Financial Services
Authorisor/s	Felicity Baxter	Director Corporate & Community Services

Author/s	Tania Hourn	Senior Rates Officer
Authorisor/s	Felicity Baxter	Director Corporate & Community Services

Author/s	Emily Hegney	Executive Assistant
Authorisor/s	Shane Burge	Chief Executive Officer